PREAMBLE 1. The WCR Schedule of Powers (2004) other than Establishment Matter was based on SOPGEN 2001 of CR. 2. This is the first revision of SOPGEN Chapter VI Miscellaneous matter 2013. 3. Railway Board have since enhanced the delegation of powers of G.Ms. and also issued Unified Schedule of Powers
Other than Establishment Matters. Incorporating all these changes and suit our requirements the first revision of SOPGEN Chapter VI is being (Misc. Matters.) issued.
4. The Indian Railway Financial Code, Vol. I and other Indian Railway Codes and Orders issued by the Railway Board from time to time and in consultation with F.A.&C.A.O. Powers have been delegated to PHODs, SAG, JAG, S. & JS Officers in Headquarters, Workshops and DRMs, ADRMs, JAG, SS, & JS Officers in Divisions and Construction field Units as per this Schedule in other than Establishment Matters.
5. The delegation of powers specified in this Schedule are made with due regard to the need for decentralisation
and for effective administration at all levels. The exercise of powers delegated is subject to observance of the provisions of extant rules and the cannons of financial propriety vide code para 116, Financial Code, Vol. I.
6. If the provisions of Codes, Railway Board letters are modified, the relevant items of the Schedule of powers will
also stand modified to that extent, except in respect of items in which the existing powers have been restricted by the General Manager.
7. Wherever the powers of the authorities are shown separately by their respective designation/grade, these
authorities alone can exercise these powers to the extent mentioned. But where no authority is indicated by designation, then the authorities indicated in the heading of the columns can exercise the powers to the extent mentioned therein. Further the authorities concerned should exercise the power delegated with their sphere of duty.
8. Unless otherwise specified all sanctions of a financial nature effecting the Railway receipt and expenditure
should be accorded only with the prior concurrence of the associated finance. The items where financial concurrence is not necessary specific remarks to that effect are given against such items.
9. No Official is empowered to suspend the exercise of or to withdraw the powers of officials subordinate to him in respect of powers delegated in this schedule and the powers cannot be exercised by any other official for or on their behalf. If any change in the delegation of powers is considered necessary, a reference should be made to this Office.
10. Wherever the delegation is up to certain monetary limit, it means that the powers delegated are up to the
monetary limit inclusive. 11. The items in this schedule have been numbered on decimal system. The first figure (before decimal) refers to the
Chapter of the Schedule and the next figure refers to the Item. Thus “SOPGEN” 6.14 means Item No. 14 of Chapter VI of this Schedule.
12. If provisions of Code Rules, Instructions issued by Railway Board are in variance with the Schedule of Powers,
Rules in the Code would prevail. Such cases should be brought to the notice of this Office. 13. Correction Slips embodying amendment to the specific items in this Schedule will be issued serially numbered
and dated as and when necessary.
14. Errors or Omissions which may be found in this Schedule may please be brought to the notice of this Office.
Suggestions which will further improve the method of presentation adopted in this book or facilitate expeditious and efficient disposal of work are welcome. Such suggestions be addressed to the Dy. General Manager through normal office channels.
15. This delegation of powers is in supersession of all previous ones related with SOP VI (Misc. Matterr). Reference to
this Schedule of Powers be made by the code word SOPGEN VI (Misc. Matters) 2013. JABALPUR
S.V. ARYA
GENERAL MANAGER.
Note : Unless specified otherwise, CHODs (in SAG) will exercise the powers delegated to PHODs (in HAG) and CWMs will exercise the powers delegated to HQ SAG Officers under the Chapter VI of SOPGEN – 2013.
REGISTER OF CORRECTION SLIPS
Correction Slips Item No. Page No. Columns affected
Correction Slips Item No. Page No. Column affected No. Date No. Date
CONTENTS
Item No. Description Page No.
6.01 (a) To enter into AMC/SMC ( other than single Tender) for Machines/Appliances 01
6.01 (b) To enter into AMC/SMC on Single tender basis with OEM authorized dealers. 01
6.01 (c) Sanctioning of advance payments. 01
6.01 (d) AMC of Hardware & Software. 02
6.02 Condemnation and disposal of petty articles (items valuing less than Rs. 1,000/-) other than office equipment. 02
6.03 (a) Condemnation of over aged wagons, coaches, EMU tower wagon and track machines on condition basis. 02
6.03 (b) Condemnation of over aged locomotives. 03
6.03 (c) Condemnation of under aged Coaches. 03
6.03 (d) Premature condemnation of wagons. 04
6.04 (a)Condemnation of Typewriters and office machines and IT equipment. 04
6.04 (b) Condemnation of other Plant & Machinery, tools, Medical machines. 05
6.05 Condemnation of furniture, linen & Mattress etc. Petty items (Book value per item) 06
6.06 (a) Incurrence of expenditure on light entertainments/refreshments. 06
6.06 (b) Working lunches at formal inter-departmental and other meetings and conferences. 07
6.06 (c) Incurrence of expenditure on entertainment of distinguished official/non-official visitors . 08
6.07 Arranging Seminars/ Workshops covering the cost of tentage, furniture hiring etc. all inclusive. 09
6.08 Contingent office expenditure. 09
6.09 Expenditure on ceremonial occasions 09
6.10 Medical expenses to be incurred on medicines of dogs/bitches. 10
6.11 To sanction expenditure on Physical, Chemical & Metallurgical analysis. 11
6.11 (a) Govt. Lab and other lab or institutions 11
6.11 (b) Other outside Agency. 11
6.12 To sanction expenditure on conveyance charges for removing sick Railway employees to hospitals. 11 [
6.13 [
Hiring of launches and boats. 11
6.14 (a)Hiring of outside transport facilities. 12
6.14 (b)Mini truck/ Pickup van. 12
6.15 (a) Hiring of vehicle in special occasions. 13
6.15 (b) Hiring of motor vehicles for conducting surprise checks. 13
6.16 (a)Hiring of office machines. 13
6.16 (b)Hiring of plant and machinery. 14
6.16 (c)Hiring out of plants to outsiders/Contractors. 14
6.17 (a)Purchase of books, periodicals and newspapers. 14
6.17 (b) Purchase of Official and non-official Books, journals, titled CDs. 15
6.17 (c)Purchase of Newspaper and magazines for running rooms, TTE rest rooms and RPF barracks. 16
6.18 (a)Purchase of stationery stores (Local Purchase) 17
6.18 (b)Printing work in outside non-railway Presses. 17
6.19 (a) Purchase of Non Stock Consumables for printers / copier machines / fax machines
18
6.19 (b)Local Purchase of cartridges and toners. 18
6.20 (a) Purchase of stores for Staff Canteens 18
6.20 (b) To authorize payment of Fuel charges 100% to Statutory Canteens. 25% to non-Statutory Canteens. 19
6.20 (c)To authorize payment for procurement of furniture/ utensils for staff canteen. 19
6.20 (d) To sanction subsidy for uniforms, shoes etc. to canteen staff as per rules. 19
6.21 Local purchase of rubber stamps and office seals 19
6.22 Purchase of Dogs/Bitches. 20
6.23 Purchase of office MACHINES. 20
6.23 (a) Purchase on additional account. 20
6.23 (b) Purchase on replacement account. 20
6.24 (a)Procurement of PC based system. (excluding Laptops) 21
6.24 (b)Procurement of Local Area Network Infrastructure including server rooter, firewalls etc. 22
6.25 (a)Repairs/ Up gradation of computers/ printers. 22
6.25 (b)Purchase of all types of printers. fax machines, etc. on replacement account. 22
6.25 (c)Development of Applications software/ modification of existing software from outside agencies. 23
6.25 (d)Entering into service agreements for IT Infrastructure. 23
6.26 Purchase or hiring of TV, LCD, projectors, Digital cameras etc. 23
6.27 (a)To sanction the procurement of small items of equipments including on additional and replacement account. 23
6.27 (b)To sanction the procurement of non stock items chargeable to ordinary revenue. 24
6.27 (c)To sanction the procurement of non stock items chargeable to ordinary revenue. 24
6.28 Purchase of black soil, manure and flower pots. 25
6.29 Purchase of Office Bicycles. Repair & Maintenance. 25
6.30 (a) Sanctioning of furniture, for office service building including rest house on additional/ replacement account. 26
6.30 (b)Sanctioning of new furniture/curtains for waiting rooms, retiring rooms, station and running rooms, crew lobby etc.
26
6.31 Payment to municipalities or local bodies on behalf of Railways. 27
6.32 (a)Sanctioning of advance payment as deposits for water/telephone/electric connection. 27
6.32 (b)Sanctioning of advance payment as deposits with state electricity board for supply of electrical connections to Railway.
27
6.33 Sanctioning of payments against delivery of materials. 28
6.34 (a) Grant of monetary rewards to the members of the R.P.F. & other Railway servants and public. 28
6.34 (b)Grant of reward to other persons in corruption cases. 28
6.34 (c) Cash Awards to Railway Staff for meritorious service. 28
6.34 (d) Awards to persons other than Railway employees for averting accidents. 29
6.34 (e)Awards to Railway employees for averting accidents. 29
6.35 (a) Repair of machines, Tools & Plants. 29
6.35 (b)Repair of vehicles. 29
6.35 (c)Repair of two wheeler vehicles. 30
6.36 Repairing of office furniture. 30
6.37 Calibration/Repairs to magnet speedometers, water meters, clocks, printing machines, weighing machines, etc. 30
6.38 (a) Traveling allowances to Outsiders. 31
6.38 (b) Conveyance allowance to Rly. Magistrates. 31
6.39 To sanction payment of T.A to a person not in Govt. Service. 31
6.40
(a)Write-off of irrecoverable losses of cash Stores, Tools and Plants etc. 32
6.40 (b)Write-off of losses of Stores, Dead stock, Tools and Plants etc. 32
6.40 (c)Write-off of losses of Coal & HSD oil in each case when no Rly. employee is in any way responsible 32
6.41 To write off of losses or shortage of service postage stamps. 34
6.42 To write off amounts due to the Railway other than when they are irrecoverable. 34
6.43 Sanction of cash imprest to officers. 34
6.44 Law charges
(a) Pleaders fees within the scales fixed by the High Court or separately approved by the Board.
34
6.44 (b) Incidental legal expenses connected with suits filed in Court of Law. 34
6.45 (i) Railway Telephone
(a) Provision of
(b) Shifting of
35
6.45 (ii) P&T telephones /MTNL/BSNL (a) Provision of
35
6.45 (b) Shifting of 35
6.46 Temporary service connection or strengthening existing service connections and metering facilities and supply of
energy.
35
6.47
Disposal of dead and live trees by sale 36
6.48
Sale of surplus litter in the open market. 36
6.49 Feeding charges of dogs. 37
6.50 Participation of R.P.F. dogs in the dog shows. 37
6.51 Registration of R.P.F. Dog kennels with the Dog Kennels Club of India. 37
6.52 To lend the services of R.P.F. dogs. 37
6.53 To call for and award annual contracts for running dhobi laundry and barber shop at R.P.F./T.C./TPI 37
6.54
To undertake/sanction work for public bodies. 37
6.55 To invite and accept tenders for - Fabrication of points, crossing components etc.. 38
6.56 Charges for feeding of offenders detained in Railway Custody. 38
6.57 To sanction downgrading of locomotives to inferior service. 38
6.58
Retention of replaced machines. 39
6.59 To grant honorarium for imparting Yoga training. 39
6.60 Provision of LPG connection and procurement of acetylene and Oxygen cylinders (also in ART) 39
6.61 Recertification of ISO 9000, 14000 & OHSAS 18000 from external accrediting bodies 39
6.62 (a) Awarding contracts for washing of linens, blankets, pillows napkins etc. supplied in AC coaches 40
6.62 (b)Awarding contracts for washing of linens, blankets, pillows, napkins etc. supplied in Running Rooms / Crew Lobbies / Hostels etc.
