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PHONE : 2764234, 2776575, 2551652

FAX : 0755-2557305

THE MADHYA PRADESH STATE AGRO INDUSTRIES DEVELOPMENT

CORPORATION LIMITED

PANCHANAN, 3 RD FLOOR, MALVIYA NAGAR, BHOPAL 462003

OFFER NO. HO/MKTG-1/RCO/PHM/ 2013-14

DUE ON 24.04.2013

RATE CONTRACT OFFER FOR SUPPLY, INSTALLATION &

COMMISSIONING OF POST HARVESTING MACHINERIES & RELATED

FIELD EQUIPMENTS FOR THE YEAR 2013-14 & ONWORDS

PRICE : Rs. 1000.00 each

Rs. 1100.00 each by post / courier

DY.GENERAL MANAGER(MKTG)

M.P.STATE AGRO INDUSTRIES DEVELOPMENT

CORPORATION LIMITED, BHOPAL 462003

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THE M.P. STATE AGRO INDUSTRIES DEVELOPMENT CORPORATION

LIMITED PANCHANAN, 3 RD FLOOR , MALVIYA NAGAR, BHOPAL

Rate Contract Offer Documents

OFFER NO. HO/MKTG-1/RCO/PHM/2013-14

RATE CONTRACT DOCUMENT CONSISTING OF NOTICE INVITING

RATE CONTRACT OFFER AND SPECIFICATION AND DETAILS :

DUE ON 24.04.2013

Received with thanks a sum of Rs……………………… Rupees……………………………}

only vide this offer MR No. …………….. Dated ………………………issued to

M / s ________________________________________________________________toward

the cost of offer document.

Last Date of Issue of document 01.00 PM On 24.04.2013

Date of acceptance of offer in tender box 03.00 PM On 24.04.2013

Date of Opening of offers 04.00 Pm On 24.04.2013

DY GENERAL MANAGER (MKTG) M.P.STATE AGRO IND.DEV.CORPN.LTD.

BHOPAL

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CORPORATION LIMITED

"PANCHANAN" 3rd FLOOR, MALAVIYA NAGAR, BHOPAL Phone (0755) - 2551652, 2551756, 2551807 Fax: 0755-2557305

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RATE CONTRACT OFFER FOR SUPPLY,INSTALLATION AND

COMMISSIONING OF POST HARVESTING MACHINERIES AND RELATED

FIELD EQUIPMENTS FOR THE YEAR 2013-14 AND ONWARDS

1. ELIGIBILITY OF OFFERER: -

The offerer has to be a manufacturer of the quoted items.

Offerer shall have to submit:

1.1 A Self certified photocopy of manufacturing license issued in his favor – i.e. Self

certified photocopy of valid license of manufacturing issued by District

Industries Centre/any Govt. authority

1.2 Yearly turn over of the offerer should not be less than Rs.5 (Five) crores for the

last three consecutive years(Attach CA report to this effect)

1.3 The Offerer should have supplied minimum 25 such machines in the category

(quoted by the offerer) in the last five year.

1.4 Offers are invited only for 01 TPH to 10 TPH machines only.

2 THE OFFERER SHOULD QUOTE FOR THE FOLLOWING ITEMS: -

2.1/ Grain/Seed Pre-cleaner of various capacities with BIS Electric Motors, Starter,

Switches, one set of factory fitted screen, dust collector(s), requisite number of

Air Trunks along with foundation frame and catwalk, as required suitable other

crops.

2.2/ Seed Grader complete of various capacities with BIS Electric Motors, Starter,

Switches, one set of factory fitted screens dust collector(s) requisite number of

Air trunks along with foundation frame & catwalk as required with accessories

(based on wheat & other crops.

2.3/ Debearder of various capacities with BIS Electric Motors, Starter, Switches with

accessories suitable for various crops.

2.4/ Indented cylinder seed graders of various capacities (based on wheat) with BIS

Electric Motors, Starter, Switches arrangement with accessories (complete unit)

suitable for various crops.

2.5 Specific gravity separator of various capacities (based on wheat) with BIS

Electric motor, starter, switches (complete unit) with foundation frame and

accessories suitable for various crops. Specific Gravity Separators should have

provision of vibro feeder and the motor should have variable frequency drive. It

should have metering device for precise control & easy operation.

2.6/ Seed Coater of various capacities with BIS Electric motor, starter, switches with

foundation frame and accessories suitable for various crops.

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2.7/ De- stoner of various capacities (Based on wheat) along with BIS Electric motor,

starter, switches with foundation frame and accessories suitable for various

crops.

2.8/ Seed Treater of various capacities (Based on wheat) with BIS Electric motor,


crops.

