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Capital District Kiwanis International

January 31, 2015

2014-2015 Board of Trustees

Fredericksburg VA

Proposed Agenda

Call to Order and Opening Governor Bell

Approval of Agenda Governor Bell

Recognition of Visitors Governor Bell

Approval of Minutes Governor Bell

November 8, 2014

Treasurer’s Report Secretary-Treasurer Varner

December 31, 2014 Financial Statements

Finance Committee Report Past Trustee Collins

Edward Jones

Committee Remarks

Policies and Bylaws Committee Past Governor Wolff

Amendment to Kiwanis International Bylaws (Update)

Capital District Bylaws Amendment (Revised Standard Form)

District Policies Changes (Candidate requirements)

Secretary’s Report Secretary-Treasurer Varner

January 31 Membership Comparison

Clubs Under 15 (Review Membership Comparison)

Club Bylaw Revisions

Unexpended Funds Committee Report Trustee Zapalowicz

2015 DCON (Committee Report in Board Book)

2015 Club Leadership Conferences

Trustee Wolff

Trustee Morris

Trustee Rife

Lieutenant Governor Report Class President Conover

Trustee Reports

Chesapeake Trustee Sparkman

Heart of Virginia Trustee Morris

Mason-Dixson Trustee Zapalowicz

National Capital Trustee Wolff

Southeast Virginia Trustee Morin-Diehl

Southwest Virginia Trustee Rife

Formula Committee Report Past Governor Richar

The Eliminate Project Report Past Governor Tyner

Committee Memberships (Reports by Trustees)

Trustee Rife

Trustee Morin-Diehl

Trustee Wolff

Trustee Zapalowicz

Trustee Morris

Trustee Sparkman

District Project Update Governor Bell

Other Business Governor Bell

The next meeting of Board of Trustees will be Friday, April 10, 2015 at 10:00 am at the Hotel Roanoke,

Roanoke VA.

January 31, 2015 1

DRAFT

1

Capital District Kiwanis International

November 8, 2014

2014-2015 Board of Trustees Minutes

Fredericksburg VA

The meeting was called to order by Governor Bell at 1:15 pm

Members present: Governor Bell, Past Governor Zimmerman, Secretary-Treasurer Varner, Trustees

Morin-Diehl, Morris, Rife, Sparkman, Wolff, and Zapalowicz.

Members absent: Governor-Elect Heppner

Guests Present: Past Governor Tyner, Budget and Finance Collins, Parliamentarian McCallum, and Past

Lieutenant Governor Boswell

Without objection Governor Bell declared the agenda approved as amended.

Trustee Morin-Diehl moved and Trustee Wolff seconded the motion to approve the minutes of the

September 21, 2014 Board meeting.

The motion was approved unanimously.

Treasurer Varner presented the statements of Allen J Funk Accountant Services for the review of the

2013-2014 Kiwanis Year for the Kiwanis, CKI, and Key Club Districts.

Treasurer Varner called the Board’s attention to the October 31, 2014 financial statements in the Board

Book for the District, CKI, and Key Club Districts.

Budget and finance Chair Collins that the balance in the Edward Jones account as of September 26, 2014

was $602,169.21. This is an increase from the $532,571.22 at the end 2013. Chair Collins reminded the

Board that the District Policies require that a reserve equal to the amount of the current budget must be

maintained. Currently, our reserve is 2.67 times the budget.

Bylaws and Policies Chair Wolff reviewed the District’s bylaw amendment submission for electronic

balloting at Kiwanis International. With the Tokyo ICON delegate counts, the 7-year average club

participation is now 20% in the Kiwanis International election process.

Chairman Wolff presented the newly revised Standards Form for District Bylaws. Chairman Wolff

presented five points where the District has options. The board had some concerns about the quorum

required for the election of Trustees and Lieutenant Governors. The recommendation was to make

them all the same.

At Chairman Wolff’s suggestion, Trustee Zapalowicz moved and Trustee Morin-Diehl seconded a motion

to refer the amendment back to the committee in order to make the changes suggested.


January 31, 2015 2

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Motion made by Trustee Morris and seconded by Trustee Morin-Diehl that the Bylaws and Policies

Committee review the residency requirement in our District Policy Code for candidacy of Lieutenant

Governor, Trustee, and Governor-elect and report the finding and suggested changes to the February

Board of Trustees Meeting.


Secretary Varner reported that the membership on October 1, 2014 was 4985 and had increase to 5038

and was increasing daily. There are 20 clubs with 15 or fewer members. Ten clubs have either not held

elections for their 2015-2015 officers or have not reported them to Kiwanis International. Six Divisions

have elected their Lieutenant Governor elects and submitted the proper forms to the Secretary-

Treasurer.

Secretary Varner presented a Visit Form for the Trustees to complete and submit to the Secretary-

Treasurer. The Trustees are required to make one official visit to each of their division’s council meetings

annually. This form will present a standardized way of reporting on the meetings and will allow the

tracking of which clubs are present. Trustee Wolff moved and Trustee Morin-Diehl seconded a motion to

accept the forma and require each Trustee to complete it.


Secretary-Treasurer Varner moved and Trustee Morin-Diehl seconded a motion that Trustees,

Lieutenant Governors, and Committee Chairpersons will take action so that each committee is fully

staffed as stated in the applicable committee policy with serving committee members. This will be a

joint effort of the officers and chairs.


Lieutenant Governor McCallum presented the Lieutenant Governor Council report. He reported they

were having monthly teleconferences with the Governor present on alternate months. This month’s call

emphasized committee membership.

District Eliminate Chair Tyner reported that the District had exceeded 50% of its fundraising target. With

the sale of the Odenton Maryland property values at over $150,000 that can be used for recognition.

Trustee Wolff moved and Trustee Morin-Diehl seconded a motion that $500 be used towards matching

the purchase of a Centennial Zellar. Each Kiwanian would have to provide $1000 of the total $1500 cost

to purchase the award.


A written report was submitted by Formula Chair Richar requesting endorsement of a regional

organization of the Growth Team in the District. Trustee Morris moved and Trustee Wolff seconded a

motion to support the concept. It was suggested that Past Governors be approached to serve in these

new positions.


January 31, 2015 3

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3

Secretary-Treasurer Varner gave the 2015 DCON report on behalf of Cahir Bledsoe. Past Kiwanis

International President Steve Siemens be the Keynote speaker and will present other sessions as

needed. The Mayor of Roanoke will present the welcoming remarks at the Saturday breakfast. Reusable

banners will be purchased for the convention. Secretary-Treasurer Varner moved and Immediate Past

Governor Zimmerman seconded a motion to approve the presence of outside vendors at the

convention.


Trustee Zapalowicz presented the report of the committee to look at unexpended funds in the budget.

The board was concerned that there were no clear cut goals or objectives. After an informative

discussion, Trustee Wolff moved and Trustee Morin-Diehl that the report be referred back to the

committee.


Trustees Wolff, Rife, and Morris reported on the statues of the plans for the educational conferences in

their area. The Southeast area is the only one without a location and a firm date.

Governor Bell presented an update on the District Project to produce and sell a photo album of club and

individual Kiwanis activities during the Centennial Year.

Secretary-Treasurer Varner announced that the 2015 District Leadership Conference and K-Family

Weekend will be jointly held April 24-26, 2015. It will be held at the Fredericksburg Hospitality House.

The next meeting of the Board of Directors will be Saturday, February 14, 2015 at 1:00 pm at the

Fredericksburg Hospitality House.

The Lieutenant Governor council will meet at 10:00 am on Saturday, February 14 at the Fredericksburg

Hospitality House.

The meeting was adjourned at 4:50 pm.

Respectfully submitted,

Thomas A Varner Secretary-Treasurer

January 31, 2015 4

Dec 31, 14

ASSETSCurrent Assets

Checking/Savings110 · Capital District Circle K 23,116.12120 · Capital District Cirlce K 17,267.08

Total Checking/Savings 40,383.20

Total Current Assets 40,383.20

TOTAL ASSETS 40,383.20

LIABILITIES & EQUITYEquity

32000 · Net Asset Value 35,450.36Net Income 4,932.84

Total Equity 40,383.20

TOTAL LIABILITIES & EQUITY 40,383.20

11:15 AM Capital District Circle K01/06/15 Balance SheetAccrual Basis As of December 31, 2014

Page 1

January 31, 2015 5

Oct - Dec 14 Budget $ Over Budget

Income500 · Income

505 · Membership Dues 5,650.00 8,000.00 -2,350.00510 · CDKF Subsidy 0.00 5,000.00 -5,000.00520 · Interest on Savings 8.70 30.00 -21.30525 · Youth Outreach Program 75.00 600.00 -525.00529 · FMR District Susidy 2,200.00 2,200.00 0.00530 · Fall Membership Rally Regist 3,137.00 3,475.00 -338.00531 · Total K Day Registration 0.00 200.00 -200.00536 · District Converntion Prog Ads 0.00 2,500.00 -2,500.00537 · District Convention Registation 196.60 18,015.00 -17,818.40538 · International Conv Tour Reg 0.00 500.00 -500.00545 · Spring Officer Training 0.00 4,800.00 -4,800.00585 · Miscellaneous Fundraising 0.00 300.00 -300.00595 · CKI Store 67.00

Total 500 · Income 11,334.30 45,620.00 -34,285.70

Total Income 11,334.30 45,620.00 -34,285.70

Expense600 · CDKF Expenses

605 · GATC Travel for Governor 0.00 350.00 -350.00620 · ICON Registration-Board/OTIC 0.00 2,150.00 -2,150.00625 · ICON Lodginh for Board 0.00 2,150.00 -2,150.00627 · ICON Travel for Governor 0.00 350.00 -350.00

Total 600 · CDKF Expenses 0.00 5,000.00 -5,000.00

650 · Administrative Expenses Oct-Mar651 · Governor 0.00 450.00 -450.00652 · Secretary -Treasurer 0.00 50.00 -50.00653 · Editor 0.00 50.00 -50.00654 · LTG - Battlefield 0.00 75.00 -75.00655 · LTG - Foothills 0.00 300.00 -300.00656 · LTG- Potomac 0.00 75.00 -75.00657 · LTG - NOVA 0.00 100.00 -100.00658 · LTG - Susquehanna 0.00 110.00 -110.00659 · LTG - Tidewater 0.00 100.00 -100.00660 · LTG - Metro Richmond 0.00 100.00 -100.00661 · LTG - Presidential 0.00 250.00 -250.00662 · Club Building/Revialization Com 0.00 20.00 -20.00663 · Conference/Convention Com 0.00 50.00 -50.00664 · K-Family Com 0.00 20.00 -20.00665 · Laws, Rgulations & Awards 0.00 20.00 -20.00666 · Membership Dev/Educ Com 0.00 20.00 -20.00668 · Service Com 0.00 20.00 -20.00670 · Long Range Planning Com 0.00 20.00 -20.00671 · Public Relations Com 0.00 20.00 -20.00

Total 650 · Administrative Expenses Oct-Mar 0.00 1,850.00 -1,850.00

675 · Adminstrative Expenses Apr-Sep676 · Governor 0.00 200.00 -200.00677 · Secretary-Treasurer 0.00 75.00 -75.00678 · Editor 0.00 75.00 -75.00679 · LTG - Battlefield 0.00 75.00 -75.00680 · LTG - Foothills 0.00 95.00 -95.00681 · LTG - Potomac 0.00 75.00 -75.00682 · LTG - Presidential 0.00 95.00 -95.00683 · LTG - NOVA 0.00 75.00 -75.00684 · LTG - Susquehanna 0.00 95.00 -95.00685 · LTG - Tidewater 0.00 75.00 -75.00686 · LTG - Metro-Richmond 0.00 75.00 -75.00689 · K-Family Com 0.00 20.00 -20.00694 · Technology Com 0.00 100.00 -100.00

Total 675 · Adminstrative Expenses Apr-Sep 0.00 1,130.00 -1,130.00

11:18 AM Capital District Circle K01/06/15 Profit & Loss Budget vs. ActualAccrual Basis October through December 2014

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January 31, 2015 6


700 · Fall Membership Rally701 · Camp Lodging 4,055.51 4,000.00 55.51702 · Camp Meals 977.33 775.00 202.33704 · Supplies/Decorations 146.78 100.00 46.78705 · Souvenir T-Shirts 756.56 800.00 -43.44

Total 700 · Fall Membership Rally 5,936.18 5,675.00 261.18

710 · District Convention714 · Paid Meals 0.00 17,250.00 -17,250.00715 · Registration Materials 34.95 200.00 -165.05716 · Convention T-Shirts 0.00 375.00 -375.00717 · Registration Packet Printing 0.00 140.00 -140.00719 · Conventions Program Printing 0.00 450.00 -450.00720 · Decorations 0.00 200.00 -200.00721 · Awards 0.00 1,000.00 -1,000.00722 · Registration (Badges & Ribbons) 0.00 100.00 -100.00723 · Board Pins and Certificates 0.00 50.00 -50.00724 · Governor's Reception 0.00 400.00 -400.00725 · Workshop Materials and Gifts 0.00 150.00 -150.00726 · Keynote Speaker Fees 0.00 200.00 -200.00

Total 710 · District Convention 34.95 20,515.00 -20,480.05

729 · Spring Officer Tng Conf731 · Food & Beverage 0.00 2,350.00 -2,350.00732 · Hotel Accomodations 0.00 2,250.00 -2,250.00733 · Printing/Copying 0.00 200.00 -200.00

Total 729 · Spring Officer Tng Conf 0.00 4,800.00 -4,800.00

739 · International Convention Tour740 · Convention Registraton 5.30 850.00 -844.70742 · Hotel Accomodations 0.00 850.00 -850.00743 · Spirit Pack 0.00 500.00 -500.00

Total 739 · International Convention Tour 5.30 2,200.00 -2,194.70

749 · District Board Expenses610 · District Officer Traning Conf 0.00 500.00 -500.00750 · District Officer Badges & Pins 0.00 150.00 -150.00751 · Board Meeting Lodging 0.00 350.00 -350.00752 · Board Meeing Supplies 0.00 200.00 -200.00753 · Board Meeting Meals 0.00 400.00 -400.00754 · Dsitrict Board Shirts 0.00 400.00 -400.00

Total 749 · District Board Expenses 0.00 2,000.00 -2,000.00

759 · Mandatory Expenses760 · Web site Hosting Service 0.00 100.00 -100.00761 · Kiwanis Administrative Expenses 0.00 750.00 -750.00762 · Annual Audit of Books 300.00 300.00 0.00763 · D & O Insurance 0.00 400.00 -400.00764 · Form Site Account 0.00 200.00 -200.00

Total 759 · Mandatory Expenses 300.00 1,750.00 -1,450.00

769 · Other Expenses615 · CKI Leadership Acad Scholarship 0.00 250.00 -250.00773 · Miscellaneous Exenses 125.03 250.00 -124.97

Total 769 · Other Expenses 125.03 500.00 -374.97

779 · Total K Day781 · Food & Beverage 0.00 125.00 -125.00783 · Printing/Copying 0.00 25.00 -25.00784 · Supplies/Decorations 0.00 50.00 -50.00

Total 779 · Total K Day 0.00 200.00 -200.00

Total Expense 6,401.46 45,620.00 -39,218.54

Net Income 4,932.84 0.00 4,932.84

11:18 AM Capital District Circle K01/06/15 Profit & Loss Budget vs. ActualAccrual Basis October through December 2014

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January 31, 2015 7

Dec 31, 14


Checking/Savings4010 · Capital District Key Club 102,831.194020 · Captial District Key Club 102,046.24





32000 · Net Asset Value 156,983.89Net Income 47,893.54



11:09 AM Capital District Key Club01/06/15 Balance SheetAccrual Basis As of December 31, 2014

Page 1

January 31, 2015 8


Income5000 · Income

5050 · Membership Dues 41,029.00 68,000.00 -26,971.005200 · Savings Account Interest 34.10 250.00 -215.905330 · International Convention 800.00 40,000.00 -39,200.005390 · District Project 880.31 6,500.00 -5,619.695500 · DCON Registration 70.00 195,000.00 -194,930.005550 · Fall Rally 11,760.00 17,000.00 -5,240.005700 · Miscellaneous 1,030.00

Total 5000 · Income 55,603.41 326,750.00 -271,146.59

Total Income 55,603.41 326,750.00 -271,146.59

Expense6000 · Conferences & Training

6010 · Governor's International Tng 0.00 900.00 -900.006020 · International Leadership Tng 0.00 44,000.00 -44,000.006060 · Spring Leadership Conference 0.00 5,000.00 -5,000.006070 · February Leadership Conf 0.00 4,000.00 -4,000.006080 · Fall Leadership Conf 4,297.31 5,500.00 -1,202.696090 · Fall Training Rally 0.00 16,000.00 -16,000.006095 · Other Leadership Conferences 972.53 2,500.00 -1,527.47

Total 6000 · Conferences & Training 5,269.84 77,900.00 -72,630.16

6100 · Officers Expenses Sep - Mar6102 · Governor 85.326100 · Officers Expenses Sep - Mar - Other 0.00 3,200.00 -3,200.00

Total 6100 · Officers Expenses Sep - Mar 85.32 3,200.00 -3,114.68

6200 · Officers Expenses Apr-Sep 0.00 3,200.00 -3,200.007000 · General Expenses

7005 · Capital Key 0.00 200.00 -200.007010 · Postage & Delivery 0.00 400.00 -400.007015 · Printing 0.00 500.00 -500.007020 · Supplies 0.00 600.00 -600.007025 · Training Supplies 0.00 700.00 -700.007030 · District Project 747.00 7,000.00 -6,253.007035 · District Website 0.00 500.00 -500.007037 · Governor's Project 0.00 0.00 0.007040 · Badges & Board Shirts 139.22 2,000.00 -1,860.787045 · District Leadership Conference 0.00 1,500.00 -1,500.007050 · Miscellaneous Expenses 1,068.49 2,350.00 -1,281.517055 · Board Meeting Transportatiion 0.00 1,500.00 -1,500.007060 · Zone Adminstrator Expenses 0.00 1,500.00 -1,500.007065 · Audit of Books 400.00 400.00 0.00

Total 7000 · General Expenses 2,354.71 19,150.00 -16,795.29

7500 · District Convention7502 · Postage 0.00 600.00 -600.007504 · Printing 0.00 600.00 -600.007506 · Name Tag, Ribbons, etc. 0.00 700.00 -700.007508 · Office Supplies 0.00 700.00 -700.007510 · Program Printing 0.00 2,000.00 -2,000.007514 · Motivational Speaker 0.00 3,500.00 -3,500.007516 · Cotracted Music 0.00 1,000.00 -1,000.007518 · Audio Visual Equipment 0.00 10,500.00 -10,500.007520 · Awards & Trophies 0.00 4,000.00 -4,000.007522 · Souveniers 0.00 14,700.00 -14,700.007524 · Board Clothing Allowance 0.00 2,000.00 -2,000.007526 · Officers Pins and Gifts 0.00 1,000.00 -1,000.007528 · Board and Guest Rooms 0.00 7,000.00 -7,000.007530 · Board & Guest Meals 0.00 6,000.00 -6,000.007532 · ConventionBanquet 0.00 40,000.00 -40,000.007534 · Convention Breakfast 0.00 35,000.00 -35,000.007536 · Advisor Luncheon 0.00 3,000.00 -3,000.007542 · Misc General Expenses 0.00 2,500.00 -2,500.00

