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TITLE AND TOTAL COMPENSATION PROJECT – July 2019 CAMPUS FORUM
UNIVERSITY OF WISCONSIN – MADISON
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TITLE AND TOTAL COMPENSATION PROJECT
Agenda for Today
01 | WELCOME02 | STANDARD JOB DESCRIPTIONS03 | POSITION DESCRIPTIONS04 | HOW COMPENSATION IS DETERMINED05 | BENEFITS UPDATE06 | LEARNING OPPORTUNITIES & OUTREACH07 | WRAP UP
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TITLE AND TOTAL COMPENSATION PROJECT
Welcome
Mark WaltersChief Human Resources Officer
Office of Human ResourcesUW-Madison
Feel free to use the index cards to jot down your questions during the presentation.
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TITLE AND TOTAL COMPENSATION PROJECT
Goal – Becoming a Model Employer
• Facilitate the achievement of UW-Madison’s mission and vision and reflect its values.
• Offer market-informed and competitive pay and benefits packages.
• Thoughtful redesign of policies and procedures to support an updated compensation program.
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TITLE AND TOTAL COMPENSATION PROJECT
Title & Total Compensation Project
• Clear, consistent, and relevant job titles and descriptions
• Market-based pay and benefits structures (total compensation) so we can reward and retain our excellent employees
• A framework for career development
Project Partners:
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TITLE AND TOTAL COMPENSATION PROJECT
COMPENSATION & TITLINGMarket-informed titling and pay structure for work performed
BENEFITSTime off, wellness, and retirement
programs
PERFORMANCEAlignment of mission with employee work and goals
RECOGNITION Reinforcement of behaviors
that support strategy
WORK-LIFE BALANCEPractices that help achieve employee success at work and home
CAREER DEVELOPMENTOpportunities for
professional and personal growth
ATTRACT RETA
INMOTIVATE
ENG
AG
E
TTC Project Impact
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TITLE AND TOTAL COMPENSATION PROJECT
Reminders
• You will not lose your job as a result of TTC• Your pay will not be reduced• Your job will not change• You will not have to re-apply for your job
• No immediate pay increases are expected as a result of the TTC Project
• Any increases in pay will need to be funded and planned over time by leadership
• A long-term compensation strategy will be developed to address any pay inequities
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TITLE AND TOTAL COMPENSATION PROJECT
7
TTC Project Timeline
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TITLE AND TOTAL COMPENSATION PROJECT
Progress to Date✔ Created Job Framework✔ Created draft Standard Job Descriptions (SJDs)✔ Engaged subject matter experts across campus
for SJD review✔ Completed feedback review and quality assurance
process ✔ Completed competitive assessment✔ Drafted compensation philosophy✔ Completed Employee Benefits Preferences Survey✔ Completed Benefits Valuation Analysis (BVA)
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TITLE AND TOTAL COMPENSATION PROJECT
Agenda
01 | WELCOME02 | STANDARD JOB DESCRIPTIONS03 | POSITION DESCRIPTIONS04 | HOW COMPENSATION IS DETERMINED05 | BENEFITS UPDATE06 | LEARNING OPPORTUNITIES & OUTREACH07 | WRAP UP
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TITLE AND TOTAL COMPENSATION PROJECT
Standard Job Description
Standard Job
Description
Job Market Description
Your Position
Description
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TITLE AND TOTAL COMPENSATION PROJECT
SJD vs. PD
Position Description(PD)
Standard Job Description (SJD)
A general set of responsibilities, without regard to any specific employee, that describes work performed, and role and impact to the organization.
The total work performed and role of an individual employee, including general and unique responsibilities.
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TITLE AND TOTAL COMPENSATION PROJECT
Standard Job Description (SJD)A summary statement about the nature, role, scope, responsibilities and other key elements of a job in an organization.
– Communicates an overall picture of the nature of work performed
– Communicates the job’s role in the organization
– Focuses on the job and is not tailored to any specific employee
SJDJob Information• Job Title• Job Group• Job Sub-Group
Job Summary
Typical Responsibilities
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TITLE AND TOTAL COMPENSATION PROJECT
Job TitleA title that represents a job commonly found in the market.
