dragon naturallyspeaking - speakeasy solutions
TRANSCRIPT
ABOUT THE AUTHOR: Alexandria Carstens has been a Certified Trainer for Dragon NaturallySpeaking and Dragon Medical speech recognition software since 2000. Alexandria has been beta testing Dragon since 2001, working closely with its software engineers to continually improve the application.
What started as a 24 page booklet in 2000, the Speakeasy Solutions Dragon NaturallySpeaking Training Workbook quickly grew to approximately 300 pages. The intent was to remove the client's responsibility of actively taking notes during a training session so that they could focus on the subject at hand – using Dragon effectively. Training materials are constantly being rewritten and improved.
Alexandria began the Speakeasy Solutions blog in 2009, the purpose to share factual information about the speech recognition and digital dictation industry from an objective viewpoint.
Alexandria has been a passionate user of Dragon since 1998, when she became stricken with chronic upper limb soft tissue damage. As a result of this lifelong debilitating condition, learning the "ins and outs" of realistically using
Dragon has been paramount to her continued use of computer technology. Alexandria is not content to simply be a user of Dragon, but as she says she "lives, eats, and breathes Dragon" for not only her benefit, but in order to assist her clients.
A devotee of efficiency, Alexandria is ever determined to utilize those aspects of Dragon that will accomplish the most effective results in any given workflow scenario. Alexandria is always keen to explore improved methods of using Dragon for virtually any task involving the computer, and takes great pleasure in assisting others do the same.
Alexandria studied Geology Chemistry at Queen's University in Kingston, Ontario, but quickly found a home for her innate administrative and computer skills within engineering and legal situations.
Alexandria enjoys living in Vancouver, British Columbia, a city perfect for her foodie pursuits. She enjoys "all things Japanese", history, future technologies, auto-mobiles, table top games, photography, nature, nutrition, reading and cinema.
1© 2012 Speakeasy Solutions Inc.
Dragon NaturallySpeaking Training Workbook Version 12
by Alexandria Carstens of Speakeasy Solutions Inc.
Copyright © 2012 Alexandria Carstens. All rights reserved.
ISBN: 978-0-9917040-0-2
Printed in Canada.
Published by Speakeasy Solutions, P.O. Box 21720, 1424 Commercial Drive, Vancouver, British Columbia, V5L 5G3 Canada
No part of this book may be used or reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permis-sion of Speakeasy Solutions Inc., unless such copying is expressly permitted by regional copyright law.
This workbook is for persons using Dragon Version 12, and who receive training from Speakeasy Solutions Inc.
The contents of this document are subject to change without notice. The publisher and author assumes no responsibility for errors or omissions, or for damages resulting from the use of the information contained herein.
The names of all products mentioned herein are for identification purposes only and may be trademarks or registered trademarks of their respective owners. Speakeasy Solutions Inc. disclaims any affiliation, association, connection with, sponsorship, or endorsement by such owners with the exception of Nuance, for whom Speakeasy Solutions Inc. are au-thorized resellers and trainers of Dragon, Sennheiser Olympus, and Philips, for whom Speakeasy Solutions are authorized distributors.
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WARNING: When using speech recognition on an ongoing basis, you should endeavour to maintain a healthy voice. The possibility of vocal strain is very real if you speak quite a bit throughout the day.
In order to prevent potential stress to the vocal cords, you should keep them lubricated. You can achieve vocal cord lubrication most effectively by drinking large amounts of water. Since a couple of hours must pass for the vocal cords to absorb the water you drink, you should begin drinking water early in the morning, or as soon as you wake up.
Avoid drinking liquids with caffeine, alcohol, or sugar as each of these substances dehydrate your body and your vocal cords, leaving you susceptible to vocal strain. Room temperature water is the best to drink; therefore, you may wish to keep a jug of water near your desk at all times. Refill your cup or water bottle from the jug and when the jug is empty, refill it from your main water source.
2Speakeasy Solutions Training Workbook Dragon 12
This workbook is not intended to replace training and guidance from a professional Dragon Trainer. This workbook is designed for use as an adjunct to the training program given, and as a resource after training is complete.
As always, feel free to contact Speakeasy Solutions Inc. with any questions or concerns that you have at any time. Thank you.
Dragon is licensed per user, and not per machine/computer. This is an extremely flex-ible licensing arrangement and takes into account the reality that most individuals have a main PC, a notebook, a home computer or may have several offices. If an assistant is performing corrections, an additional license is not necessary.
Please contact Speakeasy Solutions Inc. should you require additional licenses of Dragon.
