Download - Word Project 2
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Office 2003Introductory Concepts
and Techniques
M i c r o s o f t
Word Project 2
Creating a Research Paper
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2Word Project 2: Creating a Research Paper
Objectives
• Describe the MLA documentation style for research papers
• Change the margin settings and line spacing in a document
• Use a header to number pages of a document• Apply formatting using shortcut keys• Modify paragraph indentation
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3Word Project 2: Creating a Research Paper
Objectives
• Add a footnote to a document
• Count the words in a document
• Insert a manual page break
• Create a hyperlink
• Sort selected paragraphs
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4Word Project 2: Creating a Research Paper
Objectives
• Proof and revise a document
• Display the Web page associated with a hyperlink
• E-mail a copy of a document
• Use the Research task pane to locate information
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5Word Project 2: Creating a Research Paper
MLA Documentation Style
• Double-space text
• One-inch margins
• First-line indent for all paragraphs
• Author’s last name and page number in top-right corner
• Cite your sources– Parenthetical citations– Works cited
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6Word Project 2: Creating a Research Paper
Starting and Customizing Word
• Click the Start button on the Windows taskbar, point to All Programs on the Start menu, point to Microsoft Office on the All Programs submenu, and then click Microsoft Office Word 2003 on the Microsoft Office submenu
• If the Word window is not maximized, double-click its title bar to maximize it
• If the Language bar appears, right-click it and then click Close the Language bar on the shortcut menu
• If the Getting Started task pane is displayed in the Word window, click its Close button
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7Word Project 2: Creating a Research Paper
Starting and Customizing Word
• If the Standard and Formatting toolbar buttons are displayed on one row, click the Toolbar Options button and then click Show Buttons on Two Rows in the Toolbar Options list
• If necessary, click View on the menu bar and then click Normal
• If your zoom percent is not 100, click View on the menu bar, click Zoon on the View menu, click 100%, and then click the OK button
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8Word Project 2: Creating a Research Paper
Displaying Formatting Marks
• If the Show/Hide ¶ button on the Standard toolbar is not selected already, click it
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9Word Project 2: Creating a Research Paper
Changing the Margins
• Click File on the menu bar• Click Page Setup on the File menu. When Word
displays the Page Setup dialog box, if necessary, click the Margins tab
• With 1” selected in the Top text box, press the TAB key twice to select 1.25” in the Left text box. – Type 1 and then press the TAB key. – Type 1 in the Right text box
• Click the OK button in the Page Setup dialog box
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10Word Project 2: Creating a Research Paper
Changing the Margins
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11Word Project 2: Creating a Research Paper
Double-Spacing Text
• Click the Line Spacing button arrow on the Formatting toolbar
• Click 2.0 in the Line Spacing list
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12Word Project 2: Creating a Research Paper
Displaying the Header Area
• Click View on the menu bar
• Click Header and Footer on the View menu
• If your Zoon percent is not 100, click View on the menu bar, click Zoon on the View menu, click 100%, and then click the OK button
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13Word Project 2: Creating a Research Paper
Entering Text Using Click and Type
• Position the mouse pointer at the right edge of the header area to display a right-align icon next to the I-beam
• Double-click• Type Zhao and then
press the SPACEBAR
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14Word Project 2: Creating a Research Paper
Entering a Page Number
• Click the Insert Page Number button on the Header and Footer toolbar
• Click the Close Header and Footer button on the Header and Footer toolbar
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15Word Project 2: Creating a Research Paper
Typing the Body of the Research Paper• Type Suzy Zhao and
then press the ENTER key
• Type Mr. Ortiz and then press the ENTER key
• Type Information Systems 101 and then press the ENTER key
• Type October 13, 2005 and then press the ENTER key
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16Word Project 2: Creating a Research Paper
Formatting Text Using Shortcut Keys• Press CTRL + E• Type Biometrics
and then press the ENTER key
• Press CTRL + L
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17Word Project 2: Creating a Research Paper
Formatting Text Using Shortcut Keys
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18Word Project 2: Creating a Research Paper
Saving a Document
• Insert a floppy disk into drive A• Click the Save button on the Standard
toolbar• Type Biometrics Paper in the File
name text box• Click the Save in box arrow and then click
3½ Floppy (A:)• Click the Save button in the Save As
