draft pre-decisional document - douglaspud.org final board...2019/09/23 · 11. resolution to...

COMMISSION MEETING AGENDA PUBLIC UTILITY DISTRICT NO. 1 OF DOUGLAS COUNTY

EAST WENATCHEE, WASHINGTON SEPTEMBER 23, 2019 – 1:30 P.M.

1. Flag Salute

2. Minutes

3. Vouchers

4. Public Comment

5. Public Hearing for the 2019 Update to the Integrated Resource Planning Study

6. Resolution Authorizing Adoption of the 2019 Update to the Integrated Resource Planning (IRP) Study

7. Resolution Authorizing a Weatherization Agreement with Chelan-Douglas Community Action Council

8. Resolution Declaring Miscellaneous Items of Personal Property to be Surplus to the Needs of the District and Authorizing the District to Sell Those Items by Public Auction

9. Resolution Authorizing Award of Contract 19-24-D to General Pacific, Inc. to Deliver and Supply Tubular Poles for Rapids Switchyard

10. Resolution Authorizing a Call for Bids Under Bid Document 19-27-D, Supply and Deliver Compact 1100 kcmil EPR Underground Cable

11. Resolution to Negotiate with Tripwire Under RFP 19-21-W, Cybersecurity – Cyber System Configuration Monitoring and Management Solution

12. Resolution Authorizing a Call for Bids Under Bid Document 19-26-W, 15T Compact Rough Terrain Mobile Crane for the Wells Hydroelectric Project

13. Resolution Approving Interagency Agreement with Washington Department of Fish and Wildlife to Increase Chinook Abundance

14. Resolution Authorizing an Agreement for Professional Services with Biomark Incorporated with Regard to the 2020 Survival Study for the Wells Hydroelectric Project

15. Resolution Authorizing the Sale of District Property and Granting of a Two Year Construction Easement to the Washington State Department of Transportation

16. Resolution Authorizing the District to Renew Information Security and Privacy Liability Insurance with Beazley

17. Resolution Authorizing a Private Sidetrack Agreement with Cascade and Columbia River Railroad Company

18. Write-off to the Reserve for Uncollectible Accounts – September: $100

19. Financial and Statistical Report – Distribution System – July 2019

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Agenda September 23, 2019

20. Budget Report – Distribution System – July 2019

21. Internal Audit Report – August 2019

22. Preliminary Disturbance Reports

23. DCCN Report – August 2019

24. Other

25. Trips

26. Minutes

27. Executive Session: RCW 42.30.110(1)(g) and RCW 42.30.110(1)(i)

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RESOLUTION NO. _________ A RESOLUTION AUTHORIZING ADOPTION OF THE 2019 UPDATE TO THE

INTEGRATED RESOURCE PLANNING (IRP) STUDY

RECITALS:

1) The Energy Policy Act of 1992 (P.L. 102-486) requires utilities such as

Douglas PUD to consider implementing integrated resource planning.

2) Integrated resource planning is a planning process for new energy

resources that evaluates the full range of alternatives, including conservation and

renewable generation.

3) In 1992, Commissioners instructed the District to investigate power

resource options in an effort to strategically plan for and meet the growing energy needs

of District customers (Resolution 92-235).

4) The District retained Bechtel Corporation to assist in the creation of an

Integrated Resource Planning Study, and the Commissioners subsequently adopted the

1995 Resource Plan, which outlined the District’s energy resources and anticipated loads,

along with action plans for the District (Resolution 96-23).

5) In 2002, The District reassessed its energy resources and anticipated loads,

and subsequently the Commissioners adopted the 2002 Update (Resolution 02-217). This

Update stated the District’s intention to update its resource plan approximately every five

years or when a material change in conditions warrants a review.

6) By approving the 2007 Update, the District reassessed its expected loads

and resources through 2018 (Resolution 07-342).

7) The District last updated its integrated resource planning study in 2012

(Resolution 12-209).

