dress-ea project · the establishment of appropriate early warning systems and implementation of...
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ELABORATION OF PREPARATORY STUDIES AND DEVELOPMENT OF THE DRESS-EA PROJECT FULL PROPOSAL
FOR SUBMISSION TO THE ADAPTATION FUND
TERMS OF REFERENCE
[AO/OSS/DRESS-EA/111018-16]
October 2018
1 The Consultant’s team/Consulting firm should address and link climate change vulnerability and drought – as
drought is one of the extreme events caused by and intensified by climate change effects
DRESS-EA PROJECT “STRENGTHENING DROUGHT1 RESILIENCE OF SMALL HOLDER
FARMERS AND PASTORALISTS IN THE IGAD REGION”
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1. BACKGROUND
The IGAD member states face severe water constraints and prolonged droughts. Between 60- 70 percent of the land area in the IGAD region consists of Arid and Semi-Arid Lands (ASALs) that receive less than 600 mm of rainfall annually (IGAD 2013)2. It is predicted that the frequency and intensity of droughts would increase because of climate change, especially in semi-arid areas. In fact, climate change has exacerbated drought occurrences due to high anomalies in precipitation. From 2015 to-date, high rainfall anomalies have been recorded. Moreover, the region faces uncontrolled activities such as deforestation and poor agricultural practices that led to reduced water retention capacities, surface runoffs, and soil cover losses. Such activities not only impact negatively on water resources, environment and other ecosystems that serve as community livelihood sources, but also increase their vulnerability to droughts. Significantly reduced precipitation levels lead to pollution, food insecurity, civil strife over water, food and pastures, the drying-up of rivers, streams and aquifers as well as loss of plant available water in the soils on which smallholder farmers and pastoralists derive their livelihoods.
The natural resources of the region represent a major asset for the local populations whose livelihoods rely mainly on agriculture, livestock, fishery, forest resources, pastures, etc.
In view of all these observations and with the aim of strengthening the resilience of the region’s populations and ecosystems, the Sahara and Sahel Observatory (OSS) in collaboration with the four riparian countries (Djibouti, Kenya, Sudan and Uganda) and in partnership with Global Water Partnership Eastern Africa (GWPEA) prepared and submitted to the Adaptation Fund (AF) a proposal for a regional project entitled “Strengthening Drought Resilience for Small Holder Farmers and Pastoralists in the IGAD Region - DRESS EA”. The overall objective of the project is to increase the resilience of smallholder farmers and pastoralists to climate change risks mainly those related to drought, through the establishment of appropriate early warning systems and implementation of drought adaptation actions in the IGAD region. The project concept note got approval from the Adaptation Fund and a full scale project document has to be developed and submitted to AF in order to access the secured funding worth about 13 US$ million for project implementation. Accordingly, these Terms of Reference have been elaborated with the aim of specifying the content of the preparatory studies necessary for the development of the full project document. The period for preparing the full document is expected to last about 5 months in order to submit before the next fund review board (April 2019).
The project targets to consolidate synergies and adapt innovative and resilient drought management actions from selected IGAD region countries including Djibouti, Kenya, Sudan and Uganda. The holistic approach of the proposed project is designed in integrated way to support communities in locations that are considered most vulnerable to drought (More details in Annex 2).
2. OBJECTIVES OF THE CONSULTANCY
The main objective of these Terms of Reference is the elaboration of a project document which meets
the Adaptation Fund’s requirements. This could be achieved through i) the implementation of
preparatory studies and additional thematic analyses that will serve as a basis for the finalization of the
project document (Full Proposal) and through ii) the organization of consultation workshops at local,
national and regional levels.
2 IGAD, 2013. IGAD Drought Disaster Resilience and Sustainability Initiative (IDDRSI) Strategy.
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3. SCOPE OF WORK
These TORs are issued to recruit a Consultant’s team/Consulting firm to undertake detailed studies to design and develop the full project document based on analytical work, ground trothing and consultations.
Under the leadership and guidance of the Team Teader, the consultants will carry out stakeholder consultations at national/local and regional levels and will develop the required preparatory studies that will contribute to the proposal formulation phase namely gender analysis, risk screening and an environmental impact assessment of all planned activities of the project. In addition the Consultant’s team/Consulting firm is also required to develop an Environmental and Social Management Plan (ESMP) and to propose a grievance mechanism specific to the project.
This exercise must consider the four (4) targeted countries: Djibouti, Kenya, Sudan and Uganda, and focuses on local, national and regional dimensions. Under the guidance of the principle consultant, the team will collectively conduct a series of studies and analyses to selected areas to justify adaptation interventions. The team must describe project activities addressing and linking climate change vulnerability to drought – as drought is one of the extreme events caused and intensified by climate change.
Among the project full proposal preparatory activities, the Consultant’s team/Consulting firm will be in charge of designing, conducting and facilitating the national/local and regional workshops aimed to gather information, to build exchanges with stakeholders as well as to validate assessment results/deliverables.
Specific tasks will include the following:
Review and stock taking: The project Concept Note approved by the Adaptation Fund, is one of the main documents to be consulted and considered by the Consultant’s team/Consulting firm to the purpose of preparatory activities (including the Fund and OSS guidelines and operational policies).
Analyze and assess population and natural resources potentials and vulnerabilities to the adverse effects of climate change - collecting of both quantitative data and qualitative data allows for an understanding of the socio-economic characteristics of the vulnerable categories;
Identify soft interventions e.g. policies, strategies, action plans, etc. and, hard interventions like infrastructures (rainwater harvesting, small-scale irrigation, reforestation, afforestation, agroforestry, basin management, etc.). Early warning tools and income-generating activities and evaluation of their economic cost-effectiveness will also be considered;
Environmental and Social Assessment of the project and identification of impacts and mitigation measures for the negative impacts of the project activities - integrating environmental and social assessment and analysis into the project design
o A comprehensive description of the environment including the physical, biological, and social aspects which are most likely to be affected by the project;
o Analyze drought impacts on communities, identification of vulnerable sub-groups and of community priority actions;
o Make sure that project procedures, activities and priorities reflect community needs, are grounded in community structures (where relevant) and result in the desired impacts on the community;
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o Identified environmental and social risks should be managed and presented according to the 15 principles of the environmental and social policy of adaptation fund (ESP) and to those of OSS E&S policy;
o Definition of Institutional responsibilities (i.e. who does what) within the community, local government and civil society;
o Develop a methodology to evaluate the unidentified sub-projects (USPs) risks according to the environmental and social policy of the AF and mitigation actions to be taken during implementation.
