![Page 1: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/1.jpg)
How to build a successful EU project some personal reflections of
a project coordinator
Juan Bicarregui Scientific Computing Department
STFC
UKRO Conference 21 September 2015 1
![Page 2: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/2.jpg)
Overview
1. Build on just one good idea
2. Find the right partners
3. Have clear responsibilities
4. Build in sustainability of output
5. Set the right budget
6. Actively monitor progress
![Page 3: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/3.jpg)
Build on one good idea
• Make a clear message
– It must be simple
• Don’t allow sidelines
– Not a free research agenda
• Aim for 15/15
– Need ≥4.5/5 in all three areas
• Don’t compromise
– Good proposals can fail on a fixable weakness 3
![Page 4: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/4.jpg)
What is STFC?
250m
ESRF & ILL, Grenoble Daresbury Laboratory
Square Kilometre ArrayLarge Hadron Collider
Programmes include: • ParBcle Physics • Astronomy • Nuclear Physics
NaBonal Laboratories include: • Neutron and Muon Source • Synchrotron RadiaBon Source • High Power Lasers • ScienBfic CompuBng/Hartree Centre • Space Science • Electronics, Cryogenics
InternaBonal include:
• CERN • ESO • SKA • ESS • ESRF • ILL
![Page 5: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/5.jpg)
What happens at the Facilities?
FiOng experimental data to model
Bioactive glass for bone growth
Structure of cholesterol in crude oil
Hydrogen storage for zero emission vehicles
Magnetic moments in electronic storage
• Over 30,000 user visitors each year: – physics, chemistry, biology,
medicine,
– energy, environmental, materials, culture
– pharmaceuticals, petrochemicals, microelectronics
Longitudinal strain in aircraft wing
DiffracBon paSern from sample
Visit facility on research campus
Place sample in beam
• Over 5.000 high impact publications per year – But so far no integrated data
repositories
– Lacking sustainability & traceability
![Page 6: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/6.jpg)
PaNdata
Neutron diffraction X-ray diffraction} NMR
High-qualitystructure refinement
}
Photon and Neutron Data Infrastructure
![Page 7: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/7.jpg)
PaN-Data Infrastructure for Photon and Neutron Sources
PaNdata Data Sharing Vision Single Infrastructure à Single User Experience
Capacity Storage
PublicaBons Repositories
Data Repositories
SoVware Repositories
Raw Data Data Analysis
Analysed Data
PublicaBon Data
PublicaBons
Facility1
Raw Data Data Analysis
Analysed Data
PublicaBon Data
PublicaBons
Facility 2
Raw Data Data Analysis
Analysed Data
PublicaBon Data
PublicaBons
Facility 3
Different Infrastructures à Different User Experiences Raw Data Catalogue
Data Analysis
Analysed Data Catalogue
PublicaBon Data Catalogue
PublicaBons Catalogue
![Page 8: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/8.jpg)
Overview
1. Build on just one good idea
2. Find the right partners
3. Have clear responsibilities
4. Build in sustainability of output
5. Set the right budget
6. Actively monitor progress
8
![Page 9: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/9.jpg)
Find the right partners
• PaNdata was not typical: – 11 similar facilities
– All Infrastructure providers
9
• More typically have variety of roles:
– Users, Technologists, Providers – Large and small enterprises
• Need to deliver the Project • Need to make an Impact
![Page 10: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/10.jpg)
Overview
1. Build on just one good idea
2. Find the right partners
3. Have clear responsibilities
4. Build in sustainability of output
5. Set the right budget
6. Actively monitor progress
10
![Page 11: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/11.jpg)
2.1 D ata Pol ic y
2.2S oftw are Pol ic y
2. 3U s erP olicy
2.4I ntegrat ed Po lic y
4.1U s er
Propo sal
4.2U se r
W orks hop
4.3U ser
Rev is ion
5.1D ata
Propo sa l
5.2D ata
W orks hop
5.3D ata
Rev is ion
6 .1S oftw areRev iew
6. 2So ftw are Wo rk sh op
6.3Soft wa rePropo sal
6.4Softw are Revisio n
7.1Inte gration R eport
7 .2Integ ra tio n P ro pos al
7.3In tegration Revisio n
3.4
Final
Workshop
P ro je ct M anagem ent, K nowledge Exchan ge and D issem ina tion Ac tiv ities
Dep ende ncies betw e en the m ajor project tas ks
Dependencies
![Page 12: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/12.jpg)
ERA Open Access Sharing Initiatives (examples, etc)
ERA Infrastructure Platform Initiatives (EGI, etc)
PaNdata Support Action
Policies and Standards
PaNdata ODI JRAs
Users
Data
Software
Integration Provenance Preservation
Scalability
PaNdata ODI
Services
Users
Data PaNdata
ODI
Virtual Labs
Policies Powder Diff
SAXS & SANS
Tomography
![Page 13: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/13.jpg)
Overview
1. Build on just one good idea
2. Find the right partners
3. Have clear responsibilities
4. Build in sustainability of output
5. Set the right budget
6. Actively monitor progress
13
![Page 14: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/14.jpg)
Build in Sustainability