8) District staff presented Commissioners with a proposed 2019 Update to

the IRP Study on September 9, 2019. The proposed 2019 Update to the IRP Study

summarizes the District’s current resources and expected loads, in addition to detailing

objectives for the current and future planning horizons.

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9) After hearing the presentation of the proposed 2019 Update to the IRP

Study at the September 9, 2019 meeting, the Commission scheduled a public hearing to

consider the adoption of the 2019 Update to the IRP Study (Resolution 19-111).

10) On September 10, 2019, the proposed 2019 Update to the IRP Study was

posted to the District’s website and was also made available in paper form by request at

the District’s headquarters building. Additionally, the Notice of Hearing was published

in the Douglas County Empire Press and the Wenatchee World during the weeks of

September 9, 2019 and September 16, 2019.

11) The District did not receive any public comments, either in written form or

at the public hearing, regarding the proposed 2019 Update to the IRP Study.

12) Based upon the information presented to the Commission, it is in the best

interests of the District for the Commission to adopt the 2019 Update to the IRP Study as

proposed.

NOW, THEREFORE, BE IT RESOLVED by the Commissioners of Public

Utility District No. 1 of Douglas County, Washington, that the proposed 2019 Update to

the IRP Study is hereby adopted.

BE IT FURTHER RESOLVED that District management is directed to

implement the objectives recommended in the 2019 Update to the IRP Study.

ADOPTED this 23rd day of September, 2019.

Molly Simpson, President

___________________________ Ronald E. Skagen, Vice President

ATTEST: Aaron J. Viebrock, Secretary

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RESOLUTION NO. _________

A RESOLUTION AUTHORIZING A WEATHERIZATION AGREEMENT WITH CHELAN-DOUGLAS COMMUNITY

ACTION COUNCIL

RECITALS:

1) The District has participated in the Washington State Department of

Community Development’s Energy Matchmaker Low Income Weatherization Program

through the Chelan-Douglas Community Action Council since 1988.

2) Resolution 18-155 authorized an agreement with the Chelan-Douglas

Community Action Council to provide $60,000 for the continuation of the program for

October 2019 through October 2020.

NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility

District No. 1 of Douglas County, Washington, that the District’s General Manager is

authorized to sign an Agreement for $60,000.00 with the Chelan-Douglas Community

Action Council for the year 2020.



Ronald E. Skagen, Vice President

ATTEST: Aaron J. Viebrock, Secretary Draf

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A RESOLUTION DECLARING MISCELLANEOUS ITEMS OF PERSONAL PROPERTY TO BE SURPLUS TO THE NEEDS OF

THE DISTRICT AND AUTHORIZING THE DISTRICT TO SELL THOSE ITEMS BY PUBLIC AUCTION

RECITALS:

1) The District owns a vehicle and other miscellaneous equipment which by

reason of replacement policy and obsolescence are surplus and no longer useful to

District operations.

2) District staff has reviewed the property listed in Schedule “A” and

recommends these items be sold at public auction to be conducted by Chuck Yarbro

Auctioneers on September 28, 2019.

3) District staff further states that other utility districts and local public

agencies are participating in this auction and from their past experience have received

more public exposure and competitive prices than by the Public Sealed Bid Procedure

used by the District in prior years.

4) It is in the best interest of the District that said property itemized in

Schedule “A” be disposed at public auction scheduled for Saturday, September 28, 2019.


District No. 1 of Douglas County, Washington, that the property listed in Schedule “A”

be declared surplus and authorize the District to sell these items at public auction on

September 28, 2019, by Chuck Yarbro Auctioneers.





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A RESOLUTION AUTHORIZING AWARD OF CONTRACT 19-24-D TO GENERAL PACIFIC, INC. TO DELIVER AND SUPPLY TUBULAR POLES FOR RAPIDS SWITCHYARD

RECITALS:

1) By Resolution No. 19-085 dated July 8, 2019, the District called for bids

under Bid Document 19-24-D, Supply and Deliver Tubular Poles for Rapids Switchyard.