11:12 AM Capital District Key Club01/06/15 Profit & Loss Budget vs. ActualAccrual Basis October through December 2014

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January 31, 2015 9


7544 · Vehicles 0.00 500.00 -500.007546 · Hotel 0.00 88,000.00 -88,000.00

Total 7500 · District Convention 0.00 223,300.00 -223,300.00

Total Expense 7,709.87 326,750.00 -319,040.13

Net Income 47,893.54 0.00 47,893.54

11:12 AM Capital District Key Club01/06/15 Profit & Loss Budget vs. ActualAccrual Basis October through December 2014

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January 31, 2015 10

Dec 31, 14


Checking/Savings1000 · BB&T Bank

1010 · Capital Dsitrict Kiwanis Intern 110,831.581020 · Capital District Kiwanis Intern 57,261.84

Total 1000 · BB&T Bank 168,093.42



Other Assets18000 · Edward Jones Account 527,325.94

Total Other Assets 527,325.94



32000 · Unrestricted Net Assets 593,238.05Net Income 102,181.31



11:33 AM Capital District Kiwanis International01/06/15 Balance SheetAccrual Basis As of December 31, 2014

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January 31, 2015 11


Income4000 · Income

4400 · Membership Dues 112,584.00 163,000.00 -50,416.004450 · Money Market Interest 19.13 100.00 -80.874470 · KIF Funds 3,131.00 1,500.00 1,631.004480 · 2013 DCON -245.004500 · Midwinter Conferences 0.00 18,000.00 -18,000.004600 · District Conventions

4605 · Meal Packages 0.00 20,383.00 -20,383.004606 · A La Carte Meals 0.00 7,236.00 -7,236.004610 · Late Registrations 0.00 500.00 -500.004615 · Past Governor Luncheon 0.00 375.00 -375.004620 · Leadership Luncheon 0.00 1,500.00 -1,500.004623 · Speak Easy-Friday Night 0.00 11,250.00 -11,250.004650 · Program Advertisements 175.00 1,500.00 -1,325.004690 · Rebate to Master Account 0.00 970.10 -970.10

Total 4600 · District Conventions 175.00 43,714.10 -43,539.10

4700 · Other Events4760 · Eliminate Ties 31.004770 · Miscellaneous Inocme 222.004780 · Key Leader Scholarships 13,550.00

Total 4700 · Other Events 13,803.00

4800 · 2012-13 Income 300.00

Total 4000 · Income 129,767.13 226,314.10 -96,546.97

Total Income 129,767.13 226,314.10 -96,546.97

Expense5000 · Expenses

5100 · Travel & Administration5105 · District Governor 0.00 5,000.00 -5,000.005110 · District Governor-Elect 0.00 3,000.00 -3,000.005115 · District Secretary/Treasurer 425.20 3,500.00 -3,074.805120 · Immediate Past Governor 0.00 2,000.00 -2,000.005125 · Chesapeake Bay Trustee 236.00 800.00 -564.005135 · Heart of Virginia Trustee 0.00 800.00 -800.005140 · Mason Dixson Trustee 0.00 800.00 -800.005145 · National Capital Trustee 0.00 800.00 -800.005150 · Southeast Virginia Trustee 96.00 800.00 -704.005160 · Southwest Virginia Trustee 371.27 800.00 -428.735162 · Division 1 Lieutenant Governor 449.205164 · Division 2 Lieutenant Governor 201.605166 · Division 3 Lieutenant Governor 430.005170 · Division 5 Lieutenant Governor 391.605171 · Division 6 Lieutenant Governor 270.405174 · Division 9 Lieutenant Governor 270.405176 · Division 10 Lieutenant Governor 88.805178 · Division 11 Lieutenant Governor 132.005180 · Division 12 Lieutenant Governor 355.205182 · Division 13 Lieutenant Governor 76.405184 · Division 14 Lieutenant Governor 148.405186 · Division 16 Lieutenant Governor 397.205187 · Division 17 Lieutenant Governor 188.005199 · Travel & Administration Other 0.00 8,500.00 -8,500.00

Total 5100 · Travel & Administration 4,527.67 26,800.00 -22,272.33

5200 · Midwinter Conference-General 0.00 18,000.00 -18,000.00

11:34 AM Capital District Kiwanis International01/06/15 Profit & Loss Budget vs. ActualAccrual Basis October through December 2014

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January 31, 2015 12


5300 · District Convention - General5303 · Past Governor's Lunch 0.00 330.00 -330.005304 · Leadership Lunch 0.00 1,320.00 -1,320.005309 · Friday Night Activity 0.00 11,250.00 -11,250.005310 · Meals 0.00 23,916.00 -23,916.005321 · Governor's Reception 0.00 90.00 -90.005327 · VIP Rooms 0.00 4,394.00 -4,394.005330 · VIP Meals 0.00 1,152.00 -1,152.005331 · Speaker Meals 0.00 60.00 -60.005333 · Programs/Tickets 0.00 1,500.00 -1,500.005334 · Registration Supplies 0.00 500.00 -500.005336 · Signs, Banners, & Tent Cards 0.00 600.00 -600.005339 · Photocopying 0.00 350.00 -350.005345 · Postage & Supplies 0.00 300.00 -300.005348 · Flowers 0.00 400.00 -400.005354 · Color Guard Honorarium 0.00 250.00 -250.005355 · Luncheon Speaker Honorarium 593.705356 · Governor's Banquet Entertainmen 0.00 600.00 -600.005357 · Audio/Visual 0.00 3,000.00 -3,000.005360 · Hospitality Room 0.00 500.00 -500.005363 · Publicity 0.00 500.00 -500.005364 · Telephone, Internet, Pay 0.00 300.00 -300.005365 · P O Box 0.00 50.00 -50.005366 · Fund Raiser Expenses 2,150.005367 · Domain Reg Website Hosting 0.00 175.00 -175.005369 · Trustee and Governor Gifts 0.00 175.00 -175.005370 · Speakers Fees 0.00 1,000.00 -1,000.005391 · Transition Team Lunch 0.00 330.00 -330.005399 · Reserve 0.00 2,500.00 -2,500.00

Total 5300 · District Convention - General 2,743.70 55,542.00 -52,798.30

5400 · District Conv - Officer Stipend5405 · Chesapeake Bay Trustee 0.00 500.00 -500.005415 · Heart of Virginia Trustee 0.00 500.00 -500.005420 · Mason Dixon Trustee 0.00 500.00 -500.005430 · National Captital Trustee 0.00 500.00 -500.005435 · Southeast VirginiaTrustee 0.00 500.00 -500.005440 · Southwest Virginia Trustee 0.00 500.00 -500.005445 · Division 1 Lieutenant Governor 0.00 400.00 -400.005450 · Division 2 Lieutenant Governor 0.00 400.00 -400.005455 · Division 3 Lieutenant Governor 0.00 400.00 -400.005460 · Division 4 Lieutenant Governor 0.00 400.00 -400.005465 · Division 5 Lieutenant Governor 0.00 400.00 -400.005470 · Division 8 Lieutenant Governor 0.00 400.00 -400.005475 · Division 9 Lieutenant Governor 0.00 400.00 -400.005480 · Division 10 Lieutenant Governor 0.00 400.00 -400.005485 · Division 11 Lieutenant Governor 0.00 400.00 -400.005490 · Division 12 Lieutenant Governor 0.00 400.00 -400.005495 · Division 13 Lieutenant Governor 0.00 400.00 -400.005500 · Division 14 Lieutenant Governor 0.00 400.00 -400.005505 · Division 15 Lieutenant Governor 0.00 400.00 -400.005510 · Division 16 Lieutenant Governor 0.00 400.00 -400.005515 · Division 17 Lieutenant Governor 0.00 400.00 -400.005550 · Division 1 LTG Designate 0.00 400.00 -400.005555 · Division 2 LTG Designate 0.00 400.00 -400.005560 · Division 3 LTG Designate 0.00 400.00 -400.005565 · Division 4 LTG Designate 0.00 400.00 -400.005570 · Division 5 LTG Designate 0.00 400.00 -400.005572 · Division 6 LTG Designate 0.00 400.00 -400.005573 · Division 7 LTG Designate 0.00 400.00 -400.005575 · Division 8 LTG Designate 0.00 400.00 -400.005580 · Division 9 LTG Designate 0.00 400.00 -400.005585 · Division 10 LTG Designate 0.00 400.00 -400.005590 · Division 11 LTG Designate 0.00 400.00 -400.005595 · Division 12 LTG Designate 0.00 400.00 -400.005600 · Division 13 LTG Designate 0.00 400.00 -400.00


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January 31, 2015 13


5605 · Division 14 LTG Designate 0.00 400.00 -400.005610 · Division 15 LTG Designate 0.00 400.00 -400.005615 · Division 16 LTG Designate 0.00 400.00 -400.005620 · Division 17 LTG Designate 0.00 400.00 -400.005655 · Chesapeake Bay Truste Designate 0.00 400.00 -400.005660 · Natiional Cap Trustee Designate 0.00 400.00 -400.005666 · DCON Mileage Pool 0.00 8,500.00 -8,500.00

Total 5400 · District Conv - Officer Stipend 0.00 25,100.00 -25,100.00

5700 · Int Con Officer Stipend5705 · District Governor 0.00 600.00 -600.005710 · District Governor Elect 0.00 1,400.00 -1,400.005715 · District Secretary Treasurer 0.00 1,400.00 -1,400.005720 · Immediate Past Governor 0.00 1,400.00 -1,400.005799 · ICON Other Office Stipend 0.00 18,400.00 -18,400.005700 · Int Con Officer Stipend - Other 0.00 18,400.00 -18,400.00

Total 5700 · Int Con Officer Stipend 0.00 41,600.00 -41,600.00

5900 · Other District Events5905 · Leadership Team Education Conf 63.97 10,000.00 -9,936.035925 · 2014 K-Family Weekend 180.40 9,600.00 -9,419.60

Total 5900 · Other District Events 244.37 19,600.00 -19,355.63

6000 · Service Leadership Programs6005 · Aktion Club 0.00 1,110.00 -1,110.006010 · Builders Club 0.00 1,900.00 -1,900.006015 · Circle K International 2,278.71 4,540.00 -2,261.296020 · Kiwanis Kids 0.00 2,200.00 -2,200.006025 · Key Club Intenational 0.00 1,000.00 -1,000.006030 · Key Leader 414.07 2,500.00 -2,085.936032 · Key Leader Scholarhips -155.006034 · SLP Matching Scholarhips 0.00 5,000.00 -5,000.006040 · SLP Conf Travel (+Gov-Elect) 0.00 800.00 -800.00

Total 6000 · Service Leadership Programs 2,537.78 19,050.00 -16,512.22

6100 · District Committees6120 · Youth Protection Manager 348.00 1,500.00 -1,152.006125 · Club Growth 0.00 600.00 -600.006130 · Public Relation 289.28 1,000.00 -710.726150 · Kiwanis Education 0.00 1,500.00 -1,500.006160 · New Club Building 0.00 1,000.00 -1,000.006175 · Children & Youth 0.00 400.00 -400.006195 · Membership 0.00 1,250.00 -1,250.00

Total 6100 · District Committees 637.28 7,250.00 -6,612.72

6200 · Staff Expenses6205 · District Sec/Treas Contract 7,500.00 30,000.00 -22,500.006215 · The Capital Builder Editor 2,000.00 6,000.00 -4,000.006220 · The Capital Kiwanian Designer 2,000.00 6,000.00 -4,000.00

Total 6200 · Staff Expenses 11,500.00 42,000.00 -30,500.00

6300 · General Expenses6305 · Awards & Trophies 0.00 800.00 -800.006310 · Pins & Certifcates 0.00 700.00 -700.006315 · Director & Office Insurance 363.00 800.00 -437.006320 · Annual Audit of Books 600.00 800.00 -200.006325 · Hosting of Intl. Trustee 0.00 500.00 -500.006335 · Office Supplies 139.06 1,000.00 -860.946340 · Telephone/Internet 885.51 2,600.00 -1,714.496345 · Postage & Postate Meter 43.68 750.00 -706.326350 · Bonding of Sec/Treas 0.00 600.00 -600.006355 · Interantional Candidate Support 0.00 2,000.00 -2,000.006356 · ICON Promotion 0.00 300.00 -300.006370 · Bank Fees 0.00 200.00 -200.006380 · Board Meeting Expenses 370.94 2,500.00 -2,129.06


Page 3

January 31, 2015 14


6385 · Background Checks 313.00 1,000.00 -687.006396 · Internet Applications 322.45 1,300.00 -977.55

Total 6300 · General Expenses 3,037.64 15,850.00 -12,812.36

Total 5000 · Expenses 25,228.44 270,792.00 -245,563.56

8100 · 2013-2914 Expenses8105 · 2014 DCON Expenses 2,357.38

Total 8100 · 2013-2914 Expenses 2,357.38

Total Expense 27,585.82 270,792.00 -243,206.18

Net Income 102,181.31 -44,477.90 146,659.21


Page 4

January 31, 2015 15

November 24, 2014

The Capital District Bylaws and Policies Committee unanimously proposes to amend the Capital

District Policy Code as shown below.

Purpose: To standardize the eligibility requirements to be a candidate for Capital District office

and to increase the leadership pipeline and strength of our future leaders.

Effective date: Immediate for all but Governor-Elect priviso (marked accordingly)

Section 10 – Nomination and Election of Officers

B. District Governor-Elect

(1) Eligibility Requirements. A nominee for District Governor-Elect must be/have:

• A member of a Capital District club in good standing,

• Six (6) years of Kiwanis membership in the Capital District, as of January 1 of the year

the member will be a candidate,

• A past club president,

• Served one full term as Lieutenant Governor in the Capital District,

• Active in the affairs of the candidate’s club, division, and District, and

• Completed and cleared a criminal history background check, as outlined in Section 30 of

these Policy Statements.

• Be

mmm e (9) ye;

• Hve eve e em Lee Gve; (PROVISO:

Effective October 1, 2017, h em he y “Hve eve e em

Tee;)

• Hve ey e m k hek eqe Se 30

hee e.

C. District Secretary-Treasurer

(1) Recommended, but Optional, Eligibility Requirements. A nominee for District Secretary-

Treasurer must should be/have:

• A member in good standing of a Kiwanis club in the Capital District for at least five (5)

years, and

• Served as club president for a period of one (1) full year in a club in the Capital District.

www.capitaldistrictkiwanis.org

January 31, 2015 16

(2) Mandatory Eligibility Requirements. A nominee for District Secretary-�-Treasurer must:

• Complete and clear a criminal history background check, as outlined in Section 30 of


• Be

mmm x (6) ye;

• Hve eve e em Lee Gve;


hee e.

D. District Trustee

(1) Eligibility Requirements. A nominee for District Trustee must be/have:

• Served one (1) full term as Lieutenant Governor,

• Six (6) years of Kiwanis membership in the Capital District, as of January 1 of the year

the member will be a candidate,

• An active member of a club in good standing, and



• Be

mmm x (6) ye;

• Hve eve e em Lee Gve;


hee e.

E. Lieutenant Governor and Lieutenant Governor-Elect

(1) Foreword. Every effort should be made to seek the most able and competent person in the

division for the office of Lieutenant Governor. Lieutenant Governors are some of the most

important, if not the most important persons, in the District and their leadership is vital to

continued progress and service by Kiwanians.

(12) Eligibility Requirements. A nominee for Lieutenant Governor and or Lieutenant

Governor-Elect must be/have:

• Served as a club president for one full term anywhere in International at the time of

nomination at the election conference,

• Currently active the affairs of their home club and the division, and


these Policy Statements, before being elected Lieutenant Governor.

At the time of nomination at the election conference, the sponsoring club of a Lieutenant

Governor-Elect candidate should not have less than fifteen (15) members. Candidates for

Lieutenant Governor-Elect are ineligible to run for office if their sponsoring club has

been found “not in good standing” by the District Board of Trustees.

The nominee shall agree to make the required minimum club visitations and file reports

on visits as soon as possible after they are made. Also, the nominee shall agree to make

January 31, 2015 17

any and all special visits necessary to maintain the efficient and proper functioning of

each club in the nominee’s division.

• Be

mmm (2) ye;

• Hve eve e em ee;


hee e.

Sincerely,

Jeffrey M. Wolff, Chairman

Capital District Bylaws and Policies Committee

January 31, 2015 18

Capital District Bylaws – Revised 2015 per new Standard Form

Page 1

BYLAWS OF THE CAPITAL DISTRICT OF KIWANIS INTERNATIONAL

ADAPTED FROM STANDARD FORM FOR DISTRICT BYLAWS

As revised by the Kiwanis International Board of Trustees

April 26, 2014

(Updated with corrections, Dec. 2014)

ARTICLE I. DEFINITIONS

Section 1. Wherever these terms appear throughout these bylaws, "club" means a club in good

standing as defined from time to time by Kiwanis International and "active member" means a member

in good standing with his/her club. However, provisions regarding sending notice to clubs about

meetings, amendments, and resolutions and provisions regarding payment of club financial obligations

shall apply to all chartered clubs, whether in good standing or not in good standing.

ARTICLE II. PURPOSE AND STRUCTURE

Section 1. The name of this organization shall be the [insert name]Capital District of Kiwanis

International.

Section 2. The territorial limits of this district shall be confined to Delaware; Maryland; the District of

Columbia; and Virginia, except the entire County of Lee, Virginia, and that portion of Wise County,

Virginia, that composes the area of the Big Stone Gap, Virginia Kiwanis Club[state boundaries, as

previously approved by Kiwanis International]. Neither the district name nor territorial limits shall be

changed unless permission shall first have been obtained from the Kiwanis International Board of

Trustees.

Section 3. The purpose of this district shall be primarily to help Kiwanis clubs and Kiwanis

International advance the Objects, objectives, policies and strategic goals of Kiwanis, and specifically

to cooperate with Kiwanis International in:

• Building new clubs and strengthening existing clubs;

• Delivering education to clubs; and

• Delivering service leadership programs and global campaign for children programming to and

through clubs.

The purpose of the district also shall be to promote the interests of the clubs within the district to

Kiwanis International.

Section 4.

Instruction note: Include one of these options as the text of Section 4:

Either: The district shall group clubs into divisions. The territorial limits of the divisions shall be defined

by the District Board in district policies.

