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Strategies for Transitioning From SharePoint On-Prem to Office 365 Whether you are completely transitioning to the cloud or are looking to set up a hybrid environment, attend this session to learn practical strategies for transitioning to Office 365.
Prepared By: Kanwal Khipple
11.17.2016
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KANWAL KHIPPLE
My twitter handle is @kkhipple and I work at
SPEAKER | AUTHOR | AWARD WINNING DESIGNER
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There are three common approaches to transitioning to Office 365
PRACTICAL TRANSITION STRATEGIES
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What about tomorrows demands? Are you ready for those?
ARE YOU READY FOR TODAY’S DEMANDS?
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60%+ of workers are part of the mobile workforce
USERS WORKING ANYWHERE…
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We work with more people on a day-to-day basis today than ever before.
WE WORK WITH MORE PEOPLE…
60% of employees report working with 10 or more people on a day-to-day basis.
Half of these employees work with more than 20.
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We also work with contractors, customers or partners more…
USERS WORK INSIDE & OUTSIDE OF THE ORGANIZATION
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It is more challenging to meet expectations on legacy technology.
DON’T FALL BEHIND…
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Lack of technology adoption is the number one cause of failure for companies
ORGANIZATIONS NEED TO SURVIVE
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Is your organization adopting technology faster than it was 7 years ago?
“If the rate of change on the outside exceeds the rate of change on the inside, the end is near.”
- Jack Welch
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There are three common approaches to transitioning to Office 365
PRACTICAL TRANSITION STRATEGIES
ENABLE COMMUNICATIO
NENABLE
COLLABORATION ENABLE CLOUD
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Imagine you change your GPS voice settings to Kanwal Khipple…
I AM GOING TO BE YOUR GPS TODAY…
1 23
4
56 7 8 9
10
Abundance Of Helpful Data1. Area Map2. Our Direction3. Our Route4. Points Of Interest5. Our Route Risks6. Upcoming Action7. Distance/Time To Goal8. Estimated Duration9. Current Speed/Limit10. Current Road
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The first route forward enables your organization to communicate on Office 365
ROUTE 1: ENABLE COMMUNICATION
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Integrate your on-premises directories with Azure Active Directory to allow you to provide a single identity for your users for Office 365, Azure, and SaaS applications integrated with Azure AD
SINGLE IDENTITY
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Enable users to use their Office 365 account to access all applications
EXTEND SINGLE-SIGN ON FOR SAAS AND/OR ON-PREM APPLICATIONS
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Give users access to profile directory information
ENABLE DISCOVERY OF SME
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Empower user with access to their profile data, recent documents and more!
RICH USER PROFILES
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Delve is an experience that presents Office Graph data to the user.
ENCOURAGE DISCOVERY
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For simple migrations, leverage the Exchange Deployment Assistant
MIGRATE EMAIL TO OFFICE 365
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Everything from unlimited storage (50GB user mailbox, unlimited storage for in-place archive) to DLP to access to Office (desktops, mobile devices and web) and more
LEVERAGE CLOUD-POWERED FEATURES
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Enable presence privacy mode, mobile notifications, IM, online meetings, external communications, video conferencing, tele-conferencing and Skype Meeting Broadcast
ENABLE INSTANT COMMUNICATION
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One of the biggest reasons why organizations are not connected
ENABLE SKYPE FOR BUSINESS
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Office 365 Groups
One membership to rule them all?
OFFICE 365 GROUPS BEHIND THE SCENES…
Skyp
e
Team
s
.
Outlo
ok
Cale
ndar
OneN
ote
Yam
mer
Dyna
mics
CRM
Delv
e
OneD
rive
…
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Enable your teams to communicate however they want
ENABLE GROUP COMMUNICATION
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Scenarios Finding Someone With A Certain Expertise ◔ ● ● ◕ ◔ ◔ Ask Something, Don’t Know Whom To Ask ○ ● ◕ ◔ ◕ Do A Brainstorming Activity With My Team ◑ ● ● ◑ ◔ ● Where Should Meeting Notes Be Captured, Stored & Shared? ◕ ◕ ● ● ◔ ●
Where Should I Share Video? ○ ◑ ◔ ◔ ◔ ○ ◔ ● Where Should I Share Photos? ○ ● ◕ ◑ ○ ◔ Have A Real Time Chat With A Colleague ● ◑ ○ ◑ Where Should I Put & Share Documents? ◔ ◕ ● ● ◔ ● Have A Question Related To A Document? ◔ ● ◑ ◑ ◑ ◔ ◑ Invite A Colleague To Lunch ◕ ◔ ● Provide A Note Of Congratulations/Praise ◔ ● ◔ ◑ ◕ Make An Organizational Announcement ◔ ● ◔ ◕ ◕
We have provided guidance on 10+ scenarios…whentousewhat.com
SCENARIO GUIDANCE
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It goes into much greater depth and can be found at WhenToUseWhat.com
DOWNLOAD THE WHEN TO USE WHAT IN OFFICE 365 ENTERPRISE USER GUIDANCE WHITEPAPER!
