Third organisational meetingCommittee of the Regions10 May 2006
Agenda of the meeting• Programme - Programme statistics
- Programme overview - Decentralised events- Registration
• Investors´ Café
• Promotion/Coverage of the event
• Official reception
• Planning & Tasks
Programme statistics
Workshops Topics
10 116
1014
8 8
73
4
02468
101214161820
A - “ Inv esting in
competitiv e
enterprises and high
quality jobs”
B - “Fostering
regional innov ation”
C - “ Inv esting in
sustainable use of
resources and
env ironmental
technologies”
D - “Support public-
priv ate partnerships
for larger infrastructure
projects”
E - “Cutting red tape:
Managing the
Structural Funds
betw een 2007 and
2013” .
Conglomerates
DG REGIO
Workshops by topic and organiser
Programme statisticsSpeakers’ countries
Speakers' countries
55
13
14
1013
51
15
33
817
2
64
203
444
11
62
213
232
61
181
2
79
1
105
135
218
0 5 10 15 20 25 30 35 40 45 50
AustriaBelgium
Cy prusCzech Republic
DenmarkEstonia
FinlandFrance
GermanyGreece
HungaryIreland
ItalyLatv ia
LithuaniaLux embourg
MaltaNetherlands
PolandPortugal
Slov akiaSlov enia
SpainSw eden
UKNon-EU countries (RU, CH, RO, NO,
European/International offices/institutionsNot mentioned
Co
un
try
Nb of events
DG REGIO
Conglomerates
Programme statisticsSpeakers - Organisational Affiliation
Organisational Affiliation
6
35
19
10
2
33
20
52
1
53
38
3
14
6
11
57
0
10
20
30
40
50
60
Natio
nal
admi
nistra
tion
Regio
nal
admi
nistra
tion
NGOs
Priva
teen
trepri
se
Bank
s (EI
B,EB
RD, E
IF…
)
Euro
pean
Comm
ission
Othe
r EU
Insti
tutio
ns(C
oR, E
P,
Unive
rsity
orre
sear
chins
titute
Othe
r (wi
der
partn
ers,
cluste
rs,
Organisation
Nb of speakers
DG REGIO Conglomerates
Programme overview9:00-11:00 11:30-13:30 14:00-16:00 16:30-18:30
AXX21 - DG REGIO (Valencia Regional Office - 120)
A1004 - Capital Cities/ Regions & Cities for Cohesion (London House - 90)
A1006 - Metrex (Scotland House - 120)A1001 - Baltic Sea Group (Hanse Office - 70)
B1004 - Competitiveness and Innovation in Northern Europe (Finland’s Perm. Rep. - 90)
B1006 - Innovative Solutions for Regional Competitiveness (Steiermark Office - 80/90)
AXX25 - DG REGIO (Borschette - 80/100)
A1002 - Investments in Regional Partnerships (Representation of the State of Rhineland-Palatinate -90)
BXX20 - DG REGIO (Patronat Catala Pro-Europa - 60)
BXX23-Part III - DG REGIO (Cantabria Government Office - 100)
BXX23-Part II - DG REGIO (Borschette - 80/100)
BXX23-Part I - DG REGIO (Borschette - 80/100)
BXX24 - DG REGIO (Prague House - 120)
C1005 - Dynamic Regions for Sustainable Development (Auvergne-Centre-Limousin Office - 70)
C1001 - Regional Innovation for a Better Europe (European Region Tyrol-South Tyrol-Trentino Office - 90)
BXX22 - DG REGIO (Permanent Representation of Finland to the EU - 90)
C1002 - Sustainable Energy Regions (Mid-Sweden - 70)
CXX23 - DG REGIO (Borschette -80/100)
C1007-Part I - Green Motors for Growth (Regione Lombardia Office - 60/65)
C1007- Part II - Green Motors for Growth (Regione Lombardia Office - 60/65)
D1002 - Metrex (Scotland House - 120) D1203 - Baltic Sea Group (Mission of Norway to the EU - 100)
DXX21 - DG REGIO (Dg Regio) DXX22 - DG REGIO (Dg Regio)
EXX20 - DG REGIO (Borschette -80/100)EXX21 - DG REGIO (Borschette -80/100)
EXX22 - DG REGIO (House of Regions - 300)
E1001 - Investments in Regional Partnerships (Representation of the Regions of Hungary - 60)
9:00-11:00 11:30-13:30 14:30-16:00
AXX24-Part I - DG REGIO (Dg Regio) AXX24-Part II- DG REGIO (Dg Regio)
B1202-Part I - Green Motors for Growth (Representation of Land du Baden-Württemberg - 150)
A1008 - Lisbon Regions (Emilia-Romagna Office - 90)
CXX20 - DG REGIO (Dg Regio)B1202-Part II - Green Motors for Growth (Representation of Land du Baden-Württemberg - 150)
DXX24 - DG REGIO (Central Italy Regions - 90)
BXX21 - DG REGIO (Land Steiermark/Kujawsko-Pomorskie/West Pannonia - 90/100)
EXX25 - DG REGIO (Borschette -80/100)
CXX24 - DG REGIO (Irish Regions Office - 120)
DXX20 - DG REGIO (Borschette -80/100)
Joint SessionThursday12 October
Tuesday10 October
Wednesday11 October
9:00-11:00 11:30-13:30 14:00-16:00 16:30-18:30