Or: The district shall group clubs into divisions and divisions into regions. The territorial limits of the

Comment [dob1]: Added semi-colons &

adjusted wording to clarify exceptions a bit.

Checking with Ky-Tn too about how their

boundaries are stated re. SW Virginia.

January 31, 2015 19


Page 2

divisions and regions shall be defined by the District Board in district policies.

Section 5. Each club within the district boundaries is a member of the district and is entitled to all the

rights, privileges, and responsibilities thereof.

ARTICLE III. OFFICERS

Section 1.

a. The officers of the district shall be the Governor, Governor-elect, Immediate Past Governor,

Secretary-, Treasurer, and a Lieutenant Governor for each division and/or a Trustee for each

region of the district.

Instruction note: If the district does not have Trustees, omit “and/or a Trustee for each region”

above and all subsequent references to “Trustees” and “regions” throughout these bylaws. Some

text may then need related adjustments, such as the renumbering of sections.

Instruction note: The officers of the district may also include the following, which should be

included in the text of Section 1a:

• a Vice-Governor, whose occupant shall normally succeed to the offices of Governor-elect and

Governor;

• Any offices required by applicable laws (name the individual positions).

• Any other offices as adopted by the district House of Delegates and stated in the district

bylaws, provided any person filling such office is an active member of a club in the district.

Instruction note: “Vice-Governor” is used in this Standard Form to refer to any office the district

utilizes as the normal predecessor to Governor-elect. If some other position in the district

normally precedes the office of Governor-elect, then substitute that office for “Vice-Governor”

throughout these bylaws. If the district does not have any position that normally precedes

Governor-elect, it should omit all references in these bylaws to “Vice-Governor.”

Instruction note: If the district adopts any other officers as permitted in Section 1a, it must also

adopt provisions in the appropriate articles regarding qualifications, term, duties, and the

election or appointment process for each such office. Consult Kiwanis International for assistance

if needed.

b. No offices other than those of Secretary and Treasurer may be combined in one person.

Instruction note: If the offices of Secretary and Treasurer are combined, all references

throughout these bylaws should appear as "Secretary-Treasurer.”

Instruction note: Include this text if appropriate for the district: The Secretary (or Secretary-

Treasurer, if combined) has the title of Executive Director. All subsequent references throughout

these bylaws should appear as “Executive Director.”

c. After their election and before their assumption of office, all officers shall be known and

designated by the titles of the offices to which they have respectively been elected followed by the

term "designate."

January 31, 2015 20


Page 3

Section 2. Each district officer shall be an active member in a club of the district. Each Lieutenant

Governor shall be a member of a club in the division from which elected and each Trustee shall be a

member of a club in the region from which elected. The Governor and, Governor-elect, and Vice-

Governor, shall have and maintain a clear criminal history background check conducted and verified

by Kiwanis International.

Instruction note: A district may determine additional qualifications to hold office, provided they are

adopted by the House of Delegates and stated in Section 2.

Section 3. Officer terms shall be as follows or until said officer’s successor shall be duly elected and

qualified. The terms of all district officers shall begin on October 1.

a. Each Lieutenant Governor shall serve for a term of [choose one: one (1) year or two (2)

years].*

ba. Each Trustee shall serve for a term of [choose one: one (1) year or two (2) years or three (3)

years].

bc. All other officers shall serve a term of one (1) year, unless otherwise specified.

Instruction note: If the district does not have Trustees and if its Lieutenant Governor’s terms are one

year, use this sentence for Section 3 in lieu of the above text: All officers shall serve for a term of one

year, beginning on October 1.

*Instruction note: If the district wants to allow each division to determine whether the term of its

Lieutenant Governor will be one year or two years, include this version of Section 3a instead:

a. Each Lieutenant Governor shall serve for a term of either one (1) or two (2) years as determined by

each individual division at its election meeting.

Instruction note: If desired, the district may also include the following as a second paragraph under

Section 3: No person shall serve more than [insert number]two consecutive years terms as a Trustee

or more than [insert number] consecutive years as a Lieutenant Governor, without prior approval of

the District Board of Trustees. The time served by any person appointed by the District Board to fill a

vacancy shall not count for the purpose of this provision.

Instruction note: The district may include additional officers’ duties in its bylaws, but must include

those stated in Sections 4-12.

Section 4. Each district officer has the duty and responsibility to:

a. Promote the Objects and objectives of Kiwanis International.

b. Promote the interests of the clubs within the district.

c. Perform such duties and responsibilities as are currently prescribed or as may be amended in

the bylaws, policies, or procedures of Kiwanis International or of the district or as may be assigned

by the District Board.

d. Actively promote implementation of growth efforts of the district in conjunction with Kiwanis

International’s strategic growth plan.

e. Actively promote and support programs of emphasis by Kiwanis International, such as the

January 31, 2015 21


Page 4

service leadership programs (where applicable) and the global campaign for children.

f. Attend all meetings required by the district.

g. Whenever possible, all district officers are encouraged to attend the Kiwanis International

Convention, and if applicable, attend the European Federation Convention or the Asia-Pacific

Convention.

Instruction note: Districts in North America may leave out the last portion of this Section 4.g.

Section 5. The Governor has the further duties and responsibilities:

a. Serve as the chief executive officer of the district, under the direction and supervision of the

Kiwanis International Board of Trustees.

b. Be responsible for planning and developing the general program for the district convention and

conferences with the advice and consent of the District Board.

c. Preside at all district conventions and meetings of the District Board.

d. Attend all conventions and other meetings required by Kiwanis International.

Instruction note: If the district is also a member of a Federation or a Council of Districts and/or

Nations, a requirement for the Governor (or other officers) to attend those meetings may also be

included.

e. Be responsible for implementing growth efforts of the district in conjunction with Kiwanis

International’s strategic growth plan.

f. (In districts where applicable) Actively promote the Service Leadership Programs of Kiwanis

International and assure proper supervision of those programs on a local, divisional, and district

level.

Section 6. The Governor-elect has the further duties and responsibilities:

a. Attend all meetings required by Kiwanis International for Governors-elect, including the

Governors-elect Education Conference and the International Convention.

b. Be responsible for the training of incoming Lieutenant Governors, Trustees, and district

committee chairs; for implementing club education programs; and for education programs at the

district convention.

c. Support the Governor in his/her role as an officer of Kiwanis International.

Section 7. The Vice-Governor has the further duties and responsibilities to give priority to such

training, orientation, and other activities that focus on education, leadership, and growth in order to

prepare to later hold the offices of Governor-elect and Governor. This should include attending the

training of incoming district officers.

Section 78. The Immediate Past Governor shall be a resource to the District Governor and District

January 31, 2015 22


Page 5

Board.

Section 89. The District Secretary-Treasurer has the further duties and responsibilities:

a. Assist the Governor and District Board in conducting the business of the district

b. Keep all records of the district.

c. Be the executive in charge of the District Office and, subject to the approval of the District

Board, select the employees (if any).

d. Submit to the proper officers, committees, or persons all communications received from

Kiwanis International and cooperate with the Governor in forwarding all reports required by


e. Attend and keep the minutes of the meetings of the District Board and the district conventions.

f. Make a report to the district at its annual convention and such other reports as directed by the

Governor or the District Board.

g. Keep the financial accounts and records and be responsible for proper internal control

procedures, including the receipt, deposit, and disbursement of district and sponsored

organization funds in the manner authorized and prescribed by the District Board.

h. Be a member of the Finance Committee.

i. Regularly review and advise the District Board on the financial condition of the district and its

service leadership programs (if any).

j. Make available for inspection by the Governor, the District Board, or any authorized parties, the

financial accounts, records, and books of the district and its service leadership programs (if any).

Instruction note: If the Treasurer is responsible for the financial accounts and records of the

district, the text in Sections 9.g and 9.h may be stated in Section 10 instead.

Section 10. The District Treasurer has the further duties and responsibilities:

a. Be a member of the Finance Committee.

b. Regularly review and advise the District Board on the financial condition of the district and its

service leadership programs (if any).

c. Make a report at the annual convention.

Section 911. The Lieutenant Governors have the further duties and responsibilities:

a. Perform the duties as a member of the District Board.

Instruction note: Include Section 11.a only if Lieutenant Governors are district board members.

January 31, 2015 23


Page 6

ba. Provide support and assistance to the clubs in their division.

bc. Plan and preside at divisional meetings, under the direction of the District Board.

cd. Assist the Governor and the District Board in communicating and implementing the plans and

goals of the district in their divisions.

de. Report to the Governor about the condition and activities of clubs within their divisions.

ef. Visit each club in the division as many times as required by the district.

fg. While serving as Lieutenant Governor-elect shall assure training of the incoming club officers.

Instruction note: If the district does not have Trustees, omit Section 12 entirely.

Section 102. The Trustees have the further duties and responsibilities:

a. Perform the duties as a member of the District Board.

b. Provide support to the Lieutenant Governors in their region.

c. Plan and preside at regional meetings, under the direction of the District Board.

ARTICLE IV. DISTRICT BOARD

Section 1. The District Board shall consist of the Governor, Governor-elect, Immediate Past Governor,

Secretary-, Treasurer, and [choose one: a Lieutenant Governor for each division or a Trustee for each

region].

Instruction note: The district may include this text, if appropriate:

The Secretary (or Secretary-Treasurer, if combined) shall be without vote.

This is usually only done if the Secretary or Secretary-Treasurer is appointed or employed)

Instruction note: The District Board may also include the following, which should be included in the

text of Section 1:

• The Vice-Governor, if the district has one.

• Any Board positions required by applicable laws (name the individual positions).

• Any other Board positions as adopted by the district House of Delegates and stated in the district

bylaws, provided any person filling such position is an active member of a club in the district.

Instruction note: If the district adopts any other Board members as permitted in Section 1, state the

duties of such Board members in this article. If such Board members are not also district officers, the

district also must adopt provisions in this article regarding the qualifications, term, and the election

or appointment process of such Board members. Consult Kiwanis International for assistance if

needed.

Section 2. The management and control of the affairs of the district not otherwise provided for in

these bylaws shall be vested in the District Board, subject to the supervision and control of the Kiwanis

International Board of Trustees. The District Board may adopt policies and/or procedures, provided

January 31, 2015 24


Page 7

they are not in violation of any applicable laws or any higher governing documents.

Section 3. The District Board shall hold at least two (2) regular meetings during each administrative

year, one of which shall be held prior to October 31, at such times and places as designated by the

Governor. If the first meeting is held prior to October 1, any action taken shall become effective on

October 1, unless otherwise specified.

Section 4. A special meeting of the District Board may be called by the Governor or two-thirds (2/3) of

the entire Board.

Section 5. Subject to the laws of local jurisdiction, the District Board may meet and conduct business

by any method that allows all participants to simultaneously communicate with one another or as

otherwise allowed by law. Participation by such methods constitutes attendance. Normal board

meeting rules and processes apply unless otherwise determined by the Board.

Section 6. The District Secretary-Treasurer shall notify each member of the District Board and the

Executive Director of Kiwanis International of the time, place, and date of any regular meeting at least

three (3) weeks in advance and of any special meeting at least three (3) days in advance.

Section 7. In the absence of the Governor from a meeting, the District Board shall elect one of its

members to act as presiding officer.

Section 8. A majority of the total members of the District Board constitutes a quorum, and a majority

vote of those present and voting is required for all business unless otherwise provided in these

bylaws.

Section 9. Within thirty (30) days after any District Board meeting, the District Secretary-Treasurer

shall provide a draft of the meeting minutes or a summary of the actions taken to Kiwanis

International, and a copy shall be made available to clubs in the district. The district shall provide a

copy of the official minutes of each board meeting to Kiwanis International within thirty (30) days

after approval by the District Board.

ARTICLE V. COMMITTEES

Section 1. The titles, structure, and duties of district standing committees shall be those defined by

the Kiwanis International Board of Trustees in policies.

Instruction note: If desired, the district may include the standing committees required by Kiwanis

International in its bylaws.

Instruction note: The district also may establish additional standing committees upon approval of the

district House of Delegates. If so, those standing committees should be stated as a new Section 2 here

with subsequent sections renumbered accordingly.

Section 2. Each standing committee shall cooperate with the appropriate committee of Kiwanis

International.

Section 3. The Governor may create special committees, subject to the approval of the District Board.

January 31, 2015 25


Page 8

Section 4. The Governor shall appoint all committee chairs and members, subject to approval of the

District Board.

Section 5: The Governor shall be an ex-officio member of all standing and special committees of the

district.

Section 6. All committee members shall be subject to removal by the Governor.

ARTICLE VI. CONVENTIONS

Section 1. The annual convention of the district shall be held at such place and date, between March

15 and September 15, as shall be mutually agreed upon by the District Board and the Kiwanis

International Board of Trustees, except that no district convention shall be held within the period of

thirty (30) days prior to, during, or thirty (30) days following the Convention of Kiwanis International

or its Federation or Council of Districts and/or Nations (if any) unless approved by the respective

board(s). In the event the annual convention of Kiwanis International is held within the geographic

boundaries of a district, the district may hold its convention in conjunction with the Kiwanis

International convention; in such cases, district functions may not be held during general sessions of

the International Convention.

Instruction note: Districts in North America may leave out the wording about a Federation or Council.

Section 2. Special conventions of the district shall be called by the Governor upon the request of a

majority of the clubs or upon the request of three-fourths (3/4) of the members of the District Board.

Section 3. The District Secretary-Treasurer shall notify each club and the Executive Director of Kiwanis

International at least sixty (60) days prior to the date of the annual convention and at least thirty (30)

days prior to the date of any special convention or rescheduled annual convention.

Section 4. The District Board shall have full supervision and management of all conventions.

Section 5. For each convention, the Governor shall appoint a Committee on Credentials and a

Committee on Elections, each to consist of at least three (3) members. All members of the Committee

on Elections shall be delegates.

Section 6. At any district convention, each club shall be entitled to seat up to three (3) delegates, two

(2) of whom should be the club president and president-designate, as well as nominate three

alternates who may serve if any delegate is absent. Club delegates and alternates shall be active

members of the clubs they represent. However, the Lieutenant Governor or a past Lieutenant

Governor may represent any club in their division not otherwise represented by three delegates.

Delegates shall be elected by each club prior to the convention and certified to the district by the club

president and secretary. A current or past Lieutenant Governor representing a club may be certified

by the Credentials Committee or its designee.

Section 7. Official delegates of a newly organized club shall be granted full privileges at district

conventions after the charter has been approved by the Kiwanis International Board of Trustees, even

if it has not been formally presented to such club.

January 31, 2015 26


Page 9

Section 8. All officers and past Governors of the district who are active members of a club in the district

shall be delegates-at-large to all district conventions.

Section 9: To be accredited, a delegate must have paid a convention registration fee, if such is required.

Section 10. There shall be no voting by proxy or absentee ballot.

Section 11. The District Board may establish registration fees to be paid by persons attending any

district convention. The proceeds derived from such registration fees shall be expended solely upon

approval of the District Board.

Section 12. The convention may propose, discuss, and adopt resolutions, and may recommend

matters or concerns to Kiwanis International. The convention shall also consider and act upon matters

submitted to it by Kiwanis International.

Section 13. In the absence of the Governor from any convention of the district, the District Board

shall designate any elected member of the District Board to act as presiding officer.

Section 14. Delegates from at least one-third (1/3) of the district clubs shall constitute a quorum at

any district convention, and no less than a majority vote of the delegates present and voting is

required to approve all business unless otherwise provided in these bylaws.

Section 15. Within thirty (30) days after any convention, the District Secretary-Treasurer shall provide

a written report of the actions taken, approved by the Governor, and shall transmit the report to the

Executive Director of Kiwanis International. A copy of the report shall be made available to clubs in

the district.

Section 16. In the event the District Board shall determine by resolution that there exists a condition

of emergency that compels cancellation of the annual district convention, the Board shall notify

Kiwanis International and district clubs immediately and shall determine one of the following methods

to transact any and all business that was to be transacted at the annual convention, as soon as

practical. The preference will be to reschedule the convention, if possible, or, alternatively, to call a

meeting of all persons having the status of delegates-at-large at district conventions, a quorum of

which shall be a majority.

Section 17. The official program of a convention as approved by the District Board shall be the order

of the day for all sessions. Changes in the agenda of the House of Delegates may be made from time

to time by a majority vote of the house.

Section 18. Resolutions

a. A club, by majority vote of its active members or board, may propose resolutions to be

considered at any convention of the district, provided they are submitted to the District Secretary-

Treasurer not less than sixty (60) days prior to the date of the convention. Resolutions may also be

proposed by the District Board.

b. All proposed resolutions shall be referred to the Committee on Resolutions and Bylaws for its

consideration and recommendation to the District Board. The Committee may modify, combine,

edit, or not accept any club proposals. The District Board shall have final authority on resolutions

January 31, 2015 27


Page 10

to be considered at the convention.

c. No later than thirty (30) days prior to the district convention, the Secretary-Treasurer shall

make available to each club in the district a copy of all proposed resolutions other than those of

memoriam and appreciation.

d. No other resolutions shall be considered unless approved for consideration by two-thirds (2/3)

vote of the District Board and presented no later than the beginning of the House of Delegates.

e. Resolutions may be adopted by a majority of the valid votes cast by the delegates present and

voting, except those recommended by the Board less than sixty (60) days in advance which shall

require two-thirds (2/3) vote to adopt.

Section 19. The House of Delegates shall adopt standing rules to conduct business.

ARTICLE VII. NOMINATION AND ELECTION OF OFFICERS

Section 1. The election of officers, except as otherwise provided in these bylaws, shall be held at the

annual convention. The official program of the convention shall indicate the time and place of the

elections.

Section 2. Instruction note: If the Secretary and/or Treasurer is appointed, not elected, include the

following text as Section 2 and renumber subsequent sections accordingly:

The Secretary and/or -Treasurer who will assume office on October 1 shall be appointed by the

Governor-designate, subject to the approval of the District Board-designate.

Section 32. The nominating and election procedure for officers to be elected at the annual convention

shall be as follows:

a. The Governor-elect shall be the sole candidate for the office of Governor.

Instruction note: If the district has the office of Vice-Governor, then include this text in Section 2a

as well: and the Vice-Governor shall be the sole candidate for the office of Governor-elect.

b. All qualified candidates for offices to be elected at the annual convention must submit written

notice of candidacy to the District Secretary-Treasurer [choose one: no later than the beginning of

the first convention session or no later than [insert number] days before the convention begins].

c. Qualified candidates for Governor and , Governor-elect, and Vice-Governor shall:

• Submit a signed agreement to Kiwanis International to fulfill the duties of office.

• Have a clear criminal history background check conducted and verified by Kiwanis

International.