40
6.63 Contracts for mechanized cleaning 40
6.63 (a)Purchase of all tools & plants required for carrying out various sanitation related activities. 40
6.63 (b)Contract for pest control activities. 41
6.63 (i) Contract for pest control activities ( other than coaches). 41
6.63 (ii) Contract for pest control activities (For coaches). 41
6.63 (c)For granting specialized contracts involving large component of mechanized cleaning. 41
6.63 (i) For granting specialized contracts involving large component of Mechanized cleaning of. 42
6.63 (ii) Rag/Picking and Garbage collection disposal. 42
6.63 (iii) Mechanized cleaning of coaching depot + OBHS + CTS 42
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
1
AMC/SMC
6.01
Board‟s
letter No.
2007/CE-
1/CT/18/
pt. Dtd.
5.3.2009
(a)To enter into AMC/SMC
(other than Single Tender)
for Machines/Appliances
including medical
equipment.
PHODs/CHODs
Full Power
SAG upto Rs. 5
lakh
SG/JA Grade
upto Rs.1
Lakh in each
case.
Full Power
CWM
(SAG)
MD Central
Hospital
upto Rs. 2
Lakh in
each case.
SG/JA
Grade upto
Rs. 1 lakh in
each case.
(1) Prior Finance Concurrence is not necessary
upto Rs. 20,000/-.
(2) Normal Tendering procedure is to be
followed.
6.01
Rly Bd‟s
L.No: F(X)
II-99 PW/3
dt
20.10.99,
27.6.2000
and 30.11.
2005
(b)To enter into AMC/SMC
on Single tender basis with
OEM authorized dealers.
PHOD/CHOD
upto Rs. 10
lakh per item per
annum.
Nil
DRM
upto
Rs. 10 lakh
per item per
annum.
CWM(SAG)
upto Rs. 5 lakh
MD/Central
Hospital upto
Rs. 3 lakh per
item per
annum.
Prior Associate Finance Concurrence is
necessary.
Note :
(1) For Critical equipments required for dealing with disaster, only CMPE or CRSE will exercise these powers on case to
case and need basis.
(2) Requirement of EMD and SD can be dispensed with if the contract is to be entered with OEM /authorized dealers.
6.01
Rly Bd‟s
L.No:F(X)
II/99 PW/3
dt
20.10.99.
(c)Sanctioning of advance
payments to OEM/
authorized dealers and
manufacturers for AMC/
SMC entered into by
Deptt./Divisions.
PHOD/CHOD
upto Rs.2 Lakh in
each case per item
per annum.
Nil
DRMs upto
Rs.2 Lakh in
each case
per item
per annum
Nil
(1) The Powers are subject to the provision of
facilities being sanctioned by competent
authority.
(2) Rly, Bd‟s sanction will be required beyond
Rs. 2 lakh as per Bd‟s L.No F(X)II-
87\PW/12 Dated: 20.09.1989. F(X)
II/99PW/3 dt. 20.10.1999
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
2
6.01 (d)AMC of hardware and
Software.
PHOD/CHOD
Full Power
Nil DRM
Full Power
ADRM upto
Rs. 1 lakh
per case and
maximum 5
cases per
annum.
Nil (1) While procuring equipment it should be
ensured that as far as possible IT
equipments are purchased with minimum
three years warranty so as to take life cycle
cost into account.
(2) The AMC of hardware and software shall
be chargeable to revenue.
(3) Finance concurrence is necessary.
Note : ( For 6.01 a, b,c) (1) Quotations from 3 or more reputed firms should be obtained in each case provided the total value does not exceed
Rs. 2,00,000/- (2) Contract to be limited to not more than three years at a time. (3) Powers to be exercised by the officers only after ensuring the reasonableness of the rates proposed, residual life of the
equipment, credential of the firms, etc.
(4) Protective clauses shall be included in the contract agreement. (5) The powers vested for AMCs with OEMs on single tender basis will have to be exercised subject to observance of the
guidelines issued from time to time. (6) The tender committee constitution will be governed by SOP of Works matters.
CONDEMNATION
6.02
Condemnation and disposal
of petty articles (items
valuing less than Rs. 1,000/-
other than office equipment.
Full Power
SG/JA Grade
Full Power
Full Power
SG/JA
Grade/Sr.
Scale
independent
in charge
Full Power
Finance concurrence is not necessary.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
3
6.03
(a) Condemnation of over aged
wagons, coaches, EMU
tower wagon and track
machines on condition
basis.
PCE/CME/ CEE/
Full Power
Nil Nil Nil Authority RB‟s letter no. 96/M(c)/140/3
dt.28/02/2001
6.03
RB.‟s L.
No. 2002/
ML/ 466/
1901 dt.
25.11. 2002
&Para 239
– F1
(b)Condemnation of over
aged locomotives.
CME / CEE
Full Power
Nil
Nil
Nil
(1) Board should invariably be kept
informed regarding condemnation of
over aged locomotives.
(2) Board‟s prior approval is required, if the
existing Rolling stock is not to be
replaced implying thereby a reduction in
authorized stock.
Note : (For 6.03(a) & (b):
(1) Condemnation/ Scrapping shall be recommended / sanctioned only on personal inspection of the stock after
preparation of detailed condition report etc.
(2) CME/ CEE have Full Power to permit retention in service of a replaced Rolling Stock. (3) Orders issued by Rly. Board from time to time shall be kept in view.
(4) Breaking up order to be given by PCE/CME/CEE.
6.03 (c) Condemnation of under
aged coaches on
condition basis.
(i) Condemnation of
Accident involved
coaches.
CME Full Power Nil Nil Nil Finance concurrence is necessary.
Authority : RB‟s letter No. 96/M(C)/140/3
Dated : 02.03.2001.
(ii) Premature condemnation
of coaches with residual
life less than one POH
cycle.
CME Full Power Nil Nil Nil Finance concurrence is necessary.
Authority : RB‟s letter No. 96/M(C)/140/3
Dated : 02.03.2001.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
4
(iii)Premature condemnation
of coaches with residual
life more than one POH
cycle.
Nil Nil Nil Nil Railway Board (Zonal Railways recommended
all such cases duly concurred by associated
finance and approved by CME)
Authority : RB‟s letter No. 96/M(C)/140/3
Dated : 02.03.2001.
6.03 (d) Premature condemnation
of wagons
(i) All accident damaged
wagons and vacuum
brake stock
CME
Full Power
Nil Nil Nil Finance concurrence is not necessary.
Authority : RB‟s letter No. 96/M(C)/140/3
Dated : 02.03.2001 & 2007/M(N)/60/7
Dated : 21.10.2010.
(ii) Non accident air brake
stock of more than 25
years of age.
CME
Full Power
Nil Nil Nil Finance concurrence is necessary.
Authority : RB‟s letter No. 96/M(C)/140/3
Dated : 02.03.2001 & 2007/M(N)/60/7
Dated : 21.10.2010.
(iii) Non accident air brake
stock of the age of 25
years or less.
Nil Nil Nil Nil Authority : RB‟s letter No. 96/M(C)/140/3
Dated : 02.03.2001 & 2007/M(N)/60/7
Dated : 21.10.2010.
Rly Bd. ( In this case the proposal should be
duly vetted by FA&CAO and approved by GM)
6.04 (a)Condemnation of
Typewriters and office
machines and IT
equipments, including
PC, Laptops printer, fax,
scanner, X-ray machines
etc.
PHOD/CHOD
Full Power
SAG up to Rs. 1
lakh (initial cost
of machine)
SG/JA Grade
Officers
upto Rs.
50,000/-
(Initial cost
of machine)
Full Power SG/JA Grade
Officers upto
Rs. 50,000/-
(Initial cost of
machine)
Prior finance concurrence is not necessary for
machine costing up to Rs. 1 Lakh (initial cost
of machine).
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
5
[
6.04
(b) Condemnation of other
Plant & Machinery,
tools, Medical machines
and instruments, all
vehicles except staff car
and battery operated
vehicle (Other than
Office Machines).
Full Power
SG/JA Grade
upto
Rs. 1.5 Lakh
(initial cost)
Sr. Scale
upto
Rs.50,000/-
(initial cost)
Full Power
SG/JA Grade
upto
Rs. 1.5 Lakh
(initial cost)
Sr. Scale
upto
Rs.50,000/-
(initial cost)
(1) Finance concurrence is not necessary up
to Rs. 1.5 lakh (initial cost of machine).
(2) This power will not be applicable for Staff
Cars for which instructions contained in
Board‟s L. No. E(G)87/AL-4IT dt. 4.10.88
will be followed.
(3) For vehicle condemnation
(a) In division three JA Grade officers
Committee (One member must be from
account may be Senior Scale.) should be
constituted and on the recommendation of
this committee the condemnation will be
approved by ADRM Officers.
(b) In HQs three JAG committee should be
nominated by CME (One member must
be from account in JAG or Senior Scale).
The recommendation will be approved by
CWE/HQs.
(C) The condemnation procedure will be
drafted by CME for WCR.
Note : For 6.04 (b): (1) For Condemnation, manufacturer‟s Certificate is to be obtained. Where, however, the manufacturer‟s certificate is not
possible to be obtained from the manufacturer‟s without incurrence of any additional expenditure by the Railway,
the same may be dispensed with and in lieu thereof, comparetive financial implications between „Condemnation &
Reconditioning‟ of the machine should be worked out in terms of rules laid in para 239-F1 by an officer not
below the rank of JA Grade. (2) Old machines means which have out lived their normal codal life or which cannot be economically retained in
service or repaired. (3) Old machines, which are replaced through M&P programmes or sanctioned separately by the Competent Authority,
will not require any separate sanction for scrapping.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
6
6.05 Condemnation of furniture,
linen & Mattress etc. Petty
items (Book value per item)
Full Power SG/JA Grade
nominated by
PHOD/
CHOD
Full Power
DGM/CPRO
Full Power
Full Power SG/JAG as
nominated by
DRM.
Full Power
(1) For the items whose cost of original
procurement is up to Rs.50,000/- and which
have put 10 years of service, 3 years for
linen(used in other than coaches) and 5
years for mattress.
(2) Finance concurrence is not necessary.
(3) While approving condemnation, the
Officer must make sure that the furniture
which is serviceable by minor or petty
repair, canning, polishing etc. is not
condemned.
(4) The codal life of linen issued/used in AC
coaches is as given in the commercial
circular no.19 dated 2.3.06. Condemnation
should be on age cum condition basis.
Condemnation of linen, which has not
completed the codal life, can be done by
Sr. Scale officer/Jr. scale officer in charge
of the respective coaching depot. Finance
Concurrence is not necessary.
EXPENDITURE
6.06
Para 1005
FI
(a) Incurrence of expenditure
on light entertainments/
refreshments at formal
inter-departmental and
other meetings and
conferences.