dialog box
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19Word Project 2: Creating a Research Paper
Indenting Paragraphs
• With the insertion point on the paragraph mark in line 6, point to the First Line Indent marker on the ruler
• Drag the First Line Indent marker to the .5” mark on the ruler
• Release the mouse button• In your document, type the text as shown
on the next slide, and then press the ENTER key
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20Word Project 2: Creating a Research Paper
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21Word Project 2: Creating a Research Paper
AutoCorrecting as You Type
• Press the SPACEBAR• Type the beginning of the next sentence,
misspelling the word, the, as follows: If the digital code in the computer does not match teh
• Press the SPACEBAR• Type the rest of the sentence: personal characteristic’s code, the computer denies access to the individual
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22Word Project 2: Creating a Research Paper
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23Word Project 2: Creating a Research Paper
Using the AutoCorrect Options Button• Position the mouse pointer at the beginning of
the text automatically corrected by Word (in this case, the t in the)
• Point to the small blue box to display the AutoCorrect Options button
• Click the AutoCorrect Options button• Press the ESCAPE key to remove the
AutoCorrect Options menu from the screen
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24Word Project 2: Creating a Research Paper
Using the AutoCorrect Options Button
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25Word Project 2: Creating a Research Paper
Creating an AutoCorrect Entry
• Click Tools on the menu bar• Click AutoCorrect Options on the Tools menu. • When Word displays the AutoCorrect dialog box,
type comptuer in the Replace text box• Press the TAB key and then type computer in
the With text box• Click the Add button in the AutoCorrect dialog
box. (If your dialog box displays a Replace button instead, click it and then click the Yes button in the Microsoft Office Word dialog box). Click the OK button
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26Word Project 2: Creating a Research Paper
Creating an AutoCorrect Entry
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27Word Project 2: Creating a Research Paper
Entering More Text
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28Word Project 2: Creating a Research Paper
Adding a Footnote
• With the insertion point positioned at the end of the last sentence, click Insert on the menu bar and then point to Reference
• Click Footnote on the Reference submenu• Click the Insert button in the Footnote and
Endnote dialog box• Type According to Carter and Juarez, newer keyboards and notebook computers have a fingerprint scanner built into them (42-53).
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29Word Project 2: Creating a Research Paper
Adding a Footnote
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30Word Project 2: Creating a Research Paper
Modifying a Style
• Right-click the note text in the note pane
• Click Style on the shortcut menu
• When Word displays the Style dialog box, if necessary, click Footnote Text in the Styles list
• Click the Modify button in the Style dialog box
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31Word Project 2: Creating a Research Paper
Modifying a Style
• When Word displays the Modify Style dialog box, click the Font Size box arrow in the Formatting area and then click 12 in the Font Size list
• Click the Double Space button in the Modify Style dialog box
• Click the Format button in the Modify Style dialog box
• Click Paragraph on the Format button menu
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32Word Project 2: Creating a Research Paper
Modifying a Style
• When Word displays the Paragraph dialog box, click the Special box arrow and then click First line
• Click the OK button in the Paragraph dialog box• Click the OK button in the Modify Style dialog
box• When Word closes the Modify Style dialog box,
click the Apply button in the Style dialog box
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33Word Project 2: Creating a Research Paper
Modifying a Style
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34Word Project 2: Creating a Research Paper
Closing the Note Pane
• Position the mouse pointer on the Close button in the note pane
• Click the Close button to remove the note pane from the document window
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35Word Project 2: Creating a Research Paper
Counting Words
• Click Tools on the menu bar• Click Word Count on the Tools menu• When Word displays the Word Count dialog box,
if necessary, click Include footnotes and endnotes to place a check mark in the check box
• Click the Show Toolbar button in the Word Count dialog box
• Click the Close button in the Word Count dialog box
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36Word Project 2: Creating a Research Paper
Counting Words
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37Word Project 2: Creating a Research Paper
Automatic Page Breaks
• With the insertion point positioned at the end of the word port, press the SPACEBAR and then type the last two sentences of the third paragraph of the paper, as shown on the next slide