Integration and mainstreaming of the Gender dimension in the project activities by incorporating gender into resilience-building actions. Promote women’s leadership in climate resilience interventions, including the participation in formal and informal governance systems
Environmental and Social Management Plan (ESMP) of the project and identification of mitigation measures for all negative impacts of the project activities – including roles and responsibilities of mitigation arrangements; i.e.
o A description of how the identified negative impacts will be managed and the levels of protection and mitigation measures will be provided.
Log-frame, M&E, cost estimates and management of the overall project
Elaboration of the project document (Full proposal) according to the Adaptation Fund template (Annex 6).
NB: The Consultant’s team/Consulting firm should address and link climate change vulnerability and
drought – as drought is one of the extreme events caused by and intensified by climate change effects
4. CONSISTENCY & STEPS
The work to be undertaken by the Consultant’s team/Consulting firm must be consistent with the project objectives. The team of consultants (Annex 1) will have expertise in environmental and socio-economic assessments, institutional capacity assessments and policy analysis and early warning systems in order to conduct the following steps:
4.1. Step 1: Elaboration & Compilation of preparatory studies The main objective is to conduct a series of studies and analyzes that will serve to design and develop the Full project document. This first step dedicated to the development of the preparatory studies will address four different issues.
Deliverable/s Elaboration & Compilation of preparatory studies The main deliverable of this step will be structured around 4 separate chapters as follow
Situation analysis and vulnerability assessment
Identification and assessment of needs
Estimation of the project Cost Effectiveness
Gender analysis
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4.1.1. Baseline analysis and stakeholder vulnerability assessment The main objective is to evaluate and analyze the vulnerability of natural resources/environment and populations to the adverse effects of Climate change and droughts in the project areas.
Consistency: the focus will be on the implementation of an assessment based on:
Literature review and analysis of existing documents, national plans, research and studies, and reports dealing with the vulnerability.
Establishing a general overview on the vulnerability of ecosystems and populations with a specific focus on indigenous people (if any) and taking into consideration gender dimension,
Identifying and delineating the most vulnerable areas
Classifying the identified areas by degree of vulnerability and type of risk (flooding, drought, etc.)
Specify adequate actions to mitigate natural resources and populations’ vulnerability.
Deliverable/s Baseline survey assessment chapter – as a basis to measure project cost-effectiveness, feasibility and impacts during project implementation or after project closure. This report must include, the evaluation of the current vulnerability of the project areas with regards to climate change hazards and related events. In addition, the baseline survey will identify by ground trothing, hotspot sites within the project areas that are severely vulnerable to climate change.
4.1.2. Identification and assessment of needs Based on the situation analysis – prepare an inventory of the existing infrastructure and of the users and beneficiaries’ needs and assess the economic benefits and profitability of the infrastructure and activities to be implemented – i.e. identify the needed infrastructure for an efficient and sustainable implementation of the project (buildings, roads, infrastructures for farmers and local populations, etc.), as well as of necessary equipment and tools for the establishment of an Early Warning System (EWS) and creating the income-generating activities identified by the project, during the previous phase (ref. Concept Note).
Infrastructure (rainwater harvesting, small irrigation, reforestation, afforestation, catchment management, etc.).
Early warning tools and equipment.
Consistency: In order to achieve this objective, the Consultant’s team/Consulting firm will have to
consider the following activities:
Inventory, evaluation and description of existing infrastructure in the project locations of the four countries.
Identification of needs in terms of infrastructure and necessary equipment for the development of the project area and improvement of its current situation.
Evaluation and identification of the equipment needed for establishing the Early Warning System (weather stations, sensors, piezometers, servers, processing units, software’s, GPS, etc.), type of data (biophysical, socio-economic, mapping, etc.) and broadcast tools (beacon, flags, sirens, signals, loud speakers, etc.).
Definition and description of needs in terms of infrastructure and specific equipment for the
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income-generating activities envisaged by the project according to the Concept Note.
Deliverable/s Interventions chapter –should detail all infrastructures needed to achieve the objective of the project in the four countries. It must also allow the finalization of the detailed budget and activities execution timeframe
4.1.3. Estimation of the project Cost Effectiveness The focus on the project “Cost Effectiveness” is to assess the economic and financial contribution of the
project activities for populations and users. The Socio-economic expert will be required to analyze the
project overall profitability considering the infrastructure and equipment’s cost-effectiveness as well as
the project added value at the environmental, social and economic levels.
Consistency In order to attain this objective, the expert is required to undertake, among others, the
following activities:
Assess the social and economic needs of the communities (small-scale farmers and pastoralists) and design strategic interventions to address the impacts due to drought and climate change
Estimation of the development actions costs (reforestation, afforestation, constructions, infrastructures, etc.)
Estimation of the EWS equipment costs
Estimation of the average revenue of the households that would have benefited from the income generating activities of the project and analysis of the cost and cost-effectiveness of the different infrastructures to be implemented, including ESMP costs.
Deliverable/s Cost-effectiveness chapter - on the identification and assessment of the required infrastructure for adaptation actions and the multi-risk early warning systems in the targeted areas and their cost-effectiveness.
4.1.4. Integration of the Gender dimension in the project activities The purpose of this component is to integrate the gender dimension into various activities of the project, including all studies and analysis related to the initial estimates, needs assessment, as well as the profitability studies of the project activities. Gender mainstreaming should also be a prerequisite in the implementation of infrastructure development actions, at all levels of the development - more generally at the level of communication, training and awareness actions to be undertaken in the project framework and in the implementation and promotion of income-generating activities.
Consistency: Analysis of the current situation of women and men, youth and vulnerable
groups/indigenous people in the project areas:
Review related policies and legal frameworks of four countries - analyze the existing gender Strategies and assess the extent of gender mainstreaming into drought/climate change and M&E
Presentation and description of successful experiences and challenges faced by previous projects and initiatives
Definition of the target groups and the number of beneficiaries in the different project areas
Clarification of specific project activities for women, men, youth, vulnerable groups (indigenous
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people if any) and their added value
Proposal of an approach adapted to the project area and of recommendations, guaranteeing the reinforcement of the involvement of vulnerable groups (indigenous people if any) based on the lessons learned from past experiences.
Deliverables Gender analysis chapter – inclusive of policy, strategy and monitoring and Evaluation interventions to measure progress and/ or impact of gender mainstreaming (from the drought perspective)
4.2. Step 2: Environmental and Social Impact Assessment (ESIA) and Management Plan (ESMP):
The main objective of the Environmental and Social Impact Assessment (ESIA) is the environmental and social evaluation of the project impacts and identification of mitigation measures for the negative impacts of the project activities. Furthermore, to provide the project managers with an Environmental and Social Management Plan (ESMP) during the project execution to mitigate the potential negative impacts that could be caused by the project interventions.