3© 2012 Speakeasy Solutions Inc.
Contents
Speakeasy Solutions Dragon Training Workbook ____________________________________________________1
Visual Format of Workbook _____________________________________________________________________20
A. Creating a User Profile ___________________________________________________________________23
1. Microphone Placement ____________________________________________________________________23
2. Creating a New User ______________________________________________________________________23
i. User Profile Creation _________________________________________________________________23
ii. Accent ___________________________________________________________________________25
iii. Speech Device ______________________________________________________________________25
iv. Microphone Check ___________________________________________________________________26
v. Initial General Training _______________________________________________________________28
vi. Read Training Text __________________________________________________________________28
vii. Personalize Your Vocabulary ____________________________________________________________30
B. Beginning to Use Dragon ________________________________________________________________33
1. The Basic Concept of Speech Recognition _____________________________________________________33
i. Evolution of Input ___________________________________________________________________33
ii. How Dragon Works _________________________________________________________________33
iii. What is a User Profile? _______________________________________________________________33
iv. Reasons for Speech Recognition ___________________________________________________________33
v. Computer Overuse ___________________________________________________________________34
vi. Vocal Strain _______________________________________________________________________34
vii. Ideally ___________________________________________________________________________34
viii. Power Speech Recognition Use ___________________________________________________________34
2. Starting Dragon _________________________________________________________________________35
i. When to Start Dragon ________________________________________________________________35
ii. Opening a User Profile ________________________________________________________________35
iii. Dictation Source ____________________________________________________________________36
iv. Vocabulary ________________________________________________________________________36
v. Location of User Profiles ______________________________________________________________36
vi. Switching a User Profile _______________________________________________________________36
vii. Which User Profile Is Open _____________________________________________________________36
viii. Closing a User Profile _________________________________________________________________37
3. Dragon Setup ___________________________________________________________________________37
4Speakeasy Solutions Training Workbook Dragon 12
i. QuickStart ________________________________________________________________________37
ii. Options __________________________________________________________________________37
iii. Auto-Formatting Options ______________________________________________________________47
iv. Administrative Settings ________________________________________________________________49
4. Speaking _______________________________________________________________________________52
i. Where to Speak ____________________________________________________________________52
ii. How to Speak (Quick, Clear, Complete & Continuous) __________________________________________52
iii. Water ___________________________________________________________________________53
iv. Speaking Dictation __________________________________________________________________53
v. Speaking Commands _________________________________________________________________53
5. Microphone Control ______________________________________________________________________54
6. DragonBar _____________________________________________________________________________55
7. Dictating Spaces & Punctuation _____________________________________________________________57
i. Dictating Spaces ____________________________________________________________________57
ii. Punctuation _______________________________________________________________________57
8. Results Display __________________________________________________________________________58
i. Two Preliminary Results Variants ________________________________________________________58
ii. Show Preliminary Results Enabled ________________________________________________________59
iii. Show Preliminary Results Disabled ________________________________________________________59
iv. Context Menu ______________________________________________________________________59
v. Dragon Does Not Understand You ________________________________________________________60
vi. Contextually Speaking ________________________________________________________________60
9. Recognition History ______________________________________________________________________60
C. Editing Text ___________________________________________________________________________63
1. Full Text Control ________________________________________________________________________63
i. Introduction _______________________________________________________________________63
ii. Availability _______________________________________________________________________63
2. Moving the Cursor & Inserting Text __________________________________________________________64
i. Introduction _______________________________________________________________________64
ii. Essential Navigation Commands _________________________________________________________64
iii. General Positioning __________________________________________________________________65
3. Selecting Text ___________________________________________________________________________66
i. Introduction _______________________________________________________________________66
5© 2012 Speakeasy Solutions Inc.
