Downloading Preliminary IBEDS Edits

xxxEdits-Oct.zip

Secure web sitehttp://seciis-2.sde.state.id.us/school_finance/login.aspx

xxxEdits-Oct.zip possible files

xxxedhist.doc =

xxxedit.doc =

xxxedit2.pdf =

xxxHOUSSE.pdf =

xxx-Q.pdf =

xxx-N.pdf =

Possible In-State Education History Conflicts

Audit Report of Imported Data

Edit for Assignment \ Employment Updates

Your original Correction of Credential Exception Report

Qualified Paraprofessionals

Non-Qualified Paraprofessionals

xxxEdits-Oct.zip

Step 1 - Set to unzip to C:\OctEdits\ (subdirectory – this subdirectory will be automatically created when you unzip the file, unless you change it to a directory of your choice)

Step 2 - Print out all reports (Your district/charter may not have all reports per the prior slide. That means you did not have any reports/edits to print.

Step 3 – Clear the following Edits first xxxedhist.doc Possible In-State Education History Conflicts xxxedit.doc Audits of Imported Data xxxedit2.pdf Edits for Employment \ Assignment Update

Step 4 – All Edit Cleared? Yes – go to step 5 – ContinueNo – STOP!

Make sure all edits have been cleared and you are satisfied with all reports to this point!

xxxEdits-Oct.zip

Now you’re ready to check certificated staff qualifications

Step 5 – Run “Credential Exception Report”Step 6 – Did your original Assignment

Record submitted SDE Oct 16th have accurate data entered in the “Qual” field?

Yes –

Was is Accurate?Yes – Call Myrna at 332-6845 for further instructionsNo – Continue to Step 7

xxxEdits-Oct.zipStep 7 – Enter other methods, if applicable,

in the “qual” field next to the period not “cleared” by certificates or endorsements.

Step 8 – You can run “Credential Exception Report” until you are satisfied you have entered those individuals that have met the qualifications by HOUSSE or holding a valid OT or PT license.

Note – It’s not expected that all certificated positions will be removed from this report so don’t be disturbed if names still appear on your report.

xxxEdits-Oct.zipNote – It’s not expected that all certificated positions will be removed from this

report so don’t be disturbed if names still appear on your report.

Individuals with “Expired Certificates” or “No Credentials on File” will never be cleared from the “Credential Exception Report” Possible reasons –

Criminal History check is still in process, Individual has not completed all their paperwork with Teachers

Certification 2006-2007 has been issued a temporary Provisional Certificate Has a 7010 - K-8 Endorsement which allows them to teach most

subjects through grade 8 (state qualifications met, NCLB have not)

Call Larry Norton – Teachers Certification,

if have questions

Whew!!! That is finishedNow What?

• Run the “Correction of Credential Exception Report”– See IBEDS Manual August 2006 page 78– Scrutinize report; is it accurate?– Feel free to make additional comments on the

report that might assist Teachers Certification in reviewing the report – make in blue or black ink if faxing the report back to SDE.

“Correction of Credential Exception Report”

– See IBEDS Manual August 2006 page 78– Report to be reviewed and signed by the

Superintendent, Charter Administrator or Chairperson of the Board of Trustees

– Returned to the State Department of Education• Mail or by fax on or before November 15, 2006 (in

future years October 15th)

Idaho Department of Education Page 1 Basic Education Data System 10/15/2006 Certification of Credential Exception on File for School Year 2006/2007 9:15 a.m. District 003 KUNA JOINT DISTRICT

Cleared by Other Methods by District/CharterName SSN Exception Bldg Period Grade Assign Reason

Duck, Donald 111-11-1111 Improper Cert / Endors 101 1 12 * 032112 1 * 00010 1 Met HOUSSE before 7-1-2006

Duck, Daisy 222-22-2222 No Credential on File 302 1 12 * 01001302 2 12 * 01001302 3 10 * 01001202 4 9 * 01001202 5 A * 00850201 6 8 * 01001601 7 7 * 01001

Duck, Daffy 333-33-3333 Expired Certificate 302 1 12 * 01001302 2 12 * 01001302 3 10 * 01001202 4 9 * 01001202 5 A * 00850 1 Met HOUSSE before 7-1-2006201 6 8 * 01001 1 Met HOUSSE before 7-1-2006601 7 7 * 01001 1 Met HOUSSE before 7-1-2006

Teacher in the State of Idaho as of the beginning of the current school year.