• Press the ENTER key and then type the fourth paragraph. Italicize the text in the parenthetical citation
• Drag the title bar of the Word Count toolbar to the location shown on the next slide
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38Word Project 2: Creating a Research Paper
Automatic Page Breaks
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39Word Project 2: Creating a Research Paper
Recounting Words in a Document
• Click the Recount button on the Word Count toolbar
• Click the Close button on the Word Count toolbar
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40Word Project 2: Creating a Research Paper
Recounting Words in a Document
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41Word Project 2: Creating a Research Paper
Page Breaking Manually
• With the insertion point at the end of the research paper, press the ENTER key
• Then, press CTRL + ENTER
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42Word Project 2: Creating a Research Paper
Centering the Title of the Works Cited Page• Drag the First Line Indent marker to the 0” mark
on the ruler, which is at the left margin• Click the Center button on the Formatting toolbar• Type Works Cited as the title• Press the ENTER key• Because your fingers are already on the
keyboard, press CTRL + L to left-align the paragraph mark
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43Word Project 2: Creating a Research Paper
Centering the Title of the Works Cited Page
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44Word Project 2: Creating a Research Paper
Creating a Hanging Indent
• With the insertion point in the paragraph to format, point to the Hanging Indent marker on the ruler
• Drag the Hanging Indent marker to the .5” mark on the ruler
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45Word Project 2: Creating a Research Paper
Entering Works Cited Paragraphs
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46Word Project 2: Creating a Research Paper
Inserting Symbols Automatically
• With the insertion point positioned as shown on the previous slide, press CTRL + I to turn on the italic format
• Type Computers and Biometrics.
• Press CTRL + I to turn off the italic format
• Press the SPACEBAR
• Type Shelly Cashman Series(r
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47Word Project 2: Creating a Research Paper
Inserting Symbols Automatically
• Press the RIGHT PARENTHESIS key
• Press the PERIOD key
• Press the SPACEBAR
• Type Course Technology. 3 Oct. 2005.
• Press the SPACEBAR
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48Word Project 2: Creating a Research Paper
Inserting a Symbol Automatically
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49Word Project 2: Creating a Research Paper
Creating a Hyperlink
• With the insertion point positioned as shown on the previous slide, type http://www.scsite.com/wd2003/pr2/wc.htm
• Press the ENTER key
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50Word Project 2: Creating a Research Paper
Sorting Paragraphs
• Select all the works cited paragraphs by pointing to the left of the first paragraph and dragging down
• Click Table on the menu bar• Click Sort on the Table menu• Click the OK button in the Sort text dialog
box• Click inside the selected text to remove
the selection
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51Word Project 2: Creating a Research Paper
Sorting Paragraphs
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52Word Project 2: Creating a Research Paper
Browsing by Page
• Click the Select Browse Object button on the vertical scroll bar
• When Word displays the Select Browse Object menu, position the mouse pointer on the Browse by Page icon
• Click the Browse by Page icon• Position the mouse pointer on the Previous
Page button on the vertical scroll bar• Click the Previous page button
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53Word Project 2: Creating a Research Paper
Browsing by Page
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54Word Project 2: Creating a Research Paper
Selecting a Sentence
• Position the mouse pointer (an I-beam) in the sentence to be moved
• Press and hold down the CTRL key. While holding the CTRL key, click the sentence
• Release the CTRL key
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55Word Project 2: Creating a Research Paper
Moving Selected Text
• With the mouse pointer in the selected text, press and hold down the mouse button
• Drag the dotted insertion point to the location where the selected text is to be moved
• Release the mouse button. Click outside the selected text to remove the selection
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56Word Project 2: Creating a Research Paper
Moving Selected Text
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57Word Project 2: Creating a Research Paper
Displaying the Paste Options Menu
• Click the Paste Options button
• Press the ESCAPE key to remove the Paste Options menu from the window
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58Word Project 2: Creating a Research Paper
Smart Tags
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59Word Project 2: Creating a Research Paper
Finding and Replacing Text
• Press CTRL + HOME to position the insertion point at the top of the document
• Double-click the status bar anywhere to the left of the status indicators
• When Word displays the Find and Replace dialog box, click the Replace tab.