Consistency:
Based on detailed stakeholder analysis and socioeconomic vulnerability assessment - identify and evaluate the predictable environmental and social impacts (positive and negative) of the proposed project.
Identify and analyze possible alternatives to the proposed project activities.
Propose effective mitigation measures for the negative impacts at a reasonable cost and increase measures for the positive impacts to be implemented during and after the project completion.
Verify the project compliance with national legislations, and with the OSS and the Adaptation Fund’s E&S safeguards.
Prepare benchmark data for the project Monitoring and Evaluation (M&E) and integrate the M&E of the mitigation measures.
Develop the Environmental and Social Management Plan (ESMP) according to the international standards and taking into account the M&E aspects and the related costs.
Develop a grievance mechanism (covering environmental, social and gender issues) specific to the project and allowing a direct contact with the REE, the RIE and the Adaptation Fund
This Part should be addressed separately and compiled in a full document to be consulted with the national authorities in charge of the environment in the four beneficiary countries. An approval letter from the 4 national authorities in charge of the environment should be obtained to be joint to the project document. This requires the development of an Environmental and Social Impact Assessment that complies with the 4 national standards.
NB: Since the main comments on the Concept Note relate to environment and social issues, safeguards
and policies more detailed available in Annex 3.
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Deliverables 1) Environmental and Social Impact Assessment (ESIA) Report (exiting environment, potential
impacts, risks, characteristics of impact, alternatives, mitigation measures, etc.) – inclusive of consultations and should main stream gender so that it is considered in all stages of the analysis
2) Environmental and Social Management Plan (ESMP) Report- to manage those risks and/or impacts that are identified in the assessment process, and that cannot be avoided. Inclusive of, but not limited to: impact identification, mitigation measures, method of monitoring, performance indicators, responsibility, timeframe, cost estimate, etc.) – to bring the project in compliance with the Fund and OSS safeguards and national policies.
4.3. Step 3: Consultation Workshop The main purpose of the consultations is to generate understanding, ensure ownership, understand expectations and incorporate stakeholders’ views and to enable stakeholders’ involvement in the project activities. During the consultation workshop the Consultant’s team/Consulting firm must consider the gender dimension and focus on women involvement in the development of the relevant IGAs. Therefore, it should be noted that the Consultant’s team/Consulting firm should take leading part in the regional and national/local workshops that will be organized in the project beneficiary countries (Djibouti, Kenya, Sudan, Uganda), this include and not limited to:
Prepare all the necessary documents of the workshops (ToRs, target groups, programs/agendas, concept note, evaluation sheet, project abstract, survey sheet, list of participants, etc.).
Facilitate and co-facilitate/supervise the workshops organization and workflow.
Finalize/develop the workshops minutes/reports and recommendations.
Incorporate all comments and observations in the workshop report.
Include photos and illustrations in each workshop report.
Compile and submit consultation workshops reports – to be annexed to the main proposal report.
Deliverables Report on each workshop (national, regional, local, etc.), inclusive of and not limited to: lists of stakeholders consulted, gender issues, detailing presentations, issues discussed, views and comments, outcomes, etc.
NB: The Consultant’s team/Consulting firm is required to integrate in their financial proposal the
workshop participation fees in the four countries. Support staff could ensure this assignment.
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4.4. Step 4: Elaboration of the project document (Full proposal) The project Concept Note, validated by the Adaptation Fund, is one of the main documents to be
consulted and considered by the Consultant’s team/Consulting firm in executing the work – as well as
environmental and social safeguards and policies (national; Adaptation Fund and OSS documents). The
full proposal will be developed in accordance with the Adaptation Fund’s requirements and template
(Annex 6), integrating the data and information collected and generated in the analyses and studies
developed under the sections here above and the consultation workshops.
Consistency: The Consultant’s team/Consulting firm should finalize the project full proposal based on
the following references and documents:
Comments and annotations of the Adaptation Fund on the Concept Note - major outcomes and conclusions.
OSS and GWPEA related good practices and similar interventions.
Guidelines and policies of the Adaptation Fund (eg. E&S and gender policies)
Guidelines and policies of the OSS’ (E&S and gender policies)
National related policies, guidelines and framework
Outputs and recommendations of workshops and meetings conducted with the project actors and stakeholders will be integrated in the full proposal document.
Deliverables Full project proposal – main report and associated annexes (ESIA, ESMP, Consultation reports, gender analysis, references and key documents, etc.)
5. EXPECTED OUTPUTS & DELIVERABLES
The purpose of this assignment is to prepare a full AF project document, based on the approved Concept note and the recommendations of the AF reviewers. The accompanying full submissions package will include the following:
An inception reports inclusive of a detailed work plan and stakeholder’s consultation plan;
A Compilation report of the preparatory studies (4 thematic)
An Environmental & Social Impact Assessment (ESIA) report, which will be submitted through public consultation;
Environmental and Social Management Plan;
Reports of the 4 national/local and 1 regional consultation workshops
Draft final proposal (based on the appropriate template for submission of proposals to Adaptation Fund);
Final version of the Proposal.
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The following deliverables in English will be expected by the end of this consultancy:
Deliverable Duration/ Effort Man/Day
Deliver time
STEP 0
An inception report: inclusive of methodology, detailed work plan and stakeholder’s consultation plan; planning of activities and gender analysis/inclusion criteria/approach
5 One week after signing the
contract
STEP 1 : Elaboration & Compilation of preparatory studies
Baseline analysis and stakeholder vulnerability assessment (chapter 1 of step1 report)
8
Ten weeks – after contract signed Identification and assessment of needs (chapter 2 of step1 report)
8
Estimation of the project Cost Effectiveness (chapter 3 of step1 report)
5
Integration of the Gender dimension in the project activities (chapter 4 of step1 report)
4
S/Total1 25
STEP 2 : Environmental and Social Impact Assessment (ESIA) and Management Plan (ESMP)
Environmental and Social Impact Assessment (ESIA) Report
15 Twelve weeks after contract signing
Environmental and Social Management Plan (ESMP)
8 Twelve weeks after contract signing
S/Total2 23
STEP 3 : Consultation Workshop
Regional workshop to present the inception report
3 Two weeks after contract signing
National stakeholder consultation workshops (with due to indigenous and gender)
7 13 weeks after contract signing (could be earlier)
S/Total3 10
STEP 4: Elaboration of the project document (Full proposal)
Draft full proposal project report (main and annexes)
18 15 weeks after signing contract
Final full proposal project report 7 17 weeks after signing contract
S/Total4 25
Grand Total 88
NB: These delays are provided on an indicative basis. The Consultant’s team/Consulting firm is invited to submit a proposal of the work plan (activities / delays) in his methodology.
