UEBQ 3916 Industrial Training
Preregistration Briefing
30 January 2013
1
Overview of Briefing
bull Whorsquos Who bull What is Industrial Training bull Industrial Placement bull CIDB Green Card bull Relevant Documentbull Important Datesbull Things Students Must Dobull Training Report and Oral Presentationsbull Safety and other work issuesbull Frequently Asked Questions
2
Whorsquos Who
Industrial Training Coordinators for Department of Surveying (DS) serves as liaison between students and employers gets all the administrative elements and everything together
3
DS Coordinators for 2013
1 Puan Zuriati binti Ashaari
ndash Email zuriatiautaredumy
ndash Office Level 5 West wing Block SA
2 Cik Azrina binti Md Yaakob
ndash Email azrinautaredumy
ndash Office Level 5 Block SA
4
What is Industrial Training
Training is everything The peach was once a bitter almond cauliflower is nothing but cabbage with a college education - Mark Twain
5
Overview of program
bull Industrial Training refers to pre-professional work experience with specific assignments and responsibilities that are relevant to professional development prior to graduation
bull This program is a requirement for the award of Bachelor of Science (Hons) in Quantity Surveying
bull Students have to undergo training for at least 26 weeks starting from June until November
bull This program is to be completed before the students enter final year
6
Objectives of program
1 To expose students to the industry where things and matters not taught in the lecture rooms
2 To apply the knowledge taught in the lecture rooms in real industrial situations
3 To use the experience gained from the lsquoIndustrial Trainingrsquo in discussions held in the lecture rooms
4 To get a feel of the real work environment
7
5 To gain experience in writing reports of QS worksprojects
6 To expose students to the QS responsibilities and ethics
7 To expose students to future employers as well as to introduce the Industrial Training Program available within UTAR
8 To enable students to choose appropriate work upon
8
Requirements
bull At preregistration student must
1 earned 52 credit hours
2 achieved cumulative grade point average (CGPA) of 20 and above
3 not on Probation
9
UTAR WEBSITE
httpwwwutaredumyfesindexjspfcatid=27ampfcontentid=340ampf2ndcontentid=816
10
Industrial Placement
It is the responsibility of each student to obtain herhis own industrial placement
11
Students to apply for placement
bull Your attempts to obtain industrial placement experience are part of the training
bull Use your initiative and write how you have gained the employment in your report
12
Preregistration procedure
1 Download Industrial Placement (IP) Form from website ndash httpwwwutaredumyfesindexjspfcatid=27ampfcontent
id=2858ampf2ndcontentid=4327
2 Complete IP form and submit to IT coordinators together with individual reacutesumeacute (in softcopy) and passport size photograph
13
3 Send application letters to companies of your choice ndash Template letter and reacutesumeacute from website
httpwwwutaredumyfesfileAppendix20D20Samples20leters20and20Formspdf
14
Checklist for application
Cover letter asking for placement
ndash See template at website httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
Attach reacutesumeacute
Attach Verification letter from UTAR
Attach reply slip
15
Verification letter
bull Only ONE letter will be issued to each student
bull You may photocopy letter and get it attested at FGO in order to apply to many companies
16
Students holding scholarship
bull Student holding any scholarship is required to consult with hisher sponsor for approved placement of industrial training
17
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Overview of Briefing
bull Whorsquos Who bull What is Industrial Training bull Industrial Placement bull CIDB Green Card bull Relevant Documentbull Important Datesbull Things Students Must Dobull Training Report and Oral Presentationsbull Safety and other work issuesbull Frequently Asked Questions
2
Whorsquos Who
Industrial Training Coordinators for Department of Surveying (DS) serves as liaison between students and employers gets all the administrative elements and everything together
3
DS Coordinators for 2013
1 Puan Zuriati binti Ashaari
ndash Email zuriatiautaredumy
ndash Office Level 5 West wing Block SA
2 Cik Azrina binti Md Yaakob
ndash Email azrinautaredumy
ndash Office Level 5 Block SA
4
What is Industrial Training
Training is everything The peach was once a bitter almond cauliflower is nothing but cabbage with a college education - Mark Twain
5
Overview of program
bull Industrial Training refers to pre-professional work experience with specific assignments and responsibilities that are relevant to professional development prior to graduation
bull This program is a requirement for the award of Bachelor of Science (Hons) in Quantity Surveying
bull Students have to undergo training for at least 26 weeks starting from June until November
bull This program is to be completed before the students enter final year
6
Objectives of program
1 To expose students to the industry where things and matters not taught in the lecture rooms
2 To apply the knowledge taught in the lecture rooms in real industrial situations
3 To use the experience gained from the lsquoIndustrial Trainingrsquo in discussions held in the lecture rooms
4 To get a feel of the real work environment
7
5 To gain experience in writing reports of QS worksprojects
6 To expose students to the QS responsibilities and ethics
7 To expose students to future employers as well as to introduce the Industrial Training Program available within UTAR
8 To enable students to choose appropriate work upon
8
Requirements
bull At preregistration student must
1 earned 52 credit hours
2 achieved cumulative grade point average (CGPA) of 20 and above
3 not on Probation
9
UTAR WEBSITE
httpwwwutaredumyfesindexjspfcatid=27ampfcontentid=340ampf2ndcontentid=816
10
Industrial Placement
It is the responsibility of each student to obtain herhis own industrial placement
11
Students to apply for placement
bull Your attempts to obtain industrial placement experience are part of the training
bull Use your initiative and write how you have gained the employment in your report
12
Preregistration procedure
1 Download Industrial Placement (IP) Form from website ndash httpwwwutaredumyfesindexjspfcatid=27ampfcontent
id=2858ampf2ndcontentid=4327
2 Complete IP form and submit to IT coordinators together with individual reacutesumeacute (in softcopy) and passport size photograph
13
