Presentations:
Purpose: Sell your design and yourself to the client (or professor!)
How? Thorough preparation and a confident delivery
Preparation
Start early Select a few main points Organize your presentation by slides Build “clean” technical visual aids which
support those pointsgraphs, drawings, photos, videotapes, ...guide the audience through the presentationemphasize main points
Preparation - cont’d
Practice, Practice, Practicein front of a live audience (your
roommate)especially practice the beginning and
end of your presentationvisualize yourself speaking confidently
and enthusiastically in front of the audience
do not memorize the presentation
Delivery
Get the audience’s attention“May I have your attention please”“Thank you Mr. Moderator”
Contact the audienceGreet the audienceIntroduce yourself* and your
teammates
Delivery - cont’d
Face the audience and speak slowly and clearly
Avoid distracting mannerisms (pacing, hands in pockets, ...)
Concentrate on your message, not the audience’s reaction
Be yourself
Delivery - cont’d
Practice a definite end to your presentationDon’t say “Well, we’re all done now.”
When finishedask for questions, orreturn control to the moderatorsit downDO NOT thank the audience
An Introduction to PowerPoint
Dr. James F. CuttinoDepartment of Mechanical
Engineering and Engineering Science
University of North Carolina-Charlotte
An Introduction to PowerPoint
Objective:
Introduce PowerPoint as an Effective and Productive Presentation Tool
Even for Engineers!
Retention Rates
Reading 10% Hearing Words 20% Seeing Pictures 30% Watching a Demonstration50% Giving a Talk 70% Doing the Real Thing 90%
Cone of Learning
Reading
Hearing
Seeing Pictures
Watching Demo
Participating
Doing Real Thing
We Remember ...
10%
20%
30%
50%
70%
90%
Advantages of an Organized Presentation
Displays Organization Improves Retention of Presented
Material Improves Audience Understanding Promotes Confidence and
Competence Keeps Audience from falling asleep .....
Advantages to Presenter
Simplifies Development of a Presentation
Makes Organization of Presentation Easy
Leads Presenter through Talk Provides Cues, Notes, Outlines, etc. Electronic Format - Ports to Other
Software
PowerPoint’s Strengths
Full Page Slides Speaker’s Notes Audience Handouts Outline Pages Tutorials / Cue Cards Ease of Use Compatibility with Other Software
Do: Define your problem
Your audience does not know what you are working on
Define your problem or topic clearly at the start of the presentation
Don’t: Put too many words on the screen!
The team coordinator is the person who manages the team: calling and, if necessary, facilitating meetings, handling or assigning administrative details, orchestrating all team activities, and overseeing preparations for reports and presentations. The team coordinator should be interested in solving the problems that prompted this project, and be reasonably good at working with individuals and groups. Ultimately it is the coordinator's responsibility to create and maintain channels that enable team members to do their work.
Team coordinators can be appointed by the sponsor or selected by the team itself. If the team coordinator is a supervisor or manager in the project area, he or she must take extra precautions to avoid dominating the group during meetings. The coordinator leaves rank outside the meeting room, facilitating discussions and actively participating but as an equal member of the team.
The team coordinatorIs the contact point for communication between the team and the rest of the organization, including the sponsor.
Is the official keeper of the team records, including copies of correspondence; records of meetings and presentations; meeting minutes and agendas; and charts, graphs, and other data related to the project.
Is a full-fledged team member. As such, the team coordinator's duties also include attending meetings, carrying out assignments between meetings, and generally sharing in the team's work.
Assists the team with immediately implementing changes that are within the bounds of the team. Changes beyond these bounds must be referred to the sponsor or other appropriate level of management.
Do: Use brief phrases which highlight key points
Keep number of words small Emphasize key points Use graphics to break up the
monotony of words
Don’t: Read the slides
Use the bullets items as guidelines “Weave” your talk around the bullet
items DO NOT READ THE SLIDES!
Ok to read some portion, but not all!
z slide
x slideSpindle Motor
Workpiece
Vacuum Chuck
Remote DetectorsLaser Interferometer
FTS
DC Motor/Ball ScrewAssembly
Do: Use PowerPoint for schematics or concepts
Don’t: Use graphs/tables with small, unreadable fonts
2/1/99 2/8/99 2/15/99 2/22/99 3/1/99 3/8/99 3/15/99 3/22/99
Plan Oral Presentation
Practice Oral Presentation
Deliver Oral Presentation
Obtain Dr. Parker's Input
Present Ideas to Nurses & Teachers
Decide on Idea
Autocad Drawings
Select Parts
Order Parts
Receive Parts
Status Briefing #1
Assembly
Testing
Status Briefing #2
Contingency Time
Presentations
Do: Present graphs clearly
-200
-160
-120
-80
-40
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*10,
000)
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Coil Temperature
Hot PlateTemperature