ii. Selecting Specific Text _________________________________________________________________67
iii. Selecting from the Current Cursor Position ___________________________________________________67
iv. Additional Selection Concepts ____________________________________________________________67
v. Methodology _______________________________________________________________________68
vi. Multiple Text Matches ________________________________________________________________68
4. Deleting Text ___________________________________________________________________________69
i. Introduction _______________________________________________________________________69
ii. Deleting Specific Text _________________________________________________________________69
iii. Immediate Deletion After Dictating ________________________________________________________70
iv. Resume With ______________________________________________________________________71
v. Deleting from the Current Cursor Position ___________________________________________________72
vi. Undo vs. Scratch ____________________________________________________________________72
vii. Backspace _________________________________________________________________________73
5. Cut, Copy & Paste ________________________________________________________________________73
i. Cut & Copy Specific Text ______________________________________________________________74
ii. Step by Step Cut, Copy & Paste _________________________________________________________74
iii. Cutting & Copying from the Current Cursor Position ___________________________________________74
iv. Copying Text into Another Document ______________________________________________________75
6. Capitalization ___________________________________________________________________________75
i. Introduction _______________________________________________________________________75
ii. When to Capitalize __________________________________________________________________76
iii. Command Structure __________________________________________________________________76
iv. Capitalizing as Needed ________________________________________________________________77
v. Capitalizing Specific Text ______________________________________________________________77
vi. Capitalizing After the Fact _____________________________________________________________77
vii. Turning Capitalization on and off ________________________________________________________78
viii. Adding Capitalized Phrases ____________________________________________________________78
ix. Methodology _______________________________________________________________________79
7. When to Best Use Which Command Method ___________________________________________________80
i. Introduction _______________________________________________________________________80
ii. "<something> (word(s))" or "<something> (first two words) through (last two words)" _____________________80
iii. Strategic "<something> that" ___________________________________________________________80
iv. "select (word(s))" & "<something> that" ___________________________________________________80
6Speakeasy Solutions Training Workbook Dragon 12
v. Summary _________________________________________________________________________81
D. Correcting Text _________________________________________________________________________83
1. Editing versus Correcting __________________________________________________________________83
i. Introduction _______________________________________________________________________83
ii. User Error Versus Dragon Error ________________________________________________________83
iii. The Purpose of Correction _____________________________________________________________83
iv. Select or Correct _____________________________________________________________________83
2. Correction Methods ______________________________________________________________________84
i. Initiating Correction __________________________________________________________________84
ii. What to Correct ____________________________________________________________________85
iii. Choosing the Correct Word or Phrase ______________________________________________________85
iv. How Dragon Learns _________________________________________________________________86
3. The Spelling Window _____________________________________________________________________87
i. Introduction _______________________________________________________________________87
ii. Dictating Into the Spelling Window ________________________________________________________87
iii. International Communications Alphabet (ICA) _______________________________________________88
iv. Navigating the Spelling Window _________________________________________________________88
v. Deleting in the Spelling Window __________________________________________________________88
vi. Editing a Choice ____________________________________________________________________89
vii. Playing Back in the Spelling Window ______________________________________________________89
4. Smart Format Rules ______________________________________________________________________90
i. Introduction _______________________________________________________________________90
ii. Smart Format Rule Options ____________________________________________________________91
iii. Disabling the Smart Format Rules ________________________________________________________92
5. Improving & Saving Your User Profile ________________________________________________________92
i. Improving Your User Profile ____________________________________________________________92
ii. Saving Your User Profile _______________________________________________________________92
iii. When Not to Save Your User Profile ______________________________________________________93
iv. Saving Your User Profile on Exit _________________________________________________________93
v. Saving Your Work ___________________________________________________________________93
6. Train During Correction ___________________________________________________________________93
7. Quick Correction ________________________________________________________________________93
8. Correct That ____________________________________________________________________________94
7© 2012 Speakeasy Solutions Inc.
E. Dictating Numerics, Special Characters & Phrases ___________________________________________95
1. Summary of Punctuation & Characters ________________________________________________________95
2. Formatting Numbers & Special Phrases _______________________________________________________96
i. Introduction _______________________________________________________________________96
ii. Tips for Speaking Numbers _____________________________________________________________97
iii. Numbers as Text or Numerics ___________________________________________________________97
iv. Forcing Numbers ____________________________________________________________________97
v. Percent Sign (%) ____________________________________________________________________98
vi. Currencies ________________________________________________________________________98
vii. Postal Codes _______________________________________________________________________98
viii. Telephone Numbers __________________________________________________________________99
ix. Numbers Mode _____________________________________________________________________99
x. Fractions ________________________________________________________________________100
xi. Dates __________________________________________________________________________100
xii. Times of Day _____________________________________________________________________101
xiii. Roman Numerals __________________________________________________________________101
xiv. Street Addresses ___________________________________________________________________102
xv. Abbreviations & Contractions __________________________________________________________102
xvi. Units of Measure __________________________________________________________________102
3. Commands, Dictation & Modes ____________________________________________________________103
i. Forcing Recognition __________________________________________________________________103
ii. Command Mode ___________________________________________________________________103