3 Send application letters to companies of your choice ndash Template letter and reacutesumeacute from website
httpwwwutaredumyfesfileAppendix20D20Samples20leters20and20Formspdf
14
Checklist for application
Cover letter asking for placement
ndash See template at website httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
Attach reacutesumeacute
Attach Verification letter from UTAR
Attach reply slip
15
Verification letter
bull Only ONE letter will be issued to each student
bull You may photocopy letter and get it attested at FGO in order to apply to many companies
16
Students holding scholarship
bull Student holding any scholarship is required to consult with hisher sponsor for approved placement of industrial training
17
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Whorsquos Who
Industrial Training Coordinators for Department of Surveying (DS) serves as liaison between students and employers gets all the administrative elements and everything together
3
DS Coordinators for 2013
1 Puan Zuriati binti Ashaari
ndash Email zuriatiautaredumy
ndash Office Level 5 West wing Block SA
2 Cik Azrina binti Md Yaakob
ndash Email azrinautaredumy
ndash Office Level 5 Block SA
4
What is Industrial Training
Training is everything The peach was once a bitter almond cauliflower is nothing but cabbage with a college education - Mark Twain
5
Overview of program
bull Industrial Training refers to pre-professional work experience with specific assignments and responsibilities that are relevant to professional development prior to graduation
bull This program is a requirement for the award of Bachelor of Science (Hons) in Quantity Surveying
bull Students have to undergo training for at least 26 weeks starting from June until November
bull This program is to be completed before the students enter final year
6
Objectives of program
1 To expose students to the industry where things and matters not taught in the lecture rooms
2 To apply the knowledge taught in the lecture rooms in real industrial situations
3 To use the experience gained from the lsquoIndustrial Trainingrsquo in discussions held in the lecture rooms
4 To get a feel of the real work environment
7
5 To gain experience in writing reports of QS worksprojects
6 To expose students to the QS responsibilities and ethics
7 To expose students to future employers as well as to introduce the Industrial Training Program available within UTAR
8 To enable students to choose appropriate work upon
8
Requirements
bull At preregistration student must
1 earned 52 credit hours
2 achieved cumulative grade point average (CGPA) of 20 and above
3 not on Probation
9
UTAR WEBSITE
httpwwwutaredumyfesindexjspfcatid=27ampfcontentid=340ampf2ndcontentid=816
10
Industrial Placement
It is the responsibility of each student to obtain herhis own industrial placement
11
Students to apply for placement
bull Your attempts to obtain industrial placement experience are part of the training
bull Use your initiative and write how you have gained the employment in your report
12
Preregistration procedure
1 Download Industrial Placement (IP) Form from website ndash httpwwwutaredumyfesindexjspfcatid=27ampfcontent
id=2858ampf2ndcontentid=4327
2 Complete IP form and submit to IT coordinators together with individual reacutesumeacute (in softcopy) and passport size photograph
13
3 Send application letters to companies of your choice ndash Template letter and reacutesumeacute from website
httpwwwutaredumyfesfileAppendix20D20Samples20leters20and20Formspdf
14
Checklist for application
Cover letter asking for placement
ndash See template at website httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
Attach reacutesumeacute
Attach Verification letter from UTAR
Attach reply slip
15
Verification letter
bull Only ONE letter will be issued to each student
bull You may photocopy letter and get it attested at FGO in order to apply to many companies
16
Students holding scholarship
bull Student holding any scholarship is required to consult with hisher sponsor for approved placement of industrial training
17
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
DS Coordinators for 2013
1 Puan Zuriati binti Ashaari
ndash Email zuriatiautaredumy
ndash Office Level 5 West wing Block SA
2 Cik Azrina binti Md Yaakob
ndash Email azrinautaredumy
ndash Office Level 5 Block SA
4
What is Industrial Training
Training is everything The peach was once a bitter almond cauliflower is nothing but cabbage with a college education - Mark Twain
5
Overview of program
bull Industrial Training refers to pre-professional work experience with specific assignments and responsibilities that are relevant to professional development prior to graduation
bull This program is a requirement for the award of Bachelor of Science (Hons) in Quantity Surveying
bull Students have to undergo training for at least 26 weeks starting from June until November
bull This program is to be completed before the students enter final year
6
Objectives of program
1 To expose students to the industry where things and matters not taught in the lecture rooms
2 To apply the knowledge taught in the lecture rooms in real industrial situations
3 To use the experience gained from the lsquoIndustrial Trainingrsquo in discussions held in the lecture rooms
4 To get a feel of the real work environment
7
5 To gain experience in writing reports of QS worksprojects
6 To expose students to the QS responsibilities and ethics
7 To expose students to future employers as well as to introduce the Industrial Training Program available within UTAR
8 To enable students to choose appropriate work upon
8
Requirements
bull At preregistration student must
1 earned 52 credit hours
2 achieved cumulative grade point average (CGPA) of 20 and above
3 not on Probation
9
UTAR WEBSITE
httpwwwutaredumyfesindexjspfcatid=27ampfcontentid=340ampf2ndcontentid=816
10
Industrial Placement
It is the responsibility of each student to obtain herhis own industrial placement
11
Students to apply for placement
bull Your attempts to obtain industrial placement experience are part of the training
bull Use your initiative and write how you have gained the employment in your report
12
Preregistration procedure
1 Download Industrial Placement (IP) Form from website ndash httpwwwutaredumyfesindexjspfcatid=27ampfcontent
id=2858ampf2ndcontentid=4327
2 Complete IP form and submit to IT coordinators together with individual reacutesumeacute (in softcopy) and passport size photograph
13
3 Send application letters to companies of your choice ndash Template letter and reacutesumeacute from website
