dryden flight research centernovember 8, 20051 aerospace ground equipment support services price...

Dryden Flight Research Center

November 8, 2005

1

Aerospace Ground EquipmentSupport Services

Price Proposal & Evaluation

Linda GauglerMathematician (Lead)

NASA Dryden Acquisition Management Office


November 8, 2005

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Contract Line Items

• CLIN 1 ― Fixed-Price AGE

• CLIN 2 ― Fixed-Price IDIQ

• CLIN 3 ― Cost-No-Fee (CNF) IDIQ

• Phase-In has no CLIN on the contract


November 8, 2005

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Contract Line Items

• CLIN 1

– Basic AGE support

– Fixed monthly prices to be proposed by offerors

• Monthly prices may vary by contract year

– Please round proposed monthly prices to the nearest dollar


November 8, 2005

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Contract Line Items

• CLIN 2

– Other support services

• Examples: Space Flight Operations Support

– Do not propose prices or rates in this proposal

– Will be ordered using task order(s)

– Task order prices and terms subject to separate negotiation

– Total CLIN price estimated at $500,000 per year

• Not a ceiling or minimum


November 8, 2005

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Contract Line Items

• CLIN 3

– Cost-No-Fee

– Materials (including consumables, parts, equipment, materials, purchases & vehicle lease)

– NASA-directed travel & NASA-directed training

– The RFP identifies $480,000 a year for these costs

– The estimate of $480,000 is raw, unburdened

– Offerors are responsible to identify add-on costs, if any

– Order costs and terms subject to separate negotiation


November 8, 2005

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Contract Line Items

• CLIN 3 continued

– Add-on costs include such costs as:

• Material handling

• Burden

• Cost of money

• G&A

– Add-on costs will be allowable if:

• Identified in proposal and capped by proposed ceilings

• Comply with your business systems

• Comply with FAR 31.2


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Contract Line Items

• CLIN 3 continued

– If your proposal does not identify add-ons, you will not be reimbursed for the add-ons during performance


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Contract Line Items

• Phase-In

– No CLIN for phase-in in the contract

– Separate purchase order at the price you propose

– One month effort


November 8, 2005

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RFPPricing Formats


November 8, 2005

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Pricing Format No. 1 (Exhibit 7)

Aerospace Ground Equipment SupportRFP No. NND05108039RExhibit 7

Name of Offeror: ___________________________________________

Pricing Format No. 1 --- Contract Total Price

PriceSeparate Order One Month

Monthly Price Months Extended PriceCLIN 1A Contract Year 1 12CLIN 1A Contract Year 2 12CLIN 1A Contract Year 3 12CLIN 1B (Option) Contract Year 4 12CLIN 1B (Option) Contract Year 5 12Subtotal Fixed-Price AGE

Fixed-Price IDIQ Estimated PriceCLIN 2A Contract Year 1 $500,000.00CLIN 2A Contract Year 2 $500,000.00CLIN 2A Contract Year 3 $500,000.00CLIN 2B (Option) Contract Year 4 $500,000.00CLIN 2B (Option Contract Year 5 $500,000.00Subtotal Fixed-Price IDIQ $2,500,000.00

RFP-Specified Amount

Add-On Ceiling Rate

Add-On Costs Estimated Cost

CLIN 3A Contract Year 1 $480,000.00CLIN 3A Contract Year 2 $480,000.00CLIN 3A Contract Year 3 $480,000.00CLIN 3B (Option) Contract Year 4 $480,000.00CLIN 3B (Option) Contract Year 5 $480,000.00Subtotal Cost-No-Fee IDIQ

Fixed-Price Phase-In

Fixed-Price AGE

Cost-No-Fee IDIQ


November 8, 2005

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• Identify your proposed:

– Price for Phase-In

• If Phase-In is offered at no cost to NASA, enter $0

– Monthly prices and extended prices for CLIN 1

– Add-on ceiling rates, add-on costs & total costs for CLIN 3

• If add-ons are not proposed for CLIN 3, enter zero for the ceiling rates and add-on costs

• Make no entry for CLIN 2

– No prices or rates will be proposed


November 8, 2005

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Name of Offeror: ___________________________________________

Pricing Format No. 2 --- Cost Element Breakout --- Fixed-Price AGE Support CLINs 1A and 1B

Contract Year 1 Contract Year 2 Contract Year 3 Contract Year 4 Contract Year 5Direct Labor Dollars - Straight TimeDirect Labor Dollars - OvertimeOverhead *Other Direct Costs **Subcontracts, if applicable ***G&A ExpenseProfitTotal PriceMonthly Price

Subcontractor Data, if applicable *** Contract Year 1 Contract Year 2 Contract Year 3 Contract Year 4 Contract Year 5Direct Labor Dollars - Straight TimeDirect Labor Dollars - OvertimeOverhead *Other Direct Costs **G&A ExpenseProfitTotal Price

* Overhead will include the costs of fringe benefits, payroll taxes and labor overhead

** Other Direct Costs do not include overtime premium which is to be included in the Direct Labor Dollars --- (1) Consumables, parts, equipment, materials and purchases (2) Vehicle lease or purchase (3) NASA-directed travel (4) NASA-directed trainingOfferors will identify any costs included as Other Direct Costs for CLINs 1A and 1B

*** If subcontractors are proposed, provide the data identified in the bottom table. The "Total Price" should match the amount included for "Subcontracts" in the top table. Subcontractors may submit this data directly to NASA; however, the offeror is responsible for making certain subcontractor data is submitted by the proposal due date.