2.9/ Seed Polisher of various capacities (Based on wheat) with BIS Electric motor,


crops.

2.10/ Mobile Seed Treatment unit on caster wheels (Based on wheat) complete with

BIS Electric motor, starter, switches with foundation frame and accessories


2.11/ Seed Dressing Drum of various capacities (based on wheat) with BIS Electric

motor, starter, switches with foundation frame and accessories suitable for

various crops.

2.12/ Hexagonal Seed blending Drum with foundation frame and hot air arrangements

with prime mover (Based on Wheat) with BIS Electric motor, starter, switches

with foundation frame and accessories suitable for various crops.

2.13/ Seed/Gran dryer (Batch type) of various capacities (Based on Wheat) with BIS

Electric motor, starter, switches with foundation frame and accessories suitable

for various crops.

2.14/ Batch type multiple tray drying unit of various capacities (Based on Wheat) with

BIS Electric motor, starter, switches with foundation frame and accessories


2.15/ Batch type column dryer with feeding elevators of various capacities (Based on

Wheat) with BIS Electric motor, starter, switches with foundation frame and

accessories suitable for various crops.

2.16/ Mobile V.B. Elevators of various capacities with (Based on Wheat) with BIS

Electric motor, starter, switches with foundation frame and accessories suitable

for various crops. Belt speed of V.B. Elevator should not exceed 1 m/sec.

2.17/ V.B. Elevators (Based on Wheat) with BIS Electric motor, starter, switches with

foundation frame and accessories suitable for various crops. Belt speed of V.B.

Elevator should not exceed 1 m/sec.

2.18/ Complete Mobile Grain cleaning plant (based on wheat) consisting of pre

cleaner dust Collector, bucket elevator a complete unit of various capacities with

suitable generating set of CPCB norms & without prime mover, rates be given

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for various capacities with BIS Electric motor, starter, switches with foundation

frame and accessories suitable for various crops.

(ii) Mobile Seed grading unit of various capacities complete with seed grader & dust

collector fitted on required frame (based on wheat) with BIS Electric motor,


crops.

(iii) Mobile seed grading unit of various capacities (based on wheat) Indended

cylinder seed grader, seed treater, bucket elevators wherever required dust

collectors complete with BIS Electric motor, starter, switches with foundation

frame and accessories suitable for various crops.

2.19/ Ground nut pod cleaner with foundation frame of various capacities complete

with BIS Electric motor, starter, switches.

2.20/ Online dump counter with manual counter, and with LCD counter.

2.21/ Automatic gross weigher & bagger with air compressor of suitable capacities.

2.22/ Volumetric pouch packing machine complete with BIS Electric motor of

different capacities.

2.23 Grain/Seed level controller for Bins.

2.24/ a) Heavy duty Portable bag closer.

b) Suspension unit for bag closer.

c) Auto Flow Sampler.

2.25/ Heavy duty bag closer with double thread sewing head 3 meter. belt conveyor.

2.26/ Bagging, Holding Bin, Surge hoppers of various capacities.

2.27/ Inclined flight belt conveyor with fixed angle (PVC belt/Aluminum flight) of

various capacities.

2.28/ Portable inclined Bag stackers.

2.29/ Dump Hopper.

2.30 V.B. elevator (With plate farm, ladder, geared motor BIS starter & switches etc.

It should be dust explosion resistant, should have back top arrangement and

should have spaces between belt and buckets.

2.31 Fruit & Vegetable sorting/grading/washing/waxing plant of various capacities

compressing of the following machines Feed conveyor, sorting table, washer,

sponger, infrared dryer, waxing unit.

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2.32 Accessories of Seed graders.

1. Spare Screen for Seed Grader

2. Spare Screen for Pre cleaner

3. Cyclone dust Collector for Seed grader

4. Cyclone dust collector for pre cleaner

5. Air trunk for seed grader

6. Air Trunk for pre cleaner

7. Air Band for seed grader

8. Additional Indent segment (set) for indended cylinder seed grader.

9. Additional deck assembly for course/fine seed for specific gravity

separator.

10. Bag cart four wheel type/ two wheel type

11. Seed diverting chute

12. pit cover for elevator

13. Sack cleaner

14. Automatic seed sampler.

15. Portable bag closers.

16. Digital moisture meter.

17. Unified Electric Control Panel for different capacities plants.

Note :- a) Offerer has to mention clearly the model, type and also indicate the

minimum required accessories to constitute a complete plant/unit.