httpwwwutaredumyfesfileAppendix20D20Samples20leters20and20Formspdf
14
Checklist for application
Cover letter asking for placement
ndash See template at website httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
Attach reacutesumeacute
Attach Verification letter from UTAR
Attach reply slip
15
Verification letter
bull Only ONE letter will be issued to each student
bull You may photocopy letter and get it attested at FGO in order to apply to many companies
16
Students holding scholarship
bull Student holding any scholarship is required to consult with hisher sponsor for approved placement of industrial training
17
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
What is Industrial Training
Training is everything The peach was once a bitter almond cauliflower is nothing but cabbage with a college education - Mark Twain
5
Overview of program
bull Industrial Training refers to pre-professional work experience with specific assignments and responsibilities that are relevant to professional development prior to graduation
bull This program is a requirement for the award of Bachelor of Science (Hons) in Quantity Surveying
bull Students have to undergo training for at least 26 weeks starting from June until November
bull This program is to be completed before the students enter final year
6
Objectives of program
1 To expose students to the industry where things and matters not taught in the lecture rooms
2 To apply the knowledge taught in the lecture rooms in real industrial situations
3 To use the experience gained from the lsquoIndustrial Trainingrsquo in discussions held in the lecture rooms
4 To get a feel of the real work environment
7
5 To gain experience in writing reports of QS worksprojects
6 To expose students to the QS responsibilities and ethics
7 To expose students to future employers as well as to introduce the Industrial Training Program available within UTAR
8 To enable students to choose appropriate work upon
8
Requirements
bull At preregistration student must
1 earned 52 credit hours
2 achieved cumulative grade point average (CGPA) of 20 and above
3 not on Probation
9
UTAR WEBSITE
httpwwwutaredumyfesindexjspfcatid=27ampfcontentid=340ampf2ndcontentid=816
10
Industrial Placement
It is the responsibility of each student to obtain herhis own industrial placement
11
Students to apply for placement
bull Your attempts to obtain industrial placement experience are part of the training
bull Use your initiative and write how you have gained the employment in your report
12
Preregistration procedure
1 Download Industrial Placement (IP) Form from website ndash httpwwwutaredumyfesindexjspfcatid=27ampfcontent
id=2858ampf2ndcontentid=4327
2 Complete IP form and submit to IT coordinators together with individual reacutesumeacute (in softcopy) and passport size photograph
13
3 Send application letters to companies of your choice ndash Template letter and reacutesumeacute from website
httpwwwutaredumyfesfileAppendix20D20Samples20leters20and20Formspdf
14
Checklist for application
Cover letter asking for placement
ndash See template at website httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
Attach reacutesumeacute
Attach Verification letter from UTAR
Attach reply slip
15
Verification letter
bull Only ONE letter will be issued to each student
bull You may photocopy letter and get it attested at FGO in order to apply to many companies
16
Students holding scholarship
bull Student holding any scholarship is required to consult with hisher sponsor for approved placement of industrial training
17
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Overview of program
bull Industrial Training refers to pre-professional work experience with specific assignments and responsibilities that are relevant to professional development prior to graduation
bull This program is a requirement for the award of Bachelor of Science (Hons) in Quantity Surveying
bull Students have to undergo training for at least 26 weeks starting from June until November
bull This program is to be completed before the students enter final year
6
Objectives of program
1 To expose students to the industry where things and matters not taught in the lecture rooms
2 To apply the knowledge taught in the lecture rooms in real industrial situations
3 To use the experience gained from the lsquoIndustrial Trainingrsquo in discussions held in the lecture rooms
4 To get a feel of the real work environment
7
5 To gain experience in writing reports of QS worksprojects
6 To expose students to the QS responsibilities and ethics
7 To expose students to future employers as well as to introduce the Industrial Training Program available within UTAR
8 To enable students to choose appropriate work upon
8
Requirements
bull At preregistration student must
1 earned 52 credit hours
2 achieved cumulative grade point average (CGPA) of 20 and above
3 not on Probation
9
UTAR WEBSITE
httpwwwutaredumyfesindexjspfcatid=27ampfcontentid=340ampf2ndcontentid=816
10
Industrial Placement
It is the responsibility of each student to obtain herhis own industrial placement
11
Students to apply for placement
bull Your attempts to obtain industrial placement experience are part of the training
bull Use your initiative and write how you have gained the employment in your report
12
Preregistration procedure
1 Download Industrial Placement (IP) Form from website ndash httpwwwutaredumyfesindexjspfcatid=27ampfcontent
id=2858ampf2ndcontentid=4327
2 Complete IP form and submit to IT coordinators together with individual reacutesumeacute (in softcopy) and passport size photograph
13
3 Send application letters to companies of your choice ndash Template letter and reacutesumeacute from website
httpwwwutaredumyfesfileAppendix20D20Samples20leters20and20Formspdf
14
Checklist for application
Cover letter asking for placement
ndash See template at website httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
Attach reacutesumeacute
Attach Verification letter from UTAR
Attach reply slip
15
Verification letter
bull Only ONE letter will be issued to each student
bull You may photocopy letter and get it attested at FGO in order to apply to many companies
16
Students holding scholarship
bull Student holding any scholarship is required to consult with hisher sponsor for approved placement of industrial training
17
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Objectives of program
1 To expose students to the industry where things and matters not taught in the lecture rooms
