Website-Based Content Management System
Employee-Led Training
Christina FerranteWebmaster / Systems Analyst
Presented By
Job Openings Manager
TRAINING DELIVERABLES• PowerPoint Presentation
• User-Guide Documentation
• Instructional Modules
GOALS
• Establish importance of communication
• Develop understanding of terms
• Explain procedural process
Why are we here?
Communication
ABSENCE OF INFORMATION
Phone
In-Person
Definition of Terms
C = Content
Definition• A software system which manages and controls the editing & storage of files
M = Management S = System
WHAT IS “CMS”?
CMS LOGIN LOCATION
http://www.ci.salinas.ca.us/login.cfm
CMS LOGIN PAGE
CMS LOGIN INFORMATION
Username & Password • Determined by Webmaster
• Provided after completion of successful training
• Case-sensitive
• Unique to each user
• Not to be shared between staff members
CMS OVERVIEW
CMS USER NAVIGATION MENU
NAVIGATION MENU LINKSSite
• Provides a list of all active pages within the City website
Reports• Webmaster privileges only – not applicable
Documentation• External link to a pdf user-guide provided by Savvy
Job Openings• Human Resources Staff - only• Add, edit, remove employment opportunities
Agenda/Minutes• City Clerk’s Office, Board, Commission, & Committee Staff - only
Log Out
• Add, edit, remove agenda & minutes files
• Exit content management system & return to normal view of City website
Job Openings Manager
JOB OPENINGS LINK
OBJECTIVES – JOB OPENINGS
1. Position Type
2. Position Title
3. Recruitment # - if any
4. Application Deadline - if any
5. Job Flyer – pdf file
6. Submit
JOB OPENINGS UPLOAD MANAGER
ADD A JOB OPENING
POSTING TIPSNever Use All Caps
• This gives the effect of “shouting”
Calendar Date• MM/DD/YYYY
• Example: February 21, 2009 = 02/21/2009
File Type to Upload• PDF document • Correct naming convention = no spaces or illegal
characters
• Difficult to read on screen
• ! @ # $ % & * ( ) + = . ? , < > / \ { } [ ]
JOB OPENINGS UPLOAD MANAGER
JOB OPENINGS UPLOAD MANAGER
EDIT JOB OPENING
Error made in original posting• Spelling• Wrong position type (Full time, Part time, Temporary)• Application deadline has changed• Posted job flyer is incorrect or has been updated since original was added
Click the [ edit ] link to amend the posting
EDITING WINDOW
Existing information
Change / remove PDF file• Delete original file to add a new one
“Submit” to save
REMOVE A POSTING
FINAL STEPCheck all information for accuracy
Close Job Openings List Manager window
Log out of main CMS window
Navigate to Job Openings page of City Websitehttp://www.ci.salinas.ca.us/services/hr/job_openings.cfm
Select the position type and click “GO”
CHECK THE JOB OPENINGS PAGE
WHAT’S NEXT?• User-Guide Documentation
• Interactive Instructional Module
Questions?