Instruction note: A district may determine additional criteria for qualified candidates, provided it

is adopted by the house of delegates and stated in this section of the district bylaws.

d. Prior to elections, the Secretary-Treasurer shall report the qualified candidates to the House of

Delegates.

e. Nothing in this article shall be construed as limiting the right to make further nominations of

January 31, 2015 28


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qualified candidates during the House of Delegates session.

f. A majority of all valid votes cast shall be necessary for each office elected at the convention. In

the event that no nominee receives a majority of valid votes cast, a new election shall take place

immediately, with the nominee receiving the fewest number of votes eliminated from the ballot.

This procedure shall be followed until one nominee receives a majority vote.

g. The voting shall be by ballot only where there are two (2) or more candidates for the same

office.

h. Cumulative voting shall not be permitted.

Section 43. Duties of Credentials Committee and Elections Committee

a. The Credentials Committee shall verify all delegates and determine the seating of any delegates

not previously certified by their club. Prior to the elections taking place, the Credentials

Committee shall report the delegate count to the District Secretary-Treasurer and Elections

Committee, and shall make available to them, upon request, a list of the delegates.

b. The Elections Committee shall have general charge of the election and of distributing and

counting all ballots. The Elections Committee shall report promptly to the convention the results

of all balloting. The report shall be signed by a majority of the committee.

Section 54. Election of Lieutenant Governor and Lieutenant Governor-elect

Instruction note: If the district allows each division to determine its own length of term for

Lieutenant Governor and Lieutenant Governor-elect, then Section 4 should begin with the following

text as paragraph a and subsequent paragraphs should be renumbered accordingly:

a. Each division shall determine, by a process it commits to writing, whether the term for the

Lieutenant Governor and Lieutenant Governor-elect shall be one year or two years.

Instruction note: If the district does not allow each division to determine its own length of term for

Lieutenant Governor and Lieutenant Governor-elect, then begin Section 4 with paragraph a as

shown here:

a. The Lieutenant Governor of each division shall hold, not earlier than the first week of the

administrative year and not later than the annual district convention preceding the expiration of

the Lieutenant Governor’s term, a meeting to elect a Lieutenant Governor and a Lieutenant

Governor-elect for the next term. The time and place of this meeting shall be designated by the

Lieutenant Governor. The president of each club in the division shall be notified at least 10 days

prior to the meeting. Past Governors, current and past Trustees, and past Lieutenant Governors

who are active members of a club in the division, as well as non-delegate club members, shall also

be invited to the meeting and shall have the privilege of the floor, but shall be without vote.

b. Each club in the division is entitled to seat up to three (3) delegates, two (2) of whom should be

the club president and president-designate, as well as nominate three alternates who may serve if

any delegate is absent. All club delegates and alternates shall be active members.

c. Delegates from at least a majority of the clubs in the division shall constitute a quorum.

January 31, 2015 29


Page 12

d. The [choose one: Lieutenant Governor or (insert other position, who is a delegate)] shall

conduct the elections, unless he/she is a candidate for election. If the presiding officer is absent or

ineligible to serve, the meeting shall elect a delegate to conduct the elections.

e. No person shall be considered a candidate for Lieutenant Governor or Lieutenant Governor-

elect without first providing consent and an agreement to carry out the duties and responsibilities

of office.

f. The Lieutenant Governor-elect shall be the sole candidate for the office of Lieutenant Governor.

However, nothing shall preclude additional nominations of qualified candidates from the floor.

g. Voting shall be by ballot only where there are two (2) or more candidates for the same position.

A majority of all valid votes cast shall be necessary for elections. In the event that no nominee

receives a majority of valid votes cast, a new election shall take place immediately, with the

nominee receiving the fewest number of votes eliminated from the ballot. This procedure shall be

followed until one nominee receives a majority vote. In the event of a tie vote, the Lieutenant

Governor shall be entitled to vote.

h. The presiding officer shall report the election results immediately to the District Secretary-

Treasurer who shall report the results to Kiwanis International.

i. A Lieutenant Governor-elect is not a district officer.

Section 65. Election of Trustees.

Instruction note: If the district does not have Trustees, omit Section 5 entirely.

a. The Trustee of each region shall hold, not earlier than the first week of the administrative year

and not later than annual district convention preceding the expiration of the Trustee’s term, a

meeting to elect a new Trustee for the next term. The time and place of this meeting shall be

designated by the Trustee. The president of each club in the region shall be notified at least thirty

(30) days prior to the meeting. Past Governors, current and past Trustees, and past Lieutenant

Governors who are active members of a club in the region, as well as non-delegate club members,

shall also be invited to the meeting and shall have the privilege of the floor, but shall be without

vote.

b. Each club in the region is entitled to seat up to three (3) delegates, two (2) of whom should be

the club president and president-designate, as well as nominate three alternates who may serve if

any delegate is absent. All club delegates and alternates shall be active members.

c. Delegates from at least [choose one: one-third (1/3) or a majority] of the clubs in the region

shall constitute a quorum.

d. The current Trustee shall conduct the elections, unless he/she is a candidate for election. If the

current Trustee is absent or ineligible to serve, the most recent past Trustee present and willing

shall serve, or in the absence of a past Trustee, the meeting shall elect a delegate to conduct the

elections.

e. No person shall be considered a candidate for Trustee without first providing written consent

and an agreement to carry out the duties and responsibilities of office. Nothing shall preclude

January 31, 2015 30


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additional nomination of qualified candidates from the floor.

f. Voting shall be by ballot only where there are two (2) or more candidates for the same position.

A majority of all valid votes cast shall be necessary for elections. In the event that no nominee

receives a majority of valid votes cast, a new election shall take place immediately, with the

nominee receiving the fewest number of votes eliminated from the ballot. This procedure shall be

followed until one nominee receives a majority vote. In the event of a tie vote, the presiding

officer shall be entitled to vote.

g. The presiding officer shall report the election results immediately to the District Secretary-

Treasurer who shall report the results to Kiwanis International.

ARTICLE VIII. VACANCIES IN OFFICE

Section 1. In the event of a vacancy in the office of Governor or , Governor-elect, or Vice-Governor,

the vacancy for the unexpired term shall be filled by majority vote of the District Board from among

the qualified past Governors, current or past Lieutenant Governors, or current or past Trustees.

Section 2. In the event of a vacancy in the office of Immediate Past Governor, the qualified member

who served as Governor most recently prior to the Immediate Past Governor who is willing and able

shall automatically become the Immediate Past Governor.

Section 3. In the event of a vacancy in the office of Secretary- or Treasurer, the Governor shall

appoint a qualified member of a club of the district to fill the office for the unexpired term, subject to

the approval of the District Board.

Section 4. In the event of a vacancy in the office of Lieutenant Governor or Trustee, the vacancy shall

be filled as follows:

a. If the term has one year or less remaining, a qualified member from a club in the same division

or region shall be elected by a majority vote of the District Board to serve the remaining term;

b. If the term has more than one year remaining, the district shall notify the clubs in the affected

division or region that a replacement Lieutenant Governor or Trustee may be elected at a division

or regional meeting to be held within sixty (60) days from the date of such vacancy. In the

absence of a replacement being elected by the division or region, a qualified member of a club in

the same division or region shall be elected by a majority vote of the District Board.

Section 5. In the event that the election of any district office cannot be completed for any reason, the

District Board may consider the office to be vacant and may fill it as a vacancy as provided in these

bylaws for such office.

Section 6. In the event that, after election and before October 1, any district officer-designate is

unable to serve for the year elected, the District Board-designate for said year shall fill the position as

a vacancy as provided in these bylaws for such office. Disability or inability of a Governor-designate to

serve for the year for which elected shall first be determined by a two-thirds (2/3) vote of the entire

District Board-designate.

January 31, 2015 31


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Section 7. In the event that the Governor is temporarily incapacitated and is unable to discharge the

duties of office, the District Board shall elect, by a majority vote, a qualified past Governor, current or

past Trustee, or current or past Lieutenant Governor to become Acting Governor until the Governor is

able to resume the duties of office. While the Governor is incapacitated, the Acting Governor shall

have all the duties, responsibilities, and authority given to the Governor by these bylaws and the

Bylaws of Kiwanis International. If, after a period of sixty (60) days, it appears to the Board that the

Governor continues to be incapacitated and is not able to resume the duties and responsibilities of

office, the Board may declare the office of Governor vacant and the vacancy shall be filled in

accordance with the provisions for filling vacancies in such office as provided in these bylaws.

ARTICLE IX. DISCIPLINE OF OFFICERS

Section 1. If a district officer is alleged by the Governor or two-thirds (2/3) of the District Board to be

failing to perform his/her duties, the District Board shall investigate the allegation and determine the

matter at a meeting held within forty-five (45) days after the investigation is complete or as soon as

reasonably possible. Written notice of the allegation, investigation, and meeting shall be given to the

accused officer at least thirty (30) days prior to the meeting. The accused officer shall be permitted to

attend the meeting and present a defense. If the allegation(s) is sustained by no less than a two-third

(2/3) vote of the entire board, the office shall be declared vacant.

Section 2.

a. “Conduct unbecoming a member of the Kiwanis family” is defined in Kiwanis International

Policy as any conduct that:

• is incompatible with the best interests of the public or of members of the Kiwanis family; or

• tends to harm the standing of Kiwanis in the local or global community.

b. If an allegation of ‘conduct unbecoming a member of the Kiwanis family’ is made against a

district officer, allegedly committed while he/she was engaged in his/her duties as a district

officer, the Governor shall immediately request from Kiwanis International a copy of the detailed

procedures to be followed by the district and shall appoint a special investigator to investigate the

matter. If an allegation is made against the Governor, it shall be referred to the Kiwanis

International President and Executive Director to be handled under the process for Kiwanis

International Officers. If the investigation report concludes there is a reasonable basis for the

allegation, the Governor shall notify the accused officer and refer the matter to the District Board

to conduct a hearing to decide the matter. The Board shall then meet and report its decision

whether the accused officer did or did not engage in ‘conduct unbecoming,’ and, based on that

decision, the appropriate disciplinary action, as follows: counseling, a verbal or written reprimand,

or suspension or removal from office.

c. If either the accused officer or the Investigator believes some part of the investigation was

faulty or the determination was incorrect, either party has the right to request in writing

reconsideration by the Board. The Board’s decision on the matter shall be final.

d. If, at any point during the ‘conduct unbecoming’ process, possible criminal wrongdoing is

discovered, the matter shall be reported to the proper authorities.

e. All materials, facts, and information related to the investigation, determination, and

January 31, 2015 32


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reconsideration (if any) shall be kept confidential at all times by any parties or persons involved in

any part of the process.

f. The district shall retain all official records on the matter (Allegation Report, Investigation Report,

Hearing Record, Board Report, and Reconsideration Record if any) in a confidential file as long as

required by applicable law, and shall send a copy to Kiwanis International, to be retained in a

confidential file.

Section 3. If the district employs the Secretary-, Treasurer, or other district officers, the employment

relationship supersedes the officer relationship.

Section 4. Whenever a district officer is removed from office for reasons involving conduct

unbecoming a member of the Kiwanis family or failure to perform the duties of office or resigns from

office, that person may be declared by the District Board to be ineligible to hold a district office or

appointment in the future.

ARTICLE X. REVENUE

Section 1. Each club shall pay dues to the district for each active club member in an amount

determined by a two-thirds (2/3) vote of the district House of Delegates. Dues shall be based on each

club’s annual membership report to Kiwanis International as of September 30 of each year and shall

be due annually on October 1 and payable by November 30.

Instruction note: If the district wishes to state the amount of district dues in its bylaws, the first

sentence of Section 1 should read: Each club shall pay dues to the district of [state amount] for each

active club member.

Section 2. New member add fees are charged by the district in an amount determined by [choose

one: the House of Delegates or the District Board].

Instruction note: If the district does not charge any new member add fee, omit Section 2 and renumber

subsequent sections accordingly.

Section 23. The District Board may establish registration fees for district conferences or other

meetings.

Instruction note: If the district regularly collects other charges from clubs (such as a bulletin fee,

insurance fee, district convention fee, etc.), include one of the following options as Section 4 and

renumber subsequent sections accordingly:

Either: The district shall also collect from clubs annual fees for [state type of charge(s)] in amounts

determined by the District Board.

Or: The district shall also collect from clubs an annual fee of [state currency and amount] for [state

purpose of the charge].

Section 34. No financial obligation shall be placed upon clubs of the district other than those provided

in these bylaws or adopted by a two-thirds (2/3) vote of the House of Delegates.

ARTICLE XI. FINANCE

January 31, 2015 33


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Section 1. Not later than October 31, the District Board shall approve a budget of estimated revenues

and expenses for the year, including capital expenditures.

Section 2. The financial records of the district shall be examined at the end of each fiscal year by a

qualified individual(s) or company selected by the District Board. The individual(s) should be qualified

to perform such work in their respective jurisdiction. A copy of the annual financial examination shall

be sent to the Executive Director of Kiwanis International by March 31 and to the District Board and

shall be made available, upon request, to clubs and members in the district.

Section 3. The District Board shall determine the official depository or depositories and shall

designate persons authorized to disburse funds.

Section 4. The district will comply with all governmental reporting requirements for finances,

taxation, employment and any other areas of operation.

Section 5. The district shall report its financial status annually to clubs and to the Kiwanis

International Board and at such other times and including such information as requested by the

Kiwanis International Board.

ARTICLE XII. OTHER AUTHORITIES

Section 1. This district bylaws and policies will comply with all applicable laws in its local jurisdiction(s).

Section 2. For authority on all matters not covered by these bylaws, the following documents will

apply, in this order of priority:

First--Kiwanis International Bylaws

Second--Kiwanis International Policies and Procedures

Third—The bylaws of the district’s Federation or Council of Districts and/or Nations (if any)

FourthThird—District Policies or Procedures

FifthFourth—Roberts Rules of Order Newly Revised (latest edition)

Instruction note: Districts in North America may leave out the third item and renumber the last

two items accordingly.

Instruction note: Districts outside of North America may substitute another parliamentary

authority recognized in their nation(s) in lieu of Roberts Rules of Order.

ARTICLE XIII. AMENDMENTS

Section 1.

a. A club, by majority vote of its active members, may propose bylaw amendments to be

considered at any convention of the district, provided they are submitted to the District Secretary-

Treasurer not less than sixty (60) days prior to the date of the convention. Bylaw amendments may

also be proposed by the District Board.

b. No later than thirty (30) days prior to the district convention, the Secretary-Treasurer shall make

January 31, 2015 34


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available to each club in the district a copy of all proposed bylaw amendments.

c. Amendments to these bylaws may be adopted by two-thirds (2/3) of the valid votes cast by the

delegates present and voting.

Section 2. These bylaws and any amendments to them shall be in conformity with the Kiwanis

International Bylaws, and the Standard Form for District Bylaws. Amendments previously verified by

Kiwanis International to be in conformity may become effective immediately, unless a later effective

date is specified upon adoption. Any amendments not in conformity shall not be effective until or

unless approved by the Kiwanis International Board. Any questions regarding conformity shall be

determined by the Kiwanis International Board.

Section 3. If the Kiwanis International Bylaws are amended in such a way that necessitates revisions to

the Standard Form for District Bylaws, [choose one: the district House of Delegates shall amend the

district bylaws at the next annual convention to reflect such revisions or the District Board shall amend

the district bylaws at the next regularly scheduled board meeting to reflect such revisions and shall

inform clubs and members].

ARTICLE XIV. SEVERABILITY

Section 1. In the event that any provision of these bylaws is held invalid, all other provisions shall

remain in effect.

ARTICLE XV. INCORPORATION AND DISSOLUTION

Section 1. The district will incorporate or register with the proper authority(ies) as may be required by

applicable law and shall maintain such incorporation or registration as required by law.

Section 2. If the district ceases operations for any reason, the last District Board will provide for

proper distribution of district funds or other assets, in accordance with applicable law. If the District

Board does not so provide, the Kiwanis International Board shall do so.

ARTICLE XVI. GENERAL PROVISIONS

Section 1. The district shall not be used for political purposes, including propaganda, trying to

influence legislation, or participating in a campaign for or against any candidate for public office.

Section 2. The administrative and fiscal year of the district shall be October 1 – September 30.

ADOPTION CERTIFICATION

If the district’s bylaws are amended, send one copy of all adopted amendments and one copy of the

revised bylaws to the Governance Specialist at Kiwanis International ([email protected]) for

January 31, 2015 35


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review, approval, and filing. The district then will be notified when its amended bylaws are approved by


These bylaws were adopted (or amended) by the Kiwanis District of [insert district name]Capital

[choose one: House of Delegates or Board] on [insert month, day, and year]April 11, 2015.

Certified by [insert district secretary’s name – signature optional, but not required]Thomas A. Varner,

District Secretary-Treasurer

January 31, 2015 36

CAPITAL DISTRICT KIWANIS INTERNATIONAL

Quarterly Committee Report & Committee Evaluation

Committee: Membership Date: December 30, 2014

Chairperson: Chris Bryant

To be completed by the Committee Chairperson and submitted to the District Secretary and

supervising District Trustee no later than 21 days before each quarterly District Board Meeting.

1. COMMITTEE MEMBERSHIP

Committee fully staffed: Yes ___ No _X [Note: Regions without representation below.]

John Morris and I have had good conversation. I have identified several regional/divisional committee members and need to start to build the team. I am a little behind on this team building. I will work to have this completed by April DCON. I am a little overwhelmed with job changes and other Kiwanis obligations. I have put my Lt. Governor duties first at this time and the membership committee structure is lacking. I am still a committee of one but I am committed to resolve that by mid-year.

2. KIWANIS YEAR GOALS (list all committee’s annual goals)

GOAL % Complete

Build a committee of a handful of dedicated members from around the District. Ask Lt. Governors to be a part of our team and our work. Seek committee members from each division.

10

Contact Clubs with below 15 members to develop a strategic plan to grow and succeed. Stay in Regular contact with these clubs.

5

Make presentations to clubs when asked. Use current meetings and gatherings to motivate and inspire clubs to take an active position for growth and to prepare these clubs for new members.

0

Be a resource to clubs. Disseminate information on growth to club and division leadership. Be available via phone, e-mail and in person to discuss strategies for growth and success. Be accessible and reliable.

20

Lead trainings at DCON and Regional Club Leadership gatherings when available to motivate club leadership to take action for membership sustain ability and growth

0

January 31, 2015 37

February 8, 2012

3. CHALLENGES OR ASSISTANCE NEEDED (use continuation sheet if necessary):

I need help identifying potential members of my committee. I need a list of the clubs below 15 members in the District with contact information. I would like to get this list on a monthly basis. The list needs to include contact information. I apologize if I already have access to this list. Please let me know where it can be accessed.

4. COMMENTS (use continuation sheet if necessary):

I am behind. I need help if available. John Morris has been great and will continue to be an asset. I will be caught up in due time. I want to leave the committee in better shape than I found it. Last year was a success and a total individual effort. I need to build a committee to transition the work in the coming year(s).