Full Power Annual
spending limit.
PHOD/ CHOD
Rs. 12,000/- each-
All SAG Officers
Rs 6,000/- each.
DGM(G)
Full Power
Annual
Spending limit
Rs 6000/-
SG/JAG
Full Power
Annual
spending limit
Rs.3000/-
each.
Sr scale
DRM
Full power
Annual
Spending
Limit
Rs.25,000/
ADRM
Rs.6,000/-
SG/JA
Full Power
Annual
spending limit
Rs.3000/-.each
Sr. Scale
independent
incharge
Full Power
Annual
spending
limit
(1) The expenditure on each occasion
including scheduled meetings is left to the
discretion of officer subject to such Rules
and instructions as may be issued by the
Board from time to time. (Bd's letter
No.F(X) II.87/Exp.2 dt. 7.8.87 & dt.
7.8.96 & F(X) II.95/Exp.1 dt. 12.6.96) )&
Bd's letter No.F(X)II- 2004/Exp/4 dt.
18.01.2006 .
(2) Finance concurrence is not necessary
within the prescribed ceiling limits.
(3) No liquor to be served.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
7
Full Power
Annual
spending limit
Rs 1000/-
Rs 1000/-
CMS
Rs. 6000/-
CWM(SAG)
up to
Rs. 10,000/-
6.06
R. B.‟s
L. No. F(X)
II-2004/
Exp/4 dt.
28.7.04
(b)Working lunches at
formal inter-departmental
and other meetings and
conferences.
PHOD/ CHOD
Full power with
annual ceiling limit
of Rs. 25000/-
Nil
DRMs
Full power
Ceiling
Rs. 45,000/-
CWM full
power ceiling
limit
Rs. 20,000/-
(1) For CPO & CCM separate power has
been given in note item 7 and 8. With the
limit of Rs. 115/- per head .
(2) Finance concurrence is not necessary if the
expenditure is within the prescribed
ceiling limits.
Note: For 6.06(b):
(1) Expenditure on light refreshment at formal inter-departmental and other meetings may be incurred up to a limit of Rs.
18/- per head per meeting (Bd's letter No.F(X)II- 2004/Exp/4 dt. 13.09.2012).
(2) This does not include serving of lunches/dinners which can only be done with prior finance concurrence and personal
sanction of GM/AGM/PHOD/CHOD/DRM/CWM. The expenditure may be incurred up to a limit of Rs. 115/- per head
for working lunches per meeting (Bd letter no. F(X) 11-2004/Exp/4/1 Dated 13.09.2012).
However, in case of lunches/dinners served in GM‟s office finance concurrence is not necessary (Rly Bd‟s L.No. F(II)-
95/Exp.1/dt.14.09.98 & F(X)-2003/PW/dt.12.06.2003.
(3) Finance concurrence is not necessary within ceiling limit.
(4) PHOD/CHOD are empowered to regularize the additional expenditure, if any, incurred by the subordinate officers
provided it is ensured that the total provision given to department for all officers put together per annum has not
exceeded for the year.
(5) Expenditure should be regularized under Contingencies.
(6) No liquor to be served.
(7) Each department will maintain a register where all expenditure incurred will be recorded. This register will be put up
to associate finance (as and when called for )
(8) CPO full power for PNM/OBC/SC/ST and Other scheduled meeting
(9) CCM full power for ZRUCC/ MP meeting and other meeting conducted with GM.
(10) The luncheon parties, dinner and receptions on the Railways can be arranged only with the personal sanction of the
General Manager of Zonal Railways/Production Unit and Divisional Railway Manager‟s with prior concurrence of the
Associate Finance.(Rly bd. letter no F(X) II-2004/Exp/4 dt. 28.7.2004)
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
8
6.06 (c)Incurrence of expenditure
on entertainment of
distinguished official, non-
official visitors calling on
the Railway in connection
with Railway work.
PHOD/CHOD
Full Power
Annual spending
limit.
CCM
Rs. 30,000/-
Other
PHOD/CHOD
Rs.10,000/-
each
per department
DGM(G)
upto Rs.
5,000/-
Full power
upto
Rs. 25,000/-
per annum
per Division.
Sr. DCM/
Sr. DOM
upto
Rs 2500/-
per annum
for
entertaining
prospective
client
for sale
promotion.
CWM(SAG)
and
CMS(SAG)
Rs. 6000/-
each
workshop per
annum.
Note: For 6.06(c):
(1) Finance concurrence is not necessary within the prescribed ceiling limits.
(2) GM‟s powers are up to Rs. 40,000/- .
(3) No liquor will be served.
(4) PHOD/CHOD are empowered to regularise the additional expenditure, if any, incurred by the subordinate officers
provided it is ensured that the total provision given to department for all officers put together per annum has not
exceeded for the year.
(5) Each department will maintain a register where all expenditure incurred will be recorded. This register will be put up to
associate finance as and when called for.
(6) Expenditure should be regularized through contingencies.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
9
6.07
Arranging Seminars/
Workshops covering the
cost of tentage, furniture
hiring etc. all inclusive.
PHOD /CHOD
upto
Rs. 10,000/- on
each occasion
subject to an
annual ceiling of
Rs. 1 lakh
per department
Nil
DRMs
upto
Rs.10,000/-
per
occasion
subject to
an annual
ceiling of
Rs. 1 lakh
for division as
a whole.
CWMs
upto
Rs.5,000/- per
occasion
subject to an
annual ceiling
of
Rs.50,000/-
for workshop
as a whole
A register is to be maintained in the
Divisional and HQrs. to watch overall ceiling
limit.
6.08
1010
(a)-FI
Contingent office expenditure. Full Power SG/JA Grade
Full Power
Sr./Jr. Scale
Full Power
Full Power SG/JA Grade
Full Power
Sr./Jr. Scale
who are
independent
In charge of
a unit
Full Power
Finance concurrence is necessary in case
expenditure Exceeds Rs. 5,000/- in each case.
6.09
Item No.
29 (a)
Ann. II to
Chap. V FI
Expenditure on ceremonial
occasions
Nil
Nil
Up to Rs
20000 on each
occasion
subject to
overall limit of
Rs 2 lakh in a
financial year.
CWM in SAG
up to
Rs. 5,000/- on
each occasion,
subject to
overall limit
of
Rs. 20,000/- in
a financial
year.
(1) This also includes the expenditure on
Railway Week celebration, the limit for
which will be Rs. 25,000/- for a Zonal
Railway as a whole.
(2) For important functions which are
attended by Minister of State for Railways
in exces of Rs. 1 Lakh in each case,
Minister of Railways: in excess of Rs.4
Lakhs in each case, President/Prime
Minister in excess of Rs. 5 Lakhs in each
case.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
10
(3) Monthly statement of expenditure on this
account being submitted to GM‟s Office by
DRM‟s and CWM‟s for keeping a watch
and ensuring that the overall ceiling of Rs.
20 lakh per annum is not exceeded.
As per Board's letter No. F(X)II-
2010/PW/2 Dated:11.10.2010 & F(X)II-
2013/PW/2 Dated:31.01.2013 Item No. 29
(a)&(b). The power under item 29 will be
exercised by the General Managers subject
to an annual ceiling of Rs 10 lakhs for
production units and Rs. 20 lakhs for zonal
Rlys. The power under item 29(a) will
cover the expenditure on Railway week
celebrations also, the limit for which will
be Rs. 25,000/- for a zonal
Railway/production Unit as a whole.
(4) It will be responsibility of each deptt. to
ensure the ceiling limit.
6.10
RB L. No.
87/Sec
(ABE)DS/1/
Conf. Dt.
27.06. 2002
Medical expenses to be
incurred on medicines of
dogs/bitches and for
consultation with the
Veterinary Doctors including
conveyance charges from the
kennel to the veterinary
attendant & back and also for
the protection of dogs against
distemper and rabies.
CSC
Full power
Nil
Nil
Sr.DSC
Full power
Finance concurrence is necessary
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
11
6.11
Para 1329
& 1330 of
Stores
code
Vol III
To sanction expenditure on
Physical, Chemical &
Metallurgical analysis of
samples or test of articles or
materials & calibration of
instruments/ weighing
machines by :
(a) Govt. Lab and other
lab or institutions
Full Power
Full Power
Full Power
Full Power
Prior finance concurrence is not necessary.
(b) Other outside Agency.
Full Power
Nil
Full Power
Nil
Note for 6.11 (a) & (b) : The annual expenditure for regular calibration of measuring instruments gauges etc. should not
exceed Rs. 2 lakh per department/division.
6.12
To sanction expenditure on
conveyance charges for
removing sick Railway
employees to hospitals in
emergent cases when
ambulance is not available
Full Power
SG/JA Grade/
Sr. Scale
officers
Full Power
Jr. scale in
independent
charge
Rs. 2,000/- in
each case.
Full Power SG/JA Grade/
Sr. Scale
officers
Full Power
Jr. scale in
independent
charge
Rs. 2,000/- in
each case.
Finance concurrence is not Necessary.
HIRING
[
6.13
[
Hiring of launches and boats
to attend to repair works such
as filling in scours in
piers and other bridge
protection works.
(This does not apply to hiring
of launches and boats for the
exclusive use of Railway
servants)
Full Power
Nil
Full Power Nil Prior finance concurrence is not necessary.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
12
6.14
(a)Hiring of outside transport
facilities for the carriage of
Railway Stores. If the
Railway facilities are
unsuitable or not available
and motor launches and boats
when land transport is not
available.
Full Power
SG/JA Grade
Full Power
Sr. Scale
up to
Rs.2,000/-
in each case.
.
Full Power
SG/JA Grade
Sr. Scale
independent
charge
Full Power
Sr. Scale
upto
Rs.2,000/-
in each case.
Jr. Scale up
to Rs. 1,000
in each case
(1) The officers so hiring the private vehicle
will record a note that railway vehicle
was not made available to him to
transport Railway stores and/ or goods,
parcels or luggage.
(2) Powers of hiring of transport for carriage
of cash can be exercised only by
FA&CAO in HQ & Sr.DFM/DFM in
Division.
(3) Following delegation of powers are
accorded to Stores Officers working in
depots/ divisions for entering into
contract for road transport for
transportation/ delivery of Railway
materials to depots/divisions as below :
JAG/Sr.Scale upto Rs. 50,000/- per case
with the annual ceiling limit of Rs. 1.5
lakh.
Note: For 6.14(a)
(1) Prior finance concurrence is necessary for hire charges of more than Rs.2,000/- on each occasion.
(2) These powers can also be exercised for Market Survey & Field Inspection covering stations and PRS installations and
construction projects in case the unit concerned is not having vehicle.
6.14
(b)Hiring of Trucks /Mini
truck/ Pickup van/ as
required for transportation
of material on regular basis
for day to day maintenance
of track/ Bridge
/Electrical/ mechanical /
S&T assets
Full Power
SG/JAG
Full Power
Sr.Scale up to
Rs. 20,000/-
in each case
Full Power
CWM
Full Power
(1) Prior finance concurrence is necessary
(2) In HQ this power is to be exercised by
Engineering, S&T, Electrical &
mechanical Department
(3) Authority: Rly Bd. Letter no 2002/CE
II/Genl/1 dtd 01.10.02 and no.F(X)II-
2006/PW/11 dt. 07.02.2006 and
07.02.2007
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
13
(4) The hiring cost should not be more than
50% of the cost of the transportation
vehicle.
