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Todays AIIM Webinar:
Digital Signatures & Your Offerings
Webinar Sponsored by:
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CoSign® Digital Signatures: Welcome to VARs or ISVs
John Marchioni
VP Business Development, ARX
ARX | 855 Folsom St. Suite 939 San Francisco, CA | (415) 839 8161 | www.arx.com | [email protected]
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Agenda
About ARX
What are digital signatures?
Why digital signatures?
The CoSign Digital Signature Solution
Advantages for VARs and ISVs
Q&A
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About ARX
Global provider of cost-efficient digital signature solutions
Market Footprint - over 5 million users worldwide
Only company to enable any organization of any size, technical skill level, and/or resource level to deploy and scale digital signatures that support multiple Applications, Regulatory Requirements, Domains, and Security Policies
Industries: life sciences, healthcare, government, engineering, energy…
Target: Enterprise, B2B and B2C signers (onsite & SaaS installations)
Partners: VARs & ISVs: DM, Workflow, ECM, RM, and BPM Solutions
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What are Digital Signatures?
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Live Demos
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Meeting Your Business Requirements
Intent
Integrity
IdentityIdentityIdentity
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The Technology Behind Digital Signatures
Digital “fingerprint” of a document + Digital Identity of a signer Digital signature is unique to both document & signer
Digitally signed documents have legal effect and trust outside of the organization
Done in the background in less than a second!
Document Digital Signature Signed Document
++
Document
Hash
Signer’s
Private Key
Signer’s ID
& Public Key
X
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Why Digital Signatures?
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Why Digital Signatures?
Automate signature-dependent processes
approvals, agreements, and acceptance.
Integrity and Verification
inside & outside the organization;
all along a workflow or collaborative process, and
in the records archive.
Audit, regulatory, & governance
compliance & GxP.
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Customers’ Documents Need Signatures
Transactional Document Examples Governance Document Examples Claims Clinical Documentation Customer service change orders Designs, Drawings, Plans Field Service, Maintenance, and
Calibrations Reports General Contracts, Master Service, and
Sub-contractor Agreements HIPAA patient forms and consent forms Invoices Lab Reports, Notes, and Certificates of
Analysis Lease Agreements Loan Agreements Manufacturing Instructions and Reports Medical Records Purchase Orders Sale Proposals Test Procedures Work Orders
Board Actions Corporate Communications and Public
Reports Disbursements: Check, Wire Transfer
Orders, and ACH Transactions Employee Actions Employee Benefit Changes Employee On-Boarding Documents Employee Time Sheets Employee Training Acknowledgements Expense Reports & Re-imbursement
Approvals Financial Spreadsheets: Data Collection
and Aggregation Gift Records Journal Entries related to Accounting and
General Ledger Standard Operating Procedures, Policies,
Work Instructions, and Training Documents Tax Filings
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Digital Signatures: So what?
Standard technology that provides: Universally verifiable signatures & documents anytime/anywhere
Signed documents that have effect outside the system that created them
Technology that will outlive vendor & user
Prevents vendor lock (and vendor gridlock)
Technology that is well known, peer-reviewed and vetted: Stanford (Diffie-Hellman)
MIT & Weizmann Institute (RSA)
Signature technology that is immune to forgery
Technology that is endorsed by: Governments
Standards & Regulatory Bodies
Fortune 500 Corporations
EU DIRECTIVE ON ELECTRONIC SIGNATURES
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Legislation
Uniform Electronic Transactions Act (“UETA”) – 1999
Electronic Signatures in Global and National Commerce Act (“E-Sign”) – 2000
EU Directive for Electronic Signatures – 1999
These Acts give legal
force and effect to digital
signatures.
These Acts give legal
force and effect to digital
signatures.
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CoSign® Digital Signatures
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CoSign Features
Centrally Controlled
Quick ROIWorkflow Integrated
Globally Acceptable
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CoSign: Meeting Business Requirements
Binds an identity to an electronic document, transaction, or authorization within a business process;
Maintains the 3 I’s of proof: signer Identity, signer Intent and document Integrity within the document:
CoSign digital signatures are an international standard that allow signed-document portability and value across organizational boundaries.