• Sustainability is a starting point
– Have users in the consortium
– Have providers in the consortium
• Build sustainability during project
– Deploy the output during the project
– Set up ongoing governance during the project
14
![Page 15: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/15.jpg)
Metadata Catalogue
Proposal
Approval
Scheduling Experiment
Data cleansing
Record Publication
Scientist submits
application for beamtime
Facility committee approves
application
Facility registers, trains, and schedules
scientist’s visit
Scientists visits, facility run’s experiment
Subsequent publication
registered with facility
Raw data filtered and cleansed
Data analysis
Tools for processing made
available
![Page 16: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/16.jpg)
ICATproject.org
16
� Open Source project
– 5 partners active
� OSS in itself
is not sustainability
� Need real commitment from organisations
� Need a project structure
![Page 17: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/17.jpg)
Overview
1. Build on just one good idea
2. Find the right partners
3. Have clear responsibilities
4. Build in sustainability of output
5. Set the right budget
6. Actively monitor progress
17
![Page 18: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/18.jpg)
Set the Right Budget
• All partners are equal
– But some are more equal than others
• Beware of small fractions of people
– Review by other partners
• Don’t underestimate travel costs – Balance face to face and teleconferencing
• Be clear about any subcontracting
• Watch out for exchange rate fluctuations
18
![Page 19: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/19.jpg)
Staff Effort Table
• Each WP has a lead partner (red) • Most WPs have 1 or 2 supporBng partners (blue) • 6 Partners have WP leading roles • All Partners have something in Service Deployments WPs • Just 3 Partners have development roles in each Research AcBvity
![Page 20: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/20.jpg)
Overview
1. Build on just one good idea
2. Find the right partners
3. Have clear responsibilities
4. Build in sustainability of output
5. Set the right budget
6. Actively monitor progress
20
![Page 21: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/21.jpg)
Actively Monitor Progress
• Monitor delivery
– Deliverables
– Dependencies
– Milestones
– Spend by partner
– Spend by workpackage
• Be willing to change the plan
21
![Page 22: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/22.jpg)
22
Workpackage (abbreviated title) Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct NovMilestones M1 M2 W1 M3 M4 W2
WP1 Management D D D D WP1 Management
WP2 Common data policy framework D D D D WP2 Common data policy framework
WP3 Knowledge exchange/dissemination D D D D WP3 Knowledge exchange/dissemination
WP4 Common user information exchange D D D WP4 Common user information exchange
WP5 Scientific data D D D WP5 Scientific data
WP6 Data analysis software infrastructure D D D D WP6 Data analysis software infrastructure
WP7 Integration and cross-linking D D D WP7 Integration and cross-linking
KeyD - Deliverable
M -‐ MilestoneW -‐ Workshop
Workpackage (abbreviated title)Workshops
Data PolicyDevelopm
ent and deliveryof the com
mon data policy
User and Data Standards
Delivery of draft standards for data and user inform
ation
Baseline for integrationDelivery of policy on user inform
ation, first report onpublications and integration
Integration proposalDelivery of policy and
first proposal on integration and on analysis softw
are
Final Workshop
Final reports on standards
M1
M2
M3
M4
Monitor Technical Delivery
![Page 23: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/23.jpg)
PaNdata ODI Joint Research Activities
PaNdata ODI Service Activities
PaNdata ODI Service Releases Standards
from PaNdata Support Action
uCat
dCat
vLabs
Prov
Pres
Scale
Rel 1 Rel 2 Rel 3 Rel 4
users
data
s/w
Integ
Jun 2014Jun 2013 Dec 2013Dec 2012
Monitor Technical Delivery
![Page 24: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/24.jpg)
Eg. Service Verifications 6
24
• 4 software releases were replaced by 9 service verifications
Be willing to change plan
![Page 25: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/25.jpg)
Monitor Financial Usage
25
Budget use by WP Budget use by Partner
• Partners need to control their own spend• WP leaders need to deliver to plan• Reallocating of budget across WPs is easy• Reallocation of budget across Partners is harder
![Page 26: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/26.jpg)
Overview
1. Build on just one good idea
2. Find the right partners
3. Have clear responsibilities
4. Build in sustainability of output
5. Set the right budget
6. Actively monitor progress
26
![Page 27: Uk Research Infrastructure Workshop E-infrastructure Juan Bicarregui](https://reader031.vdocuments.us/reader031/viewer/2022022414/5877bc601a28ab2c668b6dfb/html5/thumbnails/27.jpg)
How to build a successful EU project some personal experiences of
a project coordinator
Juan Bicarregui Scientific Computing Department
STFC
UKRO Conference 21 September 2015 27