Indicates the nature of work performed
Indicates the job’s role in the organization
Suggests the level of difficulty and responsibilities
SJDJob Information• Job Title• Job Group• Job Sub-Group
Job Summary
Typical Responsibilities
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TITLE AND TOTAL COMPENSATION PROJECT
Job Group and Sub-GroupGrouping of jobs that are related by common professions and require similar knowledge, skills and abilities
Often categorizes a series of related job titles
Often has similar market competitive pay characteristics
Can be categorized into smaller, more defined sub-groups
Can create a landscape of promotional opportunities where similar jobs might be available
UW has 24 job groups
SJDJob Information• Job Title• Job Group• Job Sub-Group
Job Summary
Typical Responsibilities
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TITLE AND TOTAL COMPENSATION PROJECT
Job SummaryA clear, concise statement explaining the primary functions of a job, including its main purpose and overall end result
Typically 1-2 sentences
Captures the essence of the position
Is comparable to similar positions found across many work environments
SJDJob Information• Job Title• Job Group• Job Sub-Group
Job Summary
Typical Responsibilities
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TITLE AND TOTAL COMPENSATION PROJECT
Typical ResponsibilitiesThe core responsibilities of the job that represent categories of the day-to-day activities commonly shared amongst all positions in this job
Typically 4-8 key responsibilities
Only unique responsibilities will be identified separately or outside of a standard job description
SJDJob Information• Job Title• Job Group• Job Sub-Group
Job Summary
Typical Responsibilities
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TITLE AND TOTAL COMPENSATION PROJECT
Why Were SJDs Created?SJDs create value in three ways:
Defines a list of common responsibilities shared by other UW employees in similar roles
Provides a standard way of describing a job that can be compared to others doing the same work across the broader labor market
Promotes a fair and equitable process for regularly monitoring and comparing our compensation and pay structures to keep pace with an ever-changing labor market
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TITLE AND TOTAL COMPENSATION PROJECT
How Were SJDs Created?
Standard Job Descriptions were created by subject matter experts across UW who:
1. Drafted initial SJDs
2. Reviewed SJDs and provided feedback
3. Reviewed feedback and recommended edits
Over 550 UW employees participated in creating SJDs
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How Are SJDs Used?
Standard Job Descriptions allow comparison of all UW jobs to jobs in the market at large
Standard Job
Description
Job Market Description
Your Position
Description
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TITLE AND TOTAL COMPENSATION PROJECT
Agenda
01 | WELCOME02 | STANDARD JOB DESCRIPTIONS03 | POSITION DESCRIPTIONS04 | HOW COMPENSATION IS DETERMINED05 | BENEFITS UPDATE06 | LEARNING OPPORTUNITIES & OUTREACH07 | WRAP UP
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TITLE AND TOTAL COMPENSATION PROJECT
Position Descriptions
Standard Job
Description
Job Market Description
Your Position
Description
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TITLE AND TOTAL COMPENSATION PROJECT
Position Description (PD)
PDJob Information• Job Title• Job Group• Job Sub-Group
Job Summary
Typical Responsibilities
0%-20% Additional, Unique Responsibilities
Other Elements
Standard Job Description
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TITLE AND TOTAL COMPENSATION PROJECT
Unique Responsibilities
PDJob Information• Job Title• Job Group• Job Sub-Group
Job Summary
Typical Responsibilities
0%-20% Additional Unique Responsibilities
Other Elements
Responsibilities distinctive to the employee that represent categories of the day-to-day activities of the position
Typically 2-4 key responsibilities that together do not differ more than 20% from the SJD
Only unique responsibilities need to be identified separately
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TITLE AND TOTAL COMPENSATION PROJECT
Other Elements: Education
PDJob Information• Job Title• Job Group• Job Sub-Group
Job Summary
Typical Responsibilities
0%-20% Additional Unique Responsibilities
Other Elements
Education:
Minimum preferred education will be listed in SJD
Managers/supervisors can further specify in PD
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TITLE AND TOTAL COMPENSATION PROJECT
Other Elements
PDJob Information• Job Title• Job Group• Job Sub-Group
Job Summary
Typical Responsibilities
0%-20% Additional Unique Responsibilities
Other Elements
Optional elements that managers/supervisors can specify in PD:
• Certifications & Licenses
• Working Conditions & Physical Requirements
• Tasks
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TITLE AND TOTAL COMPENSATION PROJECT
How Will My New PD Be Created?