Optional items may be indicated separately.

b) All technical details of plant & machine are to be given by offerer.

c) BIS Specifications should be mentioned wherever required.

d) The capacity of seed pre cleaner/grain cleaner shall be determined at

12% moisture content and 20% impurities and that of seed grader shall

be determined at 12% moisture and 10% impurities.

e) The supplier has to submit a performance report of the seed

grader/machines (quoted), from Govt. Institution/University/ Research

Institution/buyer regarding performance evaluation & capacity of plants

quoted by the offerer.

f) Loading and unloading lugs should be provided in all machines as built

in features.

g) All equipment to be painted in polyurethane paint (PU paint).

3. OTHER ESSENTIAL CONDITIONS OF THE CONTRACT;

3.1 Competency certificate from the offerer’s banker should be submitted by the

offerer, certifying that the offerer is capable of executing work order worth Rs.

15 (fifteen) crores in a year

3.2(a) list of plants and machinery supplied and commissioned by the offerer on

turn-key basis.

(b) Performance report from the users (As per note 2 (e))

3.3 Offerer should have in-house facility of dynamic balancing of fans/blowers

(self certified copy).

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3.4 Some machineries require BIS specifications, Offerer should enclosed copy of

BIS certificate to this effect (As per note 2 (c)).

4. GENERAL CONDITIONS OF THE CONTRACT

4.1 It is obligatory for the offerer to purchase the Rate Contract Offer(RCO)

documents from the office of Dy. General Manager (Mktg),M.P.State Agro-

Ind.Dev.Corporation Ltd; 3rd

Floor, Panchanan Bhavan, Malviya Nagar,

Bhopal. Offer documents downloaded from our web site will be accepted

subject to submission of Money Receipt of the Corporation for having

deposited the desired cost of RCO document at the time of opening of offers.

4.2 RCO document can be obtained on cash payment of Rs. 1000/-(non-refun-

dable) (Rs. 1100/- non refundable if required by post) from the office of the

Dy. General Manager(Mktg), M.P.State Agro-Ind.Dev.Corpn.Ltd; 3rd

Floor,

Panchanan, Malviya Nagar, Bhopal, on or before 24.04.2013 upto 1 PM during

working hours on any working day. RCO document can be issued to any

authorized representative of the offerer on submission of an application in the

offerer’s letter head and on payment of the cost of RCO document .

4.3 Offer received after due date and time as stated above will not be accepted.

When offers are delivered through messenger, the same should be deposited in

the tender box kept in the Marketing section of the Corporation on working

days and during working hours. Nobody is authorized to receive or grant

receipt for an offer delivered through special messenger of the offerer.

4.4 The M.P.State Agro-Industries Development Corporation Ltd, will not be

responsible delay in receipt of offerer on any account whatsoever. If offers are

received after specific date and time, even if the delay is caused in postal

transit, or any other reason whatsoever, the same shall not be considered and

the offers will be returned unopened..

4.5 Telegraphic/Fax offers, or offers received over fax, e-mail etc. shall not be

considered.

5.SUBMISSION OF OFFER;-

5.1 Not more than one offer will be accepted from one offerer. If an individual

participates in the offer representing more than one offerer in one or different

names and it comes to the knowledge of the Corporation, such offers will not

be entertained.

5.2 No offer will be entertained without deposit of Earnest Money Deposit (EMD)

of the desired amount in the desired form

5.3 Offer should be accompanied with the latest sales tax clearance certificate

5.4 Offer should be properly page numbered and each page should be signed by

offerer along with seal.

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5.5 Offer should be only in the prescribed offer form as mentioned above. The

offerer should give complete specification of the items offered, separately and

enclose the same with the offer, wherever applicable. Offer must be sent

properly sealed to the Dy. General Manager(Mktg), The M.P.State Agro-

Industries Development Corporation Ltd; 3rd

Floor, Panchanan, Malviya

Nagar, Bhopal (M.P), either by registered post well in advance of the due date

and time, or inserted in the Tender Box kept in the Marketing Section of the

Corporation on or before the due date and time. The Corporation will not be

responsible for any delay in postal delivery of the offer.

5.6 The offer should be submitted in two different envelopes – i.e Envelope No.1

and Envelope No.2.

5.6(i) Envelope No.1 should be superscribed as “TECHNICAL OFFER FOR

SUPPLY AND INSTALLATION OF POST HARVESTING

MACHINERIES & RELATED FIELD EQUIPMENTS FOR THE YEAR 2013-14 AND ONWARDS and should contain the following

documents:

(1) Demand Draft of any Nationalized Bank, for Rs. 1,00,000/- (Rs.Only One

lakh) only towards Earnest Money Deposit in favor of The M.P. State

Agro-Ind.Dev.Corpn.Ltd, Bhopal payable in Bhopal

(2) Details of similar machineries supplied and commissioned by the firm in

the last 3 years.