2) On August 12, 2019, the District opened eight bids as follows:

Bidder Total for Bid Comparison

Sabre Industries, Inc. $144,609.00 Alvarado, TX General Pacific, Inc. $ 68,750.00 Fairview, OR Pacific Steel Structures, LLC $143,590.00 Greenacres, WA Galvanizers, Inc. $ 87,863.78 West Fargo, ND Western Utility Telecom, Inc. $ 80,787.00 Salem, OR M.D. Henry Company Inc. $116,275.00 Pelham, AL Klute, Inc. $126,017.07 York, NE TransAmerican Power Products, Inc. $107,579.00 Houston, TX Engineer’s Estimate $150,200.00 3) District staff have reviewed the bids and found that the bid from General

Pacific, Inc. meets all terms and conditions of Bid Document 19-24-D. A review of the

bidder’s experience, qualifications, financial and work references verified that this

company fulfills all necessary requirements and staff recommends award of Contract

19-24-D to General Pacific, Inc.

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4) It is in the best interests of the District to award Contract 19-24-D to the

lowest responsive bidder, General Pacific, Inc. with an authorized expenditure of

$68,750.00 (sixty-eight thousand, seven hundred fifty dollars).


District No. 1 of Douglas County, Washington, that Contract 19-24-D is awarded to

General Pacific, Inc. The General Manager is authorized to issue a Contract with General

Pacific, Inc. subject to the filing of the Contract and a Performance and Payment Bond in

accordance with the District’s specifications and which contract and bond are to be in a

form that is satisfactory to the District.


_______________________________

Molly Simpson, President _______________________________ Ronald E. Skagen, Vice President ATTEST: ______________________________ Aaron J. Viebrock, Secretary

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A RESOLUTION AUTHORIZING A CALL FOR BIDS UNDER BID DOCUMENT 19-27-D, SUPPLY AND DELIVER COMPACT

1100 KCMIL EPR PRIMARY UNDERGROUND CABLE

RECITALS:

1) The District has a need to acquire compact 1100 kcmil underground cable.

2) Staff recommends that the District solicit bids in compliance with

RCW 54.04.070 to provide compact 1100 kcmil EPR underground cable in accord with

the specifications, terms and conditions of Bid Document 19-27-D. Sealed bids will be

accepted until October 21, 2019 at 1:30 p.m. Pacific Time in the District’s East

Wenatchee headquarters office.

3) It is in the best interests of the District to issue a call for bids under Bid

Document 19-27-D, Supply and Deliver Compact 1100 kcmil EPR Primary Underground

Cable.


District No. 1 of Douglas County, Washington, that Bid Document 19-27-D is hereby

approved, and the District’s General Manager is hereby authorized and directed to issue a

call for bids to supply and deliver compact 1100 kcmil EPR primary underground cable.





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A RESOLUTION TO NEGOTIATE WITH TRIPWIRE UNDER RFP 19-21-W, CYBERSECURITY – CYBER SYSTEM

CONFIGURATION MONITORING AND MANAGEMENT SOLUTION

RECITALS:

1) Resolution 19-086 dated July 8, 2019 authorized the District to request

proposals for a configuration monitoring and management solution for cybersecurity

under RFP 19-21-W.

2) District staff have evaluated the proposals and recommend negotiating

with Tripwire to procure and install the proposed cyber system configuration monitoring

and management solution.


District No. 1 of Douglas County, Washington, that District Staff are authorized and

directed to negotiate with Tripwire under RFP 19-21-W, Cybersecurity- Cyber System

Configuration Monitoring and Management Solution.




ATTEST: Aaron J. Viebrock, Secretary Draf

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A RESOLUTION AUTHORIZING A CALL FOR BIDS UNDER BID DOCUMENT 19-26-W, 15T COMPACT ROUGH TERRAIN

MOBILE CRANE FOR THE WELLS HYDROELECTRIC PROJECT

RECITALS:

1) The District has budgeted to replace the existing twenty-seven year old 9T

carry deck crane with a new 15T compact rough terrain mobile crane for the Wells

Hydroelectric Project.