6.15 (a) Hiring of vehicle in
special occasions such
as VIP visits, functions,
visits of Parliamentary
committee & other
Committees, high Level
delegation approved by
Rly Bd/HQs .
Full Power SG/JA Grade
Full Power
Full Power SG/JA Grade
/ Sr. Scale
Officers
holding
independent
charge
Full Power
Prior finance concurrence is necessary on each
occasion. However, for hiring of motorcar for
VIP visits by GM‟s Office, finance concurrence
is necessary for more than Rs.5000/- on each
occasion.
6.15
(b) Hiring of motor vehicles
for conducting surprise
checks of road side
stations and mid-section
level crossings by road.
This also includes other
important and emergent
occasions.
Full power
Nil
Full Power
Nil
Note for 6.15(b)
(1) Finance concurrence is necessary for hire charges of more than Rs.2,500/- on each occasion.
(2) These powers can also be exercised for Market Survey, Inspection tours to M. W. hill stations & Field Inspections
covering stations and PRS installations and construction projects in case the unit concerned is not having vehicle.
(3) These powers should be exercised with great circumspection and justification for the hiring, thoroughly examined so as
not to place undue burden on Ordinary Revenue.
6.16 (a)Hiring of office machines,
as an interim arrangement.
To augment the existing
stock as an interim
arrangement or for the
period between the
Full Power
Nil Full Power SG/JA Grade
Officers in
independent
charge of
Unit/Office/
Hospitals
Concurrence of associate finance will be
necessary for expenditure of more than Rs.
5,000/- in each case.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
14
sanction to the purchase
of new machine as
accorded by the
competent authority and
its actual receipt where
hiring is absolutely
necessary.
Full Power.
CWM(SAG)
Full power.
6.16
(b)Hiring of plant and
machinery wherever not
available in emergent cases
or it is financially
advantageous.
PHOD/CHOD
upto Rs. 3 lakh
per event.
Nil
DRM upto
Rs. 3 lakh
CWM
upto Rs. 3
lakh
(1) Finance concurrence is necessary in each
case.
(2) Quotations from not less than three reputed
firms should be obtained.
6.16
Code para
1923-S
(c)Hiring out of plants to
outsiders/Contractors borne
under Engg. Plant Reserve
subject to the observance
of codal provisions in
respect of hire charges.
Full Power SG/JA Grade
Full Power
Full Power SG/JA
Grade/Sr.
Scale
independent
charge Full
Power
(1) Finance concurrence is necessary.
(2) Rate of hire charges shall be fixed in
advance in consultation with Associate
Finance and agreement in an approved
form shall be executed with the parties.
(3) Reasonable security being obtained for the
safe custody of the Railway assets.
Note for 6.16(c)
(1) Rate of hire charges shall be fixed in advance by PCE in consultation with Associate Finance and agreement in an
approved form shall be executed with the parties.
(2) Reasonable security being obtained for the safe custody of the Railway assets.
PURCHASE
6.17
1036
1037-FI
(a)Purchase of books,
periodicals and
newspapers. (In CD/ Mail
format) for the office. In
any printing or electronic
format.
PHOD/CHOD
upto Rs.3,000/-
per item subject
to the overall
expenditure not
exceeding
Nil
DRM
upto
Rs.3,000/-
per item
subject
to the overall
expenditure
CWM(SAG)
upto
Rs.1,500/-
per item
subject
to the overall
expenditure
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
15
Rs. 15,000/- per
annum per
department.
not
exceeding
Rs. 15,000/-
per
annum.
not exceeding
Rs. 7,500/-
per
annum
Note: ( for 6.17(a)
(1) SDGM/ CPRO will exercise the powers up to Rs. 3,000/- per item with the annual ceiling limit of Rs. 50,000/-
(2) This also includes Purchase of non-official publications, magazines, specifications and other publications incidental to
modern management or for official libraries in the Headquarters and Divisional offices and in the Zonal Training
School.
(3) Prior Finance concurrence is not necessary except in case where expenditure in foreign exchange is involved.
(4) The periodicals, magazines etc. connected with Rly. Workings and useful to the depts. concerned should only be
purchased.
(5) News Papers & Magazines are exempted from finance concurrence subject to adherence of the norms prescribed for
their purchase.
6.17 (b)Purchase of Official and
non-official Books,
journals, titled CDs.
including annual
subscription of journal and
members
PHOD/CHOD
up to Rs.3,000/-
per item subject
to the overall
expenditure not
exceeding
Rs. 25,000/-
department per
annum.
CMD Upto
Rs. 5,000/- per
item subject to
the overall
expenditure not
exceeding
Rs. 45,000/- per
Nil
DRM
up to
Rs.3,000/-
per
item subject
to the overall
expenditure
not
exceeding
Rs. 45,000/-
per annum.
Chief Medical
Supdt/MS in
charge for
purchasing
medical
books &
journals
upto
Rs. 5,000/-
per item
subject to
the overall
expenditure
not exceeding
Rs. 10,000/-
per annum.
CWM (SAG)
(1) DGM, CPRO will exercise the powers
upto Rs. 3,000/- per item with the annual
ceiling limit of Rs. 25,000/-.
(2) Prior finance concurrence is not
necessary except in case where foreign
exchange expenditure is involved.
(3) Books authored by Rly. Employees will
require GM/SDGM‟s sanction. (Rly.Bd‟s
letter No.86/G/20/I dt.4.3.86).
(4) The books, journals& CDs connected
with Rly. Working and useful to the
deptt. concerned should only be
purchased.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
16
annum.
upto
Rs.1,500/- per
item subject
to
the overall
expenditure
not exceeding
Rs.10,000/-
per workshop
per annum.
MD for
purchasing
medical books
& journals
upto
Rs. 5,000/-
per item
subject to the
overall
expenditure
not exceeding
Rs. 30,000/-
per annum
6.17
(c)Purchase of Newspaper
and magazines for
running rooms, TTE rest
rooms and RPF barracks
Nil Nil Full Power
(Subject to
entitlement as
per bed
strength)
Sr, DEE(OP),
Sr. DCM,
Sr.DSC,
Sr. DSO, Sr
DOM, Sr.
DME
Full Power
(Subject to
(1) Finance concurrence is not necessary.
(2) Newspapers/ Magazines to running rooms
may be supplied as per the following
yardstick.
Bed Strength No. of News papers/
Magazines
Upto 10 1 of each.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
17
entitlement as
per bed
strength)
From 11 to 20 2 of each From 21
Up to 50 3 of each From 51
Up to 100 4 of each Above
More than 100 5 of each
(3) The bed strength indicated above shall be
on the basis of the average occupation for
the previous six months.
6.18
(a)Purchase of stationery
stores (Local Purchase)
Upto
Rs.1,000/-
in each case
subject to the
over all
limit of
Rs.50,000/- per
department per
annum.
SG/JAG
upto
Rs.1,000/-in
each case
subject to the
maximum
ceiling
prescribed for
the department
Upto Rs1,000/-
in each case
subject to the
annual ceiling
limit of
Rs.50,000/-
per division
per annum.
SG/JAG
upto
Rs.1,000/- in
each case
subject to the
maximum
ceiling
prescribed
for the
department
(1) Finance concurrence is not necessary.
(2) Normally stationary shall be
procured through stores dept. except in
case of emergency.
(3) The powers of stores officer will be
governed by SOP for stores matters .
6.18
(b)Printing work in outside
non-railway Presses.
PHOD/CHOD
up to Rs. 50,000/-
in each case
annual ceiling
limit of
Rs. 2 Lakh
SAG
up to Rs. 20,000/-
in each case
annual ceiling
limit of Rs. 2
Lakh as a whole
per deptt.
Nil DRM
upto
Rs. 20,000/-
in each case
subject to the
annual ceiling
limit of
Rs.1,000,00/-
per division
as
a whole.
SG/JAG
upto
Rs. 2,500/- in
each case
subject
to the annual
ceiling limit
prescribed for
the division
(1) Finance Concurrence is necessary.
(2) Only administrative/ petty works to be
under-taken to avoid delay.
(3) For Periodical regular item onetime
sanction for complete year will be required
from SDGM.
(4) In future if WCR will have its own printing
press this para will required review.
(5) SDGM full power.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
18
6.19
(a) Purchase of Non Stock
Consumables for
printers / copier
machines / fax machines
PHOD/CHOD
Full Power
upto the annual
ceiling limit of
Rs. 5 lakh per
department
SAG up to Rs.
10,000/- with
annual ceiling
limit 1 lakh. as
a whole.
SG/JAG
upto
Rs. 5,000/-
with annual
ceiling limit
Rs. 50,000/-
DRM
Full Power
upto the
annual ceiling
limit of Rs. 5
lakh per
division as a
whole.
ADRM
upto
Rs. 10,000/-
with annual
ceiling limit 1
lakh. a whole.
SG/JAG
upto
Rs. 5,000/-
with annual
ceiling limit
Rs. 50,000/-
Normal procurement through COS.
6.19
(b)Local Purchase of cartridges
and toners.
PHOD / CHOD
upto
Rs. 5,000/- in each
case
SAG
up to Rs.2,500/- in
each case
SG / JAG
upto
Rs. 1,500/- in
each case
DRM
upto
Rs. 5,000/-
in each case
SG / JAG
upto
Rs. 1,500/-
in each case
.
(1) Finance concurrence is not necessary.
(2) Quotations from not less than three
reputed firms should be obtained in each
case.
(3) The annual ceiling up to Rs. 2 lakh per
Deptt/ Division for local purchase
6.20
Bd.‟s
L.No. E
(W) 63/
CN 1/2
dt. 9/7/63
& E(W)
62 CN 1-7
dt.20-4-63
(a) Purchase of stores for
Staff Canteens
Full Power
SG/JA Grade/
Sr. Scale
officers
Full Power
Full Power
SG/JA Grade/
Sr. Scale
officers
Holding
independent
charge
Full Power
(1) Prior Finance concurrence is necessary in
each case.
(2) It is to be ensured that payment of subsidy/
procurement of various items is arranged as
per rules, terms and conditions fixed by the
Board for the purpose from time to time.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
19
E(W)78-
CN 1-4
dt.19-6-78.
6.20
Bd.‟s L.No
E(W) 73-
CN 1-16
dt.25-1-75
& E(W)62
CN 1-7
dt.20-4-63.
(b) To authorize payment of
Fuel charges 100% to
Statutory Canteens.
25% to non-Statutory
Canteens.
Full Power SG/JA Grade/
Sr. Scale
officers
Full Power
Full Power SG/JA Grade/
Sr. Scale
officers
holding
independent
charge
Full Power
(1) Prior Finance concurrence is necessary in
each case.
(2) It is to be ensured that payment of subsidy/
procurement of various items is arranged as
per rules, terms and conditions fixed by the
Board for the purpose from time to time.
Certification by CPO (annual) whether
Statutory or non-statutory is necessary
6.20
Bd.‟s L.No.
E(W) 62
CN 1-7
dt.20-4-63
E(W)78-
CN 1-4
dt.19-6-78.
(c)To authorize payment for
procurement of
furniture/ utensils for
staff canteen.
