dream local digital | bdn digital seminars | productivity tools

Helpful Tools to Increase Productivity

and Share Your Online Assetsbrought to you by:

Aimee Bermudez, Dream Local DigitalBangor, Maine September 13, 2013

Work smarter, not harder

Types of tools we’ll cover today• Productivity• Collaboration – project management• Collaboration – document sharing• Email tools• Social media updating tools• CRM (customer relationship management)

systems • Social networking to real world networking tools

Productivity

Task Current• What the tool does: Tips and

advice about productivity, financial management, food, marketing, or whatever interests you. You can post or read others posts.

• How does it help me? Tips and advice at the tips of your fingers. Start up conversation.

• Top benefit: They do all the work, your content is yours, and they link to social networks.

• Cost: Free• Platform (web based, ios,

android): iphone and ipad.

Todoist• What the tool does: Personal task

manager• How does it help me? Organizes your

to-do list, accessible from your computer or mobile phone.

• Top benefit: Ability to access, update, and synchronize tasks from your smart phone. Color coded tasks.

• Cost: Free - $29 per year• Platform (web based, ios, android):

Chrome, Firefox, Mobile, Outlook, and Mac

Google Calendar• What the tool does: A

calendar app to organize your tasks and sync your schedule with coworkers.

• How does it help me? Tracks all your appointments, tasks, and due dates in an easy on line application.

• Top benefit: The ability to sync with your mobile phone. Share your schedule with coworkers. Alerts via email.


android): web based, Pc, mac, and mobile devices.

Google Keep or Evernote• What does the tool do: Keep

track of thoughts, ideas, pictures, notes, etc. right on Google Drive (for GoogleKeep, Evernote it is within Evernote)

• How will it help me? Save information, pictures, notes on any device from anywhere so never forget anything again!

• Top Benefits: Everything you add is automatically synched to all your devices

• Cost: Free• Platform: Mac, PC, iPhone, iPad,

Android

Trello• What the tool does: all in one

calendar, to-do list, organizer, project management

• How will it help me? Checklists, files, photo’s, real time collaboration, with everything all in one place

• Top Benefit: all information is automatically backed up so it will never be lost, collaborate in real time with members of a project, keeping all important documents in one spot

• Cost: Free• Platform: Mac, PC, Android,

iPhone, iPad

TeuxDeux• What the tool does: The idea

was to build a bare-bones, but visually compelling and highly usable to-do app: Use the browser-based TeuxDeux at work/home and then take your to-dos on the road with the iPhone app.

• How will it help me? Getting things done with recurring lists, rollover of unfinished tasks, and custom lists

• Top Benefit: Custom lists and the ability to customize list to your schedule

• Cost: $2-$3/mo.• Platform: PC, Mac, iPhone

Springpad• What the tool does: an

easy way to keep track of interests, schedules, to-do’s from anywhere.

• How will it help me? organization, note taking, to-do lists, and mobility

• Top benefit: the ability to access your lists, synch with Google tasks, follow friends on Springpad

• Cost: Free• Platform: iPhone, iPad,

Android, Web

LastPass• What the tool does: LastPass is a

secure password manager that will sync with all your devices

• How will it help me? With a click of the mouse, your password will be securely saved for you through a cloud based single sign on.

• Top benefit: Supported by all major platforms, allows for sharing through a secure shared password repository so you will never lose another password again.

• Cost: Free (upgradeable for a cost of $14-$24/year)

• Platform: Mac, Windows

Trusted I.D.• What the tool does: Identity

Protection• How does it help me? They

search through millions of public and private data bases to locate personal, financial, and credit information to locate any threats of identity theft.

• Top benefit: Identity threat score and credit lock to third parties.

• Cost: Starting at $10.42 per month

• Platform (web based, ios, android): web based

File This Fetch• What the tool does: Online

storage of your personal files.

• How does it help me? Safely stores digital copies of important documents, is eco friendly, less clutter, and easy to locate.

• Top benefit: Paperless files, instantly organized.

• Cost: $2 per month• Platform (web based, ios,

android): PC, beta

Carbonite• What the tool does: Online

Data Back Up.• How does it help me?

Instantly backs up your work on your computer after software installation.

• Top benefit: Restores lost information with ease.

• Cost: $299 - $599 per year.• Platform (web based, ios,

android): Pc, Mac, iphone, ipad, android, and blackberry.

Finances

FreshBooks• What the tool does: Online

Invoicing and Accounting.• How does it help me?

Easily create invoices, track payments, and payments online.

• Top benefit: Synching with online payment apps (paypal), track accounts payable and receivable, generate financial reports, and all your info is backed up at their data center.

• Cost: Free - $39.95• Platform (web based, ios,

android): Pc, Mac, iphone

Quick Books Online• What the tool does: Online

Accounting Software• How does it help me? All

your data is back up, pay employees, banking, invoicing, report generation and much more.

• Top benefit: No software to download, completely online, free support, and the ability to import contacts and financial data.

• Cost: $12.95 – $63.16 per month

• Platform (web based, ios, android): Pc, Mac, iphone, ipad, android, and blackberry.