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The second route forward enables your organization to collaborate on Office 365
ROUTE 2: ENABLE COLLABORATION
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Migrate your personal file shares, network drives and local content to OneDrive for Business, SharePoint Online, Office 365 Groups
MIGRATE CONTENT
C:/ Drive(Local Drive)
ftp(…)
P:/ Drive(Personal Shared
Drive)
T:/ Drive(Team Shared Drive)
Legacy / Traditional DM System
File Sharing Tool(DropBox, Box, Google Drive,
YouSendIt)
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Migrate your personal file shares, network drives and local content to OneDrive for Business, SharePoint Online, Office 365 Groups
MIGRATE CONTENT
Team Sites/Groups(w/ Ext Share)
Email(Exchange Online)
Project Sites/Groups
SharePoint Intranet(“OurSpace”)
Skype For Business(w/ Broadcast)
C:/ Drive(Local Drive)
ftp(…)
P:/ Drive(Personal Shared
Drive)
T:/ Drive(Team Shared Drive)
Legacy / Traditional DM System
File Sharing Tool(DropBox, Box, Google Drive,
YouSendIt)
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Consider PowerPoint recording with Office MIX https://mix.office.com/
SHARE MEETING RECORDINGS ON YOUR OFFICE VIDEO PORTAL…
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With messaging, calendaring, file sharing, and more.
CONNECT EXPERIENCES WITH OFFICE 365 GROUPS…
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Based on what the user does put the best technology together to improve that.
CONNECT EXPERIENCES ACROSS OFFICE 365 WITH DELVE…
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It all starts with easy to author articles
ARTICLES
Auto-saved as you workFriendly URLs
Looks great across your devices (phone, tablet and PC)
Connected to social (Yammer)
Fast and fluid navigation
Compliant and secure
Natively embed Office 365 documents and video
Will be used to create pages in Blog, Office 365 Groups,
Codename “InfoPedia” and more
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Going beyond Delve Boards and providing great content experiences.
MICROSITES
Basic site hierarchy allows sections and
organization
Includes both explicit, curated content and dynamic related
content
Absolutely the best way in the world to talk
about a set of Office documents
Badging denotes authoritative content
Modern, on rails authoring canvas
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No longer combing through excel work sheets to get an update on status.
HOW WE MAKE DECISIONS TOGETHER HAS CHANGED…
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Give you guidance and recommendations to successfully plan and implement an Office 365 Intranet http://office365intranets.com
DOWNLOAD INTRANETS WITH OFFICE 365 WHITEPAPER!
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The third route forward enables your organization to take advantage of Office 365 without moving all your data and/or enabling applications to be Office 365-aware
ROUTE 3: ENABLE CLOUD
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Taking advantage of the cloud without all the stress of data sovereignty
SEARCH HYBRID SCENARIOS
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Integrate your on-premises directories with Azure Active Directory to allow you to provide a single identity for your users for Office 365, Azure, and SaaS applications integrated with Azure AD
SYNC YOUR DIRECTORY TO AZURE ACTIVE DIRECTORY
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Enable users to use their Office 365 account to access all applications
EXTEND SINGLE-SIGN ON FOR SAAS AND/OR ON-PREM APPLICATIONS
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Hybrid deployment automation (scenario selection, config of pre-req & core)
HYBRID AUTOMATION
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No content is migrated to Office 365
DO NOT MIGRATE CONTENT
Team Sites/Groups(w/ Ext Share)
Email(Exchange Online)
Project Sites/Groups
SharePoint Intranet(“OurSpace”)
Skype For Business(w/ Broadcast)
C:/ Drive(Local Drive)
ftp(…)
P:/ Drive(Personal Shared
Drive)
T:/ Drive(Team Shared Drive)
Legacy / Traditional DM System
File Sharing Tool(DropBox, Box, Google Drive,
YouSendIt)
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Users can view profile data but might not have access to their profile data, recent documents and more!
USER PROFILES MIGHT NOT BE FULLY FEATURED
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One of the biggest reasons why organizations are not connected
PEOPLE CARDS MIGHT NOT BE AS RICH
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One of the biggest reasons why organizations are not connected
ENABLE SKYPE FOR BUSINESS
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Enable your teams to communicate however they want
ENABLE GROUP COMMUNICATION
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Give you guidance & recommendations to successfully plan & implement External Sharing in your own organization http://office365extranets.com
DOWNLOAD EXTERNAL SHARING WITH OFFICE 365 WHITEPAPER!
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Sharing tips to ensure that your adoption of Office 365 is successful
ENSURING SUCCESS
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Ensure you review your licensing options and purchase those plans and add-ons that make sense.
LICENSING COSTS
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Ensure that your network, infrastructure and devices are supported by Office 365
MEET OFFICE 365 SYSTEM REQUIREMENTS
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Enable users to use their Office 365 account to access all applications
Leverage Azure Active Directory
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Microsoft can assist you with migrating your users, email and content to Office 365
LEVERAGE FAST TRACK
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Give users ability to view insights so they can make business decisions. Provide Data Scientists ability to create their own dashboards using available data streams
ENABLE ACCESS TO ANALYTICS
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Most of us do not want instructions on how to collaborate but that initial introduction to a solution with useful tips helps with adoption.
RAISE AWARENESS
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Whether you are working from home, in a small office or an enterprise space, ensure you have a working environment that encourages collaboration amongst teams
CREATE COLLABORATIVE WORKSPACES
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Begin with the right challenge and work towards simple-fast solutions
DESIGN SPRINT PROCESS
Set the StageThe right challenge and the right team
MondayUnderstand the problem
TuesdayExplore ideas to solve the problem
WednesdayChoose the best ideas and develop them
ThursdayMake a prototype
FridayTest with customers
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Become a bit agile and create experiences using what’s available #hackathon
BUILD A PROOF OF CONCEPT
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Depending on your circle of trust and your goal, your new space will have different collaboration & communication features
ENGAGE WITH YOUR USERS
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Give you guidance and recommendations to successfully plan and improve Office 365 adoption http://Office365Campaigns.com
DOWNLOAD DRIVING OFFICE 365 ADOPTION WHITEPAPER
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Personalize or base the matrixes you leverage on personas that change over time.
Office Video
Urge
ncy
/ Tim
e Se
nsiti
vity
Audience (Internal or External)
Skype For Business
Call
IMSkype
Presence
Skype for Business Online
Meetings
Outlook E-Mail
OneDrive for
Business
SharePoint Team Sites
SharePoint Intranet
Yammer Company
Communications
Yammer GroupsOffice 365
Groups
Individual OrganizationalGroupAd-h
oc /
Low
Urge
nt /
High
Delve Boards
FutureToday
MAP YOUR ORGANIZATION’S JOURNEY
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Planning out your strategy for Office 365 and how you will leverage specific features and functionalities
DIGITAL WORKPLACE STRATEGY
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Give you guidance and recommendations to successfully measure & share the business impact and value of Office 365 http://Office365Metrics.com
DOWNLOAD TO MEASURE BUSINESS IMPACT & ROI OF OFFICE 365 WHITEPAPER
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There are three common approaches to transitioning to Office 365
PRACTICAL TRANSITION STRATEGIES
ENABLE COMMUNICATIO
NENABLE
COLLABORATION ENABLE CLOUD
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Is maintaining infrastructure, maintenance, upgrades and/or migrations part of your core business?
NOT YOUR CORE
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How often have you dealt with downtime of SharePoint, Exchange, Active Directory, etc?
MAINTAINING 99.9% SLA
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Microsoft offers the most comprehensive set of certifications and attestations of any cloud service provider
CERTIFIED & COMPLIANT
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My twitter handle is @kkhipple, my email is [email protected] & I work @
Thank You!Organizers, Sponsors and You for making this possible.50+ SharePoint Presentations @ Slideshare.Net/kkhippleWhen to Use What Whitepaper @ WhentoUseWhat.comWhitepaper Intranets w/ Office 365 @ Office365Intranets.com Whitepaper External Sharing w/ Office 365 @ Office365Extranets.com
Message Me On LinkedIn or Email [email protected]
SPEAKER | AUTHOR | AWARD WINNING DESIGNER