2 To apply the knowledge taught in the lecture rooms in real industrial situations
3 To use the experience gained from the lsquoIndustrial Trainingrsquo in discussions held in the lecture rooms
4 To get a feel of the real work environment
7
5 To gain experience in writing reports of QS worksprojects
6 To expose students to the QS responsibilities and ethics
7 To expose students to future employers as well as to introduce the Industrial Training Program available within UTAR
8 To enable students to choose appropriate work upon
8
Requirements
bull At preregistration student must
1 earned 52 credit hours
2 achieved cumulative grade point average (CGPA) of 20 and above
3 not on Probation
9
UTAR WEBSITE
httpwwwutaredumyfesindexjspfcatid=27ampfcontentid=340ampf2ndcontentid=816
10
Industrial Placement
It is the responsibility of each student to obtain herhis own industrial placement
11
Students to apply for placement
bull Your attempts to obtain industrial placement experience are part of the training
bull Use your initiative and write how you have gained the employment in your report
12
Preregistration procedure
1 Download Industrial Placement (IP) Form from website ndash httpwwwutaredumyfesindexjspfcatid=27ampfcontent
id=2858ampf2ndcontentid=4327
2 Complete IP form and submit to IT coordinators together with individual reacutesumeacute (in softcopy) and passport size photograph
13
3 Send application letters to companies of your choice ndash Template letter and reacutesumeacute from website
httpwwwutaredumyfesfileAppendix20D20Samples20leters20and20Formspdf
14
Checklist for application
Cover letter asking for placement
ndash See template at website httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
Attach reacutesumeacute
Attach Verification letter from UTAR
Attach reply slip
15
Verification letter
bull Only ONE letter will be issued to each student
bull You may photocopy letter and get it attested at FGO in order to apply to many companies
16
Students holding scholarship
bull Student holding any scholarship is required to consult with hisher sponsor for approved placement of industrial training
17
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
5 To gain experience in writing reports of QS worksprojects
6 To expose students to the QS responsibilities and ethics
7 To expose students to future employers as well as to introduce the Industrial Training Program available within UTAR
8 To enable students to choose appropriate work upon
8
Requirements
bull At preregistration student must
1 earned 52 credit hours
2 achieved cumulative grade point average (CGPA) of 20 and above
3 not on Probation
9
UTAR WEBSITE
httpwwwutaredumyfesindexjspfcatid=27ampfcontentid=340ampf2ndcontentid=816
10
Industrial Placement
It is the responsibility of each student to obtain herhis own industrial placement
11
Students to apply for placement
bull Your attempts to obtain industrial placement experience are part of the training
bull Use your initiative and write how you have gained the employment in your report
12
Preregistration procedure
1 Download Industrial Placement (IP) Form from website ndash httpwwwutaredumyfesindexjspfcatid=27ampfcontent
id=2858ampf2ndcontentid=4327
2 Complete IP form and submit to IT coordinators together with individual reacutesumeacute (in softcopy) and passport size photograph
13
3 Send application letters to companies of your choice ndash Template letter and reacutesumeacute from website
httpwwwutaredumyfesfileAppendix20D20Samples20leters20and20Formspdf
14
Checklist for application
Cover letter asking for placement
ndash See template at website httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
Attach reacutesumeacute
Attach Verification letter from UTAR
Attach reply slip
15
Verification letter
bull Only ONE letter will be issued to each student
bull You may photocopy letter and get it attested at FGO in order to apply to many companies
16
Students holding scholarship
bull Student holding any scholarship is required to consult with hisher sponsor for approved placement of industrial training
17
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Requirements
bull At preregistration student must
1 earned 52 credit hours
2 achieved cumulative grade point average (CGPA) of 20 and above
3 not on Probation
9
UTAR WEBSITE
httpwwwutaredumyfesindexjspfcatid=27ampfcontentid=340ampf2ndcontentid=816
10
Industrial Placement
It is the responsibility of each student to obtain herhis own industrial placement
11
Students to apply for placement
bull Your attempts to obtain industrial placement experience are part of the training
bull Use your initiative and write how you have gained the employment in your report
12
Preregistration procedure
1 Download Industrial Placement (IP) Form from website ndash httpwwwutaredumyfesindexjspfcatid=27ampfcontent
id=2858ampf2ndcontentid=4327
2 Complete IP form and submit to IT coordinators together with individual reacutesumeacute (in softcopy) and passport size photograph
13
3 Send application letters to companies of your choice ndash Template letter and reacutesumeacute from website
httpwwwutaredumyfesfileAppendix20D20Samples20leters20and20Formspdf
14
Checklist for application
Cover letter asking for placement
ndash See template at website httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
Attach reacutesumeacute
Attach Verification letter from UTAR
Attach reply slip
15
Verification letter
bull Only ONE letter will be issued to each student
bull You may photocopy letter and get it attested at FGO in order to apply to many companies
16
Students holding scholarship
bull Student holding any scholarship is required to consult with hisher sponsor for approved placement of industrial training
17
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
UTAR WEBSITE
httpwwwutaredumyfesindexjspfcatid=27ampfcontentid=340ampf2ndcontentid=816
10
Industrial Placement
It is the responsibility of each student to obtain herhis own industrial placement
11
Students to apply for placement
bull Your attempts to obtain industrial placement experience are part of the training
bull Use your initiative and write how you have gained the employment in your report
12
Preregistration procedure
1 Download Industrial Placement (IP) Form from website ndash httpwwwutaredumyfesindexjspfcatid=27ampfcontent
id=2858ampf2ndcontentid=4327
2 Complete IP form and submit to IT coordinators together with individual reacutesumeacute (in softcopy) and passport size photograph
13
3 Send application letters to companies of your choice ndash Template letter and reacutesumeacute from website
