Revised 7/21/13

CITY OF SANTA PAULA REQUIREMENTS FOR FILMING IN THE

DOWNTOWN BUSINESS DISTRICT

The Downtown Business District is comprised of the area between 7th Street to the west and 12th Street to the east,

Railroad Avenue to the north and Ventura Street to the south, and includes businesses on both sides of the enclosing

streets. Because of the increased potential for disruption to the large number of businesses located in this area,

consideration for filming requires working with the Film Liaison to assist with scouting and site representation. If the

production company chooses to film in the Downtown Business District, the Film Liaison will also assist in contacting

merchants and/or residents for notification, and must be “on location” during filming. The Film Liaison’s services are

billed separately through Best of VC at $50 per hour ($60 per hour after 10:00 pm and before 6:00 am); scouting

services up to 2 hours are free of charge.

If you have any questions, please contact the Film Liaison, Talia Wunder, at (805) 317-6715 or if the Film Liaison is not

available, contact Debbie Johnson of the Downtown Merchants Association, at the Santa Paula Times (805) 525-1890.

The following additional conditions must be adhered to if the production company chooses to film in the Downtown

Business District:

1. Notification: All residents and merchants within 300 feet of the primary film location (linear distance in each

direction from the front property lines as well as any additional properties affected, including properties

abutting alleys, and both sides of the street) must receive a “Merchant/Neighborhood Impact Notification Form”

(Exhibit “A”). The Film Liaison must be present when contacting each resident or merchant.

2. Map: A map of the planned location site(s) must be completed and returned to the City of Santa Paula and the

Film Liaison.

3. Film Company’s “Permission to Use Property” Release: This form must be completed, signed and a copy

returned to the Film Liaison. These releases are expressly used for primary locations or at the discretion of the

Film Liaison.

4. Pre-production Meeting with Affected Businesses: The City of Santa Paula (Issuing Authority) may require a

pre-production meeting. The Film Company (Permitee) shall contact the Film Liaison to arrange for a pre-

production meeting where details (parking, lighting, business interruption, etc.) regarding the proposed shoot

Revised 7/21/13

can be discussed prior to formal issuance of the city film permit. All potentially impacted locations must be

notified of the meeting by flyer or other appropriate notice at the expense of the Permitee. A representative of

the Film Company must be in attendance at this meeting to answer any questions regarding the film production.

The Film Liaison and Issuing Authority must approve the film project and may impose additional requirements

based on the particular circumstances regarding the nature of the filming itself.

5. Downtown Merchants Association Impact Fee: An impact fee shall be paid to the Downtown Merchants

Association for any filming activity that occurs in the Downtown Business District. Filming activities can

frequently take a toll on neighbors who may not receive the direct financial benefits, therefore the Downtown

Merchants Association promotes community events for the benefit of the downtown merchants throughout the

year. The following hourly rates apply:

• 10:00 am – 10:00 pm $75.00 per hour

• 10:00 pm – 10:00 am $50.00 per hour

A minimum charge of $300.00 is applicable for any film activity in the Downtown Business District. These fees

are paid directly to the Downtown Merchants Association, Federal Identification Number 77-0119730.

6. Posting of Signs: The Permitee shall post a minimum of one (1) sign of suitable size (i.e. easily readable from

traffic) at the end of each business area in the filming area. The purpose of the signs is to advise the public that

local businesses are open during filming activity. Appropriate signs may be required at the end of each filming

area directing people to the nearest available parking areas. Signs shall be posted at least two (2) hours prior to

the commencement of filming and remain in place throughout the duration of filming activity. The Film Liaison,

City Representative and/or Issuing Authority shall approve all signs (size, location, information, etc.).

7. Public Notice/Announcement: The Permitee shall print a public notice or announcements of suitable size (a

minimum of a ¼ page) about the filming activity and listing the names of the affected businesses which will be

open for business while the filming activity occurs. This notice must occur 48 hours prior to filming.

a. Santa Paula Times 120 Davis Street, Santa Paula, CA; 805-525-1890

b. Ventura County Star 550 Camarillo Center Dr., Camarillo, CA; 805-437-0000; www.vcstar.com

c. Vida Newspaper 130 Palm Dr., Oxnard, CA; 805-483-1008; www.vidanewspaper.com

8. Parking of Production-Related Vehicles: The Issuing Authority shall have discretion to determine parking of

production vehicles and other ancillary vehicles.

9. Holiday Season Ban: Any filming in the Downtown Business District from Thanksgiving until January 1st is not

allowed.

10. Lunch Hour Time Period: Filming activity should be avoided during the period of 11:30 am to 1:30 pm, but is

allowed when majority of affected businesses have agreed per written notice.

