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ONLINE CUSTOMER SERVICES:THE PROCUREMENT STORY
Jayne HilditchCorporate Services Director
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THAMES VALLEY HOUSING
THE PROJECT
THE PROCUREMENT
THE OUTCOME
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ONLINE CUSTOMER SERVICES
Customer services
Corporate brochure-ware
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ONLINE CUSTOMER SERVICES
Customer services
Corporate brochure-ware
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APRIL 9, 2023 5
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CORE BUSINESS & EXPERTISE IN THIS
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APRIL 9, 2023 7
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A SUCCESSFUL PROJECT…
✘Off the shelf solution✘Big IT suppliers✘Commodity relationship
Bespoke solutionSME supplierReal partnership
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AN AGILE PROJECT
User stories, not a full tech specMVP: Minimum Viable ProductGet real user feedbackIterative development cycle
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G-CLOUD 2 : THE PLAN
• Desktop research: suppliers on framework• PQQ : project vision and criteria for first sift • 26 responses, shortlisted to 6.• RFP : User stories for phase 1, phase 2+ ‘epics’• Pricing: Fixed price for phase 1, phase 2 T&M• Weighting: 40% price / 60% quality• Visit, score, appoint.• Start work.
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G-CLOUD 2 : IN PRACTICE (1/2)
• Some good firms were luke warm• We asked why• Too many unknowns:
– Risk priced in– Too risky for SME
• Paused the process for more discovery• Restarted the process
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G-CLOUD 2 : IN PRACTICE (2/2)
• Provision to contract on fixed price and/or time & material• Evaluate on the basis of notional MVP• Contract on T&M• You’ll never know exactly what’s involved in the
MVP until you do it for real.
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LESSONS LEARNED:
• Successful procurement means different things to different people• Ask questions if things aren’t feeling right• Unknowns = risk = priced in• Penny wise v pound poor