(3) List of item wise users.

(4) Offerer may describe details of infrastructural facilities available with the

firm for undertaking the work required.

(5) RCO documents duly signed on each page with office seal affixed.

(6) Broad technical details and dimensions, specifications, capacity,

constructional details and drawings etc. of machines.

(7) Self certified copy of manufacturing license.

(8) C.A. Certificate of turn over of last three years.

(9) List of machines supplied during last three years.

(10) Copy of BIS license.

(11) Valid acceptable proof of authority to sing the document.

(12) Commercial tax/Income tax/Excise clearance certificate.

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(13) Affidavit from Promoters/Directors eg. Criminal case, Prosecution etc.

(14) Plant and Machinery available at the offerers premises.

(15) Copy of approved rates of other Govt./Govt. department/Govt.

Undertaking/Mandi Board etc. if any.

5.6(ii) Envelope No. 2 should be superscribed as “FINANCIAL OFFER FOR

SUPPLY INSTALLATION AND COMMISSIONING OF POST

HARVESTING MACHINERIES AND RELATED FIELD

EQUIPMENTS ON TURN KEY BASIS FOR THE YEAR 2013-14 AND ONWARDS” and should contain the following documents:

(A) Financial offer in the prescribed form (Annexure-II) only. Rates should

be clear, and offers with overwriting or cutting without proper

authentication will not be entertained.

6. Both the envelopes should be tied together and kept in one big envelope, superscribed as

“RATE CONTRACT OFFER N0. HO/MKTG/RCO/PHM/2013-14 FOR SUPPLY,

INSTALLATION & COMMISSIONING OF POST HARVESTING

MACHINERIES AND RELATED FIELD EQUIPMENTS FOR THE YEAR 2013-14 & ONWARDS” This envelope should be properly sealed so that the papers kept inside

the envelope are not readable without opening the envelope.

7. OPENING OF OFFERS:-

Envelope No.1 (Technical Offer) will be opened first at 4.00 PM on 24.04.2013 in

this office in presence of authorized representatives of the offerers who wish to be

present. The technical details, specifications and other documents as at para 5.6 (i) will

be examined first, and thereafter envelope No.2 (Financial Offer) of those offerers

whose offers are found to be technically suitable will be opened on a later date. The

date of opening of Envelope No. 2 (Financial offer) will be communicated through

registered A/D post.

8. Submission of offers by any offerer implies that they have read and understood the

conditions of the contract and have made themselves fully aware of the scope and

specifications of the items to be supplied. Hence, subsequent request for any addition or

omissions in the original 0ffer after opening of the offer will not be considered.

9. Individual who signs the offer and/or any related documents will have to attach valid

acceptable proof of his authority to sign on behalf of the offerer.

10. The quantities required shall depend on the requirements received by the Corporation and

likely to increase or decrease during the validity of contract period and the suppliers

cannot claim any compensation on this account. Moreover, the Corporation reserves the

right to drop total requirement without assigning any reason thereof.

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11. EARNEST MONEY:-

11. 1. Offer must be accompanied with DD for the Earnest Money Deposit (EMD) of

Rs. 1,00,000/- (Only One Lakh) Amount of EMD shall be accepted by way of

crossed Demand Draft in favour of “M.P.State Agro-Industries Development

Corporation Ltd; Bhopal” payable at Bhopal.

11.2. Earnest Money Deposit in separate envelope.

The demand draft for the Earnest Money alongwith a covering letter giving

reference of the offer should be kept in envelope No.1 as mentioned above. In

the absence of EMD as prescribed above, the offers will not be entertained.

Competence certificate Bank guarantee,FDR/Cheque or any other document in

lieu of DD shall not be entertained.

Note: The EMD/Security Deposit, if already available with this Corporation under

any head shall not be considered. The same will be refunded once the

guarantee/warranty period is over subject to production of NO OBJECTION

CERTIFICATE from our concerned Distt. Manager. The offer without EMD

in the desired from will be rejected.

12. SECURITY DEPOSIT: -

The Earnest money will be retained from the successful offerer as Security deposit (SD).

The SD will be refunded after the successful execution of all orders under this contract

and after expiry of the contract period or expiry of validity period whichever is later. No

interest shall be payable on the amount of Security Deposit.

13. The offerer should quote rates, F.O.R. destinations (sites of installation) supplied through

District offices of the Corporation in MP inclusive of all applicable taxes, levies, duties

etc. Offerer should give break up of price i.e. basic price, discount allowed on list price,

taxes, levies, duties, transit insurance etc.clearly.

