Download - Utility Work within Public Right of Way
UTILITY WORK
WITHIN PUBLIC
RIGHTS-OF WAY
AND
EASEMENTS
PRESENTED BY: Michael McCabe, P.E., CSM
Michael Steele, CPII
City of Palm Bay107,00+ Residents Predominately SFR100+ Sq. Miles 50% built-out800+ Centerline Miles Predominately open
drainage
• FIRST CODE (1974)• REVISION TO CODE TO INCLUDE PERMITTING (1993)
• DEFINITIONS• EXEMPTIONS
• FRANCHISES• PROHIBITED USES• PERMIT
• WHEN REQUIRED• NOT REQUIRED
• LIABILITY• PERMIT PROCEDURES AND REQUIREMENTS• DESIGN, MATERIAL, TESTING AND REPORTS• CONSTRUCTION PROCEDURES• EMERGENCY WORK• PRESERVATION OF MONUMENTS• COSTS INCURRED – PAYMENT• INTERPRETATION OF DISCREPANCIES• PRIMA FACIE EVIDENCE OF VIOLATION• DUTY TO REMOVE UPON NOTICE BY CITY• REMOVAL AND DISPOSAL BY THE CITY UPON FAILURE OF OWNER TO REMOVE;
COSTS• REMOVAL AND DISPOSAL OF UNLAWFUL IMPROVEMENTS WITHOUT NOTICE TO
OWNER• RESTORATION OF DAMAGED AREAS
Right of Way And Easement Use Code
• Existing provisions of other agreements and contracts, i.e franchises, shall prevail over requirements of this code.
• All active franchises exempt from fees. • Current franchise agreements
• Electric• Gas• Solid Waste Collection
• No franchise agreements• Telecommunications, Broadcast, and Cable Services
(Telecommunications Act of 1996)
• Water and Wastewater
EXEMPTIONS
• Fees• Telecommunications and Cable
• Ordinance 2001-40• Communications Services Tax
• Increase Local Tax percentage
PERMIT FEES• General $333
• SFR Irrigation permit $32• Water Service Connection
• No boring required $30• Boring required
$135• Hold Harmless recording (irrigation/docks) $15• Street Cuts
$142• Projects Under Section 179.096(E) (as-built) $254
EXEMPTIONS
• Prior to installing; placing; constructing; or replacing any improvement within the right-of-way and easements. • Includes, but is not limited, to
• all excavations; • jack and bores; • all poles, regardless of its purpose; • all above ground improvements that create an
obstruction; and, • all below ground utilities.
WHEN A RIGHT-OF-WAY PERMIT IS REQUIRED?
• Franchisee when work meets following: • Will not disturb
• Paved areas.• Any other improvement.• Vehicular or pedestrian traffic.• Area larger than 100 square feet.• Exceed a depth below grade of 48 inches,
except utility poles.• Will be restored to a condition as good or better
than existing.• Underground service connection when trench
width less than 12 inches.• Is not a jack-’n-bore of any kind.
WHEN A RIGHT-OF-WAY PERMIT IS NOT REQUIRED?
• Open drainage system
CHALLENGES
• Increased activities due to competition for communications and cable services
• PERMITEE• PUBLIC WORKS DEPARTMENT• CITIZEN/RESIDENT
KEY PLAYERS
COMMERICAL UTILITIES:• Telecommunications• Electric• Cable• Gas
PERMITEE
CITY UTILITIES:• Water (Raw and Distribution Lines)
• Wastewater (Gravity, Forcemain, Reuse)
• Information Technology (Fiberoptic)
CONSTRUCTION ACTIVITIES:• Subcontractors for utility companies• Contractors for private development• City staff (utility and IT)
PERMITEE (CONT)
KEY PLAYERSPublic Works Department:
• Engineering Assistant (Receives, process, routes, issues, final approval)
• Engineering Inspector(s) (Reviews, coordinates, inspects, approves)
• Engineer II (Supervisor)
Citizen:• Service (Availability)
• Aesthetics (Exposed pits and soils, safety fence, vegetation)
• Hazards (Pits, cable, sidewalks, poles)
Permit active for 120 days
Acceptable Site Restoration????
Per Code, restoration of damaged areas shall be restored to condition prior to damages or pay the city the sum of money necessary to restore.
Acceptable Site Restoration????
Flow line maintenance
Per Code, any permittee who has previously failed to restore damages as required shall not be issued further permits
Pit depth of 15”
Pit depth of 12”
Utility Pole Removal
Good work?