httpwwwutaredumyfesfileAppendix20D20Samples20leters20and20Formspdf
14
Checklist for application
Cover letter asking for placement
ndash See template at website httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
Attach reacutesumeacute
Attach Verification letter from UTAR
Attach reply slip
15
Verification letter
bull Only ONE letter will be issued to each student
bull You may photocopy letter and get it attested at FGO in order to apply to many companies
16
Students holding scholarship
bull Student holding any scholarship is required to consult with hisher sponsor for approved placement of industrial training
17
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Industrial Placement
It is the responsibility of each student to obtain herhis own industrial placement
11
Students to apply for placement
bull Your attempts to obtain industrial placement experience are part of the training
bull Use your initiative and write how you have gained the employment in your report
12
Preregistration procedure
1 Download Industrial Placement (IP) Form from website ndash httpwwwutaredumyfesindexjspfcatid=27ampfcontent
id=2858ampf2ndcontentid=4327
2 Complete IP form and submit to IT coordinators together with individual reacutesumeacute (in softcopy) and passport size photograph
13
3 Send application letters to companies of your choice ndash Template letter and reacutesumeacute from website
httpwwwutaredumyfesfileAppendix20D20Samples20leters20and20Formspdf
14
Checklist for application
Cover letter asking for placement
ndash See template at website httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
Attach reacutesumeacute
Attach Verification letter from UTAR
Attach reply slip
15
Verification letter
bull Only ONE letter will be issued to each student
bull You may photocopy letter and get it attested at FGO in order to apply to many companies
16
Students holding scholarship
bull Student holding any scholarship is required to consult with hisher sponsor for approved placement of industrial training
17
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Students to apply for placement
bull Your attempts to obtain industrial placement experience are part of the training
bull Use your initiative and write how you have gained the employment in your report
12
Preregistration procedure
1 Download Industrial Placement (IP) Form from website ndash httpwwwutaredumyfesindexjspfcatid=27ampfcontent
id=2858ampf2ndcontentid=4327
2 Complete IP form and submit to IT coordinators together with individual reacutesumeacute (in softcopy) and passport size photograph
13
3 Send application letters to companies of your choice ndash Template letter and reacutesumeacute from website
httpwwwutaredumyfesfileAppendix20D20Samples20leters20and20Formspdf
14
Checklist for application
Cover letter asking for placement
ndash See template at website httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
Attach reacutesumeacute
Attach Verification letter from UTAR
Attach reply slip
15
Verification letter
bull Only ONE letter will be issued to each student
bull You may photocopy letter and get it attested at FGO in order to apply to many companies
16
Students holding scholarship
bull Student holding any scholarship is required to consult with hisher sponsor for approved placement of industrial training
17
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Preregistration procedure
1 Download Industrial Placement (IP) Form from website ndash httpwwwutaredumyfesindexjspfcatid=27ampfcontent
id=2858ampf2ndcontentid=4327
2 Complete IP form and submit to IT coordinators together with individual reacutesumeacute (in softcopy) and passport size photograph
13
3 Send application letters to companies of your choice ndash Template letter and reacutesumeacute from website
httpwwwutaredumyfesfileAppendix20D20Samples20leters20and20Formspdf
14
Checklist for application
Cover letter asking for placement
ndash See template at website httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
Attach reacutesumeacute
Attach Verification letter from UTAR
Attach reply slip
15
Verification letter
bull Only ONE letter will be issued to each student
bull You may photocopy letter and get it attested at FGO in order to apply to many companies
16
Students holding scholarship
bull Student holding any scholarship is required to consult with hisher sponsor for approved placement of industrial training
17
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
3 Send application letters to companies of your choice ndash Template letter and reacutesumeacute from website
httpwwwutaredumyfesfileAppendix20D20Samples20leters20and20Formspdf
14
Checklist for application
Cover letter asking for placement
ndash See template at website httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
Attach reacutesumeacute
Attach Verification letter from UTAR
Attach reply slip
15
Verification letter
bull Only ONE letter will be issued to each student
bull You may photocopy letter and get it attested at FGO in order to apply to many companies
16
Students holding scholarship
bull Student holding any scholarship is required to consult with hisher sponsor for approved placement of industrial training
17
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Checklist for application
Cover letter asking for placement
ndash See template at website httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
Attach reacutesumeacute
Attach Verification letter from UTAR
Attach reply slip
15
Verification letter
bull Only ONE letter will be issued to each student
bull You may photocopy letter and get it attested at FGO in order to apply to many companies
16
Students holding scholarship
bull Student holding any scholarship is required to consult with hisher sponsor for approved placement of industrial training
17
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Verification letter
bull Only ONE letter will be issued to each student
bull You may photocopy letter and get it attested at FGO in order to apply to many companies
16
Students holding scholarship
bull Student holding any scholarship is required to consult with hisher sponsor for approved placement of industrial training
17
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Students holding scholarship
bull Student holding any scholarship is required to consult with hisher sponsor for approved placement of industrial training
17
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
CIDB Green Card
It is mandatory to have one for working on or inspecting a site
18