A1109 - Regional Innovation for a Better Europe (Regione Friuli Venezia Giulia - 90)
A1105 - Baltic Sea Group (Hanse Office - 70)
A1107 - Lisbon Regions (Valencia Regional Office - 120)
A1103 - Ten for Competitiveness and Sustainability (Representation of Lower Saxony - 70)
AXX20 - DG REGIO (Dg Regio)B1101 - Innovative Solutions for Regional Competitiveness (Cantabria Government Office - 100)
AXX22-Part I - DG REGIO (Borschette -80/100)
AXX22-Part II - DG REGIO (Borschette 80/100)
BXX25-Part I - DG REGIO (Dg Regio) BXX25-Part II - DG REGIO (Dg Regio)B1105 - Investments in Regional Partnerships (Representation of the State of Rhineland-Palatinate - 90)
AXX23 - DG REGIO (Scotland house - 120)
C1104 - Ten for Competitiveness and Sustainability (House of the Dutch Provinces - 70)
B1108 - Regions of Rond Point Schuman (Central Italy Regions)
B1207 - Dynamic Regions for Sustainable Development (Irish Regions Office - 120)
CXX21 - DG REGIO (Representation of Lower Saxony - 90)
CXX22-Part I - DG REGIO (Permanent Representation of Sweden to the EU - 100)
B1103 - Capital Cities/ Regions & Cities for Cohesion (London House - 90)
C1103 - Sustainable Energy Regions (Northern Ireland Executive Office - 100)
DXX23 - DG REGIO (Mission of Norway to the EU - 100)
D1101 - Regions of Rond Point Schuman (Scotland House - 120)
CXX22-Part II - DG REGIO (Permanent Representation of Sweden to the EU - 100)
EXX23 - DG REGIO (Borschette -80/100)
EXX24 - DG REGIO (Borschette -80/100)
E1104 - Interregional Network Summit (House of the Regions - 300) - TBC
C1106 - Competitiveness and Innovation in Northern Europe (Casa Liguria - 65/80)
E1103 - Interregional Network Summit (House of the Regions - 300)
E1102 - Interregional Network Summit (House of the Regions - 300)
Decentralised events• 68 events in total
• not balanced/completed information from conglomerates
68 planned in total: Type of Audiences/Events
For general public
(ex hibition…) - 21%
For ex perts
(seminar…) - 30%tbc- 6%not specified- 28%
other- 15%
For ex perts (seminar…)
For general public (ex hibition…)
other
not specified
tbc
OPEN DAYS programmeRegistrations
Central Management System
Ind
ivid
ual
regis
trati
o ns
Administrator 1
Administrator 2
Administrator X
CoR/DG REGIO/Conference Secretariat
OPEN DAYS programme
• to be checked: - programme overview- summary of conglomerates
workshops- summary of DG REGIO workshops- summary of decentralised events
• last version to be approved till Friday 12 May• all Brussels events will be re-coded• the programme version of Friday 12 May will be used for the printed brochure• Internet registrations - 22 May: training for administrators
- 30 May: system operational• programme updates for the web site possible after 31 May
Next steps
OPEN DAYS - Workshop codes
CInvesting in sustainable use of resources and environmental technologies
B Fostering regional innovation
Investing in competitive enterprises and high quality of jobs
ASupport PPP for larger infrastructure projectsD
11A05Thursday12 October
Tuesday10 October
Wednesday11 October
10
11
12
Date
Theme /Heading
Sequence Number
01
02
03 XX
04
…
F
E
Investor´s
Café
Cutting red tape: managing SF between 2007-2013
OPEN DAYS programme
Opening session
Closingsession
Workshops/seminars (81)
(regional offices in Brussels)
Investors' Café
(CoR building, rue Belliard 101)
Decentralisedevents
in Europe´s regions
and cities
Investors´ Café
• exhibition of participating regions/cities and official partners• events - opening of the exhibition
- series of seminars
• networking point cafeteria
bilateral meetingsindividual meetings with representatives of business and banking sector
Elements
Investors´ Café
• a „village“ will be established for each conglomerate • staff to be present at the village for the duration of the exhibition (Tue/Wed 8:30 – 17:00, Thu 8:30 – 13:30)
- representatives of regions/cities (majority!)- investment/developement agencies
Exhibition
Banner with the names of the conglomerate/regions/cities
Space for displays/banners from regions/cities
Investors´ Café
• opening of the exhibition • seminars/workshops/conferencies – confirmed organisers:
European Investment Bank