2) Staff recommends that the District solicit bids in compliance with

RCW 54.04.070 to provide a new 15T compact rough terrain mobile crane in accord with

the specifications, terms and conditions of Bid Document 19-26-W. Sealed bids will be

accepted until October 21, 2019 at 1:30 p.m. Pacific Time in the District’s East

Wenatchee headquarters office.

3) It is in the best interests of the District to issue a call for bids under Bid

Document 19-26-W, Compact Rough Terrain Mobile Crane for the Wells Hydroelectric

Project.


District No. 1 of Douglas County, Washington, that Bid Document 19-26-W is hereby

approved, and the District’s General Manager is hereby authorized and directed to issue a

call for bids to supply and deliver a 15T compact rough terrain mobile crane for the Wells

Hydroelectric Project.





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A RESOLUTION APPROVING INTERAGENCY AGREEMENT WITH WASHINGTON DEPARTMENT OF FISH AND WILDLIFE

TO INCREASE CHINOOK ABUNDANCE

RECITALS:

1) On March 14, 2018, Governor Jay Inslee signed Executive Order 18-02

directing state agencies to take several immediate actions to benefit Southern Resident

Orca (SRO) populations. Studies and research indicates that SRO feed almost

exclusively on mature Chinook salmon and that the number of mature salmon has been

declining for more than 30 years leading to the current poor health of SRO. The SRO

Task Force, along with the governor’s office, both tasked the Washington State

Department of Fish and Wildlife (WDFW) to identify ways to increase the number of

mature Chinook salmon in state waters.

2) In an effort to increase Chinook salmon populations and the health of

SRO, WDFW approached Douglas PUD to determine if the recently modernized Wells

Hatchery could raise additional juvenile Chinook. In response to this request, District

staff prepared and then submitted a Chinook rearing proposal to WDFW. In May 2019,

Governor Inslee signed into law a funding package for SRO that included a state general

fund appropriation for the District’s Chinook rearing proposal.

3) Under the terms of the proposed 2-year Interagency Agreement with

WDFW, the state would reimburse Douglas PUD $175,000 per year, in exchange for the

District annually rearing and releasing 500,000 summer Chinook smolts at the Wells

Hatchery. This proposed Interagency Agreement will provide meaningful benefits to

SRO, local Chinook fisheries and WDFW while being implemented at no additional costs

to Douglas PUD. Furthermore, District staff have determined that this new program will

have no impact on the District’s existing hatchery infrastructure or programs. In the

attached memo, District staff recommends Commission approval of the proposed 2-year

Interagency Agreement with WDFW.

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District No. 1 of Douglas County, Washington, that the Interagency Agreement between

Douglas PUD and WDFW is hereby approved and the District’s General Manager is

hereby authorized and directed to execute said Agreement on behalf of the District.





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RESOLUTION NO. ________

A RESOLUTION AUTHORIZING AN AGREEMENT FOR PROFESSIONAL SERVICES WITH BIOMARK INCORPORATED

WITH REGARD TO THE 2020 SURVIVAL STUDY FOR THE WELLS HYDROELECTRIC PROJECT

RECITALS:

1) By terms of the Wells Anadromous Salmonid and Wells Habitat

Conservation Plan (HCP), the District is required to conduct survival studies of yearling

juvenile salmon every ten years to verify continued achievement of the project survival

standard at the Wells Hydroelectric Project.

2) The District needs to conduct the third 10-year Survival Verification Study

(SVS) in the spring of 2020.

3) By memorandum, dated September 13, 2019, Mr. Andrew Gingerich,

Senior Aquatic Resource Biologist for the District, notes that the previous survival

studies have been executed with the support of Biomark Incorporated (Biomark).

Biomark is the leader and expert in the industry for passive integrated transponder (PIT)

tagging, which is critical to determine the survival of yearling Chinook through the Wells

Project.

4) Mr. Gingerich recommends that the District enter into a professional

service contract with Biomark for the tagging and biological support services required for

the 2020 survival verification study. The cost for Biomark to provide these services will

not exceed $657,238.66 with the contract expiring December 31, 2020.