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6. REPORTING/ COORDINATION
The Consultant’s team/Consulting firm shall forward all the reports to the OSS, liaise, and work closely with the Global Water Partnership Eastern Africa Regional Office (based in Entebbe) and the Executing Entities of the four countries.
7. STAFFING QUALIFICATIONS
For a better execution of the required activities, the Consultant’s team/Consulting firm should provide
at least the following profiles:
Profile Qualification Required experience
Team Leader: an expert in environment and forests /natural resources management or other similar field (PhD degree)
- Must have a good knowledge in the fields of environment, climate change and natural resources management
- Must have a good knowledge of the identification / development of climate changes mitigation and/or adaptation measures and strategies in the IGAD region
- Must have a good experience in environmental (drought) studies and early warning systems
- Must have a good knowledge of data processing and exploitation techniques and modeling systems for drought monitoring and management
- Has previously elaborated development projects documents in Africa related to drought and CC
- Must have participated in the design/development of at least 2 projects funded by multi-lateral entities and addressing the theme of climate change vulnerability
- Must have good knowledge of safeguards and related environmental and social policies
- Ability to work well with Government officials and community personnel
- Experience with Adaptation fund and/or GCF funded projects should be considered an asset
At least 15 years’ proven experience
An expert in rural socio-economics/economics or similar field (MSc degree)
- Must have a good knowledge and command of the evaluation of projects socio-economic impacts.
- Must have participated in at least three socio-economic evaluation studies.
- Must be familiar with the social dynamics and environmental issues in IGAD region
- Must have a good command of the gender dimension and the approaches and methods of its mainstreaming in development activities
- Must have experience in designing and implementing alternative rural/socio-economic/local development activities and initiatives with specific focus on
At least 10 years’ proven experience
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Profile Qualification Required experience
engaging and mobilizing stakeholders - Experience with Adaptation fund and/or GCF funded
projects should be considered an asset
NB: Due to multi-sectors, multi-disciplinary and regional nature of the assignment, the Consultant’s team/Consulting firm has to provide assurance of availability of support staff/experts (environmentalist, agronomist, gender, socioeconomic, tech, etc.) to address this complexity, and to facilitate the expertise at national levels. In the proposed methodology, the Consultant’s team/Consulting firm will show how they will proceed to address this issue.
8. WORKING RELATIONSHIP AND RESPONSIBILITIES
The Team Leader (environment expert) who will be the main responsible for this consultancy has to liaise and work closely with the socioeconomic expert. . Thereby, the Team Leader in consultation with the socioeconomic expert has to develop a working plan and a methodological note to describe how they will compile their inputs and how they will mobilize national support staff for information access and data gathering.
The DRESS-EA project will be managed by OSS (Environment Program) and the GWPEA, which will be
responsible for the supervision of the present consultancy.
OSS and GWPEA will provide the selected Consultant’s team/Consulting firm with all the necessary documents. They also commits to facilitate to the Consultant’s team/Consulting firm the contact of national institutions and partners and the access to data.
NB: If a firm is selected, it will provide the Key Staff.
9. DURATION, DEADLINES AND REMUNERATION
The overall level of effort estimated is 88 person/days distributed over 120 days.
The payment of will be made by OSS to the account specified by the Consultant’s team/Consulting firm upon validation of the work required. The payment will be made in three installments as follows:
40 % of the total amount upon validation of the products of Step 1 and 2;
30 % of the total amount upon the final validation of the products of Step 3;
30 % of the total amount upon receipt and validation of Step 4.
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10. PRÉSENTATION OF APPLICATION PACKAGE
The application package must include:
A- A Technical Offer
1. A methodological note of 5 pages for the execution of the consultancy
2. A detailed calendar defining the steps, activities and deadlines of the mission
3. A detailed curriculum vitae of the experts to be involved ; (use the OSS standard model downloadable on: [OSS CV Model]
4. A table detailing the relevant references related to the mission for each of the experts to be recruited;
5. Any other useful documents; B- A Financial Offer
The financial offer will include the following details:
1. The Financial Proposal Submission Sheet in annex 4;
2. A copy of the breakdown of Lump Sum Price form in annex 5 (in USD), showing all costs for the assignment, broken down into fees and reimbursable and miscellaneous costs;
11. APPLICATION MODALITIES AND DEADLINES
The applications must be sent to OSS by email no later than: Friday 02nd November 2018 at 16.00 H
(Tunis time)
With the mention of : DRESS-EA (Full Proposal ) – “Call for tenders for the elaboration of a
project: STRENGTHENING DROUGHT RESILIENCE FOR SMALL HOLDER FARMERS AND
PASTORALISTS IN THE IGAD REGION [AO/OSS/DRESS-EA/111018-16]”
Address: [email protected]
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Annex 1: Experts tasks per step
In line with the expected results of each step of the consultancy, each of the experts will be requested to conduct a certain number of tasks. These tasks include, for information purposes only, the following activities for each expert. However, the detailed activities under the four STEPs remains the basis of the requested work.
Tasks of the Team Leader
STEP 0: Inception report
Elaboration of a methodology detailing the work plan and stakeholder’s consultation plan for
information access and data gathering;
Planning of activities and updated timetable.
STEP 1: Elaboration & Compilation of preparatory studies
Identification and delineation of the most vulnerable areas;
Classification of the identified areas by degree of vulnerability and type of risk (flooding,
drought, etc.);
Specification of the adequate actions to mitigate natural resources and populations’
vulnerability;
Inventory, evaluation and description of existing infrastructure in the project locations of the
four countries;
Identification of needs in terms of infrastructure and necessary equipment for the development
of the project area and improvement of its current situation;
Evaluation and identification of the equipment needed for establishing the Early Warning
System (weather stations, sensors, piezometers, servers, processing units, software’s, GPS, etc.),
type of data (biophysical, socio-economic, mapping, etc.) and broadcast tools (beacon, flags,
sirens, signals, loud speakers, etc.).