iii. Dictation Mode ____________________________________________________________________104
iv. Normal Mode _____________________________________________________________________104
v. Summary of Modes _________________________________________________________________104
F. Dictating Uncommon Text ______________________________________________________________105
1. Spell Command _________________________________________________________________________105
i. Introduction ______________________________________________________________________105
ii. Spelling While You Dictate ____________________________________________________________105
iii. Spelling Window ___________________________________________________________________106
iv. Spell Mode _______________________________________________________________________106
2. Accented Letters ________________________________________________________________________107
3. URLs & Email _________________________________________________________________________107
8Speakeasy Solutions Training Workbook Dragon 12
i. URLs __________________________________________________________________________107
ii. Email __________________________________________________________________________108
4. Hyphenated Words ______________________________________________________________________108
i. Introduction ______________________________________________________________________108
ii. Automatic Hyphenation ______________________________________________________________108
iii. Removing Hyphenation _______________________________________________________________108
iv. Adding Hyphenation ________________________________________________________________109
5. Compound Words _______________________________________________________________________110
i. Compounding _____________________________________________________________________110
ii. Removing Compounding ______________________________________________________________110
6. Multiple Versions of a Word _______________________________________________________________110
7. Apostrophe Ess ('s), Plurals & Possessives ____________________________________________________111
G. Formatting Text _______________________________________________________________________ 113
1. Introduction ___________________________________________________________________________113
2. Formatting Specific Text __________________________________________________________________114
3. Formatting After the Fact _________________________________________________________________115
4. Text Alignment _________________________________________________________________________115
5. Text Font & Size ________________________________________________________________________116
6. Bulleted & Numbered Lists ________________________________________________________________117
7. Quotation Marks & Brackets _______________________________________________________________117
8. Automatic Punctuation ___________________________________________________________________118
H. Controlling the Computer _______________________________________________________________ 119
1. Introduction ___________________________________________________________________________119
2. Pressing Keyboard Keys __________________________________________________________________120
i. Single Keyboard Key _________________________________________________________________120
ii. Multiple Keyboard Keys ______________________________________________________________120
iii. Function & Numeric Keys ____________________________________________________________121
3. Mouse Clicking _________________________________________________________________________121
i. Click Command Options______________________________________________________________121
ii. Menus & Buttons __________________________________________________________________122
iii. Alt Key Rule (Accelerator Keys) _________________________________________________________122
iv. Dialog Box Tabs ___________________________________________________________________123
v. Drop Down Lists __________________________________________________________________123
9© 2012 Speakeasy Solutions Inc.
vi. Scroll Boxes ______________________________________________________________________124
vii. Radio Buttons & Check Boxes _________________________________________________________125
viii. Text Boxes/Fields __________________________________________________________________125
ix. Navigating Your Computer via Keyboard ___________________________________________________125
4. Starting Applications _____________________________________________________________________125
i. Start Menu _______________________________________________________________________125
ii. Shorter Names for Popular Applications ___________________________________________________125
5. Opening Utilities ________________________________________________________________________126
6. Opening Your Items _____________________________________________________________________126
7. Opening Desktop Items, Documents & Folders _______________________________________________126
8. Resizing Windows _______________________________________________________________________127
9. Switching Between Open Windows __________________________________________________________127
10. Exiting Dragon _________________________________________________________________________128
11. Shutting Down & Restarting Your Computer __________________________________________________128
12. Disabling Dragon Commands ______________________________________________________________129
13. MouseGrid & Mouse Clicking ______________________________________________________________130
i. Mouse Clicking ____________________________________________________________________130
ii. Mouse Positioning __________________________________________________________________130
14. Mouse Movements ______________________________________________________________________132
i. Setup Options _____________________________________________________________________132
ii. Moving a Specific Distance ____________________________________________________________132
iii. Dragging with the MouseGrid __________________________________________________________134
iv. Moving & Dragging Fluidly ___________________________________________________________134
15. Available Commands _____________________________________________________________________135
i. Natural Language Commands __________________________________________________________135
ii. Sidebar _________________________________________________________________________135
iii. Command Browser __________________________________________________________________136
16. Basic Text Control Text Areas & Applications _________________________________________________138
i. Speaking Dictation & Commands _______________________________________________________138
ii. Dictation Box _____________________________________________________________________139
17. Text-to-speech _________________________________________________________________________141
i. Introduction ______________________________________________________________________141
ii. Visual Limitations _________________________________________________________________141
10Speakeasy Solutions Training Workbook Dragon 12
iii. Email & Correspondence Reading _______________________________________________________141
iv. Proofreading & Dyslexia _____________________________________________________________141
v. Setup Options _____________________________________________________________________141
vi. Execution ________________________________________________________________________142
18. Voice Shortcuts for Desktop Search _________________________________________________________143
i. Introduction ______________________________________________________________________143
ii. Setup Options _____________________________________________________________________143
iii. Execution ________________________________________________________________________143
19. Voice Shortcuts for Web Search ____________________________________________________________144
i. Introduction ______________________________________________________________________144
