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Transfer Equivalency Transfer Equivalency Lookup on the WebLookup on the Web
Jill JeromeJill Jerome
Network ManagerNetwork Manager
Undergraduate AdmissionUndergraduate Admission
University of GeorgiaUniversity of Georgia
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Why have Transfer Why have Transfer Equivalency Lookup on the Equivalency Lookup on the Web?Web?
Counseling transfer students - Counseling transfer students - quick tool for counselors to usequick tool for counselors to use
Reduce phone calls - let them look Reduce phone calls - let them look it up themselvesit up themselves
Reference for receptionists - no Reference for receptionists - no need to refer calls to evaluatorsneed to refer calls to evaluators
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What questions do What questions do students ask?students ask?
One-to-one lookup of coursesOne-to-one lookup of courses What course can I take to satisfy What course can I take to satisfy
English (or Math) requirement?English (or Math) requirement? What colleges offer transferable What colleges offer transferable
courses?courses?
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Design ConsiderationsDesign Considerations
Database format - most importantDatabase format - most important How do we have the data How do we have the data
organized now?organized now? Can it be easily imported into Can it be easily imported into
searchable database format?searchable database format? What questions will we ask - What questions will we ask -
design for ease of query resolutiondesign for ease of query resolution
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Make it easy to use!Make it easy to use!
Try to anticipate questionsTry to anticipate questions Limit manual input by reducing Limit manual input by reducing
choiceschoices Check for invalid inputCheck for invalid input Can the staff use it?Can the staff use it?
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Main PageMain Page
General explanation of transfer General explanation of transfer course requirementscourse requirements
Make sure they understand this is Make sure they understand this is only a guide - not exactly how their only a guide - not exactly how their credits will transfercredits will transfer
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Search CriteriaSearch Criteria
1-to-1 lookup using UGA course 1-to-1 lookup using UGA course numbernumber
1-to-1 lookup using transfer 1-to-1 lookup using transfer institution course numberinstitution course number
lookup of all institutions offering a lookup of all institutions offering a certain UGA course equivalentcertain UGA course equivalent
lookup of all transferable courses in lookup of all transferable courses in a particular departmenta particular department
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Program LogicProgram Logic
Was an institution selected?Was an institution selected? Has a UGA course abbreviation been Has a UGA course abbreviation been
entered?entered? Has a UGA course number been Has a UGA course number been
entered?entered? If necessary, has an institution course If necessary, has an institution course
abbreviation been entered?abbreviation been entered? If necessary, has an institution course If necessary, has an institution course
number been entered?number been entered?
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Background program logicBackground program logic
UGA course number - is it valid?UGA course number - is it valid? If so, look for transferable course If so, look for transferable course
from institution indicated on input from institution indicated on input formform
Display resultsDisplay results Provide table for UGA course Provide table for UGA course
lookuplookup
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Background program logicBackground program logic
Lookup institution indicated on Lookup institution indicated on formform
Is there a UGA course equivalent Is there a UGA course equivalent for that course?for that course?
If so, display UGA course If so, display UGA course equivalentequivalent
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Background Program LogicBackground Program Logic
Is this a valid UGA course?Is this a valid UGA course? If not, check table of UGA coursesIf not, check table of UGA courses If so, lookup all institutions that If so, lookup all institutions that
offer that courseoffer that course Display resultsDisplay results
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Background Program LogicBackground Program Logic
Lookup up institution indicated on Lookup up institution indicated on formform
Create table of all transferable Create table of all transferable coursescourses
Do any of them transfer to the Do any of them transfer to the specified UGA department?specified UGA department?
Display resultsDisplay results
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In-House Database UseIn-House Database Use
Created by evaluatorsCreated by evaluators Formerly this information resided Formerly this information resided
in numerous catalogs, on pieces of in numerous catalogs, on pieces of paper, in people’s headspaper, in people’s heads
Organizes information in one placeOrganizes information in one place Updated as information arrivesUpdated as information arrives
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College InformationCollege Information
Indexed by FICE CodeIndexed by FICE Code College name, locationCollege name, location List of all transferable coursesList of all transferable courses Transfer articulation notesTransfer articulation notes
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High School InformationHigh School Information
ETS CodeETS Code High School Name, LocationHigh School Name, Location Under construction - requirements Under construction - requirements
constantly changingconstantly changing
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Contacts DatabaseContacts Database
Local contact namesLocal contact names Campus resourcesCampus resources
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Codes DatabaseCodes Database
Codes required for transfer Codes required for transfer articulationarticulation
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Statistics DatabaseStatistics Database
Keep track of number of Keep track of number of applications processedapplications processed
Number of transcripts evaluated Number of transcripts evaluated dailydaily
Keep statistics of unit productivityKeep statistics of unit productivity
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Transfer Articulation Transfer Articulation ReportReport
Queries databases for all schools Queries databases for all schools offering a particular UGA courseoffering a particular UGA course
Produces report of all equivalent Produces report of all equivalent coursescourses
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Course Equivalency Course Equivalency SheetsSheets
Queries databases for all courses Queries databases for all courses from a particular school that are from a particular school that are transferable to UGAtransferable to UGA
Produces alphabetical list of Produces alphabetical list of transferable coursestransferable courses
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Benefits of Online Benefits of Online DatabasesDatabases
Information can be updated in a Information can be updated in a timely mannertimely manner
Everyone is using the same Everyone is using the same informationinformation
Provides resource for prospective Provides resource for prospective studentsstudents
Make the phone ring less!Make the phone ring less!