STEP 2: Environmental and Social Impact Assessment (ESIA) and Management Plan (ESMP)
Identification and evaluation of the predictable environmental and social impacts (positive and negative) of the proposed project - based on the detailed stakeholder analysis and socioeconomic vulnerability assessment;
Identification and analyze of the possible alternatives to the proposed project activities;
Proposition of effective mitigation measures for the negative impacts at a reasonable cost and increase measures for the positive impacts to be implemented during and after the project completion;
Verification of the project compliance with national legislations, and with the OSS and the Adaptation Fund’s E&S safeguards;
Preparation of benchmark data for the project Monitoring and Evaluation (M&E) and integrate the M&E of the mitigation measures;
Development of the Environmental and Social Management Plan (ESMP) according to the international standards and taking into account the M&E aspects and the related costs;
Development of a grievance mechanism (covering environmental, social and gender issues) specific to the project and allowing a direct contact with the REE, the RIE and the Adaptation Fund.
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STEP 3: Consultation Workshop
Preparation of all the necessary documents of the workshops (ToRs, target groups, programs/agendas, concept note, evaluation sheet, project abstract, survey sheet, list of participants, etc.);
Facilitation /co-facilitation/supervision of the workshops organization and workflow;
Compilation and submission of the consultation workshops reports – to be annexed to the main proposal report.
STEP 4: Elaboration of the project document (Full proposal)
Compilation of the results from the previous steps;
Elaboration of the project document (Full proposal) according to the Adaptation Fund;
Designing and finalization of the Log-frame, M&E, cost estimates and management of the overall project.
Tasks of the Socio-economic expert
STEP 0: Inception report
Elaboration of a methodology detailing the work plan and stakeholder’s consultation plan for
information access and data gathering;
Planning of activities and updated timetable.
STEP 1: Elaboration & Compilation of preparatory studies
Establishment of a general overview on the vulnerability of populations with a specific focus on indigenous people (if any) and taking into consideration gender dimension;
Specification of adequate actions to mitigate populations’ vulnerability;
Inventory, evaluation and description of existing infrastructure in the project locations of the
four countries;
Identification of needs in terms of infrastructure and necessary equipment for the development
of the project area and improvement of its current situation;
Definition and description of needs in terms of infrastructure and specific equipment for the
income-generating activities envisaged by the project according to the Concept Note;
Assessment of the social and economic needs of the communities (small-scale farmers and
pastoralists) and design strategic interventions to address the impacts due to drought and
climate change;
Estimation of the development actions costs (reforestation, afforestation, constructions,
infrastructures, etc.);
Estimation of the EWS equipment costs;
Estimation of the average revenue of the households that would have benefited from the
income generating activities of the project and analysis of the cost and cost-effectiveness of the
different infrastructures to be implemented, including ESMP costs;
Review of gender policies and legal frameworks of four countries - analyze the existing gender
Strategies and assess the extent of gender mainstreaming into drought/climate change and
M&E
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Presentation and description of successful experiences and challenges faced by previous
projects and initiatives;
Definition of the target groups and the number of beneficiaries in the different project areas;
Clarification of specific project activities for women, men, youth, vulnerable groups (indigenous
people if any) and their added value;
Proposition of an approach adapted to the project area and of recommendations, guaranteeing
the reinforcement of the involvement of vulnerable groups (indigenous people if any) based on
the lessons learned from past experiences, considering past experiences in the area.
STEP 2: Environmental and Social Impact Assessment (ESIA) and Management Plan (ESMP)
Identification and evaluation of the predictable environmental and social impacts (positive and negative) of the proposed project - based on the detailed stakeholder analysis and socioeconomic vulnerability assessment;
Development of the Environmental and Social Management Plan (ESMP) according to the international standards and taking into account the M&E aspects and the related costs;
Development of a grievance mechanism (covering environmental, social and gender issues) specific to the project and allowing a direct contact with the REE, the RIE and the Adaptation Fund.
STEP 3: Consultation Workshop
Preparation of all the necessary documents of the workshops (ToRs, target groups, programs/agendas, concept note, evaluation sheet, project abstract, survey sheet, list of participants, etc.);
Facilitation /co-facilitation/supervision of the workshops organization and workflow;
Compilation and submission of the consultation workshops reports – to be annexed to the main proposal report.
STEP 4: Elaboration of the project document (Full proposal)
Contribution to the elaboration of the project document (Full proposal) according to the Adaptation Fund template;
Designing and finalization of the Log-frame, M&E, cost estimates and management of the overall project.
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ANNEX 2: Overview of Key Information
CONTEXT
The IGAD member states face severe water constraints and prolonged droughts. Between 60- 70
percent of the land area in the IGAD region consists of Arid and Semi-Arid Lands (ASALs) that receive less
than 600 mm of rainfall annually (IGAD 2013)3. It is predicted that the frequency and intensity of
droughts would increase because of climate change, especially in semi-arid areas. In fact, climate change
has exacerbated drought occurrences due to high anomalies in precipitation. From 2015 to-date, high
rainfall anomalies have been recorded. Moreover, the region faces uncontrolled activities such as
deforestation and poor agricultural practices that led to reduced water retention capacities, surface
runoffs, and soil cover losses. Such activities not only impact negatively on water resources,
environment and other ecosystems that serve as community livelihood sources but also increase their
vulnerability to droughts. Significantly reduced precipitation levels lead to pollution, food insecurity, civil
strife over water, food and pastures, the drying-up of rivers, streams and aquifers as well as loss of plant
available water in the soils on which smallholder farmers and pastoralists derive their livelihoods.
The dominant livelihoods in the region are agriculture, mainly dominated by smallholder farmers and
pastoralists or semi pastoralist production systems. Among smallholder farmers and pastoralists within
the IGAD region, are women, children, youth and elderly that are most vulnerable groups. The causes
for vulnerability to droughts is attributed to climate change that has led to significantly reduced
precipitation in the region, resulting in low adaptive capacity by communities especially the smallholder
farmers and pastoralists. It also integrates inadequate innovative adaptation actions to droughts, poor
early warning systems and insufficient knowledge and skills in drought management. Climate change
contributes to higher temperatures in the region thereby aggravating the impacts of drought. Higher
temperatures result in greater evaporation, reduction in soil moisture, leading to drier conditions and
failed rains. Crops and pastures suffer due to less water with eminent failed harvests and reduction of
feed for livestock.
Drought and its consequences namely, degradation of environmental and natural resources, continues
unabated largely due to climate changes, increased human population, inadequate institutional
capacities, civil strife and high poverty levels in the region (IFRC, 2011)4. Water pollution, food insecurity,
civil conflict over water, food, and pastures, drying up of rivers, streams and aquifers and the general
land degradation (vegetation and soil degradation) are major impacts of droughts resulting from climate
change. Due to the significant destructive climate change led effects of droughts on the region’s
economy, ecosystems and community livelihoods, smallholder farmers and pastoralists in Djibouti,
Kenya, Sudan and Uganda have been the most affected due to their limited coping mechanisms coupled
with limited knowledge, skills and early warning information as well as the associated facilities to enable
them to adapt to droughts.