ii. Execution ________________________________________________________________________144
I. Refining Your Vocabulary _______________________________________________________________147
1. Vocabulary Editor Overview _______________________________________________________________147
i. Introduction ______________________________________________________________________147
ii. Layout __________________________________________________________________________147
iii. Written Form Conventions _____________________________________________________________148
iv. Spoken Form Conventions _____________________________________________________________149
v. Make That a Phrase & Add Spoken Form _________________________________________________149
2. Adding Items to the Vocabulary Editor _______________________________________________________149
i. Introduction ______________________________________________________________________149
ii. Adding a Phrase ___________________________________________________________________150
iii. Adding Acronyms __________________________________________________________________151
iv. Adding Unusual & Foreign Words ______________________________________________________152
v. Adding Words with Symbols ___________________________________________________________152
3. Deleting Vocabulary Items ________________________________________________________________153
4. Training Items __________________________________________________________________________154
i. Training via the Vocabulary Editor ______________________________________________________154
ii. Training via the Train Words Dialog Box __________________________________________________155
iii. Training via Selecting ________________________________________________________________155
5. Item Behaviour & Properties ______________________________________________________________156
i. General _________________________________________________________________________156
ii. Normal Formatting _________________________________________________________________156
iii. Alternate Written Form 1 & 2 _________________________________________________________157
11© 2012 Speakeasy Solutions Inc.
6. Legal Citations _________________________________________________________________________158
7. Quick Phrase Addition ___________________________________________________________________159
8. When to Correct & When to Add a Word or Phrase to the Vocabulary ______________________________159
9. Steps for Resolving Misrecognitions _________________________________________________________160
10. Help from Speakeasy Solutions _____________________________________________________________161
11. Importing & Exporting Word Lists __________________________________________________________161
i. Introduction ______________________________________________________________________161
ii. Word List Formats _________________________________________________________________161
iii. Exporting Word Lists _______________________________________________________________161
iv. Preparing Word Lists for Importing ______________________________________________________162
v. Importing Word Lists ________________________________________________________________163
12. Learn from Specific Documents ____________________________________________________________165
i. Improve Recognition Accuracy __________________________________________________________165
ii. Document Formats for Analysis _________________________________________________________165
iii. Performing the Analysis ______________________________________________________________165
13. Increase Accuracy from Email _____________________________________________________________169
14. Prompted User Profile Maintenance for Vocabulary _____________________________________________171
15. Dragon's Automatic Vocabulary Modification __________________________________________________171
J. Refining Your Audio ____________________________________________________________________173
1. Introduction ___________________________________________________________________________173
2. Checking Your Microphone Settings _________________________________________________________173
3. Playing Back Your Audio _________________________________________________________________174
i. Introduction ______________________________________________________________________174
ii. Diminished Accuracy ________________________________________________________________174
iii. Setup Options _____________________________________________________________________174
iv. Execution ________________________________________________________________________174
v. Extras Toolbar ____________________________________________________________________175
4. Additional General Training _______________________________________________________________175
5. Accuracy Tuning ________________________________________________________________________177
i. Introduction ______________________________________________________________________177
ii. Running the Optimizer _______________________________________________________________178
iii. Schedule the Optimizer to Run Later ______________________________________________________179
iv. Running the Optimizer on a Roaming User Profile ____________________________________________180
12Speakeasy Solutions Training Workbook Dragon 12
K. Custom Voice Commands _______________________________________________________________ 181
1. Voice Command Overview ________________________________________________________________181
i. Text & Graphics __________________________________________________________________181
ii. Step-by-Step ______________________________________________________________________181
iii. Macro Recorder ____________________________________________________________________181
iv. Advanced Scripting _________________________________________________________________181
2. MyCommands Editor Dialog Box ___________________________________________________________182
i. MyCommands Overview ______________________________________________________________182
ii. Maintaining a List of Commands _______________________________________________________183
3. Text & Graphics Commands _______________________________________________________________184
i. Introduction ______________________________________________________________________184
ii. Simple Text ______________________________________________________________________184
iii. Lists ___________________________________________________________________________185
iv. Voice Fields ______________________________________________________________________186
4. Step-by-Step Commands __________________________________________________________________187
i. Introduction ______________________________________________________________________187
ii. Keystrokes _______________________________________________________________________188
iii. Open (application) __________________________________________________________________188
iv. Wait ___________________________________________________________________________189
v. Type Text ________________________________________________________________________189
vi. Send Keys ________________________________________________________________________189
vii. Stop Listening _____________________________________________________________________190
viii. Microphone On ____________________________________________________________________190
ix. Microphone Off ___________________________________________________________________190
x. Completing the Command _____________________________________________________________190
5. Macro Recorder Commands _______________________________________________________________190
6. Advanced Scripting Commands ____________________________________________________________191
7. Viewing Custom Commands _______________________________________________________________192
8. Editing, Duplicating & Deleting Custom Commands ____________________________________________192
i. Editing a Command _________________________________________________________________192
ii. Creating a New Copy of a Command _____________________________________________________193
iii. Deleting a Command ________________________________________________________________193
13© 2012 Speakeasy Solutions Inc.