Full Power
SG/JA Grade/
Sr. Scale
officers
Full Power
Full Power
SG/JA Grade/
Sr. Scale
officers
holding
independent
charge
Full Power
(1) Prior Finance concurrence is necessary in
each case.
(2) It is to be ensured that payments of subsidy/
procurement of various items are arranged
as per rules, terms and conditions fixed by
the Board for the purpose from time to
time..
6.20
Bd.‟s L.No.
E(W)78-
CN 1-4
dt.19-6-78
& EW/
CN 1-14
dt.17-5-66.
(d) To sanction subsidy for
uniforms, shoes etc. to
canteen staff as per rules.
Full Power
SG/JA Grade/
Sr. Scale
officers
Full Power
Full Power
SG/JA Grade/
Sr. Scale
officers
holding
independent
charge
Full Power
(1) Prior Finance concurrence is necessary in
each case.
(2) It is to be ensured that payment of
subsidy/procurement of various items is
arranged as per rules, terms and conditions
fixed by the Board for the purpose from
time to time.
6.21
Para 1016
Local purchase of rubber
stamps and office seals
Full Power SG/JA Grade/
Sr.Scale
Full Power SG/JA Grade/
Sr.Scale
Finance concurrence is not necessary.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
20
of Finance
code vol I
Full Power
holding
independent
charge
Full Power
6.22
Purchase of Dogs/Bitches
from private bodies or from
sister Railways Kennels or
Police Kennel. On
replacement account
CSC Full Power
Nil
Nil
Dy.CSC
Full Power
These powers are applicable only on
replacement account.
6.23
Bd‟s letter
No.70F(s)/
1/PW/7-1
of 17-7-71
Purchase of office
MACHINES, Subject to Para
1020, 1021 & 1022 of F-1.
(a) Purchase on additional
account.
Full Power
upto Rs. 5000/-
per machine.
Nil
Full Power
upto
Rs. 5000/-per
machine.
CWM (SAG)
Full Power
upto
Rs. 5000/- per
machine.
(b) Purchase on replacement
account.
Full Power
Nil
Full Power
CWM (SAG)
Full Power
Note for 6.23(a &b)
(1) Concurrence of associate finance will be necessary for procurement on additional account. For procurement on
replacement account, finance concurrence is necessary, if the cost exceeds Rs.5,000/- per item.
(2) Normal procurement action through COS being followed.
(3) The procurement of copier machines (colour and black & white) costing more than Rs.75,000/- on
replacement/additional account will require SDGM‟s sanction.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
21
6.24
Bd.‟s L.
No. 2006/
C & IS/
Oth/Delega
tion of
powers/36
Dt10.12.08
(a)Procurement of PC based
system. (excluding
Laptops)
PHOD/CHOD
10 Nos. per
annum on
additional
account.
SAG officer
handling
independent
establishments
5 No. per annum
on additional
account.
JA Grade
officers
independent
charge
05 No. per
annum on
additional
account.
DRM
10 No.
per annum on
additional
account.
JA Grade
officers
independent
charge
05 No. per
annum on
additional
account.
(1) a). For procurement of PCs on replacement
account after completing their codal life
as prescribed in Board‟s letter
no.2002/AC-II/1/10 dated 24.05.2006
(ACS F-I no.62) as amended from time to
time, full powers may be exercised by the
PHOD/CHOD/ DRM/CWM.
b). To JA Grade Officers Delegation of
power is as per Railway Board‟s
2006/C&IS/OTH/Deligation of Power/36-
Pt Dated: 11.09.2012.
(2) Total per PC cost including CPU and TFT
Monitor etc should not exceed Rs.
40,000/- (Rupees Forty Thousand only)
which is chargeable to revenue. Use of
thin clients may be encouraged as they are
cheaper and also easy to maintain.
(3) All procurements to be done preferably on
DGS&D rate contract and by local stores
officer or officer nominated to look after
stores function.
(4). Technical clearance should be obtained as
under :
(a) HQrs/JBP-Sr.EDPM/HQ/JBP.
(b) Divns - Sr. EDPM/EDPM or Sr. DSTE/
DSTE, where Sr. EDPM is not available.
(c) Independent Unit - suitable JAG Officers
nominated by the Unit in-charge in the
absence of Sr. EDPM/EDPM/Sr.
DSTE/DSTE.
(5) Peripherals (UPS, Printers Scanners,
LaserJet Printers, card readers, Bluetooth
dongles etc.) to be procured as per norms
for standard non stock items circulated by
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
22
Railway Board (Stores dte) from time to
time.
(6) Separate copies of licensed software should
only be procured for each PC along with
licenses for Antivirus and firewalls as a
standard non stock requisition in terms of
(5) above.
(7) Finance concurrence should be obtained in
the usual manner.
6.24
Bd.‟s L.
No. 2006/
C & IS/
Oth/Delega
tion of
powers/36
Dt10.12.08.
(b)Procurement of Local
Area Network
Infrastructure including
server rooter, firewalls
etc.
Full Power
upto
Rs. 5 Lakh per
case.
Nil
DRM
Full Power
up to Rs. 5
lakh per case.
SAG handling
independent
establishment
upto Rs. 3
Lakh per case.
(1) Prior Finance concurrence is necessary.
(2) The instructions issued by Rly Board
should be followed.
6.25
(a)Repairs/ Up gradation
of computers/ printers
including purchase of
spare/ accessories/parts
incidental to repairs.
Upto
Rs. 15,000/- in
each case.
SG/JA Grade
upto
Rs.7500/- in
each case.
Sr. scale up to
Rs. 2500/- in
each case.
DRM/
ADRM upto
Rs. 15,000/- in
each case.
SG/JA Grade
upto
Rs. 7500/- in
each case.
Sr. Scale up
to Rs. 2500/-
in each case.
Finance concurrence is not necessary up to
Rs. 2,500/-
6.25
(b)Purchase of all types of
printers. fax machines,
etc. on replacement
account.
Full power
upto
Rs. 25,000/-
Nil
Full power
upto
Rs. 5,000/-
Nil
(1) Finance is necessary in each case.
(2) Purchase should be through store dept.
(3) High cost item that is printer, fax more than
cost of Rs. 1,000,00 should be process
through M&P programme.
(4) Printer / Fax machine cost of more than Rs.
25,000/- requires SDGM sanction.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
23
6.25
(c)Development of
Applications software/
modification of existing
software from outside
agencies.
PHOD
upto Rs. 1 lakh
Nil
DRM
upto
Rs. 1 lakh
CWM(SAG)
upto
Rs. 40,000/-
(1) Associate finance concurrence is necessary.
(2) The software shall not be the one already
developed by the MIS directorate of
Railway Board.
(3) The annual ceiling limit for each
dept./div./workshop is Rs. 2 lakh.
6.25
Rly. Bd.‟s L.
No.
2001/C&IS/
Comp/
Policy
dt.7.12.
2001
(d)Entering into service
agreements for IT
Infrastructure (possibly on
single tender basis)
excluding Leasing eg.
AMC, IT related
Consultancy etc.
PHODs/CHODs
upto Rs. 5 lakh per
case and upto 10
cases per annum.
Nil
DRM
up to
Rs. 5 lakh per
case and upto
10 cases per
annum.
CWM(SAG)
up to Rs. 2
lakh per case
and maximum
upto 3 cases
per annum.
The detailed instructions issued by Rly
Board time to time should be followed.
6.26
Purchase or hiring of TV,
LCD, projectors, Digital
cameras etc.
Full Power
SG/JA Grade
Full Power
for hiring
Full Power
SG/JA Grade
Full Power
for hiring
(1) Prior Finance concurrence is not necessary
up to Rs.1,500/ for hiring.
(2) Quotations from 3 reputed firms or more
should be obtained for hiring cases.
(3) Purchase of TV/LCD, Projectors, digital
cameras etc. will require prior finance
concurrence and SDGM‟s sanction both
for addition and replacement account.
6.27
Bd.'s
L.No.F(C)
II/78/A L
C/3
of 28-6-78
& 8-5-87 &
30-4-85.
Bd.'s
(a)To sanction the
procurement of small items
of equipments including on
additional and replacement
account, the cost of which is
chargeable to ordinary
Revenue for gang men, train
examiner, stations, tools and
plants, jigs for maintenance,
PHOD/CHOD
upto Rs. 1 lakh
per item.
SAG upto
Rs. 50,000/- per
item.
SG/JAG
upto
Rs. 5,000/-
per item, the
total value
per case
shall not
exceed
Rs. 50,000/-
Upto
Rs. 50,000/-
per item, the
total value
per case shall
not exceed
Rs. 2 lakhs.
CWM (SAG)
up to
Rs. 25,000/-
per item, the
total value per
case shall
not exceed
Rs. 1 lakh
SG/JAG upto
(1) These powers should be exercised
with great circumspection and
justification for the purchase, thoroughly
examined so as not to place undue
burden on Ordinary Revenue.
(2) Prior concurrence of associate finance is
necessary in all cases except in case of
“procurement on replacement account
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
24
L.No.F(X)
II/95/A L
C/2/Pt.I
of 05-9-95.
safety equipments and
equipments in RPF and fire
service stations etc. (other
than medical equipments,
computers, furniture‟s etc for
which specific SOPGEN
delegation exist).
Rs. 5,000/- per
item, the total
value per case
shall not
exceed
Rs. 50,000/-
costing upto Rs. 5000/- per item subject
to total value per case not exceeding Rs.
50,000 for non-safety items and Rs. 1
lakh for safety items, after due
condemnation of existing equipment”.
(3) Sanction of items to be followed by
vetting of their indents.
6.27
Bd.'s
L.No.F(C)
II/78/A L
C/3
of 28-6-78
& 8-5-87 &
30-4-85.
Bd.'s
L.No.F(X)
II/95/A L
C/2/Pt.I
of 05-9-95
(b)To sanction the
procurement of non stock
items chargeable to
ordinary revenue pertaining
to repairs maintenance and
upkeep of various assets
directly related to train
operations such as
1.Rolling stock (locomotives,
&W,ART, ARMVS,,Rail
ranes.etc)
2.OHE,TRD,Train lighting,
Genral electricetc. etc
3.M&Ps in sheds, workshops,
Maintenance depots,
Stations, Running Rooms,
loobies etc.
4 .Track & Brdges
5. S&T assets
PHOD/CHOD
upto Rs. 10 lakh
SAG
up to Rs. 5
lakh in each case
SG/JAG
upto Rs. 1
lakh in each
case.
DRM
upto
Rs. 5 lakh in
each case
ADRM
up to Rs. 1
lakh in each
case.
SG/JAG upto
Rs. 1 lakh in
each case.
(1) Vetting and finance concurrence from
associate Finance of indenting Offices
will be necessary for cases above 1 lakh
for safety and above Rs.50,000 for other
items.
(2) All purchase proposals which do not
require vetting must be noted in the
liability register for strict budgetary
control
(3) The quantity vetting of non stock demand
wherever necessary, will also deemed to
cover the finance concurrence for items
proposed under this para. Separate Hqrs
finance concurrence as such is not
required except for cases which require
G.M‟s sanction. For the purpose, a detail
justifications duly signed by the indenting
officer shall be submitted along with the it
self.
(4) Splitting up of quantities to bring down
the value to lower the level of approval
should not be resorted to., in any case.