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Procedure
bull Students to download application form from CIDB website httpwwwcidbgovmycidbwebindexphpoption=com_contentampview=articleampid=129ampItemid=174amplang=en
bull Green Card Registration Form (UPP1 - Pin 12008) -Checklist
bull Completed form to be submitted together with Industrial Placement Form to includendash Copy of IC and passport size self-photo
19
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Fee
bull A minimum charge of RM5000 payable upon submission of application form
bull Students to make payment to UTAR immediately when bill issued (after submission of form)
bull UTAR will pay to CIDB for issuance of green cards
20
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Safety and Health Induction Course
bull Prior to issuance of card students are required to attend the Safety and Health Induction Course organized by CIDB or its representative
21
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Students with Green Card
bull Students having valid green cards are to submit photocopy of the green cards as proof of validity
bull Students with expired green cards are to submit application for renewal however they are not required to attend the induction training again
22
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Company acceptance letter
Acceptance letter is a confirmation of placement
23
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Confirmation of placement
bull Confirmation letter or reply slip from employer to be submitted as soon as student received it
bull Students are required to issue confirmation to undergo training at company after receiving the confirmation letter from company
24
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Students without any placement
bull Students who failed to get any placement by Week 8 will have to notify IT coordinator for arrangement of placement
25
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Letters of Indemnity
This is compulsory before going off to internship
26
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Three (3) types of Indemnity Letter
1 From Student to UTAR ndashcompulsory submission or training will be considered invalid
2 From Student to company ndash only when requested
3 From Guardian to UTAR or Company ndash only when requested
27
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Procedure
bull Download sample letter from website
ndash httpwwwutaredumyfesfileAppendix20C20Sample20Documents20for20Placementpdf
bull Submit letter together with acceptance letter or confirmation of placement from company
28
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Important Dates
Failure to observe the deadlines could jeopardized students placement in program
29
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Description Deadline
1 Placement Form Green card application form including copy of IC resume (softcopy) and passportsize photo
6 February 2013
2 Acceptance letter from company 15 March 2013
3 Letter of Indemnity to UTAR 19 April 2013
4 Contact Form 17 June 2013
5 Industrial Training Report 15 December 2013
6 Oral Presentation 6 - 10 January 2014
30
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Things to Do
Time management tips for organizing your industrial training
31
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Before going-off to training
bull Ensure that all required document submitted
1 Company confirmation letter
2 Indemnity letter
bull Ensure you have received green card from CIDB
bull Do revisions on construction technology measuring methods and using Microsoft Excel spreadsheet
32
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Within 2 weeks of training
bull Submit contact form to IT coordinator
ndash to include address of training sitevenue telephone no email and supervisorrsquos name and contact no
bull Discuss with supervisor work task expected during the training period
33
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Work task expected
bull Student expected to enter the hours spent on work task as per Appendix K of report template
34
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
One month before end of training
1 Get confirmation from IT coordinator name and contact email of visiting lecturer
2 Coordinate with visiting lecturer and training supervisor the right time and date of visit
3 Complete Visiting Report form and submit to visiting lecturer
35
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
End of training
1 Get training supervisor to complete Industrial Training Appraisal Form and submit form to IT coordinator
2 Complete and submit the Industrial Training Final Report
3 Do an oral presentation according to schedule submitted
36
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Industrial Training Appraisal Form
bull Form to be completed by industrial supervisor and to be submitted to the IT coordinator directly or attached to industrial report (to indicate clearly upon submission of report)
37
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Industrial Training Report
Industrial Training Report is 60 percent of overall grade
38
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Requirement
bull Students are required to submit report of their industrial training experience in not less than 3000 words
bull Report to include pictures diagrams figures or chart relevant to training
bull Report to be submitted before 15 December 2013 both in hardcopy (print on both sides of paper) and softcopy (CD)
39
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Report Structure
bull Abstract
bull Four (4) main chaptersndash Chapter 1 ndash Introduction
ndash Chapter 2 ndash Related Learning Outcomes
ndash Chapter 3 ndash Monthly reports
ndash Chapter 4 ndash Conclusion
bull Include cover declaration form table of content acknowledgement appendices and relevant pictures and diagrams
40
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Abstract
bull An abstract is a short summary of your completed industrial training If done well it makes the reader want to learn more about your training
bull It should not be more than a page
bull The basic components of an abstractndash Why do you go for your industrial training
ndash What did you actually do there
ndash What did you learn
ndash What are the larger implications of your training
41
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Chapter 1 - Introduction
bull The introduction and the conclusion are key elements in the structure of report
