dropout prevention early warning reports
DESCRIPTION
Dropout prevention EARLY Warning reports. School Counseling/Guidance Fall Regional RESA Trainings Presenters: Debora Williams and Betsy Baugess. Graduation Rate = 82.5%. http://www.newsobserver.com/2013/08/08/3092325/nc-graduation-rate-rises-above.html. Do You Know?. Annual Number of - PowerPoint PPT PresentationTRANSCRIPT
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DROPOUT PREVENTION EARLY WARNING REPORTS
School Counseling/Guidance
Fall Regional RESA Trainings
Presenters: Debora Williams and Betsy Baugess
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Graduation Rate = 82.5%
http://www.newsobserver.com/2013/08/08/3092325/nc-graduation-rate-rises-above.html
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Do You Know?
Annual Number of
Dropouts in U.S.
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High School Dropout Statistics
Annual number of high school dropouts in U.S.
3,000,000+
http://www.statisticbrain.com/high-school-dropout-statistics/
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Do You Know?
Number of dropouts in
North Carolina (2012)
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High School Dropout Statistics
Number of students dropping out of school in North Carolina (2012)
13,488Grades 9-12
http://www.ncpublicschools.org/docs/research/discipline/reports/consolidated/2011-12/consolidated-report.pdf
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Do You Know?
Number of NC students retained in 3rd Grade
(2012)
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Do You Know?
32,000(2012)
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PURPOSE
To facilitate an early warning reporting system with research-based risk factors for identifying students who
may be at risk of dropping out of school.
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RESEARCH ONEARLY WARNING INDICATORS
On-track CreditsAn on-track student has accumulated the requisite number of credits to move to the next grade level
and no more than one semester “F” in a core subject. (Allensworth, 2009)
AttendanceEight times more predictive of failure than prior test scores. A student who has more than 5 absences
in one semester of the 9th grade year has a 63% chance of graduating in four years. (Allensworth,
2009) In North Carolina, attendance issues were the most often noted for a reported dropout,
accounting for 41.5% of all dropouts.
GPAStudents with a “B” (3.0) average or higher in the first year have better than a 93% chance of
graduating; students with a D+/C- (1.0-2.5 GPA) average have a 53-92% chance of graduating;
students with less than a “D” average (1.0) have less than a 6% chance of graduating.
(Allensworth, 2009)
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RELEVANT SIS DATA
• Attendance data, both current and historical
• State assessment achievement level data
• Final marks for all middle school/high school courses
• Most recently calculated GPA (calculated at year-end for grades 9-12)
• Student name, pupil number, birth date, ninth-grade entry date
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PowerSchool At Risk Report
The At Risk Report provides a listing of courses, sections,
and grades associated with students who are currently a
risk of failing for the current term.
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PowerSchool At Risk Report
Allows administrators and teachers to take a proactive
approach to address potential issues and ensure student
accountability.
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At Risk Report Fields
• Attendance Mode• Daily• Meeting• Time
• Students to Include• Selected students only• All students
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At Risk Report FieldsAttendance Codes
• ALL CODES• Illness or Injury• Medical/Dental Appt• Death in Family• Quarantine• Court/Admin Proc• Religious Observance• Educational Opportunity• Teacher-in-Treatment
• Local School Bd Policy• Child Care• Excused Tardy• Medically Fragile• Deployment Activity• Unexcused Absence• Unex No Immunization• Unexcused Tardy• Suspensions
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At Risk Report Fields• Reporting Segment or Begin Date and Ending Date
• Reporting Segment• Chose from reporting segment from the pop-up menu
• Begin Date and Ending Date• Specify a date range in using mm/dd/yyyy OR mm-dd-yyy• Failure to use this format issues an alert• Date must fall within the selected school year
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At Risk Report – Data to be Filled
? Use Attendance Report Query• Enter minimum number of occurrences of selected attendance
codes
? Use Grades Report Query• Uses three Grade fields to query students for the report
• Select final grade type (Stored or Current)• Minimum number of classes with failing grades
? Use Discipline Report Query• Discipline/incident check inn PowerSchool does NOT consider the
PowerSchool discipline/incident functionality that NC will be using. This section should not be used at this time.