9. Sharing Commands ______________________________________________________________________193
i. Rationale ________________________________________________________________________193
ii. Exporting Commands _______________________________________________________________193
iii. Importing Commands ________________________________________________________________194
iv. Changing the Group & Availability of Multiple Commands ______________________________________195
L. User Profile Maintenance _______________________________________________________________197
1. Additional General Training _______________________________________________________________197
2. Backing up Your User Profile ______________________________________________________________197
i. Rationale ________________________________________________________________________197
ii. Automatic User Profile Backup & Restore _________________________________________________197
iii. Manual User Profile Backup (Dragon Export) _______________________________________________198
iv. Manual User Profile Backup (From Hard Drive) _____________________________________________199
v. Backup Frequency & Organization ______________________________________________________200
vi. Known Good User Profile _____________________________________________________________200
vii. User Profile Import _________________________________________________________________200
3. Computer Use Tips & Maintenance _________________________________________________________201
i. Restarting Your Computer _____________________________________________________________201
ii. Try Turning It off and on Again ________________________________________________________201
iii. Multiple Monitors __________________________________________________________________201
iv. Eliminate Unnecessary Applications ______________________________________________________201
v. Antivirus ________________________________________________________________________201
vi. Defragmenting & Updating ____________________________________________________________202
vii. Scheduled Maintenance Summary ________________________________________________________202
4. Achieving Maximum Accuracy _____________________________________________________________202
i. Short Term Summary ________________________________________________________________202
ii. Long Term Summary ________________________________________________________________202
5. Achieving Maximum Productivity ___________________________________________________________203
6. The Accuracy Center_____________________________________________________________________203
7. Incorporating Speech Recognition Into Your Routine ____________________________________________203
M. Tips for Frequently Used Applications with Dragon _________________________________________205
1. Introduction ___________________________________________________________________________205
2. Microsoft Windows Explorer ______________________________________________________________205
3. Open & Save Dialog Boxes ________________________________________________________________206
14Speakeasy Solutions Training Workbook Dragon 12
4. Web Browsers & HTML Interfaces __________________________________________________________206
5. Microsoft Office ________________________________________________________________________207
6. Microsoft Word _________________________________________________________________________208
7. Microsoft Outlook ______________________________________________________________________208
8. Microsoft Excel _________________________________________________________________________209
9. Microsoft PowerPoint ____________________________________________________________________209
10. Facebook & Twitter _____________________________________________________________________209
11. Gmail & Hotmail _______________________________________________________________________209
N. Multicomputer Setups __________________________________________________________________213
1. Roaming User Profile ____________________________________________________________________213
i. Introduction ______________________________________________________________________213
ii. Specifics of Use ____________________________________________________________________213
iii. Implementing ______________________________________________________________________214
2. Citrix Environments _____________________________________________________________________214
3. Remote Desktop Connection ______________________________________________________________214
O. Saving Your Recorded Speech ____________________________________________________________215
1. Introduction ___________________________________________________________________________215
i. Why Save Your Recorded Speech _________________________________________________________215
ii. Setup Options _____________________________________________________________________215
2. Creating & Saving Documents with Recorded Speech ____________________________________________215
i. Rules & Conventions ________________________________________________________________215
ii. DragonPad _______________________________________________________________________216
iii. Microsoft Word ____________________________________________________________________216
iv. Corel WordPerfect __________________________________________________________________217
v. Speech File Handling ________________________________________________________________217
3. User Proofreading _______________________________________________________________________218
4. Assistant (Correctionist) Proofreading _______________________________________________________218
i. Introduction ______________________________________________________________________218
ii. Playing Back Dictated Audio Associated with Text ____________________________________________218
iii. Editing versus Correcting ______________________________________________________________219
iv. Correcting Via Specific Selection _________________________________________________________219
v. Correcting Via Continuous Playback _____________________________________________________221
vi. Editing _________________________________________________________________________222
15© 2012 Speakeasy Solutions Inc.