SIGNED: _______________Chris Bryant___electronic signature 12/30/2014___________________________________

January 31, 2015 38

Club Name Club Key Division Starting # Ending #

Net

Change

Club

Status Money Owed

New Member

Owed

Capitol Hill, Washington K05798 K0301 16 15 -1 A -$ -$

DC Metro Young Professionals K17303 K0301 24 27 3 A -$ -$

Eastern Branch, Washington K03259 K0301 20 21 1 A 1,876.00$ 50.00$

Far East Washington K10964 K0301 18 18 0 A -$ -$

Georgetown, Washington K04515 K0301 12 12 0 A 1,078.00$ 50.00$

Greater Landover K09555 K0301 14 14 0 A 1,356.00$ -$

Mitchellville K14701 K0301 23 23 0 A 2,230.00$ -$

Northwest Washington K04517 K0301 20 20 0 A 150.00$ 50.00$

Shepherd Park, Washington K08528 K0301 37 37 0 A -$ -$

Southwest Waterfront Washington DC K16213 K0301 16 16 0 A -$ -$

Washington K00127 K0301 66 69 3 A -$ -$

Alexandria K00490 K0302 31 33 2 A 2,888.00$ -$

Arlington K01958 K0302 70 73 3 A -$ 50.00$

Bull Run-Manassas K11452 K0302 24 24 0 A 2,352.00$ -$

Fairfax K04592 K0302 30 32 2 A 98.00$ 100.00$

Fredericksburg K00960 K0302 24 25 1 A 2,494.00$ 50.00$

Leesburg K04757 K0302 15 15 0 A 1,454.00$ -$

Manassas K01290 K0302 37 37 0 A 3,776.00$ -$

Mount Vernon, Fairfax County K04042 K0302 30 30 0 A 98.00$ -$

South Arlington K03013 K0302 17 17 0 A -$ -$

Tysons Corner/McLean K15461 K0302 30 33 3 A -$ -$

Woodbridge K02917 K0302 19 19 0 A 2,004.00$ -$

Bethesda K02577 K0303 24 25 1 A -$ -$

Calvert County K10300 K0303 17 17 0 A 150.00$ -$

Charles County K13814 K0303 15 22 7 A -$ 366.00$

La Plata K16691 K0303 19 19 0 A -$ -$

Leisure World, Silver Spring K06223 K0303 44 47 3 A -$ 50.00$

Montgomery Village K16726 K0303 22 22 0 A -$ -$

Olney K10816 K0303 18 18 0 A -$ -$

Potomac K17472 K0303 12 13 1 A 1,152.00$ 100.00$

January 31, 2015 39

Rockville K03500 K0303 39 40 1 A -$ -$

St Mary's County K15857 K0303 14 15 1 A -$ 100.00$

Waldorf K09782 K0303 49 50 1 A -$ 50.00$

Wheaton-Silver Spring K03596 K0303 26 29 3 A 2,456.00$ 50.00$

Annapolis K10161 K0304 29 31 2 A -$ 100.00$

Commodore Mayo, Mayo K04467 K0304 25 26 1 A -$ -$

Crofton K08352 K0304 60 63 3 A -$ 50.00$

Ellicott City K02358 K0304 26 28 2 A -$ -$

Prince Georges County K01996 K0304 32 32 0 A -$ -$

Severna Park K04548 K0304 22 23 1 A 2,156.00$ -$

Accomack, Onancock K07262 K0305 16 16 0 A -$ -$

Bridgeville K02269 K0305 42 40 -2 A -$ -$

Chincoteague K02858 K0305 30 33 3 A -$ -$

Coastal Delaware K01780 K0305 18 18 0 A -$ -$

Delmar K03509 K0305 31 33 2 A 150.00$ 2.00$

Dover K02022 K0305 29 32 3 A -$ -$

Georgetown K02064 K0305 14 16 2 A 1,345.00$ 100.00$

Greater Millsboro K12899 K0305 23 25 2 A 2,196.00$ 100.00$

Greater Ocean Pines-Ocean City K09859 K0305 55 56 1 A -$ -$

Pocomoke City K04084 K0305 15 14 -1 A 1,664.00$ -$

Seaford K01036 K0305 38 37 -1 A -$ -$

Baltimore City K00009 K0306 13 13 0 A 1,266.00$ -$

Bel Air K17511 K0306 21 21 0 A -$ 50.00$

East Baltimore K03028 K0306 14 14 0 A -$ -$

Elkton K01980 K0306 31 31 0 A 2,990.00$ -$

Hampden-Midtown, Baltimore K03908 K0306 15 15 0 A -$ -$

Loch Raven K03575 K0306 19 19 0 A -$ -$

Parkville K02575 K0306 11 11 0 A -$ -$

Pikesville K02041 K0306 5 5 0 A 490.00$ -$

Reisterstown K02058 K0306 19 19 0 A -$ -$

Towson-Timonium K01811 K0306 17 17 0 A 1,766.00$ 50.00$

Wilmington K00131 K0306 40 43 3 A -$ 100.00$

January 31, 2015 40

Cumberland K01238 K0307 23 20 -3 A -$ 50.00$

Frederick K00783 K0307 31 31 0 A -$ -$

Hagerstown K00448 K0307 42 41 -1 A -$ -$

Mount Airy K03291 K0307 31 31 0 A 3,006.00$ -$

Suburban Frederick K06886 K0307 18 20 2 A -$ -$

Westminster K01973 K0307 37 38 1 A -$ 200.00$

Blue Ridge, Winchester K12978 K0308 23 24 1 A -$ 50.00$

Front Royal K02634 K0308 25 25 0 A -$ -$

Old Town K17385 K0308 63 63 0 A -$ -$

Strasburg K17962 K0308 16 17 1 A 196.00$ -$

Winchester K00806 K0308 123 126 3 A 12,338.00$ 150.00$

Alleghany Highlands K01092 K0309 41 41 0 A -$ 50.00$

Charlottesville K00733 K0309 45 57 12 A -$ 600.00$

Harrisonburg K00770 K0309 41 42 1 A -$ 50.00$

Shenandoah Valley, Staunton K10343 K0309 43 46 3 A -$ 150.00$

Staunton K00794 K0309 58 59 1 A 5,634.00$ 50.00$

Waynesboro K01407 K0309 47 53 6 A 4,696.00$ 250.00$

Central Chesterfield K11043 K0310 16 17 1 A -$ -$

Chester K06948 K0310 37 37 0 A -$ -$

Colonial Heights K05765 K0310 47 48 1 A -$ 50.00$

Crewe K01293 K0310 15 15 0 A -$ -$

Fort Lee K18308 K0310 20 14 -6 A 1,846.00$ -$

Hopewell K17413 K0310 32 32 0 A -$ -$

Petersburg K00692 K0310 32 35 3 A -$ -$

Petersburg-Breakfast K07141 K0310 19 20 1 A 1,862.00$ 50.00$

Ashland K00952 K0311 64 65 1 A -$ -$

Chesterfield K03543 K0311 16 16 0 A -$ -$

Greater Richmond K04710 K0311 12 12 0 A -$ 8.00$

Midlothian K13086 K0311 20 18 -2 A 300.00$ -$

North Richmond K04088 K0311 13 13 0 A -$ -$

Richmond K00103 K0311 197 196 -1 A -$ -$

Tappahannock K07735 K0311 21 21 0 A -$ -$

January 31, 2015 41

Tuckahoe, Richmond K09694 K0311 18 18 0 A -$ -$

Colonial Capital, Williamsburg K08385 K0312 81 80 -1 A -$ 50.00$

Gloucester K17758 K0312 9 9 0 A 1,016.00$ -$

Grafton K13385 K0312 41 37 -4 A 4,144.00$ 50.00$

Middlesex, Saluda K09199 K0312 44 45 1 A -$ -$

Northern Neck-Kilmarnock K12626 K0312 26 26 0 A 300.00$ 36.00$

Poquoson K07584 K0312 110 109 -1 A -$ -$

Tabb K16828 K0312 27 27 0 A -$ -$

Toano K17543 K0312 28 33 5 A -$ 50.00$

Williamsburg K04947 K0312 167 170 3 A 150.00$ 150.00$

City Center Newport News K17833 K0313 13 15 2 A -$ 100.00$

Denbigh, Newport News K06293 K0313 28 28 0 A -$ -$

Downtown Hampton K17790 K0313 19 24 5 A 1,846.00$ 250.00$

Greater Hilton K18034 K0313 29 30 1 A 82.00$ -$

Mercury 64, Hampton K05659 K0313 24 24 0 A -$ -$

Old Point Comfort, Hampton K10322 K0313 15 15 0 A 2,334.00$ -$

Peninsula at Oyster Point, Newport News K05148 K0313 34 34 0 A -$ -$

Smithfield K08499 K0313 64 65 1 A 5,931.00$ -$

Warwick K03283 K0313 22 21 -1 A -$ -$

Chesapeake K01698 K0314 48 51 3 A -$ 250.00$

Churchland, Portsmouth K07460 K0314 27 26 -1 A -$ -$

Great Bridge-Chesapeake K11467 K0314 17 16 -1 A 1,560.00$ -$

Lynnhaven-Virginia Beach K10990 K0314 16 16 0 A -$ -$

Norfolk K00085 K0314 85 82 -3 A 8,288.00$ -$

Ocean View Beach, Norfolk K07526 K0314 24 24 0 A 1,854.00$ 250.00$

Portsmouth K00195 K0314 18 16 -2 A 1,764.00$ -$

Suffolk K02953 K0314 18 18 0 A -$ -$

Virginia Beach K04356 K0314 39 38 -1 A 3,576.00$ -$

Virginia Beach Virginia, Town Center K07292 K0314 30 31 1 A 2,840.00$ 50.00$

Virginia Beach-Combers K09841 K0314 30 30 0 A -$ 50.00$

Bassett K01577 K0315 20 20 0 A -$ -$

Botetourt County, Troutville K08286 K0315 44 45 1 A -$ 50.00$

January 31, 2015 42

Danville K00482 K0315 101 104 3 A 9,898.00$ -$

Farmville Area K17879 K0315 20 21 1 A 1,960.00$ 50.00$

Fort Hill, Lynchburg K04996 K0315 14 14 0 A 1,356.00$ -$

Lynchburg K00196 K0315 59 57 -2 A -$ 100.00$

Martinsville K00432 K0315 38 39 1 A -$ 50.00$

Roanoke K00182 K0315 141 145 4 A -$ -$

Salem K00436 K0315 52 53 1 A -$ 100.00$

Abingdon K02490 K0316 58 59 1 A -$ 50.00$

Bluefield K02773 K0316 16 17 1 A 1,536.00$ 50.00$

Christiansburg K03324 K0316 47 47 0 A -$ -$

Marion K00922 K0316 27 30 3 A -$ -$

Montgomery County-Blacksburg K02811 K0316 41 41 0 A -$ -$

Radford K00942 K0316 16 16 0 A -$ -$

Wythe County K03133 K0316 24 20 -4 A 8.00$ -$

Clinch River, Richlands K12325 K0317 26 26 0 A -$ -$

Clintwood K02192 K0317 17 17 0 A -$ -$

Coeburn K00974 K0317 11 11 0 A -$ -$

Council K17334 K0317 15 15 0 A -$ -$

Grundy K02890 K0317 38 38 0 A 150.00$ -$

Haysi K03264 K0317 33 34 1 A -$ 100.00$

Mc Clure River K10240 K0317 18 18 0 A 1,732.00$ -$

Norton K00384 K0317 33 33 0 A -$ -$

Wise K02796 K0317 33 33 0 A -$ -$

January 31, 2015 43

January 31, 2015 44

January 31, 2015 45

1

T A Varner

From: John Sparkman <[email protected]>

Sent: Wednesday, December 31, 2014 11:18 AM

To: [email protected]; [email protected]; [email protected]

Subject: Trustee Report- Chesapeake Bay Region

Trustee Report-

Chesapeake Bay

Region

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Trustee Report-Chesapeake Bay Region

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January 31, 2015 46

HEART OF VIRGINIA

TRUSTEE BOARD REPORT

JANUARY 31, 2015

Three weeks before each regularly scheduled meeting of the Capital District Board of Trustees, each

trustee will submit electronic Regional Board Repot to the Secretary/Treasurer with a copy to the

Governor. These reports will be included in the Board Book and each Trustee will make a short oral

report at the meeting.

For each Division provide the following information: [Use additional pages if necessary.]

1. Name of the Division Club Counselor and Growth Chair

2. Membership growth/decrease

3. Plans for new club (s)

4. Plans for new SLP’s

Division 9

1. Division Club Counselor: LTG Dennis Baugh. There is no Division New Club Builder.

2. Membership Growth: There has been remarkable growth in Division 9 in the first three months

of the Kiwanis year. There are now 298 members, up 23 for the year. Most of the growth

comes from Charlottesville (+12), Waynesboro (+6), and Shenandoah Valley (+3). Only one club,

Alleghany Highlands, has not increased, and it is at the same level. The growth of Charlottesville

and Waynesboro is due to the successful use of club satellites. All six clubs are in excellent

shape, with membership of each between 41 and 59. The smallest Division 9 club has more

members than all but three clubs in Divisions 10 and 11 combined.

3. Plans for new clubs: Dennis has had discussions with people in Lexington regarding starting a

new club to replace the folded Lexington Club.

4. Plans for new SLP’s: Dennis is looking to start an aKtion club in the Staunton/Waynesboro area.

There is a new Key Club at Riverheads High School in Augusta County.

5. Concerns: The biggest concern is the distance between Division 9 and the rest of the Heart of

Virginia. For example, the combined SE/HOV Club Leadership Conference in Williamsburg will

be a 2 to 4 hour drive from these clubs.

Division 10

1. Division Club Counselors are LTG Sandy Conover and PLG Ron Revish. Division New Club Builder

is PG Gus Lamond

2. Membership Growth: 181 members, which is the same as the beginning of the year. Only one

club, Fort Lee, has lost members (-6), but that is due to clearing the rolls. Petersburg is +3 and

Central Chesterfield, Colonial Heights and Petersburg Breakfast are each +1.

January 31, 2015 47

3. Plans for new clubs: LTG Sandy Conover has a meeting in January with an individual trying to

develop a club in Dinwiddie. PT Tom Wagstaff has also done some work toward a Dinwiddie

Club, but he is out of town until mid-January.

4. New SLP’s: I have no information regarding new SLPs.

5. Concerns: Fort Lee continues to be a concern. Its membership is now 12, and most of them are

active members. However, most are also members of other clubs. The Club meets on the post,

which limits outside membership. There are also restrictions on what they can do on the post.

They have had no real success generating interest at Fort Lee. It may become necessary for the

Club to move off post to be sustainable.

Division 11:

1. Division Club Counselors: PG and Dist. S/T Tom Varner and T John Morris. Division New Club

Builder: PT Tom Wagstaff

2. Membership Growth: 380 members. This is -2 for the year. Ashland (+1) is the only club with

positive growth. Richmond is -1 and Midlothian is -2, which included its Immediate Past

President, whose job took him to Florida. Based on several new members in the past year,

Tuckahoe seems to have stopped the bleeding and is recovering. Almost all members attended

a recent meeting at which I visited. Greater Richmond is also adding a new member and plans

an open house next month. Richmond Young Professionals has 2 or 3 solid prospects and

should grow. However, RYPK is not listed anywhere on the District Dashboard on the KI website.

3. Plans for new clubs: There are no new clubs being planned.

4. New SLP’s: Richmond and Greater Richmond are talking to a faculty member at John Marshall

H.S. about starting a Key Club there. Richmond Young Professionals is taking over Brookland

M.S., but there is some question whether that Builders Club has a faculty representative.

5. Concerns: North Richmond continues to struggle with membership, but is receiving counseling

under the Formula. While there are no results to show for it yet, they have begun to embrace

and act on ideas that have come out of the counseling. Session 3 will be on January 6, 2015.

Greater Richmond has dropped below 15 also. It recently lost a couple of long time members,

including its Immediate Past President, PT Tom Wagstaff. Tom has not left Kiwanis; he has just

reduced his membership to two clubs (Fort Lee and Hopewell). Although Greater Richmond is

under 15, it has an outstanding new young member joining and is having an open house in

February to attract additional members.

6. Club Leadership Conference: The SE/HOV conference is set for August 1 at William & Mary in

Williamsburg. LTG Ron McCallum is the Convention Chair. Based on the recent history of the SE

Midwinters, we are anticipating 300 to 400 attendees. Jane Erickson will be a speaker if her KI

schedule permits. One planned session will be by ODU professor and Middlesex Past President

Dana Burnett on making our clubs relevant to Millennials. We also plan a Key Leader styled

event or program.

January 31, 2015 48

TRUSTEE BOARD REPORT

Three weeks before each regularly scheduled meeting of the Capital District Board of Trustees, each

trustee will submit electronic Regional Board Repot to the Secretary/Treasurer with a copy to the

Governor. These reports will be included in the Board Book and each Trustee will make a short oral

report at the meeting.

For each Division provide the following information: [Use additional pages if necessary.]





Division: 6 ( Jan Dudey)

All contact visits have been made. Board Visits have started.

Loss of 3 members due to deaths occurring with 2 new members being installed.

Visits to 6 clubs have been made by either Don Dudey or myself.

We are currently working with Parkville, Towson Timonium, Pikesville, East Baltimore,

Hampden-Midtown.

No new sites have been identified for a new clubs.

Club Councilors: Don Dudey and Ted Zapalowicz

New Club: Van Olmstead and Art Riley

New Key Club has been started at Aberdeen High School. Their formal

Charter was held on Tuesday, Jan. 13th

. This Key Club is located on a military base

Division: 7 (Sue Vona)

Contact visits have been made to all of the clubs. Board meetings visits are being

scheduled.

A DCM is being planned for the near future. Location and time to be determined.

Club Councilor: Jim Reider No contacts made with any club in the division.

New Club Builder: None

No prospects for a new Kiwanis Club or SLP club.

January 31, 2015 49

Division: 7 (Sue Barnett)

No Report

Membership increase of 5 members.

Club Councilor: John Westervelt

Contac was made with the Blue Ridge and Strausburg. Both of these clubs realize they have

issues but have requested that they be given time to resolve their issues before requesting help.

Ted Zapalowicz

January 31, 2015 50

TRUSTEE BOARD REPORT – NATIONAL CAPITAL REGION JANUARY 2015

Three weeks before each regularly scheduled meeting of the Capital District Board of Trustees, each trustee will submit electronic Regional Board Repot to the Secretary/Treasurer with a copy to the Governor. These reports will be included in the Board Book and each Trustee will make a short oral report at the meeting. For each Division provide the following information: [Use additional pages if necessary.]