5) It is in the best interest of the District to enter into an Agreement for

Professional Services with Biomark, Incorporated, for the 2020 Survival Study

PIT-tagging services.


District No. 1 of Douglas County, Washington, that the District is hereby authorized and

directed to enter into an Agreement for Professional Services with Biomark,

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Incorporated, for PIT-tagging services related to the 2020 Survival Study for the Wells

Hydroelectric Project, the total cost of which is not-to-exceed $657,238.66 and with a

conclusion date of December 31, 2020.


_______________________________ Molly Simpson, President _______________________________ Ronald E. Skagen, Vice President ATTEST: ______________________________ Aaron J. Viebrock, Secretary

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RESOLUTION NO. ________

A RESOLUTION AUTHORIZING THE SALE OF DISTRICT PROPERTY AND GRANTING OF A TWO YEAR CONSTRUCTION EASEMENT TO THE

WASHINGTON STATE DEPARTMENT OF TRANSPORTATION

RECITALS:

1) The Washington State Department of Transportation (WSDOT) is

proposing to construct a roundabout at the intersection of 35th Street and Sunset

Highway, adjacent to the Terry Substation.

2) WSDOT has offered the District $10,300.00 to acquire 686 square feet of

property and grant of a 2 year construction easement for construction of the proposed

roundabout.

3) WSDOT’s administrative offer to the District is fair and reasonable and

the District is able to sell District property to other governmental entities without

proceeding through the surplus property process.

4) It is in the best interests of the District to sell WSDOT 686 square feet of

District property and provide WSDOT a 2 year construction easement for the proposed

roundabout in the amount of $10,300.00.


District No. 1 of Douglas County, Washington, that the District sell WSDOT 686 square

feet of District property and provide WSDOT a 2 year construction easement for the

proposed roundabout in the amount of $10,300.00, and the District’s General Manager is

authorized to execute the necessary documents on behalf of the District.


___________________________


___________________________


ATTEST: ___________________________ Aaron J. Viebrock, Secretary

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A RESOLUTION AUTHORIZING THE DISTRCIT TO RENEW INFORMATION SECURITY AND PRIVACY LIABILITY

INSURANCE WITH BEAZLEY

RECITALS:

1) The District has purchased Information Security and Privacy Liability

Insurance from Beazley since 2013. The current policy expires on October 15, 2019.

2) Beazley has provided a quote to renew this coverage with the same

$3,000,000 limit of liability and $25,000 deductible. The quoted premium is $19,210.

3) District staff has reviewed the quote and recommends renewal of

Information Security and Privacy Liability Insurance with Beazley.

4) It is in the best interests of the District to renew coverage through Beazley

at the $3,000,000 limit of liability for a quoted premium of $19,210, plus applicable fees

and taxes, for the policy year October 15, 2019 to October 15, 2020.


District No. 1 of Douglas County, Washington, that the District’s Accounting

Assistant/Insurance Administrator will secure Information Security and Privacy Liability

Insurance with Beazley.





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RESOLUTION NO. __________

A RESOLUTION AUTHORIZING A PRIVATE SIDETRACK AGREEMENT WITH CASCADE AND COLUMBIA RIVER

RAILROAD COMPANY RECITALS: 1) The District has determined the need to transport heavy equipment and

materials to and from the Wells Hydroelectric Project.

2) It is in the best interests of the District to authorize a Private Sidetrack

Agreement with Cascade and Columbia River Railroad Company to be effective

October 1, 2019.


District No. 1 of Douglas County, Washington, that the Private Sidetrack Agreement

between the District and Cascade and Columbia River Railroad Company is hereby

approved and the District’s General Manager is hereby authorized and directed to execute

said Agreement on behalf of the District.

ADOPTED this 23rd day of September, 2019. _________________________ Molly Simpson, President __________________________ Ron Skagen, Vice President ATTEST: _____________________ Aaron Viebrock, Secretary Draf

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draft pre-decisional document - douglaspud.org final board...2019/09/23 · 11. resolution to...

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