Initial match of SJD to employee
Refine and confirm
SJD match
Build PD from
matched SJD
Confirm PD describes
employee’s job
Standard Job
Description(SJD)
Your Position
Description(PD)
Office of Human
Resources
Division/ department HR
Manager Manager & Employee
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TITLE AND TOTAL COMPENSATION PROJECT
When Will I See My New PD?
• Employees can anticipate reviewing their new position descriptions (PDs) with their managers in winter 2019-2020.
• Employees can confirm that their new PDs accurately describe their responsibilities.
• Office of Human Resources, in partnership with divisional HR, will provide managers information, tools and resources in preparation for the PD review with employees.
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TITLE AND TOTAL COMPENSATION PROJECT
Agenda
01 | WELCOME02 | STANDARD JOB DESCRIPTIONS03 | POSITION DESCRIPTIONS04 | HOW COMPENSATION IS DETERMINED05 | BENEFITS UPDATE06 | LEARNING OPPORTUNITIES & OUTREACH07 | WRAP UP
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TITLE AND TOTAL COMPENSATION PROJECT
Job Market Description
Standard Job
Description
Job Market Description
Your Position
Description
Position Description is tied to a Standard Job Description
Standard Job Description is used to find a match with a job description in the market.
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TITLE AND TOTAL COMPENSATION PROJECT
Job Market Compensation
SJD Compensation
Job Market Compensation
Your Compensation
Standard Job Description compensation informs compensation for your position
Market data informs compensation for Standard Job Description
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TITLE AND TOTAL COMPENSATION PROJECT
Agenda
01 | WELCOME02 | STANDARD JOB DESCRIPTIONS03 | POSITION DESCRIPTIONS04 | HOW COMPENSATION IS DETERMINED05 | BENEFITS UPDATE06 | LEARNING OPPORTUNITIES & OUTREACH07 | WRAP UP
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TITLE AND TOTAL COMPENSATION PROJECT
Benefits Review
*“Market” includes public and private higher education peer institutions as well as private sector employers.
Benefits Value Analysis (BVA)
Compares UW benefits against the market*
Benefits Preferences Survey
Identified what benefit optionsUW employees value
Long-Term Benefits StrategyMercer provides comprehensive analysis of both
UW reviews and develops optionsOptions and recommendations vetted with UW Stakeholders
Recommendations presented to leadership
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TITLE AND TOTAL COMPENSATION PROJECT
Which Benefits Are Considered?
Not Under ConsiderationStatutory Benefits:• WRS• Health Insurance• Dental Insurance• Vision Insurance• FSA/HSA• State Group Life
Insurance
Under ConsiderationSupplemental Benefits:• Paid time Off• Flexible Work Schedule• Tuition Assistance• Other non-statutory
additions/enhancements
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TITLE AND TOTAL COMPENSATION PROJECT
Develop Options for Future Benefits
Enhancements
Fall 2018 Dec 2019
Benefits Value Analysis (BVA)
Benefits Preferences
Survey
Evaluate BVA results in conjunction with
Benefits Preferences Survey
Benefits Review – Next Steps
Present Long-term Benefit Strategy
Recommendation to Leadership
Summer - Fall 2019
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TITLE AND TOTAL COMPENSATION PROJECT
University Peer Groups:
• Large public universities (ex. Big 10, UCLA, Texas)
• Public and private universities
(ex. Marquette, SUNY)
• Large private universities
(ex. Boston, Cornell, Harvard)
BVA Approach
Wisconsin Peer Groups:
• Large private corporations and public municipalities
(ex. City of Madison, CUNA)
• Milwaukee-based organizations(ex. Kohls, Lands End)
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TITLE AND TOTAL COMPENSATION PROJECT
University Peer Groups:
•UW leads across university peers by 2 to 4%:•Retirement/Savings: competitive to unfavorable, 3-16% below median•Health/Group: competitive to favorable, to 20% above median•Time Loss: competitive, 5% below median
BVA: Key Findings
Wisconsin Peer Groups:
•UW leads across Wisconsin peers by 5 to 29%:•Retirement/Savings: competitive to 1% above median•Health/Group: favorable, 9-62% above median•Time Loss: competitive, 4-18% above median
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TITLE AND TOTAL COMPENSATION PROJECT
Benefits Preferences Survey
Key Findings:• Most valued at hire: Type of work and healthcare
benefits
• Most valued once employed: Pay, healthcare benefits, retirement plans, paid leave, job security and flexibility
• The importance of pay (ranked #1) declines with age and the importance of healthcare and retirement increases
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TITLE AND TOTAL COMPENSATION PROJECT
Benefits Preferences Survey (cont.)
