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VOLUNTEER PROGRAMMEPRE-LAUNCH
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VIDEO
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A celebration of Rugby and its unique values, exciting and inspiring our nation
and the world to play and support the
Game
VISION
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Welcome the world to Rugby and to England
PROMISE
Everyone is invited
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RUGBY WORLD CUP 2015• Eighth Rugby World Cup
• Hosted in England and Wales, September 18 – October 31
• Third largest global sporting event
• Global television audience of over 4 billion
• 400,000+ international fans from over 100 countries
• Potential economic impact to the UK of approx. £2.1 billion
• 20 teams
• 48 matches
• 13 venues in 11 host cities
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VOLUNTEER PROGRAMME recognises the contribution of existing
volunteers within the Rugby Community
utilises the existing RFU infrastructure including its CBs and clubs
has a fair selection process for all based on the shared values of England Rugby 2015 and the RFU
supports legacy aspirations – increasing and sustaining the profile of and participation in rugby
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VOLUNTEER PROGRAMME
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ALLOCATION PRINCIPLES
• Two spaces for voting clubs(Three including a Sub)
• One space for non-voting club(Two including a Sub)
• Each club mapped to a venue
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NOMINATIONPROCESS
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CHOOSING YOUR NOMINATIONS• No hard and fast rules BUT key
points to consider:
– Fairness and transparency critical
– Think legacy and what your clubs need for the future?
–Make the process manageable
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NOMINATION IDEASIDEA PROs CONs
Club nomination and voting process
A fair and transparent process
Not easy to administer to ensure everyone has a say
Recognising outstanding contribution to legacy initiatives
Embraces the spirit of the programme
Need to have criteria in place and a selection process to ensure it’s fair
Ballot Easy to administer and fair
Not focussed on legacy and not recognising individual contribution
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APPLICATIONPROCESS
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WHAT ROLES ARE AVAILABLE?
• All roles critical to the success of RWC 2015
• It’s not all glitz and glamour: you certainly won’t be disappointed but you won’t be pitch side either
• Roll your sleeves up, get stuck in and potentially get wet!
TEAMWORK ENJOYMENTRESPECT DISCIPLINE
SPORTSMANSHIP
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SPECTATOR EXPERIENCE TRANSPORT
• ACCREDITATION• WORKFORCE
OPERATIONS
SMALL NUMBER OF OTHER VOLUNTEER ROLESFANZONE
VOLUNTEERS
Plus
6,000RUGBY
WORLD CUP VOLUNTEERS
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HOW TO APPLYApplications Open Applications Close
March 17, 2014 April 17, 2014
• Application link will be emailed to you for distribution to each club/nominated volunteer
• Applicants will apply via the link and usinga unique code
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CODES• Each club has a unique code for the one or two
nominated volunteers
• The Sub from each club will also have aunique code
• Treat codes as confidential information
• Code leakage – Twitter, Facebook
• CBs responsible for verifying applications from club codes
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APPLICATION FORM – 2 STEPS
Information Required- Code- Name- Email - Password- Confirm Email & Password- Agree to Ts & Cs
Email sent asking to complete
the following
To complete application- Personal information- Skills & Experience- Driving/Language skills- Availability & Preferences- Ts & Cs
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BREAK
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VIDEO
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TRY OUTS
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TRY OUTS• A unique experience, creating buzz and
excitement for each selected attendee.
• An applicant’s first live interaction with the Tournament, offering a friendly and
engaging environment, providing the applicants a platform to showcase themselves.
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TRY OUTS• 90-minute experience including
one-to-one interview
• On the road for seven months
• Visiting every host city – 13 venues
in total
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TRY OUTS – Welcome Area
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TRY OUTS – Check-in
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TRY OUTS – Exhibition
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TRY OUTS – Interviews
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TRY OUTS – Stash
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VOLUNTEER INTERVIEW PROGRAMME
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OVERVIEW AND RECRUITMENT• Recruit and train interviewers to attend Try Outs
and help secure a fantastic Tournament volunteer team
• A chance to get involved and help shape RWC 2015
• Experience of interviewing or a willingness to learn is crucial and knowledge of the Game is important
• Recruiting through three main channels
– Clubs, CBs and Societies
– Universities and Colleges
– Local Councils and CSPs
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THE PROCESS
Applications open on
February 12, 2014
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CONSIDERATIONS• All members of the VIP need to be aged 18 or over
• Must be willing to take part in
– a short telephone interview
– a local training event
– the designated number of shifts for that venue
• Experience in, or of, sport
• Experience of working with people in a customer-facing role
• Is an ambassador of the Core Values and sets an example to the Game
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VOLUNTEERING CAMPAIGN
Feb - Mar NOMINATE
Mar - Apr APPLY
Jun - Dec TRY OUTS
Jan 2015 OFFER
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NOMINATION IDEAS
• 10 minutes
• Work in groups at your tables
• Come up with as many suggestions as you can
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VOLUNTEER PROGRAMME SUMMARY
• Launches February 12, 2014
• Consider nomination process
• Unique application codes
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Q&A
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RESOURCES• Volunteer Recruitment Guide -
including sample text to use in club emails, newsletters websites or noticeboards – also on RWC 2015 memory stick
• CB Fact Sheet
• RWC 2015 Volunteer Posters (space on posters to write club-specific details) – to be distributed from February 12, 2014 direct to each club
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VIDEO