6.27
Bd.'s
(c)To sanction the
procurement of non stock
PHOD/CHOD
upto Rs. 10 lakh
SG/JAG
upto Rs. 1
lakh in each
DRM
upto
Rs. 5 lakh
[
SG/JAG
upto
(1) Vetting and finance concurrence from
associate Finance of indenting Offices
will be necessary for all cases except in
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
25
L.No.F(C)
II/78/A L
C/3
of 28-6-78
& 8-5-87 &
30-4-85.
Bd.'s
L.No.F(X)
II/95/A L
C/2/Pt.I
of 05-9-95.
items chargeable to
ordinary revenue,
pertaining to repairs,
maintenance and upkeep
of various assets which
are not directly related to
train operations such
as,those in the offices ,rest
houses, colonies etc.
SAG
upto Rs. 5 lakh
in each case
case in each case
ADRM
upto Rs. 1 lakh
in each case.
Rs. 1 lakh in
each case.
case of “ procurement on replacement
account costing up to Rs.5000/- per item
subject to total value per case not
exceeding Rs. 50000/- for non safety
items and Rs.1 lakh for safety items, after
due condemnation of existing items”
(2) All purchase proposals which do not
required vetting must be noted in the
liability register for strict budgetary
control.
(3) The quantity vetting of non stock demand
wherever necessary, will also deemed to
cover the finance concurrence for items
proposed under this para. Separate HQrs
finance concurrence is not required except
for cases which require GM‟s sanction.
For this purpose, a detail justifications
duly signed by the indenting officer shall
be submitted along with the it self.
(4) Splitting up of quantities to bring down
the value shall not be resorted to in any
case.
6.28
Purchase of black soil,
manure and flower pots,
seeds, saplings, plants for
gardens in service buildings,
workshop Premises,
hospitals. Institutes.
Full Power
SG/JA Grade
upto
Rs. 500/-
in each case
Full Power
Sr.DEN/Co
upto
Rs. 10,000/-
in each case.
Associate Finance concurrence is not
necessary up to Rs. 10,000/-
6.29
Purchase of Office Bicycles.
Repair & Maintenance/
Condemnation/Procurement
on replacement or additional
account
Full Power
SG/JA Grade
upto
Rs 3,000/-
in each case.
SG/JAG
Full Power
SG/JA Grade
upto
Rs. 3,000/-
in each case.
SG/JAG
(1) Normal purchase procedure should be
followed.
(2) Finance concurrence is not necessary for
purchase up to 5 bicycles in a year per
division/department.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
26
up to Rs.400/-
for repair.
up to Rs.400/-
for repair.
(3) For condemnation finance concurrence is
not necessary if useful life of 5 years has
been served.
6.30
(a) Sanctioning of furniture, for
office service building
including rest house on
additional/ replacement
account.
PHOD/ CHOD
upto Rs. 3
lakh per annum
per department
DGM(G)/
CPRO upto
Rs. 2 lakh.
DRM upto
Rs3.Lakh
per annum per
division.
CWM
upto 2 lakh
per annum.
MD upto
Rs. 2 lakh per
annum.
CMS upto
Rs. 1 lakh
per annum.
(1) Provision of funds in the sanctioned budget
grant should be available.
(2) Finance concurrence is necessary.
6.30
(b)Sanctioning of new
furniture/curtains for
waiting rooms, retiring
rooms, station and running
rooms, crew lobby, on
additional/ replacement
account
PCE/CME/CEE/
COM/CCM/CMD
up to Rs. 5 lakh
each per annum
per deptt.
Nil
DRM
Full Power
upto Rs.5
lakh per
annum per
division.
CWM/MD
upto Rs. 1 lakh
per annum .
(1) Finance concurrence is necessary
(2) The whole furniture being replaced should
be condemned by following provisions of
Item No. 6.05 in case of purchase on
replacement account.
(3) Provision of funds in the sanctioned budget
grant should be available.
(4) In terms of CRB DO letter no. 2005/TGIV/
Model Stations dt.12.04.2006 an
additional power of Rs.10 lakh per annum
is given to each DRM for identified
stations for implementation of touch and
feel items only.
Note : for 6.30 (a) & (b)
(1) Provision of funds in the sanctioned budget grant should be available.
(2) The annual expenditure per division as a whole should not exceed Rs. 10 lakh.
(3) The furniture being replaced should be condemned as per extant rule.
(4) SDGM full power .
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
27
6.31 Payment to municipalities
or local bodies on behalf of
the Rly.
(a) Registration fees, wheel
tax, tax on motor vehicles,
Road tax & Royaltee.
(b) Fees for driving licenses for
motor drivers.
(c) Fees for obtaining or
renewal of plumber‟s
licenses.
(d) License fee for workshop.
Full Power
when it is strictly
in accordance
with the
Municipal/
Gram Panchayat
Bye-laws framed
with the approval
of the local
Govts.
SG/JA Grade
Full Power
when it is
strictly in
accordance
with the
Municipal/
Gram
Panchayat
Bye-laws
framed with
the approval
of the local
Govts.
Full Power
when it is
strictly
in accordance
with the
Municipal/
Gram
Panchayat
Bye-laws
framed with
the
approval of
the
local Govts.
SG/JA Grade
Full power
when it is
strictly in
accordance
with the
Municipal/Gr
am Panchayat
Byelaws
framed with
the approval
of the local
Govts..
(1) The powers are subject to the provision of
facilities being sanctioned by competent
authority.
(2) Finance concurrence is necessary.
(3) Authority Para 1040 of Finance code vol I
(4) When it is a new item/policy matters HQs
sanctioned must be sought.
6.32
(a)Sanctioning of advance
payment as deposits with
Govt./ Semi-Govt. Deptt.,
Public Sector
undertaking, municipal &
local bodies & gram
Panchayat required under
their rules/By-laws for
giving water, telephone &
electrical connections to
Railway and supply of
Gas Cylinders.
PHOD/CHOD up
to Rs. 1 lakh in
each case.
SAG upto
Rs. 50,000/- in
each case.
SG/JA Grade/
Sr. Scale
upto
Rs. 20,000/-
in each
case.
Up to Rs.
50,000/- in
each case.
SG/JA Grade/
Sr. Scale
upto
Rs. 20,000/-
in each case
Finance concurrence is not necessary.
However, the powers are subject to the
provision of facilities being sanctioned by
competent authority with finance concurrence.
6.32
(b)Sanctioning of advance
payment as deposits with
state electricity board for
supply of electrical
connections to Railway
CEE up to Rs. 1
Crore
SAG (Electrical
deptt.) Upto
Rs.30 lakh in each
case.
Nil
DRM upto
Rs.50 lakh
.
SG/ JA
Grade/
Sr.Scale
(Electrical
deptt.)
up to Rs.5
lakh in each
Finance concurrence is necessary.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
28
case .
6.33
Sanctioning of payments
against delivery of
materials, subscriptions,
repaired articles etc. in case
when these are not
available for payment
against bills.
Upto
Rs.50,000/-
in each case
SG/JA Grade
upto
Rs.10,000/-
in each
case.
Upto
Rs.50,000/-
in each
case.
SG/JA Grade
Officers
holding
independent
charge upto
Rs.10,000/-
in each
case.
(1) The powers are subject to the provision of
facilities being sanctioned by competent
authority.
(2) Finance concurrence is necessary.
REWARDS/ AWARDS :
6.34
(a) Grant of monetary rewards
to the members of the R.P.F.
& other Railway servants
and public for acts of
gallantry etc.
Upto
Rs.1,000/-
in each individual
case.
Nil Nil Nil
Finance concurrence is not necessary.
As per Board's letter No. F(X)II-2010/PW/2
Dated:11.10.2010 Item No. 28(b)
6.34
(b)To other persons in
corruption cases.
SDGM
upto
Rs.1,000/-
in each individual
case.
Dy.CVO
up to Rs.600/-
in
each
individual
case and
VOs
up to Rs.350/-
in each
individual
case.
Nil Nil
Finance concurrence is not necessary.
6.34
(c) Cash Awards to Railway
Staff for meritorious
service.
Upto
Rs. 1,000/-
in each individual
case.
SG/JA Grade
upto
Rs. 500/-
in each
Upto
Rs. 1,000/-
in each
individual
SG/JA Grade
upto
Rs. 500/-
in each
(1) Finance concurrence is not necessary.
(2) These powers should be exercised within
the annual spending limits allotted to each
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
29
individual
case.
case. individual
case.
department/division/ unit for the financial
year.
6.34 (d) Awards to persons other
than Railway employees
for averting accidents.
Upto
Rs. 1,000/-
in each case.
SG/JA Grade
upto
Rs. 350/-
in each case.
Upto
Rs. 1,000/-
in each case.
SG/JA Grade
upto
Rs. 350/-
in each case.
Full details of the service rendered shall be
kept in record.
6.34
Bd.‟s L. No.
F(X) II-2008/
PW/ 6 dt.
16/01/ 2009
(e)Awards to Railway
employees for averting
accidents.
PHOD upto
Rs.5000/- in
each case.
Nil DRM upto
Rs.2,000/- in
each case.
Nil Full details of the service rendered shall be kept
on record.
REPAIRS :
6.35 (a) Repair of machines, Tools
& Plant from trade and Jigs
etc. including Medical &
Surgical equipment etc
including purchase of
materials/spare parts
incidental to repairs(Other
than office machines &
appliances.)
PHOD /CHOD up
to Rs 1 lakh in each
case.
SAG upto
Rs. 25,000/- in
each case.
SG/JA Grade
upto
Rs. 15,000/- in
each case
Sr.Scale
upto
Rs.10,000/- in
each case
Jr. Scale
upto
Rs. 5,000/-
in each case.
Up to Rs. 1
lakh in each
case.
MD upto
Rs.50,000/- in
each case for
medical
equipment up
to Rs. 50,000/-
SG/JA Grade
upto
Rs.10,000/- in
each case.
CMS upto
Rs. 25,000/-
Associate finance Concurrence is not
necessary upto Rs.10,000/- provided there is no
add on.
6.35
(b)Repair of vehicles including
purchase of materials/spare
parts incidental to
repairs/replacement of tyre,
battery etc.
PHOD/CHOD
upto
Rs 50,000/- in
each case.
SG/JA Grade
upto
Rs. 10,000/-
in each case.
Up to
Rs. 50,000/-
in each case.
SG/JA Grade
upto
Rs. 10,000/-
in each case.
(1) Associate finance Concurrence is not
necessary upto Rs.10,000/- provided no
add ons are there.
(2) Vehicle means minimum four wheelers all
vehicles excluding battery operated.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
30
SAG
up to 25,000/- in
each case.
Sr. Scale
independent
charge upto
5,000/- in
each case.
6.35 (c)Repair of two wheeler
vehicles including
purchase/ replacement of
materials/ spare parts
incidental to repairs
CSC maximum
upto Rs. 5,000/- in
each case.
Dy.CSC
maximum
upto Rs.
1,000/- in each
case.
. DRM/ADRM
maximum
upto Rs.
1,000/- in each
case.
Sr.DSC
maximum
upto Rs.
1,000/- in each
case.
Note : For item 6.35 (a) & (b)
(1) Associate finance Concurrence is not necessary up to Rs. 10,000/-/- in case of vehicles and up to Rs.10,000/- in case of
other machines provided no add- ones are there.