bull There are some important things you need to do in the introductionndash You need to define what you are going to talk about ndash You need to show what you are trying to do with
your topic - your directionndash You need to show what you are going to cover (and
what youre not if need be)ndash You need to give your reader background
information about your report
42
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Chapter 2 ndash Related Learning Outcome
bull In this section you need to describe what you have learned1 Company background ndashDescribe the nature of
company the culture (people and the working system) and associates or networks of the company What had you observed and what had you learn from them
2 Description of tasks setting ndash Describe the work that was assigned to you eg preparing the tender document describe the process of the work or work flow that you did
43
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
3 Report achievement of tasks set ndash with reference to the task assigned write on the achievement you made eg the tender document was prepared within three days as required In preparing the document I now know what are the contents in tender document
4 Limitations and recommendations ndash Describe your limitations in doing your tasks and how you managed these limitations recommend how would you improve the work process in the future
5 Expectation after graduation and career ndashDescribe your plan ie what do you want to do after you completed your studies and how will you achieve it
44
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Chapter 3 ndash Monthly Report
bull In this chapter you need to summarize the work done for every month (June to November)
ndash To include diagrams site pictures figures etc relevant to the work done on each month
45
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Chapter 4 - Conclusion
bull As mentioned earlier conclusion is an important element in any report
bull This section should summarize the main findings and link to recommendations of your industrial training
bull Usually it should have two partsndash It reviews the main learning outcomes of your industrial
training and expresses them in general terms
ndash It draws a main conclusion and links to the recommendations by showing a need for action
bull It should not include findings that are not related to the Recommendations
46
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Category CriterionMax Mark
IntroductionObjective of the report 5
Description of report structure 5
Related Learning Outcomes
Company background 4
Description of tasks setting 9
Report achievement of tasks set 9
Limitations and recommendations 9
Expectation after graduation and career 9
Monthly Report - Each Month x 5 30
Conclusion 10
Presentation of Report
Structure of the report 2
Language is acceptable 2
Relevant use of diagramstablesgraphs etc 2
References are properly cited 2
Relevant appendices 2
Marking scheme
47
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Oral Presentation
Oral presentation is 10 percent of the overall grade
48
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Objectives of oral presentation
bull To reinforce the knowledge gained from training
bull To enhance studentsrsquo self-confidence
bull To improve studentsrsquo presentation and communication skills
bull To prepare students for the types of oral assignments required in future
49
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Marking scheme
50
CriterionMax Mark
Presentation skill and style such as clarity and logical flow eye contact and effectively use of visual aid
3
Technical content on background introduction working experience discussions and conclusions
3
Q amp A on the ability to answer questions 3
Good Personal Dressing 1
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Sign the declaration form
A valid signature is a confirmation that the industrial report is submitted by you
51
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Safety Issues
The most important way to prevent safety issues in the workplace is to use common sense at all times
52
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Insurance coverage
bull All UTAR students are covered by a group PA insurance policy
bull Additional insurance and medical coverage is covered for overseas travel (student required to inform IT coordinator submit detail particular for further action)
53
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Accident at workplace
bull Accidents may be small but it can lead to life-altering results such as mutilation and even death
bull Most common accidents are tripping and falling
bull Students to immediately seek medical treatment if involved in any accident and to inform IT coordinator
54
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Workplace Bullying
bull Bullying is defined asndash Repeated health or career endangering mistreatment by one or more
employees The mistreatment is a form of psychological violence and is often a mix of verbal and strategic insults preventing the target from performing work well
bull Students to immediately report matter to IT coordinator for further action
55
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Hygiene at workplace
bull Maintenance refers to the work that is necessary for keeping the building equipment and machinery in working order and safe to use
bull Maintenance and housekeeping are dependent upon one another to effectively prevent health issues
bull Students are expected to practice good housekeeping with regular daily cleanliness efforts which includes tidiness of work area
56
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Overworking
bull Health impacts related to overworking issues include headaches fatigue extreme tiredness regular sleepiness continuous irritability and even panic attacks
bull Ensure you get proper rest after work and please see a doctor for medical leave if you are not feeling well
bull Report medical leave to industrial supervisor and send copy of medical certificate to IT coordinator
57
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Sexual Harassment
bull You should be aware of what sexual harassment is and should be alert to its presence
bull Report matter to IT coordinator for further action
58
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Other Workplace Issues
Unexpected things may lead to major consequences
59
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Office Romance
bull Avoid romances during your training
