Download - Tempting Templates
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Tempting Templates
Project Status Report # 2
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Agenda
Review Project Objectives
Milestone status & Earned Value Tracking
Summary of Results Details of Task Activity
Plan Changes
Updated Gantt Chart
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Project Objectives
Search for project management templatesfrom the Internet and/or literature.
Provide an organized list of templates
grouped by web site, process group, andknowledge area.
Provide a qualitative evaluation of web sites.
Provide recommendations for the list oftemplates to be included in an appendix ofthe 3rd edition of the textbook.
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Milestones
Status Task_Name Date Kickoff meeting 2/11/03
Charter Signed 2/14/03
Present Status Report 1 2/18/03 First Version of Report Delivered to Author 3/24/03
Present mid-project sponsor status report 3/26/03
Present Status Report 2 4/1/03
Final Version of Report Delivered to Author 4/14/03
Class Presentation - Remote Teamwork 4/15/03
Present final project 4/29/03
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Earned Value Analysis(chart on next page)
Saved project baseline at beginning of project.
Assumed $30/hour labor rate for all team members.
Earned value chart shows us as late/over-budget.
Real story not that bad. Have achieved milestones on schedule.
We underestimated time commitment
We have used all project buffer.
Expect to achieve the remaining deliverables onschedule.
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Tempting Templates Earned Value
EAC
$7,745
BAC
$5,364
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
2/11/0
3
2/18/0
3
2/25
/03
3/4/03
3/11/0
3
3/18/0
3
3/25
/03
4/1/03
4/8/03
4/15/0
3
4/22
/03
4/29
/03
5/6/03
5/13/0
3
Days
Cost
Actual Cost (AC)
Earned Value (EV)
Planned Value (PV)
CV=($2,365)
SV=($470)
CPI=0.58
SPI=0.87
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Template Distribution by ProcessGroup and Knowledge Area
Knowledge
Area
Project Process Groups
TotalInitiating Planning Executing Controlling Closing
Integration 15 7 30 52
Scope 35 23 12 70
Time 10 8 18
Cost 14 4 18
Quality 11 14 5 30
HumanResources
13 4 17
Communications 12 11 35 15 73
Risk 38 12 50
Procurement 4 1 0 5
Total 35 140 37 106 15 333
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Distribution of Templates
By Process Group
5%
32%
11%
41%
11%
Closing Controlling Executing
Planning Initiation
By Knowledge Area
550
73
17
30
18
18
70
52
0 50 100
Procurement
Risk
Communications
Human
Resources
Quality
Cost
Time
Scope
Integration
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Top Ten Web SitesNumber of Free
TemplatesResource Name and URL
22Michigan Department of Information Technology:
http://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.html
28Minnesota Office of Technology:
http://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OT
23 New York State Office for Technology: http://www.oft.state.ny.us/pmmp/templates/index.htm
12 Tasmanian State Government: http://www.projectmanagement.tas.gov.au/index.htm
28 U.S. Department of Energy: http://cio.doe.gov/ITReform/sqse/pm_main.htm
52University of Waterloo Information Systems & Technology:
http://ist.uwaterloo.ca/projects/templates.html
12 Method 123: http://www.method123.com
19 ProjectWare: http://www.projectware.com.au/pw030.html
14State of Texas Department of Information Resources:
http://www.dir.state.tx.us/eod/qa/template.htm
8 U.S. Defense Logistics Agency: http://www.dsioj.dla.mil/spi/template/pm-tmp.htm
Complete details are available from the Tempting Templates web site:
http://webpages.charter.net/hafox/pm/docs/TemptingTemplatesPreliminaryReport.htm
http://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OThttp://www.oft.state.ny.us/pmmp/templates/index.htmhttp://www.projectmanagement.tas.gov.au/index.htmhttp://cio.doe.gov/ITReform/sqse/pm_main.htmhttp://ist.uwaterloo.ca/projects/templates.htmlhttp://www.method123.com/http://www.projectware.com.au/pw030.htmlhttp://www.dir.state.tx.us/eod/qa/template.htmhttp://www.dsioj.dla.mil/spi/template/pm-tmp.htmhttp://webpages.charter.net/hafox/pm/docs/TemptingTemplatesPreliminaryReport.htmhttp://webpages.charter.net/hafox/pm/docs/TemptingTemplatesPreliminaryReport.htmhttp://www.dsioj.dla.mil/spi/template/pm-tmp.htmhttp://www.dsioj.dla.mil/spi/template/pm-tmp.htmhttp://www.dsioj.dla.mil/spi/template/pm-tmp.htmhttp://www.dir.state.tx.us/eod/qa/template.htmhttp://www.projectware.com.au/pw030.htmlhttp://www.method123.com/http://ist.uwaterloo.ca/projects/templates.htmlhttp://cio.doe.gov/ITReform/sqse/pm_main.htmhttp://www.projectmanagement.tas.gov.au/index.htmhttp://www.oft.state.ny.us/pmmp/templates/index.htmhttp://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OThttp://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OThttp://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OThttp://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OThttp://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OThttp://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OThttp://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OThttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.html -
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Research ActivitiesTwo Phase Approach
Challenge: Maximize coverage, minimize redundant effort
1. Search for Web Sites Team members assigned different search engines Obtain a list of web sites that provide (free) project
management templates Organize the list by number and cost of templates found
2. Gather Template Information Team members assigned different web sites Collect detailed information on each free template Organize the list of templates by web site, process group
and knowledge area
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Phase 1:Search for Web Sites
Goals
Individual
1. Find at least 10 web
sites with free templates2. Find the most number of
unique sites not foundby other team members
TeamFind at least 20 unique web
sites having free templates
Results
Individual
1. Min = 20
Max = 252. Bill found 10.
Others: 7, 6, 6
Team35 of 54 web sites had free
templates
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Duplicate Web Site Discovery
34
12
62
1 2 3 4
# of Web Sites discovered by # people
Web sites People % of Total
(54)34 1 63
12 2 22
6 3 11
2 4 4
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Number of Free Templatesper Web Site
76
15
32 2
0
2
4
6
810
12
14
16
Number of
Web Sites
0..5 6..10 11..20 21..30 31..40 >40
Number of Free Templates
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Phase 2:Gather Template Information
Focus on the 35 web sites
with free templates.
Goals
1. Gather information onat least 100 templates(25 per team member)
2. Find at least 1 template
for each valid processgroup / knowledge areacombination
Results
1. 333 free templatesexamined. Average of
83 per team member.2. Only 3 processes with
no templates found:
Source Selection
Contract Administration
Contract Closeout
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Plan Changes
Search activities produced better thatexpected results. (3x more templates)
The contingency plan for additional re-focused searches was unnecessary.
Redirect activities to focus on a qualitativeevaluation of the web sites and review the
templates to be included in an appendix ofthe 3rd edition of the textbook.
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