(2) A copy of the orders when placed should be furnished to the Accounts Officers concerned without delay and the details
about the date of purchase, repairs carried out on various occasions with the cost are furnished with the bills.
6.36 Repairing of office furniture. Full Power
upto Rs. 5,000/-
SG/JA Grade
Maximum up
to Rs. 3,000/-
Sr.Scale
upto
Rs.1,000/-
at a time
Jr.Scale
upto
Rs.500/-
at a time.
Full Power
upto Rs.
5,000/-
SG/JA Grade
Maximum
upto Rs.
3,000/-
Sr.Scale
upto
Rs.1,000/-
at a time
Jr.Scale
upto
Rs.500/-
at a time
(1) Prior finance concurrence is necessary if
the cost of repairs exceeds Rs. 2500/-
(2) Extent rule in case of Quotations
should be followed.
(3) This includes canning, polishing etc.
6.37 Calibration/Repairs to magnet
speedometers, water meters,
clocks, printing machines,
weighing machines, etc. (the
Full power SG/JA
Grade/ Sr.
Scale Full
Power
Full Power SG/JA
Grade Sr.
Scale Upto
Rs. 50,000/-
Finance concurrence is not necessary.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
31
repairs include purchase of
materials required in
connection therein.
Note:
(1) The possibility of carrying out the work in Railway workshop at cheaper rates should be explored before entering into
contract.
(2) These powers will be exercised by officers of Stores, Electrical, Engineering, S&T, Mechanical, Operating and
Commercial Departments only.
TA/DA
6.38
Railway
Bd‟s L.No.
E(G)83
AL6/2
dt.28.3.84
(a) Traveling allowances to
Outsiders summoned to
give evidence (Rly.
assistants and in trial
cases).
Upto
Rs.40/- per
man per
day.
Upto
Rs.25/- per
man per
day.
Upto
Rs.40/- per
man per
day.
Upto
Rs.25/- per
man per
day.
6.38
Authority
Para 1003
of F I
(b) Conveyance allowance to
Rly. Magistrates
Nil
Nil
DRM
Full Power
Nil
Note : 6.38 (a & b)
(1) Finance concurrence is not necessary.
(2) Railway Magistrates are eligible to receive conveyance allowances at specified rates depending upon the mode of
transport employed and the distance of the Magistrate‟s residence from the Court.
(3) Amount to be paid in accordance with the rules.
6.39 To sanction payment of T.A
to a person not in Govt.
Service when called upon to
attend commission of
enquiry, conferences,
Full Power
according to rates
prescribed by the
Railway Board.
SG/JA Grade
Full Power
according to
rates pre-
scribed by
Full Power
according to
rates
prescribed
by the
Nil In cases where rates are not prescribed by
Railway Board, prior finance concurrence is
necessary.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
32
meetings of committees,
departmental enquiry or
perform any other public
duty in honorary capacity
including tendering
evidence for the Railway in
Court of Law.
Otherwise
according to the
person‟s position
in life.
the
Railway
Board.
Otherwise
according to
the person‟s
position
in life.
Railway
Board.
Otherwise
according to
the
person‟s
position in
life. WRITE OFF :
6.40
Item
44 Ann.II
to Chap.
V. FI.
(a)Write-off of irrecoverable
losses of cash and
insufficient balances
under suspense head &
losses of Stores, Tools
and Plants (including
fuel) in each case when
a Railway employee is in
any way responsible up
to Rs.1 Lakh.
Full Power
upto
Rs. 1 Lakh.
SG/JA Grade
upto
Rs.20,000/-
in each case.
Sr.Scale
up to
Rs.5,000/-
in each case.
Full Power
upto Rs. 1
Lakh.
SG/JA Grade
upto
Rs.20,000/-
in each case.
To Write-off amount exceeding Rs. 1 Lakh
requires sanction of Railway Board.As per
Board's letter No. F(X)II-2010/PW/2
Dated:11.10.2010 Item No. 44 (i)
Note:-
(1) Every important case of loss should be
brought to the notice of the Railway Board, as
soon as possible, after its discovery. When the
loss involved does not exceed Rs. 50,000/- the
case need not be reported unless it represents
unusual features or reveals serious defects in
procedure.
(2) Insufficient balance under Suspense Heads
not exceeding Rs. 1 Lakh can also be write off
by the General Manager.
6.40 (b)Write-off of losses of
Stores, Dead stock, Tools
and Plants in each case
when no Railway employee
is in any way responsible
up to Rs.2 Lakh.
Full Power
upto Rs. 2 Lakh.
SG/JA Grade
upto
Rs.50,000/-
in each case.
Sr.Scale
upto
Full Power
upto Rs. 2
Lakh.
SG/JA Grade
upto
Rs.50,000/-
in each case.
To Write-off amount exceeding Rs. 2 Lakh
requires sanction of Railway Board.As per
Board's letter No. F(X)II-2010/PW/2
Dated:11.10.2010 Item No. 44 (ii)
Note:-
(1) Every important case of loss should be
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
33
Rs.5,000/-
in each case.
brought to the notice of the Railway Board, as
soon as possible, after its discovery. When the
loss involved does not exceed Rs. 50,000/- the
case need not be reported unless it represents
unusual features or reveals serious defects in
procedure.
(2) Insufficient balance under Suspense Heads
not exceeding Rs. 1 Lakh can also be write
off by the General Manager.
6.40
(c)Write-off of losses of
Coal & HSD oil in each
case when no Rly.
employee is in any way
responsible (Item 44 of
Ann. II to Chap. V F1)
Upto
Rs.2 Lakh
in each case.
SG/JA Grade
upto
Rs.50,000/-
in each case.
Sr.Scale
upto
Rs.5,000/-
in each case.
Upto
Rs.1.5 Lakh
in each case.
SG/JA Grade
upto
Rs.50,000/-
in each case.
.
Note: 6.40 (a, b, c)
(1) Finance concurrence is necessary in all cases relating to loss of cash. In other cases, concurrence should be
obtained if amount exceeds Rs.5,000/- in a case.
(2) Cases of loss involving more than Rs.50,000/- or presenting unusual features or revealing serious defects in procedure
should be reported to Board.
(3) For exercising these powers on revenue account by COS, the limits will be as under:
i) Up to Rs.10,000/- in each case provided that :
(a) The adjustments are not due to negligence, carelessness or dishonesty of any Railway employee.
(b) The adjustments arise out of account department‟s verification
ii) Up to Rs.4,000/- in each case when a Railway employee is responsible.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
34
6.41 To write off of losses or
shortage of service postage
stamps
Upto Rs. 200/- in a
year.
SG/JA Grade
Sr. Scale
officers upto
Rs. 100/- in
year.
Upto
Rs. 200/- in
a year.
SG/JA
Grade/Sr.Scale
officers holding
independent
charge upto
Rs. 100/- in a
year.
Finance concurrence is not necessary.
6.42
Item No.
27 of Ann.
II to
Chap.V.
F.C.
To write off amounts due to
the Railway other than when
they are irrecoverable.
Upto
Rs.10,000/-
in each case.
SG/JA Grade
upto
Rs.5,000/-
in each case.
Upto
Rs.10,000/-
in each case.
SG/JA Grade
upto
Rs.5,000/-
in each case.
(1) Write off amounts exceeding Rs.5,000/-
would require finance concurrence.
(2) To write off amounts exceeding
Rs. 10,000/- requires sanction of Railway
Board.
6.43 Sanction of cash imprest to
officers Full Power Nil Full Power Nil
Finance concurrence is necessary in each case.
6.44 Law charges
(a) Pleaders fees within the
scales fixed by the High
Court or separately
approved by the Board.
Full Power SG/JA Grade
Full Power
Sr.Scale
upto
Rs.5,000/- in
each case.
Jr.Scale
upto
Rs.2,500/- in
each case
Full Power SG/JA Grade
Full Power
Sr. Scale
upto
Rs.5,000/- in
each case.
Jr.Scale
upto
Rs.2,500/- in
each case
Where no scales have been fixed these powers
will be exercised with finance concurrence.
6.44 (b) Incidental legal expenses
connected with suits filed
in Court of Law.
Full Power SG/JA Grade
Full Power
Sr.Scale
upto
Rs.5,000/- in
each case.
Full Power SG/JA Grade
Full Power
Sr. Scale
upto
Rs.5,000/- in
each case.
Where no scales have been fixed these powers
will be exercised with finance concurrence.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
35
Jr.Scale
upto
Rs.2,500/- in
each case
Jr.Scale
upto
Rs.2,500/- in
each case
6.45 (i) Railway Telephone
(a) Provision of -
(b) Shifting of -
Full Power Nil Full Power SG/JA Grade
officers of
S&T deptt.
Full Power
(1) Railway telephones should be provided to
the unions subject to availability of line
capacity and also the necessary charges
are paid in advance by the Unions.
(2) This power mentioned in Column No.3&
6 will be exercised by Officers of S & T
Department only.
6.45
(ii) P&T telephones
/MTNL/BSNL
(a) Provision of -
CSTE/CCE
Full Power
Nil
Full Power
with DRM
only
Nil
(b) Shifting of
CSTE/CCE
Full Power
Nil
Full Power
Nil
Note
(1) The following General Guidelines should be adopted for provision of P&T/MTNL/BSNL telephones.
(a) P&T/MTNL/BSNL telephones may be provided in the offices and residence of all Administrative Grade officers.
(b) Officers below these levels may be given P&T telephones in their offices and residence only in inescapable cases on the
basis of individual justification approved by the PHOD/CHOD in the HQ and by DRM in the division, with prior
finance concurrence.
(c) DRMs to submit monthly report to CSTE for GM 's information.
(d) STD facility should be provided as per guidelines issued by Rly. Board in their letter No. 87/W- 3/Tele/TN/ 23 dt.
6.8.99.
(2) This also includes reimbursement of rental and call charges towards P&T MTNL/BSNL telephones not provided by
Railways at the residence of Railway employees however subject to the eligibility as laid down above.
6.46 Temporary service
connection or strengthening
existing service connections
Full Power
SG/JA Grade
upto
Rs.50,000/- in
Full Power
SG/JA Grade/
upto Rs
50,000/-
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
36
and metering facilities and
supply of energy for short
periods on special occasions
such as marriage, festival,
social function, etc in favour
of serving employees or
employee's associations in
Railway premises. and
contractors executing
Railway works and other
persons in Railway Area for
show windows, stalls etc.
each case
Sr. scale
independent
charge upto
Rs. 15,000/-
in each case.
Note :
(1) Powers are subject to observance of provisions in Item No.52 of Ann-II to Chap-V FI.
(2) Other than DRM and ADRM these powers can be exercised by officers of Electrical Dept. only.
(3) The estimated cost duly verified by the finance should be deposited by the party before commencement of work.
(4) Hire charges and depreciation cost of material at 10% should be deposited by the party before delivery of the material,
and the actual charges should be recovered from the day the material is taken to the day it is returned and for electricity
it should be on actual consumption basis etc.
(5) No Railway labour transport arrangement should be provided for installation purposes.
(6) The material is tested before and after handing and taking over.
SALE
6.47
Disposal of dead and live
trees by sale
PCE
Full Power
Nil
Full Power
CWM
Full Power
(1) Finance concurrence is necessary.