bull People who are truly serious about their careers normally wish to be seen as thinking about business first especially while at work
60
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Unethical Behaviour
bull Among the most common unethical business behaviors are
ndash making long-distance calls on business lines
ndash duplicating software for use at home
ndash falsifying the number of hours worked
ndash or much more serious and illegal practices such as embezzling money from the business or falsifying business records
61
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Poor Supervision
bull Supervision is an extremely vital part of training to maximize success
bull Your supervisor should assist you so that you can be improved through different techniques of working and impart safety knowledge and whom you can go to if you have questions and concerns about your tasks
bull If your supervisor is not present enough or is too overbearing then you need to talk to your boss and IT coordinator
62
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Poor Communication
bull As in any relationship communication is key to a strong work relationship and to accomplish tasks
bull Among the most trying elements of poor communication in todayrsquos workplace is a lack of information for the proper accomplishment of the tasks necessary
bull You should communicate clearly at a comfortable rate with a practical vocabulary and in an engaging tone
63
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Frequently Ask Questions
Questions students had asked before
64
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
1 How much is the training allowance
bull Although it is expected that company accepting students for internship provides allowances it is not a requirement
bull The amount of allowance given ranges from RM350 ndash RM100000
65
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
2 Can a student quit or change company in the middle of training period
bull Unless subjected to sexual harassment or severe mental abuse by the company existing staff or client students are not allowed to change company
ndash Student will receive an lsquoFrsquo and have to repeat internship again
66
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
3 What should a student do if the immediate supervisor had asked student to work overtime
bull Unless student feels not safe working alone at night student shall work overtime when asked to by the supervisor or to complete given job task
bull It is expected that company will pay for the overtime
67
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
4 What if the immediate supervisor or boss ask you to go to the Karaoke or SPA with himher
bull Students are encouraged not to do anything that will affect your wellbeing
68
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
5 What if the supervisor or boss had asked me to go for lunch
bull You may go and treat the conversation as a learning process
69
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
6 What if a male supervisor or boss had asked a female student to join him for dinner alone at a hotel
bull You have every right to say no
70
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
7 If student involved in an accident at workplace what is the first thing you do
bull Immediately seek medical attention
bull Report to UTAR Department of Student Affair (DSA) and IT coordinator for insurance claim or call the general office at 03-41079802
71
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
8 What shall we wear on site
bull Safety helmet and safety boot
bull No shorts or slippers and definitely no see-through garments
bull Other safety gears if required
72
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
9 If students discovered workers on site are illegals what should you do
bull Please report matter to your boss
73
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
10 If the Police raided the construction site for illegal workers what should I do
bull Inform the Police you are a student trainee from UTAR show your studentrsquos ID and let the police do their job
74
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
11 If a student received ldquoFrdquo what will happen
bull students are required to undergo industrial training again
75
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
12 If my Boss had asked me to transport illegal workers from accommodation to construction site what should I do
bull Inform the particular boss (politely) that sending illegal worker is not your scope of work
76
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
13 If company does not provide Personal Protective Equipment (PPE)
bull Make a request from the company management team You may get them on your own
77
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
14 Can I take leave during my training If so how many days am I entitled
bull You may apply for leave from your supervisor during your industrial training subject to the terms and condition of the company
bull When you received approval from your supervisor you need to inform IT coordinator of this matter
bull If the company requested you to replace the no of days you took leave in order to complete your 26-weeks of training you have to fulfill that requirement
78
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
15 When will the lecturer visit me
bull A lecturer will be assigned to visit student at least once during the training period
bull Students will be informed who is the visiting lecturer and students are required to coordinate with the lecturer of the best time and date for visit
bull Usually lecturers will visit at end of October trimester definitely before 30 November or last day of training
79
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
What to Expect from Your Industrial Training
ldquoThe trouble with most people is that they think with their hopes or fears or wishes rather than with their mindsrdquo
80
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
Knowing what you do not enjoy is as important as knowing what you do enjoy
bull Industrial training provides the opportunity for you to learn about the aspects of a position field or industry that are least appealing to you
81
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
bull Take this opportunity to
ndash Explore various aspects of the construction industry
ndash Gain new skills
ndash Apply your knowledge to practice
ndash Build your network
ndash Get your foot in the door
ndash Learn more about your strengths and weaknesses
82
83
Thank you
84
83
Thank you
84
Thank you
84