PERMITTING PROCESS- Specific zones- Zone 1, Aerial Transmissions- Zone 2, Underground Improvements- Zone 3, Water, Sewer, Gas lines
PERMITTING PROCESS- Specific depths
• Current Flow Chart• Proposed Flow Chart
Improvements
PERMITTING PROCESS
START
APPLICATION SUBMITTAL
PLANS & SPECS
PLAN REVIEW
PERMITREQ’D
REVISIONREQ’D
PROCEED
FILE
ASSIGN INSPECTOR
A B
NO
YES
NO
YES END
Permitting Process Flow Chart
NOTIFYSUBCONTRACTOR
DOCUMENT
A
INSPECTION
CONSTRUCTIONISSUES
DOCUMENT ISSUESRESOLVED
NOTIFYENGINEERING
ASST./ENGINEER
ISSUESRESOLVED
IS WORKCOMPLIANT DOCUMENT
DOCUMENT
WORKDELAY
CONTACTPERMITEE
DOCUMENT
B
DOCUMENTCOMPLIANCE
NO
YES
YES
YES
YES
NO
YES
C
NOINSPECTION
HASWORK
STARTED
NO
YES
NO
C D
DOESWORK
CONTINUENO
YES
24 HRNTP
90 DAYBENCHMARK
DOCUMENT/NOTIFY PERMITEE
PLAN REVISION
C
INSTALLATION
COMPLETE
SUBMIT COMPLETION
& RESTORATION
ISRESTORATION
COMPLETENO
DOCUMENT(NON-
COMPLIANCE)
D
PERMITCOMPLETE
YES
SIGN-OFFPERMIT
CONTACTROW
COORDINATOR
ARCHIVE
END
NOTIFYSUBCONTRACTOR
DOCUMENT
A
INSPECTION
CONSTRUCTIONISSUES
DOCUMENT ISSUESRESOLVED
NOTIFYENGINEERING
ASST./ENGINEER
ISSUESRESOLVED
IS WORKCOMPLIANT DOCUMENT
DOCUMENT
WORKDELAY
CONTACTPERMITEE
DOCUMENT
B
DOCUMENTCOMPLIANCE
NO
YES
YES
YES
YES
NO
YES
C
NOINSPECTION
HASWORK
STARTED
NO
YES
NO
C D
DOESWORK
CONTINUENO
YES
24 HRNTP
90 DAYBENCHMARK
DOCUMENT/NOTIFY PERMITEE
PLAN REVISION
Process Flow Chart
Improvements
NOTIFYSUBCONTRACTOR
DOCUMENT
A
INSPECTION
CONSTRUCTIONISSUES
DOCUMENT ISSUESRESOLVED
NOTIFYENGINEERING
ASST./ENGINEER
ISSUESRESOLVED
IS WORKCOMPLIANT DOCUMENT
DOCUMENT
WORKDELAY
CONTACTPERMITEE
DOCUMENT
B
DOCUMENTCOMPLIANCE
NO
YES
YES
YES
YES
NO
YES
C
NO NOTIFY PERMITEE
HASWORK
STARTED
NO
YES
NO
C D
DOESWORK
CONTINUENO
YES
24 HRNTP
90 DAYBENCHMARK
VOID PERMIT
PLAN REVISION
END
YES
NO
Process Flow Chart
Improvements
PERMITTING PROCESSPermitting Plans and Specifications
Cover Sheet
Cover Sheet
Standard Detail (City’s)
Plan and Cross-Sections
Plan and Cross-Sections
Plan and Cross-Sections
Plan and Details
Plan (aerial view)
Plan (street view)
Plan (color code other utilities)
Traffic Control Plan
General Notes
PERMITTING PROCESS CHALLENGES
- Number of Open Permits (312)• 1 utility company has 72 open permits
Permitted splice pits
Permitted splice pits in one neighborhood
INSPECTION OF WORK
EXISTINGUTILITIES
SWALE
PROPOSED BORE
INSPECTION OF WORK
EXISTINGUTILITIES
SWALE
PROPOSED BORE
EXISTINGUTILITIES???
INSPECTION CONSTRAINTSManpower
• 6 Inspectors
Inspector Responsibilities
Permits per Inspector
- Training- Meetings- Work Reports- Plan Reviews- Construction Inspections- Capital Improvement Projects- Commercial Projects
INSPECTION CONSTRAINTS
- Infrastructure Inventory• Failed Culvert Pipes (+/- 1400)• Sidewalk Inspections (Annually)• Guardrail & Handrail (2 year
Inspections)• Roadway Inspections (5 year
Inspections)
INSPECTION CONSTRAINTS
- Citizen Requests• (245 Last Quarter)
- ROW Permits Inspections- NPDES Permit Requirements (MS4)
• Illicit discharge investigations• Dry weather outfall monitoring• Storm event inspections
INSPECTION CONSTRAINTS
INSPECTOR DUTIES
PERMITTING PROCESS SUMMARY
OF CHALLENGES• Number of open permits• Lack of required start-up notification• Timeliness of completion (335 Days)• Infrastructure maintenance after
installation• Manpower• Time management
POSSIBLE IMPROVEMENTS
• Streamline the flow chart• Restrict open permits to 20-30• 10 working day stop work delay• GPS conflicts to import to GIS• Additional inspection staff or dedicate
one inspector for permits• Communication
• Quarterly meetings with utilities• Monthly meetings with Inspectors• Monthly meetings with staff
QUESTIONS
? ??
?