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YHA AGM 2018
Saturday 30th June 2018The Royal College of General Practitioners - London
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Chairman's Welcome Address
Peter Gaines, Chairman
Item 1 2YHA AGM 2018
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Apologies for Absence
Item 1 3YHA AGM 2018
• Sarah Outen – YHA Ambassador
• John Mann MP
• David Owens – CEO An Óige
• Dermot O’Lynn – CEO HINI
• Jaqueline Hill – Chair HINI
• Darragh Miller – Chair An Óige
• Chris Darmon – EX YHA Chair
• Diana Nightingale MBE
• Nancy Buchanan
• Helen Race
• Judith Bramall
• Louise Lester
• Matthew Webber
• Christine Muller
• James Atkinson
• Hannah Wilce
• Juanisa Sumanti
• Rosemary Baines
• Amelie Kirchgaesser
• Gavin Lindsay
• Andrew Knowles
• Mohammed Dhalech
• John Gardner
• Louise Campbell
• Adan Redshaw
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Admission of Members of the Company
Appointment of Scrutineers
Item 2 4YHA AGM 2018
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Minutes of the AGM held in London on 8th July 2017
Ordinary Resolution 1
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Matters Arising
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Agenda
• Financial results – Ian Maginnis, Treasurer• 2017/18 Review – James Blake, Chief Executive• Q+A • Formal approval of financial statements• CNP and Trustee elections (and lunch…)• Special resolution – governance changes • Guest speaker – Alex Staniforth, YHA Ambassador• Special interest forums
– Charitable impact and focus– New engagement framework– Investments in our network
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Highlights
• Another record year!
• Stronger focus on charitable impact
• Modernisation of governance and engagement
• Smooth transition to new CEO
Item 5 8YHA AGM 2018
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Treasurer’s Review
Ian Maginnis
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2017/18 – An Excellent Year
• Strong finances mean a strong charity
• Growing revenue, controlling costs
• Record hostel revenue: £50 million
• Trading margin over 8%
• Record cash surplus: £4 million
Item 6 10YHA AGM 2018
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Growing Revenue
• Overnight stays up, with fewer beds
• Occupancy up: 50 to 59%
• Overnight prices up: but less than inflation over the last 10 years
• Food & beverage sales now £13.6 million – but self-catering remains a key part of what we offer
• Alternative accommodation reached £1 million annual revenue
Item 6 11YHA AGM 2018
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Statutory Accounts
• No significant reporting / control issues found by the auditors
• Net income up £2.5 million: back to positive
– Strong trading
– One-time adverse refinancing charge in 2016/17
• Net assets up £3.4 million: actuarial gain on pension schemes
Item 6 12YHA AGM 2018
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Network Investment
• We want to be ‘proud of every hostel’
• £102 million spent on hostels over 10 years: £9.9 million last year; £5.5 million on major projects
• Funded without significant additional borrowing
Item 6 13YHA AGM 2018
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Proud of Every Hostel: Recent Investments
Swanage
Item 6 14YHA AGM 2018
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Bath
Proud of Every Hostel: Recent Investments
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The Sill
Proud of Every Hostel: Recent Investments
Item 6 16YHA AGM 2018
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Jordans
Haworth
Perranporth
Proud of Every Hostel: Recent Investments
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This Year
• Slow start – bad weather – but trading picked up in May
• Continued heavy investment in the network
• Stratford land purchase and start of construction
• Performance & Audit Committee will maintain close oversight
Major Investments Currently Planned
Street
Helvellyn
Truleigh Hill
Holmbury
Llanberis
Coniston Coppermines
Item 6 18YHA AGM 2018
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A Leading National Charity for Young People
Review of 2017-18
James Blake Chief Executive
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Review of 2017/18
• Highlights from the year• Reflections on my first year as CEO• YHA into the future
Item 7 20YHA AGM 2018
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A strong financial base
Item 7 21YHA AGM 2018
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New and refurbished hostels
Item 7 22YHA AGM 2018
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Guest satisfaction continues year on year rise
85
86
87
88
89
90
91
92
93
Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb
2014/15
2015/16
2016/17
2017 / 18
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1,145,904
12,169
425,305
1,842
8,000
Our impact on young people continues to grow
Total Reach – 1,585,220
Item 7 24YHA AGM 2018
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Partnerships are key
Item 7 25YHA AGM 2018
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YHA into the Future
Item 7 26YHA AGM 2018
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My journey with YHA….
Item 7 27YHA AGM 2018
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• 93 hostels• 70 overnights• c700 staff• 60 cooked breakfasts• 50 runs• 10 meatballs, 10 chillis, 10
sausages, 5 lasagnes, 3 burgers, 1 curry….
• 30 CEOs of partner organisations
• 9000, Facebook Live views• 1 capsized canoe • 1 cracked rib
11 months in and around YHA
Item 7 28YHA AGM 2018
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• Best place for a generation • Put YHA the charity on the map• Develop growth strategy• Step change in engagement• Harness potential of our people
YHA – the opportunities
Item 7 29YHA AGM 2018
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Area of focus Target
Physical and mental health / wellbeing
All, especially young people with challenging lives
Life skills All, especially young people with challenging lives
Sharpening our charitable focus…
Item 7 30YHA AGM 2018
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Developing our future growth strategy
Item 7 31YHA AGM 2018
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Donor
Volunteer
A single engagement framework
General public
Subscriber
Member
Booker
Item 7 32YHA AGM 2018
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Recognising and empowering our people
Item 7 33YHA AGM 2018
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Staying resilient in the face of challenges……
Item 7 34YHA AGM 2018
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YHA into the future
Item 7 35YHA AGM 2018
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Item 7 36YHA AGM 2018
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Questions & Answers
Chaired by Margaret Hart
Item 8 37YHA AGM 2018
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Trustees Annual Report & Financial Statements
Item 9 38YHA AGM 2018
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To reappoint Grant Thornton UK LLP as Auditors of the Company.
