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The Cover Letter
Prepared by Prof. Delia SerranoModified by Prof. Natalia Pérez
Center for Language Development
Across the Disciplines
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Copyright Delia Serrano 2005
An essential part of the résumé
A personalizing factor of your job application and résumé
Motivates the individual’s interest in reading your résumé
The Importance of a Cover Letter
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Demonstrates focus and eagerness
Guarantees that the individual will open and read it
Enables you to make a follow up call or write a letter to seek an interview
Copyright Delia Serrano 2005
Importance of Acquiring the Name and Address of the
Contact Person
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Copyright Delia Serrano 2005
Characteristics of an Effective Cover Letter
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Copyright Delia Serrano 2005
Characteristics of an Effective Cover Letter
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Copyright Delia Serrano 2005
Heading
Include:
Your name and address
The date
Employer’s name and address
Protocol Letter Writing
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Copyright Delia Serrano 2005
Carmen Santiago MéndezUrb. Rolling Hills123 Borinquen StreetRio Piedras, PR 00975(H) 787 769-8489(M) 787 638-5490
March 29, 2005
Mrs. Zobeida GonzálezSales and Marketing ManagerJR Enterprises154 North Shore Ave.Tampa, FL 33607
SampleHeading
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Copyright Delia Serrano 2005
Normal salutation:
* If acquainted with your contact Example: Dear Anthony,
Formal salutation:
Example: Dear Mrs. Rodríguez:
Dear Ms. Ruiz: (if marital status unknown)
Dear Miss Santos Dear Mr. Soto:
Protocol Letter Writing
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Copyright Delia Serrano 2005
Generating Interest
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Copyright Delia Serrano 2005
I am responding to your recent job listing in El Nuevo Día newspaper requesting a sales manager for your company.
I read your advertisement in The San Juan Star yesterday, and after researching your company, I was impelled to apply for the position of___.
The manager of GPI Paints, Anabelle Ruiz, has suggested I contact you regarding the opening for a___.
Samples of Attention Getters
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Copyright Delia Serrano 2005
After capturing the prospective employer’s interest, secure the desired position by clearly:
Stating your intentions
Developing each sentence
Highlighting experiences and achievements
How to Demonstrate Desire
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Copyright Delia Serrano 2005
Regarding the opportunity…
If you have an opening in the field of …
My reason for contacting you is…
If you are seeking a marketing manager,
you will be interested to know…
Sample Phrases Demonstrating Desire
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Copyright Delia Serrano 2005
Establishing Contact
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Copyright Delia Serrano 2005
I look forward to speaking with you and will call your office within the next few days.
I hope to speak to you and will call at the beginning of next week to follow up.
Sample Sentences for Establishing Contact
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Copyright Delia Serrano 2005
You may reach me at 787 769-1256 to arrange an interview.
I feel certain that I can make a significant contribution, and I look forward to meeting you at your convenience.
Sample Sentences for Establishing Contact
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Copyright Delia Serrano 2005
Avoid over familiarity in the salutation
Write a clear, eye catching introductory sentence
At the beginning, quote the source and date of the employment advertisement
To Ensure the Reading of Your Résumé and Interview
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Copyright Delia Serrano 2005
In the body, demonstrate your skills and experience
Conclude with a positive statement, and establish contact
To Ensure the Reading of Your Résumé and Interview
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Copyright Delia Serrano 2005
Dates in English: month-day-yearExample: March 15, 2010
Omit commas before the year when it follows the month alone
Example: July 2006
Writing Tips to Remember
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Writing Tips to Remember
Copyright Delia Serrano 2005
Do not capitalize common organizational terms
Examples: advertising department, manufacturing committee
Capitalize acronyms Examples: SER, MDA
Do not write contractions Example: it’s, they’re
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Writing Tips to Remember
Copyright Delia Serrano 2005
There should be no space before and after a diagonal lineExample: and/or
Percentages should be written in figure and the word “percent” spelled out Example: 10 percent
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Easily Confused Words
Copyright Delia Serrano 2005
There indicates location – over there
Their is a possessive pronoun – belonging to them
They’re is the contraction of they are
It’s is a contraction for it is
Its is a possessive pronoun
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Easily Confused Words
Copyright Delia Serrano 2005
Than is a conjunction showing comparison Example: older than me
Then refers to a time period (now and then)
Two is a number Example: I have two birds.
Too is an adverb which means also or a lot Example: I want to go, too. I ate too much chocolate today.
To is a preposition Example: I went to the house.
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Barat Norte 223 (BN 223)787-728-1515 ext. 2294
E-mail: [email protected]
Web: http://www.sagrado.edu/lad
Center for Language Development
Across the Disciplines
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Copyright Delia Serrano 2005
References
Cover Letter Articles. Retrieved February 2,2005, from http://www.cover.letters.your-resume-writer.com
MSN Careers-Test Your Resume Grammar and Punctuation I.Q.-Career Advice Article. Retrieved September 20, 2004, from http://msn.careerbuilder.com
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Copyright Delia Serrano 2005
The Cover Letter
Contributions by: Casandra Matos Gisela Iglesias