The Complete Visitor Management System
OverviewIn most organizations today, Visitor Management consists of visitors scribbling their name in a paper book. Visi-Track is a unique Visitor Management Software that assists you in professionalizing the manner in which you welcome your visitors. The Visitor Management Module allows you to welcome and manage your incoming and outgoing visitors' whether they are planned or not. This software is a complete Visitor Management service to improve the efficiency, productivity, and customer satisfaction of your businesses.The Visitor Management module assists in capturing all-relevant information about the visitor which is automatically captured in a database, and a professional quality visitor badge is printed. No need to encode regular visitors again, they are automatically stored in the database and, when visiting again, they will easily be found. This simple Visitor Management module forms the basis for a very powerful security platform. Registering all visitors through Visi-Track – Visitor Management module ensures that you have a centralized and complete record of your visitor traffic, strengthens visitor security and improves productivity and service to your customers.
FeaturesComplete Web based softwareOnline requests for appointmentConnect to web cam / digital camera for capturing visitors PhotographAppointment approval and rejectionsContractor master database is maintained for issuing contract employees long period gate passVisitors detailed database including his photograph is maintainedStoring of visitors photograph to print on the gate pass for future referenceEmail notifications on requests, approvals and rejectionsToday’s appointments and expected visitorsVisitor self sign-in using biometric fingerprint scannerVisitor sign-out and trackingVisitor history and black listingAccess control system integration
Application ModulesVisi-Track consists of 4 modules
Administration ModuleSecurity Gate ModuleNotification Client ModuleWeb- based application
Administration ModuleThis module is normally installed on the Security Administrator PC. It consists of menus where the administrator can define
Companies,location, departments and employees’ detailsDefine and print short term gate passes and Generate reports
Security Gate ModuleThe Security Gate module is installed at the main entrance of the premisesIt facilitates the admin staff at the security gate to register the visitors details with photograph and also send the notification to the employee sitting inside the premises (optional). The system will print visitor pass with name of visitor, department and visitee along with validity period. The visitor can display the pass by hanging around the neck.
Notification ClientThe client module is installed on different PC’son the network. Security can inform the personabout the visitor through the security gate module. The employee can view the photograph of the visitor and can send the response back to security through this module.
Web- based ModuleThis application can be accessed through IE or any other browser using which employees can register their expected visitor online and send this information to the security.Employees can also view reports of people who have visited them in a selected date range
Gate Pass
Visitors’ nameTime In/Time outVisitees’ name and department.Area allowed to visit alternatively with colour code to identify the areaSignature of the visiteeVehicle number and driver name (if any)Returnable material details.ESIC number (in case of contract employees)Validity Period for Contract visitorBar Code Tag for final exitRules and regulationsAny other information
Following Details can be printed on the Gate Pass
Screen Shots
From this slide onwards the screen shots of different modules are shown.
Log In
Log in at the Security Gate module
The Following screen appears on login showing the details of visitors and their status
Click on Visitor In Entry Button to Add details of a new visitor
Gate Pass no. is auto generated
Select the Employee
Select the visitors’ company, else type
Click on requisition to see the
appointments entered by employees Select the visitors’ address, else type
Select purpose of visit
Type telephone/ mobile no.
Check if the person is with material , if returnable then check the same
Type description of material
Check for vehicle and type vehicle
no.Print Gate pass after entering all the
information
If the details of a visitor is already present in the database then the photo will appear on the screen, else the camera will be activated
Add no. if more than one visitor
Send Intimation to employee and wait for response from employee
See the status of visitor i.e. Waiting, inside premises, left premises and waiting at the gate. The status is shown in different colors for
easy identification. The out time of visitor is also displayed
Contract Visitor Pass
Select Company of Contract Visitor, select Address and name
of the contract visitor, work department and period of validity
of the Gate Pass
Client Notification
Employees can see the photo of the
visitor by clicking on view photo
Employees receive an intimation about the visitor on their PC
Web- Based Module
The web based application gives an employee the liberty to send an advance notification to security about impending visitor, contract visitor etc.On the browser select the address and login using user Username and Password
The following screen appears with the following menus
•New Requisitions (click to add new requisition)•Today’s List (click on query to view visitors)•Change Password (click on others to change)•Company Logo (displays the company logo)
New Requisition
Select/Add companySelect/Add name of visitor
Select date of visit
Select time of visit
Type remarks
Displays Meeting room status
Select to book a meeting room
Book meeting room timings
Click to Add the requisition
Select the date range for which you wish to view the records
Click on camera icon to view photo of visitor
Visitors List
Reports
Click on the reports menu to select the type of reports to be generated. The various reports generated are department wise, employee wise, date wise, visitor name wise, visitor company wise, reason wise, visitors in premises, dynamic report etc.
Department wise Visitors
Select the Company, Location department and date range to view the records of visitorswho have visited a particular department between the select date range
Employee wise Visitor’s Report
Select the Company, Location, employee and date range to view the records of visitorswho have visited a particular employee within the selected date range
Date wise Visitor’s Report
Select the Company, Location and date range to view records of visitors who have visited during the selected period
Visitor Name wise Report
Select the Company, Location, Visitor and date range to view the records of a particularVisitor displaying the details of the persons visited
Visitor Company wise Report
Select the Company, Location, Visitors’ company and date range to view records of visitors of a particular company who have visited
Reason wise report
Select the Company, Location, the reason and date range to view the records of visitors have visited for a particular reason eg. Interview
In Premises Report
Select the Company, Location and date range to view the records of visitors who have not returned the gate pass or are still in the premises.
Out of Premises Report
Select the Company, Location, Visitors’ company and date range to view records of
visitors who have visited and are out of the premises
Contact Us
Alacrity Technologies Pvt. LtdA/001, Prasham, Kastur Park Road, Shimpoli, Borivli (W), Mumbai -400092.
Call+91-22-32956711, Fax+91-22-28334866.
Mobile – 09322696256 / 09322696397
Email : [email protected]
URL : alacritytechnologies.com