November 8, 2005

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• Cost element breakout of your proposed prices for CLIN 1 (Basic AGE support only)

• Identify the following for each year:

– Straight time direct labor dollars

– Overtime direct labor dollars, including overtime premium, if applicable

– Overhead dollars, including, as appropriate • Fringe benefits

• Payroll taxes &

• Labor overhead


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• Also identify the following for each year:

– Subcontract costs, if any

– G&A expense

– Profit

– Total price per year

– Monthly price


November 8, 2005

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• Subcontract costs

– Subcontractors will also provide cost element breakouts

– Subcontractor data will be to the same level of detail

– Subcontractors may submit data directly to NASA

– The offeror is responsible for making certain subcontractor data is submitted by the proposal due date


November 8, 2005

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Name of Offeror: ___________________________________________

Pricing Format No. 3 --- Proposed Direct Labor --- Fixed-Price AGE Support CLINs 1A and 1B Contract Year: ______ ****

AGE Support Line Item

Offeror's Job Title *SCA Labor Classification, if applicable

Exempt or Non-

Exempt

Prime or Subcontractor

Number of Staff

Straight Time

Productive Hours

Paid Non-Productive

Hours

Total Straight

Time Hours

Overtime Hours

Straight Time Labor

Rates

Direct Labor Dollars -

Straight Time **

Overtime Labor Rates

Direct Labor Dollars -

Overtime ***

Total

* If subcontractors are proposed, identify subcontractor labor data in this table

** Direct Labor Dollars do not include the cost of paid non-productive hours

*** Overtime Dollars will include the cost of overtime premiums, if applicable

**** Contract Year: Submit one table for each of the first five contract years

Hours Rates & Dollars


November 8, 2005

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• CLIN 1 – Basic AGE support only

• Submit a page (or more if necessary) for each contract year

• Use multiple lines for a job title to show variation within the job title

• Identify proposed staffing:

– Offeror’s job title

– SCA labor classification, if applicable

– Exempt or non-exempt from the minimum wage & overtime provisions of the Fair Labor Standards Act

– Prime or subcontractor

– Number of WYE for each job title


November 8, 2005

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• Identify proposed hours:

– Total (not per WYE) Straight time productive hours

– Total Paid non-productive hours

– Total straight time hours

– Total Overtime hours


November 8, 2005

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• Identify proposed rates & dollars

– Straight time labor rate

– Total (not per WYE) Direct labor dollars – straight time

• Do not include costs for non-productive hours here

– Overtime labor rates

• Include premium, if any

– Total Direct labor dollars – overtime

• Include costs for overtime premium here


November 8, 2005

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• Data provided in Pricing Format No. 3 does not substitute for data required by any part of the Technical Volume, including the elements entitled “Staffing and Recruiting” and “Compensation Plan”


November 8, 2005

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Name of Offeror: ___________________________________________

Pricing Format No. 4 --- Cost-No-Fee CLINs 3A and 3B

RFP-Specified Amount *Ceiling Rate (%) of Cost

Add-Ons **Cost of Add-Ons *** Estimated Cost ****

Contract Year 1 $480,000.00Contract Year 2 $480,000.00Contract Year 3 $480,000.00Contract Year 4 $480,000.00Contract Year 5 $480,000.00

* The RFP-Specified Amounts are estimated amounts covering the UNBURDENED cost for --- (1) Consumables, parts, equipment, materials and purchases (2) Vehicle lease or purchase (3) NASA-directed travel (4) NASA-directed training

(1) Add-ons are identified in the proposal; (2) The add-ons comply with the offeror's business systems; and (3) The add-ons comply with FAR 31.2.

*** Identify the dollars associated with the add-ons

**** Identify the sum of the RFP-Specified Amount and the Cost of Add-Ons

** Identify the ceiling rates for reimbursement of add-ons. Add-Ons may include the costs of material handling, burden, facilities capital cost of money (FAR 31.205-10), and general and administrative expenses. Such add-ons will be reimbursed only if ---

In no event will NASA reimburse add-on costs at a rate higher than the Ceiling Rates identified herein. If no add-on costs are proposed, enter zero in the blocks for ceiling rates and the cost of add-ons.for each period.


November 8, 2005

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• Cost-No-Fee CLIN

• Identify your proposed ceiling rates for add-ons, if any

• Identify the cost for add-ons for each year

– Cost of add-ons = $480,000 x ceiling rate

• Identify the estimated cost for each year

– Estimated cost = $480,000 + cost of add-ons


November 8, 2005

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RFPPricing Evaluation


November 8, 2005

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Evaluation of Price/Cost Proposals

• Proposed price, costs and pricing information will be evaluated for – Accuracy and completeness

– Consistency with the Technical Proposal

– Compliance with the SCA wage determination wage rates

– Balanced CLIN prices

– Establishment of the Evaluated Price


November 8, 2005

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• Findings of inaccuracy or incompleteness; inconsistency with the Technical Proposal; non-compliance with the SCA wage determination wage rates; or imbalanced CLIN prices; including subcontractor pricing data, could preclude contract award and/or result in clarifications or discussions.


November 8, 2005

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• Adequacy of business systems

– Emphasis on current Government approvals


November 8, 2005

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• Evaluated Price is the sum of – Proposed price for Phase-In

– Sum of the extended prices for CLINs 1A & 1B

• Years 1 thru 5

– Sum of estimated cost for CLINs 3A & 3B

• Years 1 thru 5

• RFP-specified amounts of $480K plus add-ons, if any

• Prices for CLINs 2A & 2B will not be included in the Evaluated Price


November 8, 2005

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• Evaluated Prices will be used to – The lower evaluated price is more advantageous to the

Government than a higher evaluated price

– Offerors’ Evaluated Prices will be rounded to the nearest ten thousand dollars

– The rounded Evaluated Prices will then be used to compare offerors’ proposals

dryden flight research centernovember 8, 20051 aerospace ground equipment support services price...

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