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The Virginia State Historical Records
advisory board
Working to preserve Virginia’s documentary heritage
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“Preservation of Virginia’s records is especially important because of
the richness of her history and the high quality of her contributions to
the formation of a nation.”—Gov. Mills E. Godwin, Jr., 1976
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Preserving Virginia’s history
The Virginia State Historical Records Advisory Board was first appointed by Gov. Mills E. Godwin, Jr. in 1976, one year after the passage of the
Virginia Public Records Act.
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Today, the eleven-member citizen board is the central advisory body for historical records planning in
Virginia.
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The State Historical Records Advisory Board works to preserve
Virginia’s irreplaceable documentary heritage.
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These records help illuminate the history of the commonwealth and
the nation.
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SHRAB promotes practices that ensure preservation of and access to the commonwealth’s public and
private historical records.
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SHRAB supports
Archives Week in Virginia
Basics of Archives training program
Annual meeting of the Council of State Archivists
(CoSA)
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Preservation
SHRAB encourages adherence to archival and records management principles through meetings and
workshops.
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The board surveys repositories, supports the Library of Virginia’s records management program,
and promotes the sharing of collection information.
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SHRAB solicits, develops, and reviews proposals for NHPRC grant
projects.
The board makes funding recommendations to the National
Historical Publications and Records Commission (NHPRC).
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AccessSHRAB promotes access to records consistent with the public interest,
right to access, and privacy protection law.
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EducationThe board encourages the professional development of
archivists, curators, volunteers, and others dedicated to the task of caring for Virginia’s documentary
heritage.
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The board promotes an understanding of the importance of
historical records and works to ensure their preservation.
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National Historical Publications and Records Commission
(NHPRC)
State Historical Records Advisory Boards
(SHRABs)Council of State Archivists
(CoSA)
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The NHPRC promotes the preservation and use of
America’s documentary heritage essential to understanding our
democracy, history, and culture.
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The NHPRC both requires and relies on the State Historical
Records Advisory Board (SHRAB) in every state to
review and make recommendations on grants submitted from that state.
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Federal regulations require every state or territory wishing to
participate in the NHPRC grant program to establish a State
Historical Records Advisory Board (SHRAB), to review grants, and make recommendations to the Commission.
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The Council of State Archivists (CoSA) is made up of the State Coordinator from each state or
territory.
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Roles and responsibilities of board members:
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Let others know that you are on the state board and are interested in their concerns and ideas about
how to improve archival and records programs in the state.
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Learn about the archives and historical records programs and
issues in your state.
Read the SHRAB strategic plan.
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Carefully review all grant proposals submitted for board consideration, and fill out the SHRAB evaluation
form.
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Read the SHRAB strategic plan.
Attend meetings.
Participate in SHRAB-sponsored activities.
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Evaluating Grant Proposals
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Questions to Ask
How does this proposal relate to any priorities established by the
state board?
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Board members should consider:
Importance of the records.Soundness of the plan of work and
the budget.Qualifications of the personnel
involved.
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Is additional information needed to understand and evaluate the
proposal?
Should the proposal be revised?
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While the board recommendation is not the only evaluation considered by the Commission, it carries great
weight.
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Successful grant applications, 2003–2004:
Virginia Commonwealth University, Richmond
$160,700 for the Archives of the New Dominion
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City of Petersburg
$8,094 to duplicate nitrate negatives that document the history of
Petersburg and the surrounding community from 1925 to 1952.
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The Library of Virginia
$38,909 to support the restoration of selected sound recordings generated by WRVA Radio.
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SHRAB bridges the gap between your community, the state
archives, and NARA.
What can you do to help?
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To learn more:
Visit the Library of Virginia Web site for additional information about
the Virginia State Historical Records Advisory Board.
www.lva.lib.va.us
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Council of State Archivistswww.statearchivists.org
National Historical Publications and records Commission
www.archives.gov/grants
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Thank you.
Conley L. Edwards, state archivist and SHRAB coordinator.
Jennifer D. McDaid, deputy coordinator.