14. INSURANCE;-

Rates should be inclusive of transit insurance. Any loss or damage of the material

whether insured or not during transit shall be made good by the supplier free of all charges

within one month from the date of intimation. If the supplier fails to do so, the consignee

will be free to make the losses good at supplier’s cost and risk from many other sources.

15. PRICE ESCALATION CLAUSE;-

Price escalation may be allowed only in the following circumstances:

If there be any variation in the rates of Excise Duty, Central Sales Tax, or any other

statutory levies, revision in the price may be effected to the extent of actual variation

of such elements provided the claimant produces a copy of notification under which

revision has taken place in any of these elements along with bills and other documents.

Variation in rates may be effected if it is agreed by the Managing Director of the

Corporation.

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16. WARRANTY:-

The equipments supplied by the supplier shall carry 2 (two) years’ warranty against

any manufacturing defect from the date of actual sales by the Corporation. In case of

such defects the supplier shall have to arrange free replacement within 7 (seven) days

from the date of intimation, otherwise the Corporation may arrange replacement at the

risk and cost of the supplier. The Corporation shall have right to recover the cost of

expenditure or loss whatsoever on this account from the future bills of the supplier or

from the security deposit or from any other amount due to the supplier or from any

other amount due to the supplier in other Govt. organizations.

17. Offers from those manufacturers whose criminal cases are pending and/or under

progress against its promoter (s)/director (s) in the court of law will not be accepted.

Also the promoter(s)/director(s) of the firm should not have been prosecuted for any

commercial/financial offers or irregularity in the past. An affidavit in this regard

should be enclosed from the promoter(s) /director(s).

18. Detailed list of plant & machinery available in the offerers manufacturing premises

should be enclosed with the offer.

19. The offered machines should strictly conform to the minimum specifications given in

the Offer.

20. NEGOTIATIONS :-

It is clarified that generally no negotiation on the offer will be held by the Corporation

and therefore the offerer may quote their lowest prices only. However Corporation may

reserve right to give counter offer for the lowest price if it seems desirable. Offerers

quoting lowest price will be given preference.

21. PRICE FALL CLAUSE :-

21.1 The price charged for material or accessories supplied under this contract by the

offerer shall in no event exceed the lowest price at which the offerer sells the

material accessories of identical description to any other person / organization /

government department / Govt. Corporation / or any Govt. body in M.P. during the

period till performance of all orders during the currency of contract completed.

21.2 That if at any time during the said period the offerer reduces the price of such

materials or quotes to any person /organization / Govt.deptt. / Govt. organization

/ Govt. Corporation or any Govt. body or sells at a price lower than the price

chargeable under this contract in M.P. the supplier shall forthwith notify such

reduction in rate to the Corporation. The price payable under the contract for the

material as per notice supplied after the date of coming into force such reduction in

the rate shall stand correspondingly reduced. The Corporation shall be entitled to

recover any amount paid in excess to the offerer in respect of sales which takes

place after the reduction of prices by supplier.

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22. REASONABILITY OF RATES: -

22.1 Offerer shall have to offer his lowest rates for the subject items and it should be

strictly in accordance with the price fall clause mentioned in above para-22.

22.2 That the offerer shall give a declaration of BIS number to the effect that the

material supplied is registered by B.I.S. photocopy of the valid BIS / ISI

certificates shall be attached with the declaration which will also clearly mention

brand name number etc. Supplier shall ensure that validity of license does not

expired during the currency of the agreement. It will be the responsibility of the

supplier to intimate the corporation in case of suspension or non renewal of

license.

23. Terms and conditions mentioned in the draft agreement enclosed shall form part of the

terms and conditions of this rate contract document and the same shall also be

applicable.

24. ACCEPTANCE OF OFFERS: -

24.1The Managing Director of the corporation reserves the right to accept the offer for

the whole supply or a part of it. The accepting authority does not bind him self to

accept the lowest or any offer and may reject any or all offers without assigning any

reason thereof.

24.2The Managing Director of the corporation reserves the right to accept or reject any

or all offers fully or partially without assigning any reason thereof.

25 It is proposed to install these subject MACHINERIES in Government Agriculture

Farms/any other Govt. Department/Farmers and at other places in M.P. If required by any

farmers or other Department / other Corporation / Institution, the subject item shall have

to be supplied, / installed and commissioned on turn-key basis. These MACHINERIES at

different places may have different combination of machines as per requirement of the

buyer.

26. EXCUTION OF AGREEMENT : - The successful offerer shall have to execute an agreement with the corporation. The

agreement shall have to be executed on a non-judicial stamp paper or Rs.100.00 to be

purchased by the offerer.