3 IGAD, 2013. IGAD Drought Disaster Resilience and Sustainability Initiative (IDDRSI) Strategy.
4 IFRC (2011). Drought in the Horn of Africa: Preventing the next disaster. International Federation of the Red Cross
and Red Crescent Societies, Geneva, Switzerland.
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The natural resources of the region represent a major asset for the local populations whose livelihoods
rely mainly on agriculture, livestock, fishery, forest resources, pastures, etc.
In view of all these observations and with the aim of strengthening the resilience of the region’s
populations and ecosystems, the Sahara and Sahel Observatory (OSS) in collaboration with the four
riparian countries (Djibouti, Kenya, Sudan and Uganda) and in partnership with Global Water
Partnership Eastern Africa (GWPEA) have developed a proposal for a regional project entitled “DRESS
EA”. The proposal has been submitted to the Adaptation Fund and a Concept Note has been developed.
The next step will be the elaboration of a detailed project proposal (Full Proposal). Accordingly, these
Terms of Reference have been elaborated with the aim of specifying the content of the preparatory
studies necessary for the finalization of the project Full Proposal.
BACKGROUND
The overall objective of the project is to increase the resilience of smallholder farmers and pastoralists to climate change risks mainly those related to drought, through the establishment of appropriate early warning systems and implementation of drought adaptation actions in the IGAD region. The project targets to consolidate synergies and adopt innovative and resilient drought management actions from selected IGAD region countries including Djibouti, Kenya, Sudan, and Uganda. The holistic approach of the proposed project is designed as a more integrated way to support communities in locations that are considered most vulnerable to droughts
INTRODUCTION
This TOR is developed to engage consultancy service to undertake detailed studies to design and
develop a full proposal based on analytical work, ground truthing and consultations. Including
environment, gender and social impact assessment for the regional project titled “Strengthening
drought resilience for smallholder farmers and pastoralist in the IGAD region”, in the four countries
(Djibouti, Kenya, Sudan, Uganda). The concept note of this program was submitted to the Adaptation
Fund Board by the Sahara and Sahel Observatory (OSS) as the regional implementing entity for the
countries associated national Executing Agencies and the Global Water Partnership Eastern Africa
regional office as the regional executing entity. The concept note was endorsed by the Adaptation Fund
Board Decision B.31-32/15 in April 2018.
The Adaptation Fund is a finance mechanism provided for under Kyoto protocol of the United Nations
Framework Convention on Climate Change (UNFCCC) of which beneficiary’s countries are signatories.
The Operational and Policy Guidelines of the Fund requests that for each project funded by the Fund a
grievance mechanism is established, which provides people affected by the program with an accessible,
transparent, fair and effective process for receiving and addressing their complaints about
environmental or social harms caused by the program.
In its decision B.31-32/15 the Adaptation Fund Board decided, the fully developed proposal should
clearly demonstrate how consultations were gender inclusive as well as include efforts to ensure gender
issues are well incorporated during the design of proposed interventions. At full proposal development
and implementation levels/stages, the proposal should ensure that all relevant laws, regulations and
[19]
existing technical standards are reviewed, and relevant aspects follow the Environmental and Social
Policy of the Fund – to ensure that all tangible interventions are presented with the level of detail on
location and environmental and social setting. Ensure that risks have been identified in line with the ESP,
such that the risks identification is comprehensive (covering all project activities). Furthermore, risk
findings need to be justified and substantiated, and the risks should be identified and presented
according to the 15 principles of the Adaptation Fund’s Environmental and Social Policy (ESP). The
proposal should include an Environmental and Social Management Plan (ESMP) that specifies for each
unidentified subproject (USP), how, at what stage and by whom during project implementation, risks of
negative environmental and social impacts will be identified according to the 15 principles of the ESP.
The ESMP should include provisions for the identification of subsequent safeguard measures, their
implementation, and monitoring and reporting; and demonstrate how environmental and social
safeguard measures will be integrated into the implementation arrangements of the project.
This consultancy is meant to undertake the design of a full proposal to be submitted to the Adaptation
Fund. Studies that will contribute to the proposal formulation include gender analysis, risk screening and
an environmental impact assessment of all envisaged project activities and to develop an Environment
Social Management Plan (ESMP) for the program and to propose a grievance mechanism specific to the
project.
OBJECTIVES OF THE DRESS EA PROJECT
The overall objective of the project is to increase the resilience of smallholder farmers and pastoralists to climate change risks mainly those related to drought, through the establishment of appropriate early warning systems and implementation of drought adaptation actions in the IGAD region. Specific objectives of the project are to:
Developing and promoting regional investments in drought early warning systems (EWS) and improving the existing ones
Strengthening and improving the capacity of key stakeholders in drought risk management at regional, national and local levels
Facilitating smallholder farmers and pastoralists inputs to undertake innovative adaptation actions that reinforce their resilience to drought
Enhancing knowledge management and information sharing on drought resilience at the considered levels.
COMPONENTS OF THE DRESS EA PROJECT
To achieve these specific objectives, the project will be structured around four main components, that need to be elaborated considering drought dimension from the regional, national and local contexts. Component 1: Promote investments in Early Warning Systems (EWS) and improve the existing ones With an ultimate objective to have efficient and effective EWS in place, this component will enable the establishment of institutional linkages to generate, share and disseminate as well as develop feedback mechanism to early warning information. In each member country, the project will identify investment areas in EWS, review existing drought management plan and create awareness and capacity building.