Division 1 (Marilyn Franklin – Lt. Governor, Will Nathan – Lt. Governor-‐Elect): Club Counselors: Will Nathan and Elana Gardner Club Openers: Linda Peters Current Divisional Membership: +11 increase (only one club, Capitol Hill, is down right now) -‐ 3 out of 11 clubs with positive growth New Club Opening Effort: PG County Young Professionals New SLP Clubs: Bishop McNamara HS Key Club and Capitol Hill Montessori Builders Club both being sponsored by Kiwanis Club of Capitol Hill Next DCM scheduled for March 14th in Tenleytown, DC (Trustee will attend) Division 2 (Jaime Jeffers – Lt. Governor, Maryann Gabor – Lt. Governor-‐Elect): Club Counselor: Kristina Dlugozima and Randy Zeigler Club Openers: Jeffrey Wolff and David Dieselhorst Current Divisional Membership: +11 increase (no clubs down right now) -‐ 5 out of 11 clubs with positive growth New Club Opening Effort: Reston and Annandale New SLP Clubs: Rock Ridge HS Key Club in Ashburn (sponsored by the District), McLean HS and Riverside HS in Sterling are both in formation of new Key Clubs Next DCM scheduled for: January 17th at Salvation Army Arlington Division 3 (Emily Ferren – Lt. Governor, Stacey Miller – Lt. Govenror-‐Elect): Club Counselor: Kelly Boswell, Jerry Peuler, Stacey Miller and Jenny Plummer-‐Welker Club Openers: Harry Lugenbeel Current Divisional Membership: +18 increase (no clubs down right now) -‐ 8 out of 12 clubs with positive growth – membership plans in place for the other 4 clubs New Club Opening Effort: White Flint New SLP Clubs: Mitchell Elementary K-‐Kids, Quince Orchard HS Key Club and Gaithersburg HS Key Club both being sponsored by Kiwanis Club of Montgomery Village Next DCM scheduled for: January 24th at Fenwick Landing, Waldorf February 9th (Trustee will attend) and March 9th at Leisure World

January 31, 2015 51

Division 12

1. Name of the Division Club Counselor and Growth Chair: Terry Johnson is Division Club Counselor. Not sure who, if anyone, has been designated as Growth Chair. 2. Membership growth/decrease: As of 1 Dec 2014, Division is -3. (We have not yet been provided membership data for December.) 3. Plans for new club (s): Division 12 plans continue for the Middlesex club to try re-starting a Kiwanis Club in West Point to replace the club that folded a couple years ago. During November and December, one of the Middlesex members tried to personally contact each member of the old West Point club. Many have moved on to the West Point Rotary club; several said they were “just too old and tired” to try to start a new club; and a few said they would be interested in trying to get the Kiwanis reestablished in West Point. Follow-up discussions and additional Club Opening planning are being scheduled for the coming months. 4. Plans for new SLPs: Last fall the Middlesex club adopted the “orphaned” K-Kids at West Point Elementary school and are talking to the principal of the middle school to see about possibly adopting the orphaned Builders Club as well. With these two SLPs as a “beachhead”, the intent is to meet with West Point community leaders, particularly those in the Mattaponi and Pomunkey tribes in the area, over the winter to discuss the possibility/feasibility of trying to establish a Kiwanis club focused on the needs of the Native American children in the West Point community. Chris Bryant has already offered his assistance in this endeavour. It could be really exciting, if we can pull it off! Division 13 Name of the Division Club Counselor and Growth Chair: Wesley Brown is club counselor and continues to direct new people to clubs that are the perfect fit. I know of two people he assigned to have clubs contact them, plus a club satellite was opened based on his contacting a interested party. Mercury 64 is the club that supports that satellite. Phil Keator has asked to meet with me for a formula team meeting I have not done so yet. Bill Black is also on the formula team. Membership growth/decrease I have reviewed the beta site, and can’t make heads or tails of the numbers. 3. Plans for new club (s) Worked with Floyd Brown, to get Old Point Comfort up and running again. Their reports were not turned in, nor was their funding. Wesley Brown has been in constant contact with them. I see from their reporting that October’s reporting was prepared. No new plans in the works.

January 31, 2015 52

4. Plans for new SLP’s No new SLP’s at this time, although there are two school that use to have them, and don’t currently. I’m checking into these to see if there is a way to get into them again. Division 14 Name of the Division Club Counselor and Growth Chair Club counselor(s) Richard Pippin Growth Chair Richard Pippin/ Joe Garlitz Membership growth/decrease Chesapeake +3 Churchland -1 Great Bridge -1 Lynnhaven 0 Norfolk -3 Ocean View 0 Portsmouth -2 Suffolk 0 Virginia Beach -1 Town Center +1 Beach Combers 0 Division 14 -4 Plans for new club (s) - We were working on a new Club in Franklin/Southampton Virginia. we had 9 charter member applications with checks in hand. Unfortunately we were unable to advance beyond that number because of lack of participation in the community and with the signed applicants. Since that time all but three have withdrawn their applications. Plans for new SLP - It is a goal of the division to grow the SLP Programs The Division Project this year is to support the Camp Pipsico K Building (Camp Kiwanis) renovations our goal is to raise $11k or $1k per club. So far we have $3k in the Bank. Our plan is to also have a Kiwanis One day project at the camp site.

January 31, 2015 53

_.--_._._--------------------

• Kiwanis' CAPITAL DISTRICT KIWANIS INTERNATIONALQuarterly Committee Report & Committee Evaluation

Committee: Aktion Club Date: 12/31/2014

Chairperson: Jennifer Hiscock

To be completed by the Committee Chairperson and submitted to the District Secretary andsupervising District Trustee no later than 21 days before each quarterly District Board Meeting.

1. COMMITTEEMEMBERSHIPCommittee fully staffed: YesD NolZ][Note: Regions without representation below.]

Chesapeake Bay, Heart of Virginia, Southeast Virginia, Southwest Virginia - Vacant

Mason Dixon - Arthur Riley, National Capital- Chairperson Jennifer Hiscock,

2. KIWANISYEARGOALS(list all committee's annual goals)

\ GOAL % Complete

The Aktion Club committee will_charter three (3) new clubs within the Capital District. 0(0/3 = 0%) _

The Aktion Club committee will increase membership within the Capital District by ten 0percent (10%).

The Aktion Club will re-charter the current five (5) suspended/inactive clubs within the 0Capital District. (Genesis Healthcare Hillside Nursing, Jackson River, People First ofChesterfield, St. Coletta of Greater Washington, and The Virginia Peninsula) (0/5=0%)

The Aktion Club committee will provide training opportunities for Capital District 10Kiwanis members at DCON, CKI DCON, Key Club DCON, and other regional eventsas invited. (A few promotional materials have been made to handout at trainings=10%)

The Aktion Club committee chair will create a monthly newsletter for club and Kiwanis 17advisors related to club management, service project ideas, and partneringopportunities with other branches of the K family. (2/12 = 17%)

January 31, 2015 54


1. It is very hard to fill positions on the committee, as I am having a hard time contacting membersformerly on the committee, as well as names that have been given to meas possible suggestions. Ihave tried emailing and personal contact through the telephone. I am still very focused on this and willnot let it go until the committee is representative of the District!

2. A member of the Westminster Aktion Club is very interested in attending ICON and the club, as wellas the sponsoring organization is very supportive. I would like to know is there any money to offer thisindividual to supplement their travel to Indianapolis? I am aware it is still early, but the club would liketo assist through fundraising and I would love to be able to support this individual. It would be terrificto have a Capital District member in attendance!


1. I am looking forward to attending the SLP conference for first time advisors on January 9th-11th.This opportunity will provide me with the essential tools, contacts, and background information to bemore successful in my job as committee chair, specifically, as it relates to club chartering andinactive/suspended status.

2. A Facebook page has been made to promote Capital District's Aktion Clubs and can be foundaccessing the link: https://www.facebook.com/capitaldistrictaktionclub

3. After sending out the first issue of the "Capital's A Call to Aktion" in December, I received a lot ofwonderful feedback from Aktion Club advisors, Kiwanis trustees, LTG's, and leadership! Thenewsletter was well received both in electronic form through email, as well as being posted onFacebook! I look forward to continuing this each month to keep everyone in the loop, but to alsostrengthen the communication lines between each group of individuals.

Jennifer l. Hiscock (12/30/2014)SIGNED: _

February 8,2012

January 31, 2015 55

MEMORANDUM

To: Capital District Kiwanis Board of Trustees

From: Jennifer Wolff, District Administrator

Date: January 31, 2015

Subject: January 2015 Report of Capital District CKI

Membership Dues and Club Status: The District currently has 622 members and 25 paid clubs. We have new clubs that have sent in paperwork from Old Dominion University, UVA Wise, University of Maryland: Baltimore County, and Radford College. We are still waiting for Radford University to be reflected on the roster. There are four clubs that have not paid dues yet: Hood College, Howard University, NVCC Alexandria, and Tidewater CC: Portsmith. We are currently in communication with the clubs to ensure that they pay their dues before February 1, at which time the club will become inactive and would have go through a reactivation process. We are currently 178 members away from our 800 member budgetary goal. Once the four clubs pay and dues start coming in for spring recruitment, we should be within reach of this goal. (This goal is good through September 30th 2015.)

District Board Status: I am excited to report that all board officer and chair positions have been filled for the year! Governor: Ben Romano, Virginia Tech Secretary-‐Treasurer: Nicole Tardif, University of Mary Washington Editor: VACANT and now accepting applications (Cory Fore resigned due to school conflicts) Battlefield LTG: Vy Tran, University of Maryland Del-‐Mar LTG: Sara Case, University of Delaware Foothills LTG: Calvin Charles, Hampden-‐Sydney College Metro-‐Richmond LTG: Tippy Tongvichit, Virginia Commonwealth University NoVA LTG: Diane Corrish, George Mason University Potomac LTG: Allee Clark, Howard University Presidential LTG: Josie Grant, Shenandoah University Tidewater LTG: Sarah Sakany, College of William & Mary Kiwanis Committee on CKI: We have a vacancy in the CKI Presidential Division (That is the area around UVA, JMU, Mary Baldwin, and Shenandoah) and Foothills Division for a Zone Administrator. I am currently in talks with a potential Kiwanian from Lynchburg Kiwanis to fill the Foothills position.

From the Desk of Jennifer Wolff 14034 Rose Lodge Place ! Chantilly VA 20151 ! (703) 615-5490 ! [email protected]

January 31, 2015 56

Board Meetings: The CKI Board will be having a board meeting at my house the weekend of January 16-‐18. They will be judging awards, putting the finishing touches on DCON, planning their Spring Officer Training Conference, and making decorations for DCON District Convention: Our DCON will be February 20-‐22, 2014 at the Hyatt Fairfax at Fair Lakes hotel. We are expecting close to 200 attendees. The students went with a 1920’s Murder Mystery theme. There will be a casino night run by our Kiwanians from last year, with funds raised going to the Eliminate Project. The promo packet is attached to this report. In Kiwanis Service,

Jennifer Wolff

Administrator

Capital District CKI

January 31, 2015 57



Committee: Kiwanis Education Date: December 16, 2014

Chairperson: Don L. Dudey




Committee fully staffed: Yes ___ No XX

My committee consists of 10 Certified Instructors, 1 Master Trainer and 1 committee chair with no

“outside members” – those that are not a Certified Instructor.

I do have one region that there are no resident Certified Instructors – Chesapeake Region. The committee

has been soliciting Kiwanians from that region to apply for a Certified Instructor position without any

positive results now for two years. I have Certified Instructors from all of the other 5 regions.

I do have several Kiwanians requesting to become a Certified trainer this next year, so I will be following

up on this in October of this next Administrative Year.


GOAL % Complete

Conduct one or more Club Leadership Education (CLE) sessions in each of the 6 regions

within Capital District.

0%

Assist the cadre of LTG’s responsible for the Leadership Conferences being developed for

the District to be conducted in August 2015.

0%

Work with the Governor-elect in developing the training program for the 2015 DCON.

Develop and conduct as many sessions as needed for this 2015 DCON

10%

Have the Master Trainer evaluate every Certified Instructor (CI) at least once during this

administrative Year. Then make any adjustments necessary to make sure the CI’s are

providing the best training possible for the classes being taught.

0%

Recruit additional Kiwanians to become a Certified Instructor for the Capital District 0%

January 31, 2015 58

December 16, 2014

3. CHALLENGES OR ASSISTANCE NEEDED

Assistance needed – The committee is short one or two certified instructor for the Chesapeake Region.

The committee has been trying to find eligible Kiwanians for the past two years without any success. The

Trustee has been somewhat involved with this, but individual discussions with Kiwanians seemed to be

the best method in finding eligible Kiwanians in other Regions. We are still trying to recruit but time will

tell.

Challenges – Club Leadership Education – The Capital District results for training this program is only

around 50% of new club officers participating in this program, despite the incoming Governor’s training

for the LTG that emphasize the attendance to this program. Even though my committee has Certified

Instructors in 5 of the 6 regions, the attendance has not increased. The promotion of the program is by

the LTG and LTG designate and if the LTG designate has not been elected by the date of the CLE’s, then

the promotion really falters. Since the Trustees are a constant in each region, it would really help if each

one would be the promoter of this program within their regions each year.

.

4. COMMENTS:

Judy Pantelides, our District Master Training has conducted evaluations on 10 of 11 Certified Trainers

this year. There was only one major problem with a Certified Instructor evaluation and with the help of

the District Trustee, we discussed it with him and we mutually agreed that he would step down from this

position. Even with this drop I have sufficient instructors in that region that it will not impact the

committee’s performance.

The committee will in the near future begin the process of recruiting additional Certified Instructors. This

process may use the DCON as the audition period for these positions. I need to discuss this further with

Judy Pantelides, our Master Trainer to determine how and when we will be doing this.

Since the 2014 DCON, there has been not training requirements for my committee. I have begun to work

with Governor-elect David Heppner and in turn with the 2015 DCON Committee to begin the

development of the training that will be conducted at the 2015 DCO. Once the DCON is completed, my

committee will begin the planning for the CLE training for each Division in the May-June timeframe. We

may have to extent it into July because of the ICON the last weekend in June.

The Leadership Conferences being planned for August 2015 are being developed by a cadre of LTG’s

within each region and my committee members may or may not be asked to help with these training

conferences. If they are, I would think that we could provide some expertise in the planning and/or

execution of them. Time will tell.

SIGNED: ____________Don L. Dudey_____________________________________________________________________________

January 31, 2015 59



Committee: CDK Club Fundraising Support Date: 12/16/2014

Chairperson: Jim Jacobs




Committee fully staffed: Yes ___ No _X_ [Note: Regions without representation below.]

I have volunteers from the following Divisions:

Division 3 --- Darlene Wood-Reynolds (240-506-8469)

Division 7 --- Jim Jacobs (chair)

Division 13 --- Kathi Griffin (757-223-9591)

I do not know for sure which Regions contain Division 3 and Division 13, and can’t seem to find that

information on the CDK website (although it’s probably there somewhere).


GOAL % Complete

1. Conduct a Roundtable on Fundraising at DCON 2014.

100%

2. Gather information on top club fundraisers throughout the Capital District.

0%

3. Disseminate information gathered on top club fundraisers, via both the Internet

and hardcopy.

0%

4. Governor's Proposed Project: Jointly with the Public Relations Committee, collect

photos of Capital District Kiwanis Family activities, and publish/sell a book of

these photos to Kiwanians, with the proceeds to go to the Eliminate Project.

15%

January 31, 2015 60

February 8, 2012


Related to Goal # 2: Collection of information on top fundraising projects would be more feasible if and

when the committee is fully staffed, thus permitting intra-Region communication on the requests for

input and collection of same.


Related to Goal # 4: I solicited rough cost estimates from a local printing firm, for publishing a 100th

Anniversary CDK Photo Book. Governor Brian presented the estimates and samples to the board.

Subsequently Governor Brian conducted a teleconference of all committee members, wherein some

decisions were made on probable book format. More importantly, the committee decided to conduct a

pilot solicitation of photos from the Regions, using the communications model set up by the Public

Relations committee. Results of that solicitation are expected during January or February.