27. FORCE MAJEAURE CLAUSE :- Force majeaure will be permitted as defined in the agreement for the successful offerers.

28. CONDITIONAL OFFER : - The corporation reserves the right to reject any offer with any condition not earlier

specified in the offer document by the Corporation.

29. VALIDITY OF OFFER: - Offer submitted should be valid till 31.03.2013 or till the new agreement is executed

whichever is later. In case the offerer backs out during this period the EM deposit shall

stand forfeited and the corporation shall be free to claim damages as deemed fit.

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30. MEASUREMENT OF CAPICITY: -

Capacity shall be measurable at the end of the process, i.e. the final processed material

shall be taken into account for determining the capacity of any MACHINERIES. The

capacity of seed pre cleaner/grain cleaner shall be determined at 12% moisture content

and 20% impurities and that of seed grader shall be determined at 12% moisture and

10% impurities.

31. While quoting for the particular set of each machine for giving particular output offerer

must clearly mention capacity and dimension of each equipment separately in detail. It

is clarified that the Corporation shall be free to buy either all the machines or to drop /

delete one or more equipment, as the case may be.

32. Offerer should quote for machine having two screens and three screens separately so as

to make available choice.

33. List of fast moving spares and its selling price should also be enclosed. List of

accessories which are recommended to be purchased separately for each item should be

clearly mentioned in the offer.

34. Complete specification along with technical drawing and design, photographs of

various equipment must be enclosed. Wherever required dimension of machine and

dimension of their components should also be clearly mentioned.

35. The capacity of blower, r.p.m. requirement and power consumption should also be

clearly mentioned.

36. Machineries should be capable of cleaning and grading of various crop seeds, i.e.

cereals seeds, pulses, oil seeds, vegetable seeds, spices etc. it should be able to remove

the impurities like chaff, husk, mild, dirt, and also undersize and oversize impurities.

37. Seed grader should be provided with variable speed controller. It should be properly

balanced to avoid vibration. It should be provided with belt pulleys, safety guard, bag

holding clamps, inter-changeable screens, brush drive system for cleaning screens. A

list of crops to be graded / cleaned has been attached at Annexure – 1.

38. Bag closer should be with portable bag closer should have a forced lubrication system

to lubricate most of the interior parts. It should have arrangement to start by thumb

pressure. It should capable to thread cutting suitable to stitch jute, canvas & cloth bags.

It should have the capacity to stitch 250 to 300 bags / Hr.

39. Control panel should be industrial type and have the ability to control all the machines

from one place. Offerer may give their layout and prepare panel accordingly. Electrical

items required should be of reputed make and in accordance with the specifications

stipulated by BIS or any other Govt. deptt.

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40. WORK ON TURN KEY BASIS: -

Offerer shall have to supply, install commission & perform the trial run of

Machineries on turn key basis at desired place. Civil work is not covered in this turn-

key project, which has to be undertaken by the concerned purchaser department at

their cost under the close supervision of the offerer. Offerer shall have to provide

drawing & designs for the civil work. It will be the responsibility of the offerer to

employ suitable contractor for undertaking electric work having required license for

undertaking such work at the site.

41. The supplier must fulfill all legal and statutory obligation as per prevailing Acts & the

law of the state. All the labors to be employed / contracted for discharging or

undertaking supervision of the work shall be entirely the responsibility of the supplier.

The corporation shall no way be responsible for labors and any persons employed by

the supplier for undertaking work of these Machineries sites desired in various places.

42. The offerer should work out the detailed cost of running their Seed Processing Plant by

providing detailed calculation of power consumption in term of K.W.H. required of one

quintal of final delivery and they should work out the cost of running by assuring the

tariff rates of power and wages of persons required for ensuring smooth running of

plant.

43 PRE DELIVERY INSPECTION : -

The supplier shall inform the corporation about the readiness of the machines before

dispatch. The pre delivery inspection at the work of supplier shall be carried out by the

authorized official of the Corporation and / or the user department within 7 (seven)

days from the date of receipt of intimation or the supplier shall be informed in writing

to dispatch the consignment. However, if the inspection is not carried out or dispatch

instruction are not received by the supplier within 10 days time the supplier may

dispatch the machines along with all the ordered accessories etc. after expiry of 10

days time with advance intimation to the Corporation, so also to the concerned

consignee.

44. PURCHASE PREFERENCE: -

As per the policy of the state government in respect of purchase of items for the use of

the Corporation purchase preference to the extend of 30% shall be given to those

manufacturing units of M.P. which belongs to the SC / ST entrepreneurs. A self

certified photocopy of certificate issued by the concerned District Industries Center to

the effect that the manufacturing units belong to the SC / ST category entrepreneurs in

M.P. should invariably be attached.