Superintendent/Charter Administrator

Date

I certify that the above individual(s) have the proper documentation in their personnel files to substantiate that they are in fact a High Qualified

Certification to be returned to the State

5 Run “certification” Report

Idaho Department of Education Page 1 Basic Education Data System 10/15/2006 Certification of Credential Exception on File for School Year 2006/2007 9:15 a.m. District 003 KUNA JOINT DISTRICT

Cleared by Other Methods by District/CharterName SSN Exception Bldg Period Grade Assign Reason

Duck, Donald 111-11-1111 Improper Cert / Endors 101 1 12 * 032112 1 * 00010 1 Met HOUSSE before 7-1-2006

Duck, Daisy 222-22-2222 No Credential on File 302 1 12 * 01001302 2 12 * 01001302 3 10 * 01001202 4 9 * 01001202 5 A * 00850201 6 8 * 01001601 7 7 * 01001

Duck, Daffy 333-33-3333 Expired Certificate 302 1 12 * 01001302 2 12 * 01001302 3 10 * 01001202 4 9 * 01001202 5 A * 00850 1 Met HOUSSE before 7-1-2006201 6 8 * 01001 1 Met HOUSSE before 7-1-2006601 7 7 * 01001 1 Met HOUSSE before 7-1-2006

Teacher in the State of Idaho as of the beginning of the current school year.

Superintendent/Charter Administrator

Date

I certify that the above individual(s) have the proper documentation in their personnel files to substantiate that they are in fact a High Qualified

Certification to be returned to the State

Return to SDEa) Signed by Superintendent, Charter Administrator or Chairperson of the Board of Trusteesb) Due October 16 November 15, 2006

I. M. WrightI. M. WrightOctober 13, 2006October 13, 2006

Due back to the State Department of Education

on or before November 15th, 2006

• Corrected IBEDS files for School Year 2007– Export files (IBEDS Manual – August 2006 page 64)

• Signed Cover Letter – date after the files are returned in November to SDE (IBEDS Manual – August 2006 page 48)

• Instructional Salary Schedule – 2006-2007• Any Non-District Contracted Staff forms (IBEDS Manual

– August 2006 page 52 & 53)

• Special Circumstance Letter, if applicable

Due back to the State Department of Education

on or before November 15th, 2006

• November submission of IBEDS files for School Year 2006-2007– Export nine (9) dbf files - (IBEDS Manual – August 2006 page

64)– Email to mlholgate@sde.idaho.gov– When files are received, a confirmation email will be returned letting

you know they have been received – make sure you receive this confirmation (do not automatically assume that the files are received – for example, our email system will reject files that do not pass the virus check)

Due back to the State Department of Education

on or before November 15th, 2006

– Fax or Email• Signed Cover Letter (IBEDS Form 1)• Signed “Correction of Credential Report”• Salary Schedule• Non-District Contracted Staff forms (IBEDS forms 6 & 7)

• Special Circumstance Letter, if applicable– Fax – Attention Myrna at 208-334-3484– Mail –

• `Attention Myrna, Public School Finance• P.O. Box 83720, • Boise, Idaho 83720-0027

2006-2007 IBEDS TimelineOriginal

• October 16 - Submit all IBEDS data to Public School Finance

• November 15 - SDE provides districts and charter schools "preliminary" reports of data entered into the state's centralized IBEDS system

• December 15 - Last day corrections accepted by SDE; all corrections after the initial data collection date of October 15th, must be submitted manually and in writing

• December 31 - Last day corrections will be made for negotiations settled after October 15th but on or before December 31st.

Revised

• October 16 - Submit “Exported” 2007 IBEDS files to Public School Finance

• October 27 – Entire 2007 IBEDS program with District/Charters 2007 IBEDS data included available on the secure website

• November 15 - Submit all IBEDS data to Public School Finance

– Electronic “exported” files emailed – All other materials mailed or faxed to

SDE• December 1 - SDE provides districts

and charter schools "preliminary" reports of data entered into the state's centralized IBEDS system

• December 15 - Last day corrections accepted by SDE; all corrections after the initial data collection date of October 15th, must be submitted manually and in writing

• December 31 - Last day corrections will be made for negotiations settled after October 15th but on or before December 31st.

Once you’ve met the Nov 15th deadline

Kick-Back and Relax!!!

Preliminary Reports will be returned to you December 1, 2006