[20]
Component 2: Strengthening capacities of key stakeholders at regional, national and local levels This will involve undertaking capacity building programs in drought risk management. Capacity gaps and priorities will be identified and supported. Also, the project will identify key capacity building tools at national and regional levels, including innovative drought adaptation actions and strengthen capacities of key stakeholders at regional, national and local levels. Approaches to integrating drought risk management interventions into development plans at all levels will be supported. The project will be inclusive in capacity development on the application of drought risk management and local communities of the project will receive training on adaptive measures. Component 3: Supporting innovative drought adaptation actions In this component, concrete and innovative drought adaptation actions will be supported and taken up by stakeholders. They will be identified, improved where necessary and supported for adoption. In addition, the scale-up strategy will be developed and replicated. The concrete actions that will be proposed will focus on the innovative aspects and will include modified rainwater harvesting structures and water storage systems e.g. simplified water jars, rock water harvesting techniques; construction of sunken sand dams, water ponds, Mini irrigation systems to support crops during water stress, Restoration of degraded water catchments. Innovations in the groundwater management structures, e.g. construction of boreholes and water wells, roadside water harvesting will be supported. In addition, the project will promote the installation of solar pumps and alternative energy sources e.g. solar, energy saving stoves, etc. Innovations in energy saving, e.g. interlocking blocks and charcoal brackets manufactured from household waste, improved water and soil conservation techniques. Other actions include pasture management including growing fast-growing pasture varieties and storage as silage or hay for longer term use by domestic animals, improved livestock breeds of animals (cattle and goats), drought-resistant crops will also be considered. Component 4: Knowledge management and information sharing This component will be dedicated to awareness-raising, communication and capacity building, including knowledge generation and dissemination. This will be achieved by generating knowledge on drought risk management and sharing it through electronic and print media. The project will document, compile and package good practices, for the benefit of different targeted groups (farmers, pastoralist and others) and focusing on the major challenges and problems facing the project area. Besides, a communication and awareness-raising action plan will be elaborated and will serve as a decision-support tool for the citizens and concerned authorities. This will imply to improve and harmonize existing management tools, studies, databases, digital and mapping materials.
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ANNEX 3: Details on Environmental and Social Issues
Consult with the OSS, National Executing Agencies and GWPEA about the process envisaged for the
development of the full project proposal and to prepare the Environmental and social management plan
alongside with the development of the full project proposal;
Review relevant documentation and literature related to the project and carry out an analysis against the principles of ESP
Develop a screening procedure to identify potential environmental and social effects of specific activities, and to determine whether such effects are minor and can be summarily addressed and managed; or whether there are any potentially significant effects upon natural habitats, physical or cultural resources at project work sites, which would require further and separate analysis due to these complexities;
Visit all the project sites and engage with the relevant stakeholders of the program, to assess the potential risks of the proposed project interventions against the 15 Principles of the ESP of the Fund and in accordance with the national regulations of risk assessments
For those risks where applicable undertake an assessment of their impacts Compile the finding into an Environmental Social Impact Assessment (ESIA) report, which
o contains an executive summary that clearly outlines the information necessary for the public to understand the decision-making process leading to the proposed project
o summarizes the applicable domestic and international law, o explains which principles have been triggered during the screening o describes the screening procedure, o includes graphics and pictures.
Submit the ESIA document for public consultation. Document and summarize the findings of the screening/assessment process and categorization,
to develop the final proposal, Develop an Environmental Social Management Plan (ESMP), which may be a single plan or a
collection of plans to manage those risks and/or impacts that are identified in the assessment process, and that cannot be avoided. The ESMP will be formulated in keeping with the prescribed format, content and quality required by the Adaptation Fund Board ES Policy. This includes the following tasks and addresses the following factors:
o Analyze in detail and document each of the safeguards (in line with the ESP) triggered by the program and propose a management regime for the triggered safeguards, each of the safeguards will be presented as a section of the overall ESMP report.
o Identify the positive and negative aspects/impacts associated with the project planned activities and propose a matrix of ways of managing each of the aspects/impacts
o Map (report) the stakeholders and prepare a stakeholder participation report/plan/mechanism including roles and responsibilities and incorporating gender and special needs, and define specific activities so that all vulnerable groups benefit from participation in project implementation
o Undertake an assessment in line with the National safeguards as well as safeguards principles of the adaptation fund and identify and recommend the activities that may require the application of the National safeguards (EIA) - due diligence process.
o For those project interventions, which at the time of the project development are still to be defined (i.e. the establishment of climate-smart projects for alternative income generation) develop a process for identifying environmental and social risks for the
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unidentified sub-projects (such as a screening tool/checklist for use in screening of community projects to assist communities identify project impacts in order to develop mitigation measures suitable for incorporation into project activities) and, when needed, develop commensurate environmental and social management elements that will complement and be integrated in the overall ESMP. The program ESMP will specify any other related procedures, roles and responsibilities.
Develop a grievance mechanism which provides people affected by the program with an accessible, transparent, fair and effective process for receiving and addressing their complaints about environmental or social harms caused by the program. The mechanism can be preexisting, national, local, or institution- or project specific
Enrich the project proposal with the documentation of the consultation process undertaken in the context of this consultancy
Develop a monitoring program commensurate with actions identified in the ESMP and include the proposed M&E program in the proposal at the fully-developed proposal stage
Consolidate all the elements of the process of complying with the ESP and of demonstrating that compliance in a single separate document (final report), which has the following structure:
o summary description of the project/program, o screening and categorization, o environmental and social impact assessment, o environmental and social management plan, o monitoring and evaluation arrangements, and o description of the grievance mechanism.
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Annex 4: Financial Proposal Submission Sheet
Proposal Addressed to (Procuring and
Disposing Entity):
Date of Financial Proposal:
Procurement Reference Number:
Subject of Procurement:
The total price of our proposal is: _____________ __
We confirm that the rates quoted in our Financial Proposal are fixed and firm for the duration of the
validity period and will not be subject to revision or variation.
Financial Proposal Authorised By:
Signature:
__________________________
Name:
____________________________
Position:
__________________________
Date:
____________________________
Authorised for and on behalf of:
(DD/MM/YY)
Company:
________________________________________________________________
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Annex 5: Breakdown of Lump Sum Price
[Complete this form with details of all your costs and submit it as part of your financial proposal. Your costs must be presented in USD.]
Procurement Reference Number:
FEES
Name and Position of expert Input Quantity
Unit of Input Rate Total Price
Expert 1
Expert 2
TOTAL
REIMBURSABLE AND MISCELLANEOUS COSTS
Description of Cost Quantity Unit of
Measure
Unit Price Total Price
TOTAL:
TOTAL LUMP SUM PRICE IN USD: ____________________
Breakdown of Lump Sum Price Authorised By:
Signature: __________________________ Name: ____________________________
Position: __________________________ Date: ____________________________
Authorised for and on behalf of: (DD/MM/YY)
Company: ________________________________________________________________
[25]
Annex 6: Full Proposal Template (Adaptation fund)
REQUEST FOR PROJECT/PROGRAMME FUNDING FROM THE ADAPTATION FUND
The annexed form should be completed and transmitted to the Adaptation Fund Board Secretariat by email or fax. Please type in the responses using the template provided. The instructions attached to the form provide guidance to filling out the template. Please note that a project/programme must be fully prepared (i.e., fully appraised for feasibility) when the request is submitted. The final project/programme document resulting from the appraisal process should be attached to this request for funding. Complete documentation should be sent to: The Adaptation Fund Board Secretariat 1818 H Street NW MSN P4-400 Washington, D.C., 20433 U.S.A Fax: +1 (202) 522-3240/5 Email: [email protected]
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PART I: PROJECT/PROGRAMME INFORMATION Project/Programme Category:
Country/ies:
Title of Project/Programme:
Type of Implementing Entity:
Implementing Entity:
Executing Entity/ies:
Amount of Financing Requested: (in U.S Dollars Equivalent)
Project / Programme Background and Context:
Provide brief information on the problem the proposed project/programme is aiming to solve.