5. Saving a User Profile _____________________________________________________________________222
6. Vocabulary Refining & Correction Concepts___________________________________________________222
7. Correctionist Only Editing ________________________________________________________________222
8. Correctionist Summary ___________________________________________________________________222
9. Speakeasy Solutions Training _______________________________________________________________222
P. Digital Audio Recorder Dictation Source ___________________________________________________223
1. Setting up the Digital Audio Recorder Dictation Source __________________________________________223
2. Process Overview _______________________________________________________________________223
3. Creating the User Profile __________________________________________________________________223
4. Reading Dragon's Training Text ____________________________________________________________224
i. Prepared Training Text ______________________________________________________________224
ii. Microphone Position _________________________________________________________________224
iii. Length of Time to Read ______________________________________________________________225
iv. What to Read _____________________________________________________________________225
v. How to Read _____________________________________________________________________225
5. Adapting Dragon with Recorded Training Text _________________________________________________225
6. Fine-tuning Your User Profile ______________________________________________________________226
7. How to Dictate for Dragon Transcription _____________________________________________________227
i. Microphone Position _________________________________________________________________227
ii. How to Speak (Quick, Clear, Complete & Continuous) _________________________________________227
iii. Dictating New Lines & Paragraphs ______________________________________________________227
iv. Dictating Numbers _________________________________________________________________228
v. Dictating Unusual Names _____________________________________________________________228
vi. Dictating in Different Environments ______________________________________________________228
vii. Speaking Commands ________________________________________________________________229
8. Downloading Dictation Files from the Digital Voice Recorder _____________________________________229
9. Transcribing Dictation ___________________________________________________________________229
i. Initiating Transcription _______________________________________________________________229
ii. Personalize How You Transcribe ________________________________________________________230
iii. Choose a File _____________________________________________________________________230
iv. Transcription______________________________________________________________________231
10. Correcting & Editing Transcribed Digital Voice Files ____________________________________________232
i. General _________________________________________________________________________232
16Speakeasy Solutions Training Workbook Dragon 12
ii. Keyboard & Mouse Correction in DragonPad ________________________________________________232
iii. Playback Correction _________________________________________________________________232
iv. Editing _________________________________________________________________________233
v. Saving the Document & Dragon ________________________________________________________233
11. Editing after Correction __________________________________________________________________234
12. AutoTranscription _______________________________________________________________________234
i. Introduction ______________________________________________________________________234
ii. Setup ___________________________________________________________________________234
iii. Using the ATFA __________________________________________________________________235
Q. Additional Vocabularies _________________________________________________________________237
1. Why Use This Feature ____________________________________________________________________237
2. Creating Additional Vocabularies ___________________________________________________________237
3. Improving Your New Vocabulary's Performance _______________________________________________238
4. Vocabulary Optimizer aka Accuracy Dialog ___________________________________________________238
5. How to Open Your Desired Vocabulary ______________________________________________________239
6. Export & Import Your Vocabulary __________________________________________________________239
7. Additional Vocabulary Summary ____________________________________________________________240
R. Managing Dictation Sources & User Profiles _______________________________________________241
1. Introduction ___________________________________________________________________________241
2. Creating Additional Dictation Sources _______________________________________________________241
3. Additional User Profiles __________________________________________________________________241
i. Introduction ______________________________________________________________________241
ii. Create a New User Profile ____________________________________________________________241
iii. Setting Up Your New User Profile _______________________________________________________241
iv. Multiple User Profiles ________________________________________________________________242
v. Renaming & Deleting a User Profile ______________________________________________________242
vi. Additional User Profile Summary _______________________________________________________243
S. Additional Tips & Tricks ________________________________________________________________245
1. Healthy Voice Computing _________________________________________________________________245
i. Water __________________________________________________________________________245
ii. Speech __________________________________________________________________________245
iii. Your Body _______________________________________________________________________245
iv. Stretching ________________________________________________________________________245
17© 2012 Speakeasy Solutions Inc.