IdentityIdentity IntentIntent IntegrityIntegrity
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CoSign: Supporting Your Applications
PowerPoint
00/03/07/10
Tiff Images
PDF & PDF/AOutlookExcel
00/XP/03/07/10 Word
00/XP/03/07/10
AutoCAD
WordPerfect
InfoPath
Virtual Signing
Web Forms
An Application-Compatible
Signature Mechanism
MicroStation
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The CoSign Product
4U CoSign FIPS (140-2 level 3 Secure)
With built-in Enterprise-application support
LCES UCM
Turn-key solution, installs in less than 3 hours;
Two options/models:
1U CoSign Enterprise
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CoSign Architecture
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CoSign Deployment Architecture
Desktop App
over Authenticated SSL/TLS
Private-key Ops; Key-
Repository Management
Built-in CA
[or 3rd
Party CA]
Graphic-Signature
Management
Directory Administrator
FIPS 140-2 level 3 Appliance
Appliance “listens” to Directory to keep
Signature Keys’ & Certificates lifecycle
sync’d with User management policy
Browser App
Mobile App
Authenticated SSL/TLS
Document/Forms Server with
Web Services
Network/Internet
Network/Internet
Central Control
Point
Central Control
Point
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CoSign Complements Microsoft Solutions
Out-of-the-box advanced signature support for:• Office ‘00/XP/03/07/10 Word, Excel, PowerPoint signing;
• Only solution that provides sectional & interdependent signatures in MS Word and Excel;
• Only solution that provides backward-compatible signatures between versions of MS Office;
• .XPS signing;
• InfoPath signing;
• Outlook/Windows Live Mail signing;
• PDF and PDF/A signing.
Out-of-the-box integrated with Active Directory (AD, AD LDS);
Out-of-the-box integrated with Windows Kerberos authentication;
Supported on various MS OS platforms, including 64bit OS;
CoSign is 100% MS .NET ready (both the solution and the SDK);
CoSign’s CA is a preferred digital ID solution for MS Office users;
CoSign has a management snap-in for MMC.
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CoSign Complements SharePoint
CoSign is the leading digital signature solution for SharePoint:
• Only solution that enables PDF/PDFA signing within a SharePoint Environment;
• CoSign + SharePoint provide a reliable and trusted sequential-approval process;
• Only solution that provides users with a consistent set of signature rules needed
within regulated markets;
• Only solution that protects against signature corruption when Office 2007 documents
are signed and then checked into SharePoint;
• Only solution that allows users to view signature status on lists of documents without
having to open each document one at a time;
• Only solution that provides end-user digital signatures without distributing keys and
certificates on PC hard disks, or in smartcards or USB tokens;
• Supports SharePoint Mobile for signing from mobile devices;
• CoSign is the preferred digital-ID solution for SharePoint users;
• CoSign + SharePoint provide a sequential-approval process.
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CoSign with SharePoint
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Case Studies
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Case Study:
Implementation of CoSign enabled:
Rich digital signature features in NextDocs products
Digitally signing documents within NextDocs Document & Quality Management software suite
A whole solution for a completely electronic process
Reducing time and cost of workflow processes
The impact for NextDocs customers:
No paper fully electronic workflow
Compliance with FDA 21 CFR Part 11 and SOX
Exchanging secure documentation with external business partners/suppliers/clients
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The impact for NextDocs:
Ability to offer a complete product
Complete return on investment: NextDocs sold the integrated solution 90+ times over the past 3 years
Established leadership in Life Sciences, including customers of the largest pharmaceutical and medical device companies in the world
“CoSign provided a high-level API (SAPI®) for our
web application integration, and virtually zero
system administration once deployed"
Zikria Syed, CEO
Case Study:
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Case Study:
A leading engineering consultancy
Engineers do on-site quality control & submit signed reports
Under SharePoint alone:
Field staff still submitted signed paper reports
Collaboration with customers was a mix of SharePoint and paper
Concluded they needed a digital signature solution to enhance SharePoint
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Case Study:
Added CoSign using CoSign’s Add-on module for SharePoint servers
Centralized signer privilege and credential management
Driven through Active Directory®
PDF signing under SharePoint
Document-library and document-list signing
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Case Study:
The Impact:
No paper instant reporting
Tightened collaboration with customers
Faster customer service
Payback (ROI) for CoSign was between 3-4 months
“CoSign with SharePoint has changed the way
we‘re doing business. It has saved us money and
significantly improved our customer service."
Hans Christansen, CEO
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ARX CoSign® Partnership Advantages
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VAR-Services Revenue above Product Revenue
Training:
For end users;
For administrators/help desk.
Installation/Deployment:
Deployment planning;
Hand holding for installation/deployment.
Site Survey and Follow-on Services:
Identification of documents and forms that require signatures; needs for signatures includes: approval, acceptance, agreement, confirmation, or declaration; document/form contexts include: PDF, Word, Excel, InfoPath, Lotus, and many others.
Remediation of documents and forms to make ready for digital signing; to design the templates and designate form authors and signers;
Alignment of forms with specific workflows; workflow definition/mapping, development, and staging;
Define form/document lifecycle policy through to archive and disposal;
Review and update SoP/Governance Procedures;
Staging services prior to production deployment.
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Partnership Advantages
High demand product with brand equity Pre-integrated with content authoring applications
(e.g., MS Office, Adobe, Lotus, AutoDESK, etc.)
Pre-integrated with leading ECM/Workflow solutions
Good progressive product discounts
Value-added Service revenues
Dedicated backline support resources
Qualified Lead handoff
More…
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ARX
www.arx.com
ARX
www.arx.com
Questions?
Try CoSign for free todayVisit www.arx.com to get your free CoSign trial