Outline the economic social, development and environmental context in which the project would
operate.
Project / Programme Objectives:
List the main objectives of the project/programme.
Project / Programme Components and Financing:
Fill in the table presenting the relationships among project components, activities, expected
concrete outputs, and the corresponding budgets. If necessary, please refer to the attached
instructions for a detailed description of each term.
For the case of a programme, individual components are likely to refer to specific sub-sets of
stakeholders, regions and/or sectors that can be addressed through a set of well defined
interventions / projects.
PROJECT/PROGRAMME PROPOSAL TO THE ADAPTATION FUND
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Projected Calendar: Indicate the dates of the following milestones for the proposed project/programme
PART II: PROJECT / PROGRAMME JUSTIFICATION A. Describe the project / programme components, particularly focusing on the concrete
adaptation activities of the project, and how these activities contribute to climate resilience. For the case of a programme, show how the combination of individual projects will contribute to the overall increase in resilience.
Project/Programme
Components Expected Concrete
Outputs Expected Outcomes
Amount
(US$)
1.
2.
3.
4.
5.
6. Project/Programme Execution cost
7. Total Project/Programme Cost
8. Project/Programme Cycle Management Fee charged by the Implementing Entity (if
applicable)
Amount of Financing Requested
Milestones Expected Dates
Start of Project/Programme Implementation
Mid-term Review (if planned)
Project/Programme Closing
Terminal Evaluation
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B. Describe how the project / programme provides economic, social and environmental benefits, with particular reference to the most vulnerable communities, and vulnerable groups within communities, including gender considerations. Describe how the project / programme will avoid or mitigate negative impacts, in compliance with the Environmental and Social Policy of the Adaptation Fund.
C. Describe or provide an analysis of the cost-effectiveness of the proposed project / programme.
D. Describe how the project / programme is consistent with national or sub-national sustainable development strategies, including, where appropriate, national or sub-national development plans, poverty reduction strategies, national communications, or national adaptation programs of action, or other relevant instruments, where they exist.
E. Describe how the project / programme meets relevant national technical standards, where applicable, such as standards for environmental assessment, building codes, etc., and complies with the Environmental and Social Policy of the Adaptation Fund.
F. Describe if there is duplication of project / programme with other funding sources, if any.
G. If applicable, describe the learning and knowledge management component to capture and disseminate lessons learned.
H. Describe the consultative process, including the list of stakeholders consulted, undertaken during project preparation, with particular reference to vulnerable groups, including gender considerations, in compliance with the Environmental and Social Policy of the Adaptation Fund.
I. Provide justification for funding requested, focusing on the full cost of adaptation reasoning.
J. Describe how the sustainability of the project/programme outcomes has been taken into
account when designing the project / programme.
K. Provide an overview of the environmental and social impacts and risks identified as being
relevant to the project / programme.
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Checklist of environmental and social
principles
No further
assessment
required for
compliance
Potential impacts and
risks – further
assessment and
management required
for compliance
Compliance with the Law
Access and Equity
Marginalized and Vulnerable Groups
Human Rights
Gender Equity and Women’s Empowerment
Core Labour Rights
Indigenous Peoples
Involuntary Resettlement
Protection of Natural Habitats
Conservation of Biological Diversity
Climate Change
Pollution Prevention and Resource Efficiency
Public Health
Physical and Cultural Heritage
Lands and Soil Conservation
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PART III: IMPLEMENTATION ARRANGEMENTS
A. Describe the arrangements for project / programme implementation.
B. Describe the measures for financial and project / programme risk management.
C. Describe the measures for environmental and social risk management, in line with the
Environmental and Social Policy of the Adaptation Fund.
D. Describe the monitoring and evaluation arrangements and provide a budgeted M&E plan.
E. Include a results framework for the project proposal, including milestones, targets and
indicators.
F. Demonstrate how the project / programme aligns with the Results Framework of the Adaptation Fund
Project
Objective(s)1
Project Objective
Indicator(s)
Fund
Outcome
Fund Outcome
Indicator
Grant
Amount
(USD)
Project
Outcome(s)
Project Outcome
Indicator(s)
Fund Output Fund Output
Indicator
Grant
Amount
(USD)
G. Include a detailed budget with budget notes, a budget on the Implementing Entity management fee use, and an explanation and a breakdown of the execution costs.
H. Include a disbursement schedule with time-bound milestones.
1 The AF utilized OECD/DAC terminology for its results framework. Project proponents may use different terminology but the overall
principle should still apply
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PART IV: ENDORSEMENT BY GOVERNMENT AND CERTIFICATION BY THE IMPLEMENTING ENTITY
A. Record of endorsement on behalf of the government2 Provide the name and position of the government official and indicate date of endorsement. If this is a regional project/programme, list the endorsing officials all the participating countries. The endorsement letter(s) should be attached as an annex to the project/programme proposal. Please attach the endorsement letter(s) with this template; add as many participating governments if a regional project/programme:
(Enter Name, Position, Ministry) Date: (Month, day, year)
B. Implementing Entity certification Provide the name and signature of
the Implementing Entity Coordinator and the date of signature. Provide also
the project/programme contact person’s name, telephone number and
email address
I certify that this proposal has been prepared in accordance with guidelines provided by the
Adaptation Fund Board, and prevailing National Development and Adaptation Plans
(……list here…..) and subject to the approval by the Adaptation Fund Board, commit to
implementing the project/programme in compliance with the Environmental and Social
Policy of the Adaptation Fund and on the understanding that the Implementing Entity will be
fully (legally and financially) responsible for the implementation of this project/programme.
Name & Signature
Implementing Entity Coordinator
Date: (Month, Day, Year) Tel. and email:
Project Contact Person:
Tel. And Email:
6. Each Party shall designate and communicate to the secretariat the authority that will endorse on behalf of the national
government the projects and programmes proposed by the implementing entities.