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At Risk Report
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NCWISE REPORTSGRADUATION RESILIENCY
• Reporting Hub Accessible to NC WISE District/School Data Managers
• Four reports available on NCWISE Reporting Hub• 9th Grade Dropout Early Warning Report • 10th Grade Dropout Early Warning Report• 11th Grade Dropout Early Warning Report• 12th Grade Dropout Early Warning Report
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NCWISE REPORTS(continued)
• Designed for availability just prior to the start of school allowing counselors to identify the “at risk” students.
• Analyze the student’s historical data.
• Executed at the beginning of school year for identification of individual student issues.
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GR Risk Indicators• Attendance through middle/high school
• Final course marks in key elementary/middle school courses
• Successful completion of high school courses essential to graduation within an appropriate timeframe, as indicated by state assessments
• Cumulative credits earned in each high school year
• Continuous cumulative grade point average
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Risk Criteria
Ninth grade report
• Final grade for standard required Math course (grades 6,7,8) < C
• Final grade for standard required English course (grades 6,7,8) < C
All reports• Total daily absences, in any one school year, exceed 5
daily absences
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Tenth/Eleventh/Twelfth Grade Risk Criteria
• GPA < 2.0
• Achievement Level I or II for EOCs • English I• Algebra I
• Failure to achieve an expected level of course credits after each year in high school• At beginning of grade 10, less than 5 earned credits• At beginning of grade 11, less than 10 earned credits• At beginning of grade 12, less than 15 earned credits
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Report Details
• All reports are school level reports
• Each report only contains students “at risk” for dropout
• Each student has only one record in the report
• Each column of the report represents a potential dropout risk factor
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Report Details (continued)
• If there is no data for a particular risk factor, the column for that factor indicates “no data”
• Risk factor is calculated using only the available data points
• There is no variable weighting factor. All risk factors carry the same weight.
• Risk factor must be 25% or above for the student to be included in the report
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Ninth Grade Sample ReportSCHOOL NAME
PUPIL#
9thGradeEntryDate
BIRTH_DATE
STUDENTName
SIXth _GrdABS
SEVNGrdABS
EIGHTGrdABS
SIXthGrdENGL
SEVNGrdENGL
EIGHTGrdENGL
SIXthGrdMATH
SEVNGrdMATH
EIGHTGrdMATH
RISK
NC WISE HS 1 7/1/2010 6/30/1995 Student1 2 8 5 C+ D F D- F D 0.67
NC WISE HS 2 7/1/2011 7/12/1996 Student2 14 3 28 no data C F 80 C D- 0.5
NC WISE HS 3 7/1/2011 9/20/1996 Student3 16 6 0 no data B A- no data B- A- 0.29
NC WISE HS 4 7/1/2010 8/29/1993 Student4 no data 6 18 no data no data F no data P F 0.8
NC WISE HS 5 7/1/2010 4/10/1995 Student5 9 24 no data D no data no data F no data no data 1
NC WISE HS 6 7/1/2010 8/18/1995 Student6 3 5 5 C+ D F C F D 0.44
NC WISE HS 7 7/1/2011 3/20/1996 Student7 1 4 13 A C- B- A C- C 0.33
NC WISE HS 8 7/1/2010 2/20/1995 Student8 5 9 13 C- B- F C+ B- D 0.56
NC WISE HS 9 7/1/2011 8/23/1996 Student9 7 6 6 A C D C C C 0.44
NC WISE HS 10 7/1/2011 2/18/1996 Student10 no data 9 7 no data 94 92 no data 94 92 0.33
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Example: Student #1• Rising ninth grader
• 2 absences in sixth grade • 8 absences in seventh grade - risk factor• 5 absences in eighth grade • Sixth grade English final mark is “C+”• Seventh grade English final mark is “D” - risk factor• Eighth grade English final mark is “F” - risk factor• Sixth grade math final mark is “D-” – risk factor• Seventh grade math final mark is “F” – risk factor• Eighth grade math final mark is “D” – risk factor
• RISK FACTOR is 67% (6 of 9 factors qualify as risks)
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Twelfth Grade Sample Report
http://dpi.state.nc.us/docs/graduate/resiliency/sample-report.pdf
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Once You Have the Report• Determine how best to use the data
• Convene a team to review reporting data and analyze results
• Determine preventative measures or interventions and how you will track the results
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FAQs
• At what grade can or should at risk reports be run?
• When will all school data be available in PowerSchool?
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Contacts
• Debora Williams, Special Assistant
Graduation Initiatives (919) 807-3912
• Betsy Baugess, Manager
Data/Software & Reporting
(919) 807-3276