Collaboration: Project Management

Zoho• What the tool does: Online

collaboration, business, and productivity applications.

• How does it help me?? Centrally locates files, projects, contacts, and much more from a web based platform

• Top benefit: Accessibility! Your whole team can access any file, get contact info, and collaborate from anywhere.

• Cost:$20 - $80 per month• Platform (web based, ios,

android): Pc, Mac, android

Basecamp• What the tool does:

Centrally locates company data in one place online.

• How does it help me? All your businesses projects are available to your employees anytime, anywhere.

• Top benefit: Provides a platform for collaboration, file sharing, discussions, and decisions.

• Cost: $20 - $150 per month• Platform (web based, ios,

android): Pc, Mac, and android

Collaboration: Document Sharing

Google Docs• What the tool does: Create,

share, and collaborate with documents on the web.

• How does it help me? Documents, spreadsheets, presentations and forms can easily be shared from a secure place on the web.

• Top benefit: Easy collaboration.

• Cost: Free • Platform (web based, ios,

android): web based, iOS, and android.

Slide Share• What the tool does: Online

application to share documents, professional videos, and presentations online.

• How does it help me? Upload presentations for public or private use, embed on blogs and websites, share on Twitter and Facebook to get your videos out there.

• Top benefit: Synching with social network sites.

• Cost: Free - $249 per month.• Platform (web based, ios,

android): PC, Mac, mobile devices

Dropbox• What the tool does:

Intergrates all your documents, pictures, and videos with all your devices.

• How does it help me? You can download documents, pictures, and videos to and they will automatically be saved to all the computers and phones you use or straight to Dropbox.

• Top benefit: All your docs, photos, and videos at your fingertips and easy sharing.


android): PC, Mac, android, and iphone.

You Send It- Now Hightail• What the tool does: Cloud

based file sharing• How does it help me? You

can send files and share folders from anywhere, anytime. Gives you the ability to sign documents onling.

• Top benefit: The ability to “sign” documents online, cloud storage, and the ability to share large files.

• Cost: Free - $14.99 per month• Platform (web based, ios,

android): cloud based, android, iphone, Mac, or PC.

Email management

Gmail• What the tool does: Online

email application.• How does it help me?

Access your email from any computer or mobile device anywhere, anytime. Imports your contact lists from several different address books. Less spam and tons of storage.

• Top benefit: Being able to access your email from any device and the ability to import email contacts easily.


android): Pc, Mac, mobile.

MailChimp• What the tool does: Online

Email Newsletters• How does it help me? Using

pre-designed templates makes developing email newsletters easy. You can sync with your customer data base, email contacts, and CRM’s.

• Top benefit: Easy and eye-catching newsletters to engage your customers. Track your results.

• Cost: Free - $240 per month.• Platform (web based, ios,

android): Pc, Mac, iphone, and android.

Constant Contact• What the tool does:

Provides email and event marketing, social media and buy local campaigns, and customer surveys.

• How does it help me? Helps to keep you in touch with your customers and alert them to upcoming events or sales.

• Top benefit: Customer contact and personal training.

• Cost: Free - $99.95 (up to 10,000 fans)

• Platform (web based, ios, android): Pc, Mac, and android

Sparrow• What the tool does: An

email application for Mac’s and iphone.

• How does it help me? Driven by Gmail, it syncs to all your Facebook contacts, offers DropBox and cloud capabilities, tailored inboxes.

• Top benefit: File sharing (dropbox), synching with Facebook contacts.

• Cost: $9.99• Platform: Mac and iphone.

Social Media Updating

Sprout Social• What the tool does: Social

Media Management.• How does it help me?

Monitors your companies online presence (Facebook, Twitter, LinkedIn, etc.)

• Top benefit: Publish and schedule updates, monitor your brand and your competitors, and connect with target markets.


android): web based, iOS, and android

Hootsuite• What the tool does: Social

Media Management.• How does it help me?

Allows you to manage all your social media from one spot, offers analytics, allows for organization wide participation, and message management.

• Top benefit: Anytime publishing, monitoring, and mobile apps.

• Cost: Free – request pricing• Platform (web based, ios,

android): web based, iOS, android, and blackberry.

Postling• What the tool does:

Monitors your social media postings and allows you to post to any account anytime.

• How does it help me? Allows you to respond and comment on posts made by people on your social platforms.

• Top benefit: Daily recaps of postings on your social media accounts.


android): web based, iphone

Tweetdeck (by Twitter)

• What the tool does: Organizes your Twitter account

• How does it help me? Custom arrange your feeds, filter out unwanted feeds, schedule your tweets, and get notification on new feeds.

• Top benefit: Ability to manage multiple accounts and synchronize from different computers.


android): Safari, Chrome, and Firefox, iOS, Chrome App

And don’t forget to monitorwhat is working on your site…

Google Analytics• What the tool does: Tools to

analyze your web presents.• How does it help me? To

gain insight into how your customers are receiving your social media content, what they are saying about you, and how they engage with you.

• Top benefit: Allows you to track only the information your are interested in.


android): web based, iOS, and android

Aimee Bermudez, Dream Local [email protected]

Facebook: facebook.com/dreamlocalwww.dreamlocal.com

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