Eurochambres/European Economic and Social CommitteeEuropean Citizens Action Service private companies: Alcatel Intel
BT MicrosoftCisco PhilipsDeutsche Telekom SAPEricson SiemensFrance Télecom Telecom ItaliaHP Telefonica
CIRCOM briefing
• in total 17 events
Events
Workshops/seminars in regional offices
• Local and regional politicians• Members of the Committee of the Regions• Members of the European Parliament• Representatives of the EU Presidency• Members of the European Social and Economic Committee• Representatives of European and national associations of local and regional authorities• Representatives of European and national business federations• Public and private companies and business entrepreneurs• Representatives of the banking sector• Officials of regional and city administrations• Officials of EU Institutions• Experts in the field of managing and evaluating Structural Funds´ programmes• Representatives of NGOs• Representatives of trade unions• Media
3000 participants
Investors' Café
• Public and private companies and business entrepreneurs, corporations• Representatives of the banking sector• Representatives of European trade and professional associations • Representatives of national trade associations • National employers´federations Representatives of NGOs• Representatives of trade unions• Think tanks• Consultants• Interest groups
3700 contacts
OPEN DAYS – The public
Promotion - tools
First Brochure (A5, 12 pages)
Second Brochure (A4, about 60 pages)
Posters – EU map
Posters – pictures
(A0)
Internet(www.opendays.europa.eu)
Individual invitationsAdvertisements
in EU magazines/periodics
Advertisements in EU
magazines/periodics
Investors´ Cafespecific promotion
ConglomeratesCoR/DG REGIO
Promotion – printed brochures
First Brochure (A5, 12 pages)
Second Brochure (A4, about 60 pages)
• European Commission/European Parliament• Speakers of DG REGIO workshops• Presidents of EU regions• Mayors of biggest EU cities• CoR members• Europe Direct/European Documentation Centres• EuroInfo Centres• Structural Funds Managers• Participants of OPEN DAYS 2005
4500
• regional politicians• officials of regional administrations• Structural Funds managers• private companies• developement agencies• universities• libraries• regional clients
?
• European Commission/European Parliament• Speakers of DG REGIO workshops• Presidents of EU regions• Mayors of biggest EU cities• CoR members• Europe Direct/European Documentation Centres• EuroInfo Centres• Structural Funds Managers• Participants of OPEN DAYS 2005• Investors´Café clients 9000
• regional politicians• officials of regional administrations• Structural Funds managers• private companies• developement agencies• universities• libraries• regional clients
?
Promotion – regional databases
Second Brochure (A4, about 60 pages)
CoR Conglomerates
Conglomerate provides regional database
Conglomerate demands number of brochures
CoR provides requested number of brochures
Option B
Mailing
Option A
Mailing
Promotion/coverage of the event
• CoR/DG REGIO offers reimbursement for 4 journalists per conglomerate
- at min. one journalists should be from TV- accommodation: max. two nights during the
week• regional TV journalists - CIRCOM regional
1) all regional TV to receive a letter from CIRCOM
2) regional offices to contact their regional TV
• directors of communication in EU regions/cities
Official reception• menu to be proposed by each conglomerate• value of 2000€• by 16 June• all technical details to be communicated next time
Planning & Tasks12 May approval of the programme16 May names of administrators of registration system22 May training for administrators of registration system26 May decision on a way of promotion
- Option A: to provide number of brochures needed
- Option B: to provide database of contacts30 May registration on-line 8 June fourth organisational meeting 9 June BAT for second brochure16 June proposal of the menu for the official reception23 June second brochure printed
Planning & TasksAny task to be send to
Please specify always the subject as follows:
Programme – workshopsProgramme – decentralised eventsRegistration systemPromotionOfficial reception – menu
etc.