(2) Necessary instructions issued by local bodies,
local government to be followed.
6.48
Sale of surplus litter in the
open market.
CSC Full Power
Nil
Nil
Nil (1) Finance concurrence is necessary.
(2) The sale should be given wide publicity
through advertisement, keeping in view the
value of the litter to be sold.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
37
(3) The proceeds should be credited to sundry
earnings. (Rly. Bd.‟s L.No. 93/Sec(ABE)
DS/2/1/Pt. Dt. 1.10.97
6.49 Feeding charges of dogs up
to Rs. 1,550/- per dog per
month for beef areas Rs.
1,675/- per dog per month
for non-beef areas and
provision of utensils for the
kennel.
CSC
Full Power
Nil Nil DSC
Full Power
(1) Finance concurrence is not necessary.
(2) The extant orders in regard to the monthly
diet charges issued by the Board from time
to time should be followed.
(RB L.No. 87/Sec(ABE) DS/ 1/ Confdl. dt.
21.3.95)27.6.2002.
6.50
Participation of R.P.F. dogs
in the dog shows or
exhibitions organised by
Railway or foreign agencies
and expenditure connected
with the entrance fee thereof
etc.
CSC
Full Power
Nil
Nil
Nil
Finance concurrence is not necessary up to
Rs. 2000/- in each case.
6.51
Registration of R.P.F. Dog
kennels with the Dog Kennels
Club of India.
CSC
Full Power
Nil Nil Nil
Finance concurrence is not necessary up to
Rs 2000/- in each case.
6.52
To lend the services of R.P.F.
dogs to mate with other
Railway Kennels, Police
Kennels.
CSC
Full Power
Nil
Nil
Nil
Finance concurrence is not necessary.
6.53
para 621
of finance
code vol I
To call for and award annual
contracts for running dhobi
laundry and barber shop at
R.P.F./T.C./TPI
CSC
Full Power
Nil
Nil
Nil
Finance concurrence is necessary. In case the
estimated expenditure is more than Rs2 lakh
per annum then tender system should be
followed.
6.54
To undertake/sanction work
for public bodies as specified
under Note 1 below para
CEE/CME/
PCE/CSTE
Nil
Nil
Nil Codal provision under Para 1417-W should be
kept in view.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
38
1417-W in exceptional
circumstances in Railway
Workshop.
Full Power
6.55 To invite and accept tenders
for - Fabrication of points,
crossing components,
curving of corrugated iron
sheets, re-enameling of
commodes, Latrine pans,
wash basins, silvering of
mirrors and other misc.
articles from raw material to
be supplied by the
Railways.
Full Power
SG/JA Grade/
Sr. Scale
Full Power
Full Power
SG/JA Grade/
Sr. Scale
upto
Rs. 50,000/-
(1) Open tenders should be invited for all items
estimated to cost Rs. 1 lakh and over.
Limited tenders may be invited upto Rs.
1 lakh tender value.
(2) The possibility of carrying out the work in
Railway workshop at cheaper rates should
be investigated before entering into
contract.
(3) Finance concurrence is necessary in cases
exceeding Rs. 25,000/- in value.
(4) These powers will be exercised by officers
of Stores, Electrical, Engineering, S&T
and Mechanical Departments only.
6.56 Charges for feeding of
offenders detained in Railway
Custody.
Upto Rs.100/-
per individual
offender per day.
SG/JA Grade/
Sr. Scale
upto Rs.100/-
per individual
offender
per day.
Upto
Rs. 100/-
per individual
offender per
day.
SG/JA Grade/
Sr. Scale
upto
Rs. 100/-
per individual
offender per
day.
The powers to be exercised by the Officers of
Commercial and Security Departments only.
The charges should be same as diet allowance
for accidents.
6.57 To sanction downgrading of
locomotives to inferior
service.
Full Power
after personal
inspection.
SG/JA Grade
Full Power
for three
months
period after
personal
Nil
SG/JA Grade
In charge of
workshops/
sheds
Full Power
for
These powers will be exercised by Officers of
Mechanical / Electrical Departments only.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
39
inspection. Three months
period
after personal
inspection.
6.58
Retention of replaced
machines.
Full Power
Nil
Nil
Nil
(1)PHOD/CHOD may personally exercise
these powers in consultation with
FA&CAO subject to the conditions
stipulated in Board‟s letter
No.56/1063/14/M of 28.9.56.
(2) Old machines retained in service can only
be scrapped later by PHOD/CHOD when
the same is no longer required.
(3) This will not be applicable to vehicles.
6.59 To grant honorarium for
imparting Yoga training. PHOD/CHOD
upto
Rs. 5000/- per
month.
Nil DRM
upto
Rs. 5,000/-per
month
CWM(SAG)
upto
Rs 2,000/-
per month
6.60 Provision of LPG connection
and procurement of acetylene
and Oxygen cylinders
(also in ART).
PHOD/CHOD
Full Power
[CWM(SAG)
Full Power
DRM
Full Power
Full Power
Finance concurrence is necessary.
Authority: Board‟s letter No. E(W)/90CN1/21
dt. 19/29.08.91.
6.61
Recertification of ISO 9000,
14000 & OHSAS 18000
from external accrediting
bodies
Full Power
maximum up to
Rs. 75,000/-
Nil
Full Power
maximum
up to
Rs. 75,000/-
CWM
Full Power
maximum
up to
Rs. 75,000/-
(1) GM‟s approval is necessary for the “first
initial” certification.
(2) PHODs/CHODs/DRMs have full powers
only for renewal of existing certification.
(3) Finance concurrence is necessary in both the
cases of first time certification and
subsequent renewals.
(4) It will not be applicable for
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
40
consultancy/documentation Work.
(5) For more than Rs. 75,000/- SDGM
sanction required.
6.62 (a)Awarding contracts for
washing of linens,
blankets, pillows napkins
etc. supplied in AC
coaches
CME
Full Power Upto
Rs. 10 Crore.
Nil
DRM
full power
within
annual
ceiling
limit of
Rs 2 crore
per annum.
SG/JAG
upto Rs. 1 Cr
Per annum.
(1) Normal procedure for the award of
contract should be followed as per
Railway Board‟s L.No. 2002/TG-
V/17/15 dated 24.01.2003
(2) These powers are to be exercised by
Mechanical department. (Authority of
Rly. Bd.‟s L. No. 2009/M(C)/ 165/6 dt.
17.12.2009)
(3) Subject to availability of funds.
(4) All proposals requiring sanction at HQ`
will require concurrence of HQ finance.
(5) Annual ceiling limit one year if contract
being done for more than one year than
ceiling limit will be increased multiplied
by year.
6.62
(b)Awarding contracts for
washing of linens,
blankets, pillows, napkins
etc. supplied in Running
Rooms / Crew Lobbies /
Hostels of Training
Institutes / Rest Houses/
Retiring Room.
Full Power
within Annual
ceiling limit of Rs.
1 Crore.
Nil
DRM
Annual
ceiling limit
of Rs. 10
Lakh per
Running
Room/
Lobby etc.
on the
Division.
SG/JAG
Full Power
subject to
ceiling limit
Rs. 5 Lakhs.
6.63 Contracts for mechanized
cleaning
6.63
(a)Purchase of all tools &
plants required for carrying
out various sanitation
Nil
Nil
DRMs
upto Rs. 5
lakh.
Nil
(1) Normal tender procedure to be followed for
purchase of items valuing above Rs.
50,000/-.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
41
related activities. (2) The expenditure should not exceed Rs. 5
lakh per division per annum.
6.63 (b)Contract for pest control
activities.
6.63
(i) Contract for pest control
activities (other than coaches).
PHODs/CHODs
Full Power within
Annual ceiling
limit of Rs. 1
Crore.
Nil
Upto Rs. 20
Lakh.
Nil Note :
(1) Subject to availability of funds.
(2) Normal tender procedure to be followed.
(3) The expenditure per annum should not
exceed ` 20 lakh per division per annum.
(4) For competency for sanctioning of estimates
please refer to item No. 1.04(c) of
SOPGEN – Chapter I.
(5) All proposals requiring sanction at HQ` will
require concurrence of HQ finance.
6.63
(ii) Contract for pest control
activities ( for coaches).
CME
Full Power with
Annual ceiling
limit of Rs. 1
Crore.
Nil
DRM
upto
50 Lakh.
Nil Note :
(1) Subject to availability of funds.
(2) For competency for sanctioning of estimates
please refer to item No. 1.04(c) of SOPGEN
– Chapter I
(3) Instructions issued on the subject issue vide
Rly. Bd.‟s L. No. 2009/M(C)/ 165/6 dt.
17.12.2009 to be followed.
(4) All proposals requiring sanction at HQ` will
require concurrence of HQ finance.
6.63 (c)For granting specialized
contracts involving large
component of mechanized
cleaning.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
42
6.63 (i) For granting specialized
contracts involving large
component of mechanized
cleaning of stations
individualy.
PHODs
Full Power within
Annual ceiling
limit of Rs. 10
Crore.
Nil DRM/JBP
Upto Rs. 5
Crore.
DRM/BPL
Upto Rs.3
Crore &
DRM/KTT up
to Rs. 2 Crore.
Nil Note :
(1) Subject to availability of funds.
(2) For competency for sanctioning of estimates
please refer to item No. 1.04(c) of SOPGEN
– Chapter I.
(3) Normal tender procedure to be followed and
tender committee will be as per annexure I
of SOPGEN – Chapter I.
(4) All proposals requiring sanction at HQ` will
require concurrence of HQ finance.
(ii)Rag / Picking and Garbage
collection disposal.
PHODs
Full Power within
Annual ceiling
limit of Rs. 1
Crore.
Nil Up to Rs. 20
Lakh.
Nil
6.63 (iii)Mechanized cleaning of
coaching depot + OBHS +
CTS
CME
Full Power within
Annual ceiling
limit of Rs. 5
Crore.
Nil DRM /JBP
Up to Rs. 2.5
Crore.
DRM/BPL
Upto Rs.1
Crore
&
DRM/KTT
Upto
Rs.1 Crore
Nil Note :
(1) These powers are to be exercised by
Mechanical department. (Authority of Rly.
Bd.‟s L. No. 98/M(C)/ 137/8 dt.
16.09.2008)
(2) Subject to availability of funds.
(3) Posts to be surrendered/redeployed should
be identified at the time of sanction. In
case of additional/new activities like
OBHS + CTS, no surrender is involved.
(4) Normal tender procedure to be followed and
tender committee will be as per annexure I
of SOPGEN – Chapter I.
(5) Instructions issued on the subject issued
vide Rly. Bd.‟s L. No. 2009/M(C)/165/9 dt.
01.10.2007 to be followed.
SOP 2013 WEST CENTRAL RAILWAY CHAPTER-VI MISCELLANEOUS MATTER
Item No.
Ref. to
Rule
Nature of Powers
Extent of power delegated to
Remarks Headquarter Officers Divisional Officers
PHODs/CHODs/
SAG
Other
Officers
DRMs/
ADRMs
Other
Officers
1 2 3 4 5 6 7
43
(6) For competency for sanctioning of estimates
please refer to item No. 1.04(c) of
SOPGEN – Chapter I.
(7) All proposals requiring sanction at HQ` will
require concurrence of HQ finance.
*************