Ordinary Resolution 2
Item 10 39YHA AGM 2018
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Council Nominations Panel Report
Trevor Cornfoot,Chair of Council Nominations Panel
Item 11 40YHA AGM 2018
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Election to Council Nominations Panel
Ordinary Resolution 3
To elect Paula Yates as independent chair of the Council Nominations Panel
Item 12 41YHA AGM 2018
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Election to Council Nominations Panel
Ordinary Resolution 4
Association Member to the Council Nominations Panel
Item 12 42YHA AGM 2018
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Candidate List
Helen Maurice-Jones
Paul Wright
Item 12 43YHA AGM 2018
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Election of Trustees
Ordinary Resolution 5
Item 13 44YHA AGM 2018
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Lunch Break
Item 13 45YHA AGM 2018
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Candidate List
Jeremy FishJosie MurrayHannah PatersonSimon ReeveAlison Scott
and the following candidate is standing independently:
Paul Dove
Item 13 46YHA AGM 2018
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Election of Trustees
Item 13 47YHA AGM 2018
Jeremy Fish Josie Murray Hannah Paterson
Simon Reeve Alison Scott Paul Dove
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Proposed Governance Changes
30th June 2018Peter Gaines, Chairman
Item 14 48YHA AGM 2018
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Rationale For Change
• AGM attendance – declining and inadequate representation of 165,000 members
• Need for more attractive and modern forms of democratic participation
• Further step in the process of modernisation and best practice (e.g. National Trust)
• Successful experiments such as Facebook Live show potential demand for online engagement
Item 14 49YHA AGM 2018
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Key Objectives
• Extension of voting rights:-– Election of trustees
– Election of (C)NP Chair and non-Board members
– Motions
• Wider engagement of YHA members:-– Extension of vote (above)
– Attractive scheme for widening of Company Membership
– Modernised AGM unburdened by formality
Item 14 50YHA AGM 2018
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Additional (Cleaning Up) Provisions
• Re-naming of Council Nomination Panel to Nomination Panel
• Removal of option for trustee candidates to stand outside NP process
• AGM quorum moved to 50 (from calculated %)
• Removal of provision for amendment to motions
• Confirmation of National Officers as Trustees
• Limitation of Board rights to fill casual vacancies between elections
Item 14 51YHA AGM 2018
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Proposed Membership Categories From 2019
• YHA Members: Unchanged
• Association Members: All YHA Members with exception of staff and U16
• Company Members: To be offered to all Association Members
• “Registered Member” category to be dropped
Item 14 52YHA AGM 2018
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Voting From 2019
• Open to all Association Members• To be conducted electronically prior to AGM
(subject to Help Line provisions)• Motions:-
– Voting on-line plus at AGM but cannot vote twice– Live debate at AGM– No amendments
• Trustee/NP election results to be declared at AGM
• Opportunity to develop social media engagement
Item 14 53YHA AGM 2018
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Technical Provisions
• Robust electronic process:-
– Mechanism to avoid voting twice
– Confidentiality
– Independent administration through e.g. Electoral Reform Soc
• Requirement for “voluntary” AGM registration to aid planning
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Extending Company Membership
• Easier to ‘opt in’ through online tick box
• Package of benefits
– Exclusive access to ‘behind the scenes’ reports, events, consultations
– Ability to attend AGM / vote on Resolutions
• Aimed at committed YHA supporters
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AGM: The Future...
• AGM to continue – democracy/accountability
• Remains a convenient forum / process to accommodate formal & informal engagement
• Formal business kept to a minimum
– Ordinary and special resolutions
– Brief presentation of business results, strategy
– Opportunity to question Board & Executive
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AGM: Options / Outlook
• Shorter formal AGM embedded in informal day
• Post 2019: views welcome
– Decentralisation to YHA Day at hostels?
– Include within wider outdoor/youth event?
– Live streaming?
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Implementation
• Project team to implement
• Commission independent organisation for online voting
• One-off communication to all members (including by post to those not online)
• Information prominently on website, in hostels
• Online voting for trustees Spring 2019
• AGM June 2019
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Voting
• Special resolution – governed by company law
– No amendments possible
– requires 75% majority in favour of votes cast
– Vote ‘For’, ‘Against’ or ‘Abstain’
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SPECIAL RESOLUTIONChanges to the Articles of Association and the
General Meeting Standing Orders
Special Resolution That:
(a) the current Articles of Association of YHA (England & Wales) be amended by replacing them with the version headed AGM 09/18; and
(b) the current Standing Orders for YHA (England & Wales) titled “Standing Orders for all YHA General Meetings” be amended by replacing them with the version headed AGM 11/18
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Guest SpeakerAlex Staniforth
Young adventurer, inspirational speaker, fundraiser, author and YHA’s youngest Ambassador
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Results of Trustee and CNP elections
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Special Interest Forums
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• Charitable Impact and Focus - Euston Suite
• The New Engagement Framework - Stephenson Suite
• Investments in Our Network - G1 Suite
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Summary of the Day
Peter Gaines, Chairman
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Thank you very muchfor attending
See you at YHA AGM 2019Sat 29th June
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