• Type trait in the Find what text box
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60Word Project 2: Creating a Research Paper
Finding and Replacing Text
• Press the TAB key. Type identifier in the Replace with text box
• Click the Replace All button in the Find and Replace dialog box
• Click the OK button in the Microsoft Office Word dialog box
• Click the Close button in the Find and Replace dialog box
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61Word Project 2: Creating a Research Paper
Finding and Replacing Text
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62Word Project 2: Creating a Research Paper
Finding and Inserting a Synonym
• Right-click the word for which you want to find a synonym (give, in this case)
• Point to Synonyms on the shortcut menu
• Click the synonym you want (grant) on the Synonyms submenu
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63Word Project 2: Creating a Research Paper
Checking the Spelling and Grammar at Once• Press CTRL + HOME to move the
insertion point to the beginning of the document
• Click the Spelling and Grammar button on the Standard toolbar
• Click the Change button in the Spelling and Grammar dialog box
• Click the Ignore Once button
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64Word Project 2: Creating a Research Paper
Checking the Spelling and Grammar at Once• Click the Ignore Once button for the next
grammar error that Word flags on the Works Cited page
• Click the Ignore All button• Click the Ignore Once button for each remaining
grammar error that Word flags on the Works Cited page
• When the spelling and grammar check is done and Word displays a dialog box, click its OK button
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65Word Project 2: Creating a Research Paper
Checking the Spelling and Grammar at Once
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66Word Project 2: Creating a Research Paper
Saving a Document Again and Printing It• Click the Save button on the Standard
toolbar
• Click the Print button on the Standard toolbar
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67Word Project 2: Creating a Research Paper
Navigating to a Hyperlink
• Display the third page of the research paper in the document window and then position the mouse pointer in the hyperlink
• While holding down the CTRL key, click the hyperlink. Release the CTRL key
• Close the browser window• If necessary, click the Microsoft Word program
button on the taskbar to redisplay the Word window
• Press CTRL + HOME
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68Word Project 2: Creating a Research Paper
E-mailing a Copy of the Research Paper• Click the E-mail button on the Standard
toolbar
• Fill in the To text box with Mr. Ortiz’s e-mail address and the Introduction text box as shown on the next slide
• Click the Send a Copy button
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69Word Project 2: Creating a Research Paper
E-mailing a Copy of the Research Paper
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70Word Project 2: Creating a Research Paper
Using the Research Task Pane to Locate Information• While holding down the ALT key, click the
word for which you want a definition (in this case, e-commerce). Release the ALT key
• If the Research task pane does not display the definition of the ALT+CLICKED word, click the Search for box arrow and then click All Reference Books
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71Word Project 2: Creating a Research Paper
Using the Research Task Pane to Locate Information
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72Word Project 2: Creating a Research Paper
Inserting Text from the Research Task Pane in a Word Document• In the Research task pane, double-click
the word, Internet
• Right-click the selected word
• Click Copy on the shortcut menu to copy the selected text to the Clipboard
• Drag through the word, e-commerce, in the research paper
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73Word Project 2: Creating a Research Paper
Inserting Text from the Research Task Pane in a Word Document• Right-click the selected text in the
document
• Click Paste on the shortcut menu
• If necessary, press the SPACEBAR to insert a space after the inserted word
• Click the Close button in the Research task pane
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74Word Project 2: Creating a Research Paper
Inserting Text from the Research Task Pane in a Word Document
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75Word Project 2: Creating a Research Paper
Quitting Word
• Click the Close button in the Word window
• If Word displays a dialog box, click the No button
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76Word Project 2: Creating a Research Paper
Summary
• Describe the MLA documentation style for research papers
• Change the margin settings and line spacing in a document
• Use a header to number pages of a document• Apply formatting using shortcut keys• Modify paragraph indentation
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77Word Project 2: Creating a Research Paper
Summary
• Add a footnote to a document
• Count the words in a document
• Insert a manual page break
• Create a hyperlink
• Sort selected paragraphs
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78Word Project 2: Creating a Research Paper
Summary
• Proof and revise a document
• Display the Web page associated with a hyperlink
• E-mail a copy of a document
• Use the Research task pane to locate information
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Office 2003Introductory Concepts
and Techniques
M i c r o s o f t
Word Project 2 Complete