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45. PAYMENT: - 45.1 The Corporation shall release 80% payment on receipt of the ordered

material in full quantity and in good condition at the desired site and on

production of acknowledgment thereof from the consignee.

45.2 Remaining 15% shall be released after one month from the date of receipt of

materiel or installation, commissioning and trial run which ever is later.

45.3 Remaining 5% payment shall be released after the expiry of warranty period.

Note: - In case the installation commissioning and trial run is delayed due to non

availability of godown, electricity or raw material, or for any reason not

attributed to the supplier, 15% remaining payment shall be released against

irrevocable Bank Guaranty for one year equivalent to the 15% remaining

amount in the same way 5% payment can also be released on the production

of irrevocable Bank Guaranty for the total warranty period. Payment against

bank guarantee is solely at the discretion of the Corporation.

46. ARBITRATION : - In the event

of any difference or dispute arising out of this contract, the matter shall be referred

to the sole arbitration by the Managing Director., M.P. State Agro Industries

Development Corporation Ltd. Bhopal, whose decision shall be final and binding on

the parties.

47 Only Bhopal Court shall have the jurisdiction.

(SIGNATURE OF THE OFFERER WITH SEAL)

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ANNEXURE – 1

Crops to be graded / cleaned

S.No. Name of Crops

1 Wheat, paddy & other pulses, cereals crops

2 Maize

3 Ragi

4 Gram

5 Peas

6 Jower

7 Bajra

8 Jute

9 Barley

10 Pulses

11 Beans

12 Soyabeans

13 Other Oil Seeds ( Sunflower, Mustured, Til ETC.)

14 Vegetable Seed ( Cucumber, Tomato, Bhindi,

Chillies, Potato, Coriander & Others

15 Spices

16 Flower Seed / Bulbs

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ANNEXURE – 11

DRAFT FORMATE FOR QUOTING FOR DESTINATION {SITES} RATES OF

VARIOUS ITEMS OF POST HORVEST MACHINERIES & OTHER RELATED

FIELD EQUIPMENTS

S.No. Description of

items (please

mention maximum

possible details

about product &

its brand name etc.

)

In case BIS

specification is

prescribed please

mention the same along

with your ISI license

No. & validity

List price of the manufacturer

for retail selling of his

product, in otherwords it is the

maximum recommended retail

price by any manufacturer. He

should mention whether it is

exwork, including or

excluding taxes, etc. very

clearly.

%age of discount or the

amount in absolute

value which the offerer

want to offer to the

corporation as margin

or service charges to

corporation

1 2 3 4 5

BIS

SPECIFIC

ATION

NO.

CM/L.

No. &

Validity

% Amount

Net price offered to corporation

after deducting discount given to

the corporation at col. 5 i.e. it is

the price which is ultimately

offered to the Corporation by the

offerer and it becomes the

purchase price of the corporation

In case excise duty is

paid please mention

in % as well as in

absolute amount

In case CST if to be paid

please mention in % as

well as in absolute amount

Corporation shall give C

form if, required and

therefore rates may be

quoted accordingly

Any other levies,

duties with full

justification.

6 7 8 9

% Amount % Amount

MPVAT {In case offerer raises bills

from Madhya Pradesh MPVAT has to

be mentioned clearly, along with

surcharge thereon}

Final net Corporation purchase price

offered by the offerer, including all

taxes, F.O.R. Destination sin M.P.

supplied through branch offices of this

corporation in M.P.

Remarks

10 11 12

% Amount

Note: - Use additional sheet if space provided is in sufficient.

(SEAL & SIGNATURE OF THE OFFERER)

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RATE CONTRACT OFFER FOR SUPPLY, INSTALLATION AND COMMISSIONING

OF POST HARVEST MACHINERIES AND RELATED FIELD EQUIPMENTS FOR

2013-14 AND ONWARD.

OFFER NO. HO / MKTG / RCO / PHM / 2013-14

CHECK LIST

(To check & ensure whether you have attached the document required) S.No. Offer Ref

Document Para

Page No.

Subject If enclosed mention,

page no. of your offer.

Yes No

1 1 I / Self Certified Photo Copy of Manufacturing

License.

P/ -

1 Whether turn over of last 3 financial years

supported with audited balance sheet attached.

P / -

3 II / Copy of ISI License P / -

2 5.6 EMD Deposited in the desired form P / -

3 5.6 List of order of similar machinery executed in last

3 years.