January 31, 2015 61

February 8, 2012

SIGNED: Jim Jacobs

Chair, CDK Club Fundraising Support Committee

January 31, 2015 62

PAID DUES REPORT 11-12 12-13 13-14 14-15 SPONSORING

KIWANIS CLUB

DIVISION 1 154 111 91 98

BISHOP MCNAMARA 93603 35 CAPITOL HILL

COOLIDGE 90912 17 16 16 16 SHEPHERD PARK

EASTERN 93067 23 15 16 CAPITOL HILL

LARGO 89647 34 29 16 22 MITCHELLVILLE

THEODORE ROOSEVELT 93078 44 11 15 NORTWEST WASHINGTON

WILSON 92479 20 24 28 25 WASHINGTON

DIVISION 2A 455 755 527 354

ARLINGTON MILL 92901 18 16 10 SOUTH ARLINGTON

MOUNT VERNON 80403 12 13 21 MOUNT VERNON

ROBERT E LEE 93335 137 C 33 ALEXANDRIA

SOUTH COUNTY SECONDARY 92071 148 204 183 193 MOUNT VERNON

T.C. WILLIAMS 83611 61 110 139 ALEXANDRIA

THOMAS EDISON 88998 150 165 101 ALEXANDRIA

WASHINGTON-LEE 85090 43 62 14 47 ARLINGTON

WEST POTOMAC 83077 30 37 42 60 MOUNT VERNON

YORKTOWN 91234 11 9 11 11 ARLINGTON

DIVISION 2B 849 961 1119 529

CENTREVILLE 88020 212 192 196 117 FAIRFAX

CHANTILLY 92863 145 139 171 168 TYSONS CORNER/MCLEAN

FAIRFAX 88005 69 111 82 78 FAIRFAX

FREEDOM 93015 59 110 131 79 TYSONS CORNER/MCLEAN

JAMES MADISON 86775 24 TYSONS CORNER/MCLEAN

JAMES ROBINSON SECONDARY 84709 90 170 176 FAIRFAX

JOHN CHAMPE 93537 77 C LEESBURG

OAKTON 85337 94 130 148 87 FAIRFAX

W.T. WOODSON 82937 115 58 43 FAIRFAX

WESTFIELD 92024 65 51 71 FAIRFAX

DIVISION 2C 1063 1110 1266 802

BRIAR WOODS 91915 127 207 314 183 LEESBURG

BROAD RUN 88333 297 174 145 176 NO SPONSOR

DOMINION 91530 39 20 13 NO SPONSOR

HERNDON 89729 114 90 85 76 TYSONS CORNER/MCLEAN

HERITAGE 91688 68 96 113 LEESBURG

LOUDON COUNTY 83623 18 18 suspended LEESBURG

POTOMAC FALLS 89946 138 160 155 108 NO SPONSOR

STONE BRIDGE 91200 187 147 166 146 NO SPONSOR

TUSCARORA 93025 75 198 275 189 LEESBURG

DIVISION 2D 691 742 709 571

ANNANDALE 81465 108 89 101 95 FAIRFAX

GEORGE C MARSHALL 93131 32 32 26 85 TYSONS CORNER/MCLEAN

GEORGE MASON 89736 49 51 TYSONS CORNER/MCLEAN

JEB STUART 93279 76 68 90 TYSONS CORNER/MCLEAN

LAKE BRADDOCK 85129 289 373 327 213 TYSONS CORNER/MCLEAN

LANGLEY 83576 136 86 63 TYSONS CORNER/MCLEAN

THOMAS JEFFERSON 83313 65 46 52 37 FAIRFAX

WEST SPRINGFIELD 83723 61 40 23 TYSONS CORNER/MCLEAN

DIVISION 2E 1143 1020 1123 1042

BATTLEFIELD 91661 233 240 240 216 MANASSAS

BRENTSVILLE 92207 40 29 18 BULL RUN

C D HYLTON 92308 32 34 52 WOODBRIDGE

FOREST PARK 91034 229 192 99 WOODBRIDGE

GAR-FIELD 80330 108 85 95 WOODBRIDGE

OSBOURN 85718 75 82 69 114 MANASSAS

OSBOURN PARK 81502 279 231 245 301 MANASSAS

PATRIOT 93167 22 C 235 351 BULL RUN

POTOMAC 86106 47 19 17 WOODBRIDGE

STONEWALL JACKSON 87445 78 108 53 60 MANASSAS

January 31, 2015 63

11-12 12-13 13-14 14-15 SPONSORING

KIWANIS CLUB

DIVISION 2F 498 282 357 135

CHANCELLOR 87817 87 81 91 76 FREDERICKSBURG

COLONIAL FORGE 91595 63 43 42 FREDERICKSBURG

COURTLAND 86584 27 19 53 FREDERICKSBURG

JAMES MONROE 80503 118 53 54 59 FREDERICKSBURG

STAFFORD 81357 203 86 117 FREDERICKSBURG

DIVISION 3A 417 287 204 165

COL. ZADOK MAGRUDER 88049 45 41 28 ROCKVILLE

MONTGOMERY BLAIR 91981 114 68 18 16 BETHESDA

POOLESVILLE 93227 19 suspended ROCKVILLE

RICHARD MONTGOMERY 91548 63 38 38 ROCKVILLE

ROCKVILLE 86593 33 20 38 38 ROCKVILLE

THOMAS WOOTEN 91519 17 suspended 10 ROCKVILLE

WALT WHITMAN 91011 19 6 15 BETHESDA

WALTER JOHNSON 81837 32 19 suspended BETHESDA

WINSTON CHURCHILL 92540 94 76 67 111 POTOMAC

DIVISION 3B 696 551 656 335

ALBERT EINSTEIN 88454 145 76 90 43 LEISURE WORLD

GAITHERSBURG 87176 38 22 69 NO SPONSOR

GOOD COUNSEL 88952 43 43 21 WHEATON

JAMES HUBERT BLAKE 92986 57 37 43 54 LEISURE WORLD

KENNEDY 93103 50 38 55 81 WHEATON-SILVER SPRING

PAINT BRANCH 88056 138 136 202 128 WHEATON

SENECA VALLEY 93098 95 50 suspended MONTGOMERY VILLAGE

SHERWOOD 87933 54 52 59

WATKINS MILL 91887 39 67 73 MONTGOMERY VILLAGE

WHEATON 87633 37 30 44 29 WHEATON

DIVISION 3C 304 404 401 280

HENRY LACKEY 89823 51 20 16 14 WALDORF

HUNTINGTOWN 91789 42 63 69 67 CALVERT COUNTY

La PLATA 90933 54 83 66 43 LA PLATA

MAURICE McDONOUGH 91018 12 27 30 13 WALDORF

NORTH POINT 92048 78 120 66 67 WALDORF

NORTHERN 88662 44 36 56 41 CALVERT COUNTY

THOMAS STONE 87552 23 19 43 WALDORF

WESTLAKE 89277 suspended 36 55 35 CHARLES COUNTY

DIVISION 3D 160 162 115 127

CALVERT 88232 13 35 19 30 CALVERT COUNTY

GREAT MILLS 92341 73 29 19 32 ST MARY'S COUNTY

LEONARD HALL JR NAV ACAD 92865 15 23 20 13 ST MARY'S COUNTY

LEONARDTOWN 92915 23 42 11 7 ST MARY'S COUNTY

PATUXENT 90011 13 9 14 23 CALVERT COUNTY

ST. MARY'S RYKEN 89641 23 24 32 22 ST MARY'S COUNTY

DIVISION 4A 417 315 270 335

ARCHBISHOP SPALDING 89056 15 39 36 CROFTON

BROADNECK 86631 63 69 28 93 ANNAPOLIS

CHESAPEAKE 93095 97 15 37 SEVERNA PARK

NORTH COUNTY 92893 73 65 39 61 SEVERNA PARK

OLD MILL 86556 73 47 54 71 SEVERNA PARK

SEVERNA PARK 90682 81 65 76 73 SEVERNA PARK

SOUTH RIVER 93178 15 15 15 37 COMMODORE MAYO/CROFTON

DIVISION 4B 534 515 516 445

ARUNDEL 86237 104 81 73 34 CROFTON

ATHOLTON 92831 27 14 13 ELLICOTT CITY

CENTENNIAL 92247 20 suspended ELLICOTT CITY

GLENELG 92346 74 92 123 173 ELLICOT CITY

MARRIOTTS RIDGE 93021 76 119 151 121 ELLICOTT CITY

MEADE 88691 200 139 139 102 CROFTON

RIVER HILL 93027 53 50 17 15 ELLICOTT CITY

January 31, 2015 64

11-12 12-13 13-14 14-15 SPONSORING

KIWANIS CLUB

DIVISION 5A 468 420 364 337

CAPE HENLOPEN 89478 27 suspended inactive COASTAL DELAWARE

INDIAN RIVER 92244 17 10 10 COASTAL DELAWARE

JAMES BENNETT 92543 53 43 39 COASTAL DELAWARE

MIDDLETOWN 92378 16 suspended inactive DOVER

MILFORD 89460 13 8 suspended DOVER

NORTH DORCHESTER 84189 58 55 56 67 SEAFORD

SEAFORD 82659 53 74 60 49 SEAFORD

ST. PETER & PAUL 90606 92 107 84 57 BRIDGEVILLE

SUSSEX TECH 90932 100 101 97 137 GREATER MILLSBORO

WOODBRIDGE 85342 24 22 18 27 BRIDGEVILLE

DIVISION 5B 207 163 159 183

DELMAR 84080 100 59 57 88 DELMAR

POCOMOKE CITY 91602 41 24 16 POCOMOKE CITY

STEPHEN DECATUR 85496 66 60 49 46 GREATER OCEAN PINES

THE SALISBURY SCHOOL 91927 suspended 20 37 49 GREATER OCEAN PINES

DIVISION 6A 330 267 276 101

A I DUPONT 88630 59 23 41 15 WILMINGTON

BOHEMIA MANOR 92437 8 8 8 ELKTON

BRANDYWINE 89276 27 17 13 WILMINGTON

ELKTON 84636 23 17 8 29 ELKTON

NEWARK 88763 32 21 suspended WILMINGTON

ST. MARK'S 90107 45 53 105 WILMINGTON

THE CHARTER SCHOOL 90216 52 33 28 57 WILMINGTON

THE TOME SCHOOL 90355 84 95 73 ELKTON

DIVISION 6B 540 565 514 439

ABERDEEN 93545 15 C BELAIR

DULANEY 86502 193 255 249 192 TOWSON

FRANKLIN 86974 65 42 45 93 REISTERTOWN

HEREFORD 92483 62 90 75 34 REISTERTOWN

OWINGS MILLS 88647 10 26 23 20 REISTERTOWN

PATTERSON MILL 92429 66 52 35 BEL AIR

PERRY HALL 93173 28 C suspended PARKVILLE

ROLAND PARK 93461 21 HAMPDEN-MIDTOWN

ST. FRANCIS ACADEMY 92423 16 15 17 BALTIMORE CITY

TOWSON 86685 70 85 70 100 LOCH RAVEN

DIVISION 7A 330 224 251 295

GOVERNOR THOMAS JOHNSON 93610 22 SUBURBAN FREDERICK

HERITAGE ACADEMY 93079 22 24 23 20 HAGERSTOWN

LINGANORE 92868 72 49 45 66 MOUNT AIRY

MIDDLETOWN 90221 15 13 suspended SUBURBAN FREDERICK

NORTH HAGERSTOWN 86714 85 34 70 94 HAGERSTOWN

SOUTH HAGERSTOWN 87694 23 15 25 10 HAGERSTOWN

TUSCARORA 91860 45 39 28 31 SUBURBAN FREDERICK

URBANA 93100 30 10 suspended SUBURBAN FREDERICK

WALKERSVILLE 89476 38 40 60 74 SUBURBAN FREDERICK

DIVISION 7B 260 208 213 234

FRANCIS SCOTT KEY 85075 24 19 10 5 WESTMINSTER

MANCHESTER VALLEY 92591 63 45 47 42 WESTMINSTER

NORTH CARROLL 87703 13 21 15 12 WESTMINSTER

SOUTH CARROLL 87942 75 36 52 67 MOUNT AIRY

WESTMINSTER 80999 60 63 63 78 WESTMINSTER

WINTERS MILL 91215 25 24 26 30 WESTMINSTER

January 31, 2015 65

11-12 12-13 13-14 14-15 SPONSORING

KIWANIS CLUB

DIVISION 8 442 362 384 275

JAMES WOOD 81225 111 81 87 55 WINCHESTER

JOHN HANDLEY 84157 42 51 29 54 WINCHESTER

MILLBROOK 91365 134 64 103 80 WINCHESTER

SHERANDO 88907 50 66 68 67 BLUE RIDGE

SKYLINE 92199 10 13 21 19 FRONT ROYAL

STRASBURG 92266 49 35 suspended WINCHESTER

WAKEFIELD COUNTRY DAY 89989 26 22 19 FRONT ROYAL

WARREN COUNTY 82726 20 30 57 FRONT ROYAL

DIVISION 9A 297 358 346 309

ALBEMARLE 86843 165 191 175 144 CHARLOTTESVILLE

CHARLOTTESVILLE 87577 18 6 3 13 CHARLOTTESVILLE

FLUVANNA 88785 12 21 13 6 CHARLOTTESVILLE

MONTICELLO 90081 38 39 35 52 CHARLOTTESVILLE

WESTERN ALBEMARLE 91922 64 101 120 94 CHARLOTTESVILLE

DIVISION 9B 308 271 260 171

ALLEGHANY 83205 135 97 46 41 ALLEGHANY HIGHLANDS

BOYS HOME OF VIRGINIA 93570 16 ALLEGHANY HIGHLANDS

FISHBURNE 90517 37 34 39 40 WAYNESBORO

FORT DEFIANCE 85665 56 57 49 74 SHENANDOAH VALLEY

HARRISONBURG 86169 24 26 66 HARRISONBURG

ROBERT E LEE 90985 15 16 20 STAUNTON

STUARTS DRAFT 89985 17 14 6 WAYNESBORO

WAYNESBORO 80431 24 27 34 WAYNESBORO

DIVISION 10 295 319 366 308

APPOMATTOX REGIONAL GOV 93312 24 32 54 PETERSBURG

COLONIAL HEIGHTS 83058 88 74 99 74 COLONIAL HEIGHTS

HOPEWELL 92952 28 43 33 33 HOPEWELL

LLOYD C BIRD 85878 49 44 41 45 CENTRAL CHESTERFIELD

MATOACA 83731 28 43 38 PETERSBURG

PETERSBURG 86857 23 23 20 11 PETERSBURG-BREAKFAST

PRINCE GEORGE 93429 32 24 HOPEWELL

THOMAS DALE 81529 62 68 67 67 CHESTER

WEST END CHRISTIAN 93181 17 C 4 HOPEWELL

DIVISION 11A 662 586 671 487

BENEDICTINE 91685 suspended 23 19 RICHMOND

DEEP RUN 91169 277 282 251 151 TUCKAHOE

DOUGLAS FREEMAN 81798 54 41 51 GREATER RICHMOND

GLEN ALLEN 92902 124 86 168 231 ASHLAND

HERMITAGE 81916 102 50 45 NORTH RICHMOND

JOHN R TUCKER 83535 23 15 58 38 GREATER RICHMOND

MILLS GODWIN 90802 67 74 64 67 TUCKAHOE

THOMAS JEFFERSON 87622 15 15 15 RICHMOND

DIVISION 11B 771 824 639 441

ATLEE 88580 236 242 260 239 NORTH RICHMOND

BLESSED SACRAMENT HUGENOT 93209 22 20 46 CHESTERFIELD

CLOVER HILL 86477 87 78 65 CHESTERFIELD

COSBY 92058 139 133 54 MIDLOTHIAN

HANOVER 91465 suspended 18 57 63 ASHLAND

HENRICO 82949 45 39 7 NORTH RICHMOND

JAMES RIVER 89135 56 41 21 CHESTERFIELD

LEE-DAVIS 85303 13 22 26 17 ASHLAND

PATRICK HENRY 80252 49 42 20 ASHLAND

RICHMOND COMMUNITY 89428 23 23 27 18 RICHMOND

THE GOVERNOR'S SCHOOL 88690 80 105 30 RICHMOND

VARINA 91140 43 59 52 58 GREATER RICHMOND

January 31, 2015 66

11-12 12-13 13-14 14-15 SPONSORING

KIWANIS CLUB

DIVISION 12A 791 834 746 450

BRUTON 85592 42 41 38 COLONIAL CAPITAL

GLOUCESTER 86679 26 64 47 GLOUCESTER

JAMESTOWN 89847 394 279 267 213 WILLIAMSBURG

LAFAYETTE 86250 97 145 144 130 WILLIAMSBURG

LANCASTER 88178 26 27 16 NORTHERN NECK

MATHEWS 89022 3 15 suspended MIDDLESEX

MIDDLESEX 87923 12 29 36 27 MIDDLESEX

WALSINGHAM ACADEMY 82796 66 50 56 43 WILLIAMSBURG

WARHILL 92445 96 149 100 TOANO

WILLIAMSBURG CHRISTIAN 90950 29 35 42 37 COLONIAL CAPITAL

DIVISION 12B 270 235 342 172

GRAFTON 89889 57 53 30 GRAFTON

POINT OPTION 89461 12 12 18 TABB

POQUOSON 85579 81 74 85 88 POQUOSON

TABB 84911 85 73 156 71 TABB

YORK 82177 20 20 40

YORK RIVER ACADEMY 92628 15 3 13 13 GRAFTON

DIVISION 13 323 376 325 192

BETHEL 84165 21 12 suspended MERCURY 64

DENBIGH 85809 45 22 28 27 DENBIGH

HAMPTON 80643 15 7 suspended HAMPTON

HAMPTON ROADS ACADEMY 84887 41 54 88 81 PENINSULA AT OYSTER POINT

HERITAGE 93334 28 C GREATER HILTON

ISLE OF WIGHT 92858 44 68 suspended SMITHFIELD

KECOUGHTON 83084 20 24 20 19 MERCURY 64

MENCHVILLE 90416 36 33 57 GREATER HILTON

PHOEBUS 88866 suspended inactive 19 BY THE BAY

SMITHFIELD 91385 85 66 55 45 SMITHFIELD

WARWICK 90733 11 24 12 WARWICK

WOODSIDE 90899 suspended 38 46 20 PENINSULA AT OYSTER POINT

DIVISION 14A 589 420 374 290

DEEP CREEK 87410 74 45 57 CHESAPEAKE

GRASSFIELD 92281 26 25 25 GREAT BRIDGE

GREAT BRIDGE 82675 63 62 56 56 CHESAPEAKE

INDIAN RIVER 84272 109 97 113 79 CHESAPEAKE

KINGS FORK 91585 69 19 16 SUFFOLK

OSCAR SMITH 81528 46 33 20 26 CHESAPEAKE

SOUTHAMPTON 89582 80 75 86 67 FRANKLIN

STONEBRIDGE 89938 48 40 46 33 CHURCHLAND

WESTERN BRANCH 87707 67 24 12 29 CHURCHLAND

DIVISION 14B 358 286 325 249

CAPE HENRY COLLEGIATE 86234 31 24 13 VIRGINIA BEACH

FIRST COLONIAL 87504 37 23 60 45 VIRGINIA BEACH

FRANK COX 82832 134 167 170 178 VIRGINIA BEACH

GRANBY 80224 18 6 suspended NORFOLK

LANDSTOWN 91026 31 20 12 VIRGINIA BEACH

OCEAN LAKES 89436 40 18 8 5 VA BEACH TOWN CENTER

PRINCESS ANNE 88698 38 27 37 LYNNHAVEN

SALEM 88385 29 1 25 21 VA BEACH TOWN CENTER

January 31, 2015 67

11-12 12-13 13-14 14-15 SPONSORING

KIWANIS CLUB

DIVISION 15A 464 457 322 225

APPOMATTOX COUNTY 92641 35 27 suspended LYNCHBURG

BROOKVILLE 85506 97 93 71 LYNCHBURG

E C GLASS 85937 46 60 37 42 DANVILLE

GEORGE WASHINGTON 82631 28 44 49 75 LYNCHBURG

HERITAGE 86261 23 14 suspended FORT HILL

HOLY CROSS 88006 32 21 24 LYNCHBURG

JEFFERSON FOREST 88758 204 161 105 84 LYNCHBURG

LIBERTY -BEDFORD 91125 31 26 33 BEDFORD

DIVISION 15B 364 344 355 314

CAVE SPRING 85515 23 34 42 85 ROANOKE

FOREST PARK ACADEMY 92945 16 9 6 ROANOKE

HIDDEN VALLEY 91150 71 22 58 ROANOKE

JAMES RIVER 92527 32 31 35 38 BOTETOURT COUNTY

LORD BOTETOURT 87728 42 42 15 27 BOTETOURT COUNTY

MARTINSVILLE 80959 37 36 35 MARTINSVILLE

NORTHSIDE 91138 36 50 45 48 ROANOKE

PATRICK HENRY 87112 49 41 32 42 ROANOKE

ROANOKE CATHOLIC 91559 20 32 34 27 ROANOKE

SALEM 82967 15 24 29 13 SALEM

STAUNTON RIVER 91427 8 10 10 34 ROANOKE

WILLIAM FLEMING 89000 15 13 14 ROANOKE

DIVISION 16 119 101 108 41

ABINGDON 80170 40 35 42 ABINGDON

BLACKSBURG 91164 13 21 18 15 MONTGOMERY COUNTY

GILES 81997 27 25 16 11 MONTGOMERY COUNTY

MARION 90385 19 suspended 18 16 MARION

PATRICK HENRY 86992 20 20 14 ABINGDON

DIVISION 17 187 204 236 138

COUNCIL 92036 24 13 12 11 COUNCIL

GRUNDY 91658 58 90 118 GRUNDY

HAYSI 81518 32 32 33 52 HAYSI

RICHLANDS 82380 73 69 73 75 CLINCH RIVER

ACTIVE CHARTERS 256 262 252 166

TOTAL MEMBERS 15716 15096 15281 10967

NEW CHARTERS

JOHN CHAMPE 93537 6/23/2014 2B 77 LEESBURG

ABERDEEN 93545 7/28/2014 6B 15 BELAIR

BOYS HOME OF VIRGINIA 93570 10/14/2014 9B 16 ALLEGHANY HIGHLANDS

BISHOP MCNAMARA 93603 12/11/2014 1 35 CAPITOL HILL

GOVERNOR THOMAS JOHNSON 93610 12/15/2014 7A 22 SUBURBAN FREDERICK

REACTIVATED CLUBS

January 31, 2015 68

KEY CLUB REPORT

Jan 2015

Key Club year starts April 1. We have chartered 5 new Clubs: John Champe (DIV 2B), Aberdeen (DIV 6B), Boys Home of Virginia (DIV 9B), Bishop McNamara (DIV 1) and Governor Thomas Johnson (DIV

7A). There are 2 more Clubs in formation, both will be ‘orphans’. However, 19 existing Clubs did not pay dues last year and are now inactive, in addition to 11 from the year before. We have not reactivated any of these Clubs this year and only 1 from the previous year. Once Clubs become Inactive, they must pay a $100 reinstatement fee and dues to become active again. Key Club dues are due by Dec 1 and if not paid by Jan 1 the Club is considered Suspended. This means that students in these Clubs may not hold office, attend DCON or be eligible for any recognition or scholarships. As of the Jan 8 report, 166 out of 252 Clubs had paid dues for 10,967 members. At this time last year 160 Clubs for 11,140 members. Key Club District Convention is in Baltimore the weekend of March 20-22. Based on the last 2 years (last year was1050), we expect about 1100 attendees. However, we are having push back from some school districts not allowing anybody but faculty advisors to be chaperones. We know we have lost several regularly attending schools.