2. Using Dragon When Sick _________________________________________________________________245
i. Introduction ______________________________________________________________________245
ii. Solution _________________________________________________________________________246
3. Speakeasy Solutions Blog _________________________________________________________________246
4. Speakeasy Solutions Newsletter _____________________________________________________________246
5. Speakeasy Solutions Client Access ___________________________________________________________246
6. Troubleshooting ________________________________________________________________________247
i. Introduction ______________________________________________________________________247
ii. Audio __________________________________________________________________________247
iii. Constant Misrecognition ______________________________________________________________248
iv. Accuracy Issues ____________________________________________________________________249
v. A Slow Dragon ____________________________________________________________________249
T. What Now? ___________________________________________________________________________251
1. Stuck After the First Lesson? ______________________________________________________________251
2. General Training ________________________________________________________________________251
3. Voice Changes _________________________________________________________________________251
4. Remembering Commands _________________________________________________________________252
5. Save Now, Save Often ____________________________________________________________________252
6. Word/Phrase Repeatedly Transcribes Incorrectly _______________________________________________252
7. Text & Graphics Macros (Repetitious Text) ___________________________________________________252
8. Adding Atypical Words ___________________________________________________________________252
9. Your Dictating Style _____________________________________________________________________252
10. What Happens If…/How Can I…? _________________________________________________________253
Index _______________________________________________________________________________________255
Reference Sheets _____________________________________________________________________________259
1. Summary of Punctuation & Characters _______________________________________________________260
2. International Communications Alphabet ______________________________________________________261
3. Speakeasy Solutions Top Commands ________________________________________________________263
4. Speakeasy Solutions Quick Support Guide ____________________________________________________264
i. Diminished Recognition Accuracy ________________________________________________________264
ii. Phrase with Capitalization ____________________________________________________________264
iii. Dictation Shortcuts _________________________________________________________________264
iv. Dragon Learning Your Words aka Flowchart for Constant Misrecognitions ____________________________264
18Speakeasy Solutions Training Workbook Dragon 12
5. Dragon Commands ______________________________________________________________________265
6. Windows Explorer Commands _____________________________________________________________271
7. Internet Explorer & Mozilla Firefox Commands ________________________________________________271
8. Mozilla Firefox Commands ________________________________________________________________272
9. Internet Explorer Commands ______________________________________________________________272
10. Microsoft Word Commands _______________________________________________________________273
11. Microsoft Outlook Shortcut Commands ______________________________________________________275
12. Microsoft Outlook Main Commands ________________________________________________________275
13. Microsoft Outlook Express Commands ______________________________________________________276
14. Facebook & Twitter Commands ____________________________________________________________276
15. Gmail & Hotmail Commands ______________________________________________________________276
16. Microsoft Excel Commands _______________________________________________________________277
17. Microsoft PowerPoint Commands __________________________________________________________279
19© 2012 Speakeasy Solutions Inc.
Questions, Concerns, How To?
Email your questions any time and Speakeasy Solutions will be happy to guide you.
ABOUT SPEAKEASY SOLUTIONS: Speakeasy Solutions Inc. is dedicated to providing you with personal, profes-sional, and honest service. We strive to maintain ongoing relationships with our clients and provide them with expert support and the information they need to maximize their potential.
You will quickly discover how speech recognition (also referred to as voice recognition), and digital voice dictation and transcription enhances your day-to-day operations and increases productivity.
Speakeasy Solutions Inc. continually researches dictation and associated technologies to ensure that you receive current information and valuable assistance on a timely basis.
Speakeasy Solutions Inc. focuses on your particular needs above all else — providing you with customized, personal and premium service.
HISTORY OF SPEAKEASY SOLUTIONS: In the late 1990s the future founders of Speakeasy Solutions Inc. were stricken with upper limb chronic repetitive stress injuries, placing their occupations on hold. Their careers spanning the fields of administration, IT/IS and law, as well as a life-long natural affinity for technology, paved the way towards the formation of a new and highly specialized vocation: speech recognition and digital voice dictation providers.
At the time, Dragon NaturallySpeaking was in its infancy (version 3 had just been released) and the first professional digital voice recorders were entering the market. A few companies in North America were offering these products and
fewer still providing accompanying services.
Speakeasy Solutions Inc. was formed in 2000 with a sincere desire in pro-viding quality dictation solutions to professionals and those with physical limitations. Speakeasy Solutions Inc.’s founding principles were:
■ Offer honest advice with the client’s best interests in mind
■ Provide excellent service that exceeds industry standards
■ Continually improve product and service offerings through ceaseless research in order to provide clients with "the best" products, support and service possible
These are Speakeasy Solutions Inc.’s core values, and they always will be.
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KEASY SOLUTIO
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YEARS OF EXCELLENCE2000 - 2012
604-264-9109 or 1-888-964-9109 604-264-9105
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