P / -

5.6 List of item wish customer P / -

5.6 Detail of infrastructure facilities P / -

5.6 Offer document duly signed on each page and

office seal affixed

P / -

5.6 Broad technical details, specification,

constructional detail etc.

P / -

4 9 Whether attached valid acceptable proof of

authority to sing the document

P / -

8 5.6 Whether list of client and performance certificate

issued by the user, attached

P / -

5.6 Whether detail of supplies made to govt. deptt. /

other undertaking .

P /

5 18 Whether affidavit from Promoters / Directors eg.

Criminal case, Prosecution etc. Attached

P / -

5.6 Whether list of P & M available of offerer

manufacturing premises attached.

P / -

(Note: - This format may be attached with the offer)

(AUTHORISED SIGNATURE WITH SEAL)

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CORPORATION LTD. ‘PANCHANAN’ 3 RD FLOOR MALVIYA NAGAR, BHOPAL

RATE CONTRACT OFFER FOR SUPPLY INSTALLATION & COMMISSIONING OF

POST HARVESTING MACHINERIES & RELATED FIELD EQUIPMENT ON TURN-

KEY BASIS FOR THE YEAR 2013-14 & ONWARDS

LETTER OF UNDERTAKING AND DECLARATION

We, M/s……………………………………………………………………………hereby

offer for supply installation and commissioning on tern-key basis of subject EQUIPMENTS,

conforming to the detailed specification mentioned in the document.

We undertake to supply install and commission the subject EQUIPMENTS as we may

be called upon to do under the conditions hereto enclosed during the allotted period from the

date of execution of the agreement on the rates specified in the agreement at the places to be

specified by the M.P. State Agro Industries Development Corporation Limited within the

specified delivery period.

Should this offer be accepted, we hereby agree to abide by and fulfill all the terms and

conditions of contract annexed hereto and in default thereof to forfeit and pay to the M.P.

State Agro Industries Development Corporation Limited or its successors in office the

penalties or sum of money mentioned in the said condition.

The sum of Rs. 1,00,000 /- (Rupees One Lack Only) in the form of demand draft is

herewith submitted as Earnest Money which shall be retained by the Dy. General

Manager(MKTG), The M.P. Agro Industries Development Corporation Limited, on account

of Security Deposit specified in the conditions of contract, should this offer be accepted.

“I have read and understood the terms and conditions of supplies installation etc.

mentioned in the documents.

Signature of authorized Signatory

With office Seal.

Date:-

WITNESS: -

1, ……………………………………… Address: -

………………………………………

2, ……………………………………… Address: -

………………………………………

Note :- Non judicial stamp paper worth Rs. 50/- (fifty rupees only)

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AGREEMENT

This agreement made at Bhopal this day of ………….. , between The Madhya

Pradesh State Agro-Industries Development Corporation, having registered office at

‘Panchanan, 3rd Floor, Malviya Nagar, Bhopal, M.P. hereinafter referred to as

‘Corporation’ which expression shall unless repugnant to the context or meaning there of

include its successors and assigns on the one part.

AND

M/s. ------------------------------ having its office at ------------------------------------------------

acting through its .........................................(hereinafter referred to as the Supplier which

expression unless repugnant to the context and meaning there of includes its assigns,

successors and administrations on the other part.

WHEREAS the Corporation invited Rate Contract offer for supply of

............................................................... on the terms and conditions envisaged in the terms

schedule issued with the Rate Contract Offer Document and purchased by the supplier.

AND WHEREAS the supplier has accepted each and every term and condition contained in

the Rate Contract Offer Document, while submitting his offer. The supplier has agreed to

supply of quality materials and equipments on consignment basis on the terms and

conditions of this agreement to the Corporation.

AND WHEREAS the Corporation accepted the offer submitted by the supplier vide its

letter of acceptance no. ............ dated ----------------------in consideration of the mutual

premises and undertakings hereinafter specified and for other good and valuable

consideration this agreement witness and is hereby agreed on the conditions of the RCO and

the following documents shall form and be constructed a part of the Agreement Deed: -

a) The terms & conditions of the Rate Contract Document

b) Specifications of material

c) The letter of acceptance dated ---------

d) The offer submitted by the supplier.

e] The rates mentioned in annexure to agreement.

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The aforesaid documents shall be taken as complementary and mutually explanatory

of one another but in case of discrepancies and ambiguities shall take precedence in the

order set out above. In this regard the decision of Managing Director, M.P. State Agro-

Industries Development Corporation Limited shall be final.

For Supplier ....................................................

For M.P.STATE AGRO

INDUSTRIES DEVELOPMENT

CORPORATION LIMITED

Signature with Office Seal

MANAGER MARKETING

Witnesses Witnesses

1.

2.

1.

2.