Key Findings:• Banking sick leave and income protection are of
“above average” importance• More than a third describe their financial situation as
“stressful” and do not believe they are doing enough to prepare for retirement
• Overall satisfaction levels are high with benefits. Concerns are in the areas of pay, healthcare costs and parking
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TITLE AND TOTAL COMPENSATION PROJECT
We Heard You!Benefits Preferences Survey Responses:
Survey Question: What is the one thing that would make UW’s benefits even better?
• Over 13,000 comments were received for this question
• Top 3 themes:Theme # of Comments
1. Pay 3,9632. Healthcare Benefits 2,9593. Other 2,672
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More Information Available
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TITLE AND TOTAL COMPENSATION PROJECT
Agenda
01 | WELCOME02 | STANDARD JOB DESCRIPTIONS03 | POSITION DESCRIPTIONS04 | HOW COMPENSATION IS DETERMINED05 | BENEFITS UPDATE06 | LEARNING OPPORTUNITIES & OUTREACH07 | WRAP UP
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TITLE AND TOTAL COMPENSATION PROJECT
Learning Opportunities
Online Modules:• Task vs. Responsibility https://hr.wisc.edu/training/ttc/task-vs-responsibility/story_html5.html
• Position Description vs. Standard Job Description Coming soon!
Upcoming Workshops:• TTC training for HR professionals coming in August and
October• TTC training for managers/supervisors coming in October
and November
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TITLE AND TOTAL COMPENSATION PROJECT
Where Can I Learn More?
• Future Campus Forums (November)• Inside UW Articles• M.A.N.A.G.E. Newsletter for campus
supervisors• Working@UW Newsletter• TTC Website (go.wisc.edu/ttcproject)• TTC Professionals Outreach Network
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TITLE AND TOTAL COMPENSATION PROJECT
November Forums*Tentative Dates
Location Event Time
11/12/19 Union South – English only
9:00am – 10:30am
11/12/19Gordon Dining & Event Center (Multi-lingual)
1:00pm – 2:30pm
11/13/19
Health Science Learning Center (Multi-lingual) – Late Night
11:00pm-12:30am
11/14/19Health Science Learning Center – English only
11:00am – 12:30pm
*Final dates, locations, and times, will be confirmed later/closer to the Fall.*
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TITLE AND TOTAL COMPENSATION PROJECT
TTC Website
go.wisc.edu/ttcproject
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TITLE AND TOTAL COMPENSATION PROJECT
Agenda
01 | WELCOME02 | STANDARD JOB DESCRIPTIONS03 | POSITION DESCRIPTIONS04 | HOW COMPENSATION IS DETERMINED05 | BENEFITS UPDATE06 | LEARNING OPPORTUNITIES & OUTREACH07 | WRAP UP
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TITLE AND TOTAL COMPENSATION PROJECT
47
TTC Project Timeline
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TITLE AND TOTAL COMPENSATION PROJECT
What to ExpectNew Title/ Job Structure March 1, 2020
(tentative)
Updated Salary Ranges March 1, 2020 (tentative)
Updated Policies & Procedures March 1, 2020 (tentative)
• No immediate pay increases are expected as a result of the TTC Project
• Any increases in pay will need to be funded and planned over time by leadership
• A long-term compensation strategy will be developed to address any pay inequities
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TITLE AND TOTAL COMPENSATION PROJECT
Information Coming Soon
• Title series and levels
• Career paths and opportunities
• Employee mapping to new title and SJDs
• Benefits enhancement recommendations
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TITLE AND TOTAL COMPENSATION PROJECT
Questions?
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TITLE AND TOTAL COMPENSATION PROJECT
Thank You for Attending!
Website:go.wisc.edu/ttcproject
Email:[email protected]