11. Business Contracts: The Permitee shall exercise independent contracts with each affected Downtown Business

District merchant consistent with guidelines published by the California Film Commission. Affected means

negatively impacted (parking limitations, limited street or pedestrian access, etc.) businesses, and not only those

businesses in front of the filming activity. All contracts must be honored prior to the completion of filming

activity. The Downtown Merchants Association will provide a list of suggested rates (Exhibit “B” Merchant

Compensation Recommendations) for locations within the Downtown Business District. This list is for

informational purposes only and is designed to assist businesses in negotiating a fair contract with filming

industry representatives. All pre-negotiated payments must be made prior to the commencement of

production. Additional payments must be made before completion of production.

12. Filmmakers’ Code of Professional Responsibility: The Permitee shall see to it that all of its employees shall

comply with all provisions of the Filmmakers’ Code of Professional Responsibility as provided by the California

Film Commission.

CITY OF SANTA PAULA

EXHIBIT “A” -- NEIGHBORHOOD IMPACT NOTIFICATION FORM

Authorization must be received from a majority of the residents or businesses impacted by the filming activity of the filming

company requesting a City filming permit. Residents and businesses must be provided with a copy of this form while obtaining

signatures. Filming company representatives must fully explain any questions an individual might have regarding the filming

activity, including use of supplemental business contracts between the impacted residents and businesses and the filming company.

Film Company’s Name: ____________________________________________________________________

Film Company’s Phone Number: _____________________________________________________________

Name/Address of Production Company: _______________________________________________________

Location Manager Name & Phone Number: ____________________________________________________

Type of Film/Photo Project: � Television � Movie � Commercial � Video � Other

Describe Film Activity: ____________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

Filming Location(s): ______________________________________________________________________

_______________________________________________________________________________________

Proposed street closure & posted “No Parking” areas: ___________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

Location of Vehicles (transport & movie): _____________________________________________________

_______________________________________________________________________________________

Crew Parking:___________________________________________________________________________

Location of Extras: ________________________________________________________________________

Addresses of proposed buildings to be dressed: __________________________________________________

________________________________________________________________________________________

Dates Times Prep/Filming or Strike Day?

(use additional page if necessary)

NOTICE: ANY VARIATION OR ALTERATION OF THIS PROPOSAL MUST BE APPROVED BY THE

FILMING LIAISON / PERMIT COORDINATOR.

APPROVED: ________________________________APPROVED: ____________________________________ Downtown Filming Liaison Authorization from City Representative

• If any problems or concerns arise, please contact the film company’s representative listed above.

• If they do not sufficiently resolve the problem contact the Santa Paula Film Liaison, Talia Wunder at 805-317-6715.

• If they do not sufficiently resolve your problem contact Debbie Johnson, President of the Downtown Merchants Association at

the Santa Paula Times (805) 525-1890.

• If you would like to register a formal complaint against the filming company, or would like to further follow up on your concern,

please contact: The California Film Commission

7080 Hollywood Boulevard, Suite 900, Hollywood, California 90028 (323) 860-2960

Revised 3/27/13

Exhibit “B” Downtown Merchants Association

Merchant Compensation Recommendations for Santa Paula

Zone “A” Primary

The store/business that is used for

interior filming:

• Merchants will negotiate their

own fees for use of their place of

business.

• Merchants are responsible for

notifying their landlord when

filming affects their building.

Zone “A” Secondary

The merchant on each side of the

primary:

• Recommended be paid a

minimum of $150.00 per day.

• An additional minimum fee of

$50.00 per day for any

equipment, prop, crew personnel

placed in front of their place of

business.

Zone “B”

300 feet of the proposed filming

activity:

• At the discretion of the Filming

Liaison, merchants may be

entitled to reimbursement within

300 feet of the proposed filming

activity. Please see

Recommended Fees below.

Additional Recommended Fees:

Parking Spaces: Merchants should be compensated $50.00 per day per parking space for the use of any parking spaces

in front of their place of business.

Intermittent Pedestrian Traffic: Merchants within Zone “B” should be compensated a minimum of $50.00 per day.

ITC/Intermittent Traffic Control: Merchants within Zone “B” should be compensated $200.00 per day.

• LOSS COMPENSATION FEES ARE BASED ON A “FULL DAY” FILMING SCHEDULE (12 hour day)

• FEWER HOURS OF FILMING WILL ADJUST LOSS COMPENSATION TO LESS THAN THESE AMOUNTS.

• THE ABOVE LOSS COMPENSATION CALCULATIONS ARE BASED ON BUSINESSES OPEN DURING STANDARD

DAILY BUSINESS HOURS OF 9:00 AM TO 5:00 PM.

ATTENTION BUSINESS OWNERS: BUSINESS REQUIREMENTS FOR LOSS COMPENSATION PAYMENT

Required/must be prominently posted:

• Normal business hours posted in public view

• City of Santa Paula Business License posted in public view.

Businesses MUST normally be OPEN on the day of the week of filming for compensation. No compensation will be

paid when a business is normally closed or does not have a business license.

Zone “A” Secondary

Zone “A” Primary

Zone “B”