dsepolicy_v1.0
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Insert Company name & logo
Display screen equipment policy
Many of the Companys employees are required to use display screen equipment as afundamental tool for their work. We appreciate that if inadequately controlled such work canresult in painful and possibly disabling musculo-skeletal conditions. Therefore, it is the policyof the Company to ensure that the risk to employees is assessed and adequately controlled.However, to be effective our controls require employees to follow them whenever they areengaged in DSE work.
Our statutory duties are defined by the Display Screen Equipment Regulations and we willregard these as minimum standards, which will be exceeded wherever it is reasonablypracticable.
Scope
The Regulations apply to all employees who are required to use display screen equipment fora significant proportion of the day. However, we believe that the same standards should applyto any employee working with display screen equipment.
Assessment
The Company will have in place an assessment process for all users of display screenequipment. This will be administered by insert title of administrator and the assessments willbe carried out by individual employees using an on-line/paper based (delete as appropriate)system. The system will address the following ergonomic elements:
Task factors
Personal factors
Workstation factors
Work equipment factors
Workplace environment factors
We will also train DSE assessors who would be responsible for carrying out assessmentswhere there are specific factors which may not be covered by the main system, e.g. where anemployee may have a pre-existing condition or have particular physical attributes.
Selection of equipment
We will ensure that all workstation equipment and furniture is selected on the basis of soundergonomic principles. Where the standard equipment or furniture is not appropriate for an
individual as a result of a medical condition or physical factors, we will endeavour to provideequipment suitable for that individual, subject to a specific ergonomic assessment.
Where employees are required to use lap-tops they will be provided with lap-top risers toraise the screen to a level similar to a desk top. Similarly we do not expect employees to uselap-tops for extended periods in unsuitable positions, such as on their knee, while in a car oron a plane.
Breaks
Although it has not been demonstrated that work on display screen equipment causes eyeproblems continual focussing at the same distance can cause dryness of eyes and achingmuscles in the eye. We expect all out DSE users to take regular breaks away from their
screens and suggest a minimum break of 5 minutes in any hour.Eyesight tests
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Display screen equipment can reveal pre-existing eyesight problems so it is the policy of theCompany to provide free eyesight tests for users. Should the test show a need for correctiveglasses, we will provide enter details of payment or voucherstoward the cost of the glasses.
This policy will be reviewed annually or should a change occur to the legislation or best
practice.
Signed:..Title:Date: