State Subsidy Overview – The Subsidy Merry-Go-
RoundPresented by:
Barbara MazichChief, State Subsidy SectionSchool Finance DivisionLabor, Education and Community Services
Voice: (717) 783-9009
Facsimile: (717) 787-3593E-mail: [email protected]
2003 Unipay Schedule
Month Treasury Payment DateJanuary - Unipay 01/30/2003
February – Non-Public 01/31/2003February – Unipay 02/27/2003March – Unipay 03/27/2003April – Unipay 04/24/2003May – Unipay 05/29/2003June 1st – Unipay 05/30/2003June – Unipay 06/26/2003July – Unipay 07/31/2003August – Non-Public 08/01/2003August – Unipay 08/28/2003September – Unipay 09/25/2003October – Non-Public 10/01/2003October – Unipay 10/30/2003November – Unipay 11/28/2003December – Unipay 12/26/2003
2003 Social Security Schedule
Month Treasury Payment DateJanuary 01/02/2003February 02/06/2003March 03/06/2003April 04/03/2003May 05/01/2003June 06/05/2003July 07/03/2003August 08/07/2003September 09/04/2003October 10/02/2003
November 11/06/2003December 12/04/2003
2003 Retirement Schedule
Month Treasury Payment Date
March 03/18/2003
June 06/16/2003
September 09/16/2003
December 12/16/2003
Monthly Payment Cycle
• JulyApproved Private SchoolsAuthority Rental and Sinking FundsIntermediate Unit OperatingSchool Employees’ Social SecuritySpecial Education
• AugustApproved Private SchoolsAuthority Rentals and Sinking FundsBasic Education FundingReimbursement of Charter SchoolsIntermediate Unit TransportationIntermediate Unit Special EducationNonpublic School ServicesSchool Employees’ Social SecuritySchool District TransportationVocational Education
• SeptemberApproved Private SchoolsAuthority Rentals and Sinking FundsLicensed Practical NursingSchool Employees’ Social SecuritySchool Employees’ RetirementSpecial Education
• OctoberApproved Private SchoolsAuthority Rentals and Sinking FundsBasic Education FundingReimbursement of Charter SchoolsNonpublic School ServicesSchool Employees’ Social SecuritySchool District TransportationVocational Education
Monthly Payment Cycle
• NovemberApproved Private SchoolsAuthority Rentals and Sinking FundsIntermediate Unit Special EducationSchool Employees’ Social SecuritySpecial Education
• DecemberApproved Private SchoolsAuthority Rentals and Sinking FundsBasic Education FundingReimbursement of Charter SchoolsLicensed Practical NursingNonpublic TransportationSchool Employees’ Social SecuritySchool Employees’ RetirementSchool District TransportationVocational Education
• JanuaryApproved Private SchoolsAuthority Rentals and Sinking FundsIntermediate Unit OperatingIntermediate Unit TransportationSchool Employees’ Social SecuritySpecial Education
• FebruaryApproved Private SchoolsAuthority Rentals and Sinking FundsBasic Education FundingReimbursement of Charter SchoolsNonpublic School ServicesSchool Employees’ Social SecuritySchool Performance IncentivesTechnology for Nonpublic SchoolsVocational Education
Monthly Payment Cycle
• MarchApproved Private SchoolAuthority Rentals and Sinking FundsLicensed Practical NursingSchool Employees’ Social SecuritySchool Employees’ RetirementSchool District TransportationSpecial EducationVocational Education
• AprilApproved Private SchoolsAuthority Rentals and Sinking FundsBasic Education FundingReimbursement of Charter SchoolsPayment in Lieu of TaxesSchool Employees’ Social SecurityVocational Education
• MayApproved Private SchoolsAuthority Rentals and Sinking FundsIntermediate Unit TransportationSchool Employees’ Social Security
• June 1st
Basic Education FundingReimbursement of Charter SchoolsIntermediate Unit Special EducationVocational Education
Monthly Payment Cycle
• JuneApproved Private SchoolsAudit Adjustments/Subsidy RevisionsAuthority Rentals and Sinking FundsCharter School Nonpublic TransfersCharter School Transitional FundingHomebound EducationLicensed Practical NursingNonpublic TransportationSchool Employees’ Social SecuritySchool Employees’ RetirementSchool Improvement GrantsSchool District Special EducationSchool District TransportationTuition for Orphans and Children Placed in Private Homes
How will I receive notification of State Subsidy Payments?
• Through a Penn*Link letter.
• If not connected to Penn*Link, you will receive a letter through the mail.
• Through the Financial Accounting Information (FAI) System.
FAIVB88 Department of Education PAGE 1
SFD-School Finance Division 07/08/2002
Requested Transfer Date: 07/10/2002
**Attn: Superintendent/Director/Business Manager/Program Coordinator**
**Forward this information immediately to your business office**
**Payments are disbursed individually by the total of each VT Nbr.**
Payee - Depository -
I am a No Name SD Unknown Bank NA
AUN: 123456789 ACH NUMBER: 123456789
123 Fern St BANK ACCT: 123-4567
No Where, PA 16101-2596
SCH School
Project Description VT Nbr Payment Amt REV CFDA Year
__________ _________________ ________ ______________ ____ ______ _________
725 Social Security $57,703.00 7810 2002-2003
22000001 $57,703.00
TOTAL: $57,703.00
*Questions concerning payment information should be directed to the
appropriate program office(s). If you have any changes or corrections
to the information concerning your deposit and/or account number
Please call the Division of School Finance at 717-783-9102
Failure to do so may delay transfer of funds.
*Note: It is your responsibility to contact the automated clearing
house coordinator at your bank to verify that the transfer of funds
did occur as listed.
What notification do I receive when a payment is reduced?
• A Penn*Link letter, also referred to as a “deduction letter”, is sent every time a payment is reduced.
February Unipay***FORWARD THIS INFORMATION TO YOUR BUSINESS OFFICE ***
NO NAME SDPO BOX 123NO WHERE, PA 12345-1234SCHOOL CODE: 1-23-45-567-9
ATTN: SUPERINTENDENT------------------------------------
The following breakdown is a summary of your 02/28/2002 Basic Education Funding payment and deductions. The account code information may be used to record the proper entries to your accounting system.
Payment Account Amount Code
---------- ------------ February Basic Education Funding $ 555,555.00 Cr 7110 Less Deductions: Incarcerated Education Revisions $ 1,000.00 Dr 1441-561 Tuition Transfer $ 3,000.00 Dr 1000-562 PRRI Revision $ 2,000.00 Dr 5130-880 Net Payment Amount $ 549,555.00 Dr 0101
The above tuition transfer amount may involve several Charter Schools. If you have any questions concerning this deduction or supporting documentation, please call the Division of Subsidy Data and Administration at (717) 787-5423.
If you have any questions concerning the account code, please call the School Finance Division at (717) 783-9009.
How and When Should Schools Report Bank Changes?
• Bank Changes should be submitted to the Comptroller’s Office approximately one month prior to the requested effective date. Requests must be in writing, and can be submitted by completing and faxing a Banking Information Change Form to (717) 787-3593.
• A form can be obtained from the website www.pde.state.pa.us/school_acct
Financial Accounting Information (FAI) System
• User registration request via ePDE Web portal
• ePDE help desk (717) 783-6788.
What information can I obtain on FAI?
• Project Information
• Quarterly Reconciliation of Cash on Hand
• Payment Detail Information (10 years)
• Audit Confirmation Reports
Where do I go for Labor, Education, and Community Services, Comptroller Office
Updates?
To the Website Address: www.pde.state.pa.us
• K-12 Schools
• Finances
• School Accounting