All of you are invited and are encouraged to attend this great event, but if you do not register early, you could be in the overflow hotel.

ELIMINATE

Last year the Capital District had 6 of the top 50 Key Clubs in fund raising for The Eliminate Project. Lake Braddock (2D) $3407.67 (14th), Meade (4B) $3397.17 (15th), Poquoson (12B) $2495.30 (32nd), Potomac Falls (2C) $2379.45(37th), Winston Churchill (3A) $2350.30 (39th), and Dulaney (6A) $2175.26 (45th). Additionally, another 14 Clubs raised over $1000 and are also members of the 1K Club. 3 Clubs were recognized as Gold Level ($50 per member) Atholton (4B), Washington & Lee (2A), and Blessed Sacrament Huguenot (11B). Additionally there were 6 Clubs at Silver Level ($25 per member) and an additional 13 Clubs were Bronze Level ($10 per member). Attached is a list of Clubs receiving recognition this year.

I desperately need help. I am still without any coverage in the following Key Club Divisions:8, 9A, 9B, 14A,14B. Need additional help in 10,11A,11B,15A,15B,16,17. Also, since 2 of my Adult Board members are running for Governor Elect, there is a possibility of needing another replacement.

January 31, 2015 69

Club Div Total Giving Giving 10/1/13-9/30/14

Lake Braddock Secondary High School 2D $12,708.67 $3,407.67

Meade Senior High School 4B $7,077.18 $3,397.17

Poquoson High School 12B $4,482.19 $2,495.30

Potomac Falls High School 2C $5,004.47 $2,379.45

Winston Churchill High School 3A $2,921.31 $2,350.30

Dulaney Senior High School 6B $5,605.80 $2,175.26

Patriot High School 2E $2,982.38 $1,768.38

Deep Run High School 11A $2,052.89 $1,749.13

Southampton High School 14A $3,250.00 $1,500.00

Albemarle High School 9A $4,450.00 $1,440.00

James Monroe High School 2F $1,779.12 $1,361.12

Centreville High School 2B $1,351.00 $1,351.00

Atholton High School 4B $1,687.00 $1,261.75

North Hagerstown High School 7A $3,330.00 $1,200.00

Washington-Lee High School 2A $1,200.00 $1,200.00

South County Secondary School 2A $1,130.00 $1,130.00

Tuscarora High School 2C $2,709.24 $1,112.13

Matoaca High School 10 $1,275.84 $1,080.00

Stonewall Jackson Sr High School 2E $2,880.03 $1,057.36

Stafford High School 2F $3,250.80 $1,000.00

Osbourn High School 2E $1,250.00 $1,000.00

Blessed Sacrament Hugenot 11B $860.56 $860.56

Leonardtown High School 3D $534.10 $373.10

York River Academy 12B $596.70 $346.70

January 31, 2015 70

Westfield High School 2B $719.49 $719.49

James Hubert Blake High School 3B $769.45 $443.85

Henry E Lackey High School 3C $1,268.15 $250.00

Chesapeake Senior High School 4A $554.45 $554.45

South River High School 4A $203.08 $203.08

Woodbridge Senior High School 5A $275.00 $275.00

North Dorchester High School 5A $1,450.00 $500.00

Linganore High School 7A $441.48 $441.48

North Carroll High School 7B $760.00 $250.00

Alleghany High School 9B $1,858.04 $605.28

Smithfield High School 13 $1,309.29 $694.10

Northside High School 15B $1,510.17 $585.00

January 31, 2015 71

January 31, 2015 72

January 31, 2015 73

January 31, 2015 74

January 31, 2015 75

January 31, 2015 76

NOW QUALIFYING FOR MEMBERS per member

10/13-9/30/14 BASED ON THIS REPORT

SLP 1K Club

SLP 1K Club

SLP 1K Club SLP Silver Club 85 $29.35

SLP 1K Club


SLP 1K Club

SLP 1K Club

SLP 1K Club

SLP 1K Club

SLP 1K Club


SLP 1K Club

SLP 1K Club SLP Gold Club 13 $97.08

SLP 1K Club

SLP 1K Club SLP Gold Club 15 $80.00

SLP 1K Club

SLP 1 K Club


SLP 1K Club

SLP 1K Club

SLP 1K Club SLP Bronze Club 69 $14.49

SLP Gold Club 17 $50.59

SLP Silver Club 11 $33.91

SLP Silver Club 13 $26.69

January 31, 2015 77

SLP Bronze Club 71 $10.13












January 31, 2015 78

Capital District Key Leader Committee

11/20/14

Division 1: April Gassler

Division 2: Jaime Jeffers (Site Coordinator/West River Center)

Nicole McDermott

Division 3: Kelly Boswell

Millie Kriemelmeyer

Division 4: Bill Hand (District Chair)

Division 5: Rita Webb

Division 6: Don Dudey

Division 7: Angie Moore

Division 8: Dennis Grubbs

Division 9:

Division 10: Sandy Conover

Division 11:

Division 12: Missy Zimmerman (Site Coordinator/Jamestown 4H Camp)

Judy Letchworth

Debbi Dunn

Division 13: Joe Harris

Wesley Brown

Division 14: Shellie McHenry (Potential Site Coordinator/Jamestown 4H Camp)

Division 15:

Division 16:

Division 17:

Regions/Division: National Capital: 1-2-3 Chesapeake Bay: 4-5 Mason Dixon: 6-7-8

Heart of Virginia: 9-10-11 Southeast VA: 12-13-14 Southwest VA: 15-16-17

January 31, 2015 79



Committee: Key Leader Date: 12/30/2014

Chairperson: William R. Hand

To be completed by the Committee Chairperson and submitted to the District Secretary and supervising District Trustee no later than 21 days before each quarterly District Board Meeting.

1. COMMITTEE MEMBERSHIP Committee fully staffed: Yes ___ No X [Note: Regions without representation below.]

See attached updated Key Leader Committee


GOAL % Complete

Jamestown 4H Camp Key Leader Weekend May 2014 only had 33 students participate. Need 60 students minimum to breakeven.

55 %

Increase Key Leader District Committee to have representation in all 6 regions and to have at least one representative in all 17 divisions. Regions 5 of 6 (83%) & Divisions 12 of 17 (71%)

71 %

West River Center Key Leader Weekend October 2014. Sold out the event with 77 total number attending. 67 Students & 10 Adult

100%

Promote Key Leader at Kiwanis & Key Club District Conventions 100%

Promote Key Leader at all Regional Mid-Winter Conferences 50%

January 31, 2015 80

February 8, 2012

3. CHALLENGES OR ASSISTANCE NEEDED (use continuation sheet if necessary): After the May 2014 Jamestown Key Leader Weekend, it was obvious that we need to increase the Adult Committee for Key Leader. We did that. We increased the committee from 5 members at the time to 17 members. I need help in recruiting committee members in the following regions/divisions: Heart of VA: Need committee members for Divisions 9 & 11 Southeast VA: Need committee members for Divisions 12-13-14 Southwest VA: Need committee members for Divisions 15-16-17 4. COMMENTS (use continuation sheet if necessary): We have moved the Jamestown 4H Camp Key Leader Weekend from May to a more favorable date in April. The date for Jamestown will be April 17-19, 2015. Holding the event in May, put it at the end of the school year when most students are thinking of summer vacation. So we feel the April date will help increase the numbers of students attending. The increase in the Adult committee I feel helped with the October West River Key Leader. With more Kiwanis members in the division helping with the promotion of Key Leader we were able to sell out the event. This is why I need more committee members in the Heart of VA and Southeast VA regions. They fit in perfectly to help promote the Jamestown 4H Camp Key Leader Weekend event. The Capital District is being asked by KI to participate in a pilot program. We are being asked to take over most of the Logistics for the event from KI. We would manage all on-site logistics; arrangements, neighborhood and cabin assignments and local travel for the Lead Facilitator. Manage the registrations and feels collection. Basically KI will provide the Lead Facilitator, curriculum workbooks, curriculum supplies. KI will assess our district a $4000 program fee for this. We would be responsible for all the rest. Because of the financial obligation for this pilot program, we will need the board to approve Capital participating in this event. This would be for the October 30 – November 1, 2015 West River Center Key Leader Weekend. I am working on the camp cost and other items and will submit a separate report for the finance committee and board to consider at the January board meeting. SIGNED: William R. Hand __________________________________________________________________________________________________________

January 31, 2015 81

CAPITAL DISTRICT KIWANIS INTERNATIONAL Quarterly Committee Report & Committee Evaluation

Committee: Date: Chairperson: To be completed by the Committee Chairperson and submitted to the District Secretary and supervising District Trustee no later than 21 days before each quarterly District Board Meeting. 1. COMMITTEE MEMBERSHIP Committee fully staffed: Yes ___ No ___ [Note: Regions without representation below.] 2. KIWANIS YEAR GOALS (list all committee’s annual goals)

GOAL % Complete

January 31, 2015 82

February 8, 2012

3. CHALLENGES OR ASSISTANCE NEEDED (use continuation sheet if necessary): 4. COMMENTS (use continuation sheet if necessary): SIGNED: ____________________________________________________________________________________________________________

January 31, 2015 83

DRAFT

[Type text]

Capital District Kiwanis International January 18, 1015

2014-2015 Board of Trustees Minutes Teleconference

The meeting was called to order by Governor Bell at 8:00 pm. Members present: Governor Bell, Secretary/Treasurer Varner, Trustees Morin-Diehl, Morris, Rife, Wolff and Zapalowicz. Members absent: Governor Elect Heppner, Past Governor Zimmerman, and Trustee Sparkman. The purpose of the Board Teleconference was to reaffirm the Board’s decision to support the amendment to the Kiwanis International Bylaws seeking to have both the elections of officers and legislation to be voted on electronically. The Board affirmed unanimously to request Past Governor and Trustee Jeffrey Wolff to

represent this affirmation to the International Council when it meets this week.

Governor Bell notified the Board that Jamie Jeffers has been unable to fulfill her duties as Division 2 Lieutenant Governor for personal reasons Trustee Wolff moved and Trustee Rife seconded a motion to declare the Division 2 Lieutenant Governor position vacant and to name Past Trustee David Lurie of the Kiwanis Club of Tysons Corner/McClain to office of Division 2 Lieutenant Governor for the remainder of the 2014-2015 Kiwanis year. The Board approved the motion unanimously.

The Teleconference was adjourned at 7:40 pm. Respectfully submitted, Thomas A. Varner, Secretary-Treasurer Capital District Kiwanis International



Committee: Young Children Priority One Date:

1/17/15

Chairperson: Cassandra Conover




Committee fully staffed: Yes ___ No __x_ [Note: Regions without representation below.]


GOAL % Complete

To be available for training and workshop sessions 100

To be available to distribute YCPO project ideas 100

February 8, 2012


Biggest challenge: getting committee members


I strongly feel this committee should serve as a resource to the clubs. Despite numerous pleas for

membership, the committee remains at zero membership. Clubs are not responsive to having any

members on the committee. Their response is that their YCPO chairperson will contact me when needed

for assistance. I send out emails of interest as well as I am a presenter at the conventions whre I can give

out knowledge on early childhood.

SIGNED: ___________Cassandra S. Conover___________________________________________________________________________

KEY LEADER DISTRICT DELIVERY PILOT PROGRAM

QUESTIONS+ANSWERS (12/2/14)

Background Checks—It was just determined the required background checks for all Key Leader

events will continue to be done through Safe Hiring Solutions in 2015. KI will cover the cost of

up to 10 chaperones, 2 Army reps (If not in the 10), and 2 KL District leaders. The cost for other

adults will not be covered by KI.

Key Leader website/Thriva system—All Key Leader events—whether in the classic structure or

under the new pilot—will be listed on the KL website. The classic events will continue to have a

link to the Thriva registration system as it always has. The pilot events will have a link to the

system put in place by each district. Volunteers in classic events will utilize Thriva for cabin and

neighborhood lists as well as all other registration functions. Volunteers in pilot events will use

their own district system for all functions.

Cost of adult participants—For those events in the pilot, the camp costs for all adults will be

borne by the district. The chaperones have been comped by KI for a number of years, but the

KI budget has still had to pay the camp for them.

Who pays what?—Under the pilot, the district will pay the bill to the camp for the event. Local

transport of the Lead Facilitator will be paid by the district. If the Lead cannot stay at the camp

on Thursday night, that expense will be paid by KI. All giveaways to the students will be paid by

the district, not including the basic curriculum items.

Cost of Program—In this pilot year, the cost for the program per event is $4000. After the

pilot, the regular cost will be $6000.

What about the Army?—We are hopeful that our continuing relationship with the US Army will

be in force in 2015. It is a yearly contract that is negotiated between both parties. We would

hope to have 2 Army reps at each event, whether it is a classic structure or pilot model. We will

not know about the Army student giveaways—drawstring bags and water bottles—until early in

2015.

KI Staff at events—With the continuing budget pressures, there will probably not be any KI

staff at pilot events. But a final answer has not been determined yet.

T-shirt designs—If the pilot districts elect to do T-shirts, KI can share the art work from the

“Take a Risk” shirts for your use OR you can design your own shirg.

West River Key Leader

2015 Projected Cost

Description Cost/Person Number

Lodging / 1st Night $32.00 80 $2,560.00

Lodging / 2nd Night $19.25 80 $1,540.00

Breakfast (Two Meals) $10.00 160 $1,600.00

Lunch $11.00 80 $880.00

Dinner (Two Meals) $13.00 160 $2,080.00

Corinthian Trail(6 Groups) 6 $310.00 ($8970 - Total Camp Expenses)

Snacks $2.00 80 $160.00

T-Shirts $9.00 80 $720.00

KI Program Fee $4,000.00

Facilitator Car Rental $200.00

Name Tags/Holders $100.00 ($5180 - Total Other Expenses)

Total Projected Cost $14,150.00

Less District P/U KI Fee 4,000.00

Final Project Cost $10,150.00 (Ave. Cost $145.00 / 70 Registrations)

KI 2015 Registation Rates Cost/Person (KI $50.00 Increase over last year)

Non Key Club Participants $250.00

Key Club Member $225.00

Student Facilitator $175.00

Adult Chaperones $115.00

Jamestown 2015 Rates Cost/Person (KI Registration less $30.00 District Discount)

Non Key Club Participants $220.00

Key Club Member $195.00

Student Facilitator $145.00

Adult Chaperones $115.00 (Up to 10 Comped)

West River 2015 Rates Cost/Person

Non Key Club Participants $190.00 4 $760.00

Key Club Member $165.00 56 $9,240.00

Student Facilitator $115.00 10 $1,150.00

Adult Chaperons $115.00 10 0 (Up to 10 Comped)

Total Projected Income $11,150.00

Net Plus 1,000

NOTE: We have a Scholarship Fund that we use to give a $30.00 discount off of KI Rates.

NOTE: If the pilot program is approved, I intend to give a $60.00 discount off of the Jamestown

Key Leader Event so that both Key Leader Programs in our district this year have the same

registration rates.

1

T A Varner

From: [email protected] on behalf of Jeffrey Wolff <[email protected]>

Sent: Thursday, January 29, 2015 6:35 PM

To: Brian Bell; T A Varner; Scott Zimmerman; Ted Zapalowicz; Carla Morin; John Sparkman; J

Morris; Jon Rife; David Heppner

Cc: William Hand

Subject: Fwd: FW: Key Leader

Fellow Board Members,

I asked for clarification on the $4000 that KI would require us to pay them if we agreed to their pilot

project. This was their response.

Thanks

Jeff

---------- Forwarded message ----------

From: Dick Peterson <[email protected]>

Date: Thu, Jan 29, 2015 at 3:44 PM

Subject: Re: FW: Key Leader

To: Kiwanis <[email protected]>, Jeffrey Wolff <[email protected]>

Cc: John Shertzer <[email protected]>

Dear Bill and Jeff, John is out of town today and asked that I respond to your questions. We have other

questions from Boards around how a pilot decision for 2015 would affect your events in the future. The answer

to that is that this year we are inviting you to be in the pilot or provide a district financial guarantee for the

event. What will happen in 2016 has not been determined...whether there will still be a pilot or whether we will

shift back to district guarantees. That will only be determined after this year. So we are only asking your Board

for a one year plan.

The figure of $6000 was developed to cover the cost of the Lead Facilitator, the annual preparation/review of

the curriculum, the annual recertification of the Lead Facilitators, the administrative overhead for the program

in the SLP team as well as the management fees charged throughout the KI staff, the curriculum materials that

are printed annually and shipped to the district--that includes the curriculum book plus all the other program

collateral that comes along with the book. In addition the staff has been directed to work toward a balanced

budget for Key Leader in every way possible.

At a base line of 60 students, the regular fee is $100 per student but materials will be sent for the Student

Facilitators and Adults as well. So for the first year, that fee would be only $67 per student based on 60.

If there are other questions, John will be back in the office tomorrow since you do have a meeting this

weekend.

THANKS FOR ALL YOU DO, Dick

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