Staff - Position Description(FTE, Research Grant, and Time Limited positions)
Position Approved* Site trigger Action email: Initiator, Dept. HR Contact,
College/Division HR Contact
HRClass & Comp
Initiator Dept. Head
Dean
Can initiate
Create New Position Description
Canceled
AVP VP
Position Approved* Site trigger Action email: Initiator, Dept. HR Contact,
College/Division HR Contact
HRClass & Comp
Initiator College/Division
HR ContactDept. Head
Dean
Can initiate Can initiate
AVP VP
Modify Position Description
Budget
College/Division HR Contact
Dept. HR Contact
Dept. HR Contact
Can initiate
Can initiate
October 16, 2017
Posting Canceled
posting can be canceled at any point by HR
Staff Posting(FTE, Research Grant, and Time Limited positions)
HRRecruitment
Filled
Internal Posting Access
Closed/Removed from
Web
auto-moves from Posted, Reposted, or Internal statuses
if Closing Date is populatedPosted* Site trigger to:
Initiator, Dept. HR Contact, College/
Division HR Contact
Approved-Pending
HR Recruitment owns some of these statuses
Approv ed -
Pending
Desig nate
Posti ng a s
Fi lled
Posting is not posted externally; HR must send QuickLink for Posting to
invited applicants
Initiator Can initiate
Budget
Dept. HR Contact
College/Division HR Contact
HR Class & Comp
If multipl e positions
Can initiate Can initiate
October 16, 2017
Staff Applicant Process and Hiring Proposal(FTE, Research Grant, and Time Limited positions)
System Determined
Does Not Meet Min Quals
Interviewed, Not Selected – email at
filled
Hired
auto-moves when Offer Accepted by Applicant
Withdrawn
HR; applicant is screened out by Posting Specific
Questions; HR View Only
Applicant owns: all users can view
Applicant Workflow
Special Handling List
HR: HR view only; applicant moves to this
status automatically if on Special Handling Lis t
Under Review by Department*Applicant Reviewer
Recommend for Hire *HR Recruitment
*Submit to HR - email
Interviewed*Applicant
Reviewer
Interview Approved/Pending
*Applicant Reviewer
Not Interviewed, Not Selected –
email now
Finalist*Applicant
Reviewer
Did not meet min qual - email
now
Not Interviewed, Not Selected – email at filled
Under Consideration
*Applicant
Reviewer
Final ReviewCollege/Division
HR Contact
Initiator Dept. Head
College/Division HR Contact
Dean
Can initiate
AVP VP
Offer Accepted/Create
Onboarding
(HR Operations)
Offer Declined
Dept. HR Contact
Can initiateApproved to make
offer(College/Division HR)
Approved to make offer
(Dept. HR Contact)
Hire Approved
(HR Operations)Email to HR
Recruitment
Budget
Approved to make offer
(Initiator)HR Class &
Comp
Hiring Proposal Workflow
October 16, 2017
Faculty - Position Description(Research Grant and Time Limited positions only)
Position Approved
*Site Trigger Action email: Initiator, Dept. HR Contact, College/
Division HR Contact
HRClass & Comp
Initiator College/Division
HR ContactDean
Can initiate
Create New & Modify Position Description
Canceled
Can initiate
Budget
Dept. HeadDept. HR Contact
Can initiate
October 16, 2017
Posting Canceled
HR Recruit-
ment
Filled
Internal Posting Access
Closed/Removed
from Web
auto-moves from Posted, Reposted,
or Internal statuses if Closing Date is
populated
Posted* S ite tri gg er to :
Ini ti ator,
Dept. HR Contact,
Colleg e/Di vi sion HR
Contact
Approved-Pending
Post
Can initiate
Faculty Posting(FTE, Research Grant, and Time Limited positions only)
Initiator DeanVice
Chancellor ChancellorAcademic Affairs
BudgetAcademic
Budget Analyst
College/ Division
HR Contact
Dept. HR Contact
Can initiate Can initiate
October 16, 2017
Faculty Applicant Process and Hiring Proposal (FTE, Research Grant, and Time Limited positions only)
System Determined
Does Not Meet Min Quals
Interviewed, Not Selected – email at
filled
Hired
auto-moves when Offer Accepted by Applicant
Withdrawn
HR; applicant is screened out by Posting Specific
Questions; HR View Only
Applicant owns: all users can view
Hiring Proposal Workflow
Special Handling List
HR: HR view only; applicant moves to th is
status automatically if on Special Handling Lis t
Under Review by Department/
Committee*Applicant Reviewer
Recommend for Hire
*HR Recruitment
Finalist*Applicant
Reviewer
Interviewed*Applicant
Reviewer
Pre-Screened, Not Selected –
email now
Did not meet min qual - email
now
Not Interviewed, Not Selected – email at filled
Interview Approved/
Pending*Applicant Reviewer
Under Consideration
*Applicant
Reviewer
Academic AffairsInitiator Dept. Head
College/Division HR
Contact
Dean
Can initiate Can initiate
Offer Accepted/Create
Onboarding
Offer Declined
Budget ChancellorDept. HR Contact
Can initiate
Approved to make
offer(Dept. HR Contact)
Approved to make offer(College/
Division HR Contact)
Academic Budget Analyst
College/ Division
HR Contact
Hire Approved(HR Operations)
Email to HR
Recruitment
October 16, 2017
Position Approved*Site Trigger Action email: Initiator, Dept. HR Contact,
College/Div. HR Contact
HRClass & Comp
Initiator College/Division
HR Contact
Can initiate Can initiate
Dept. HR Contact
Adjunct Faculty/Temporary Staff – Position Description(Primarily only Exempt Temporaries)
BudgetAcademic
Affairs
Can initiate
Canceled
October 16, 2017
Posting Canceled
posting can be canceled at any point
by HR
Adjunct Faculty/Temporary Staff Posting
HRRecruitment
Filled
Quick Hire
Closed/Removed from Web
auto-moves from Posted, Reposted, or Internal
statuses if Closing Date is populated
PostedApproved-
Pending
HR Recruitment owns some of these statuses
Approv ed -
PendingPost
Return
to Posted
Close/
Remove
from Web
auto-moves from Approved-Pending at 12:00 am on Posting
Date
Desig nate
Posti ng a s
Fi lled
Posting is not posted externally; HR must send QuickLink for Posting to
invited applicants
Initiator College/
Division HR Contact
Can initiate Can initiate
Dept. HR Contact
DeanAcademic
Affairs
Can initiate
October 16, 2017
System Determined
Does Not Meet Min Quals
Interviewed, Not Selected – email at
filled
Hired
auto-moves when Offer Accepted by Applicant
Withdrawn
HR; applicant is screened out by Posting Specific
Questions; HR View Only
Applicant owns: all users can view
Special Handling List
HR: HR view only; applicant moves to this
status automatically if on Special Handling Lis t
Under Review by Department*Applicant Reviewer
Recommend for Hire –
*HR Recruitment
*Submit to HR - email
Interviewed*Applicant
Reviewer
Interview Approved/Pending
*Applicant Reviewer
Not Interviewed, Not Selected –
email now
Finalist*Applicant
Reviewer
Did not meet min qual - email
now
Not Interviewed, Not Selected – email at filled
Under Consideration
*Applicant
Reviewer
Adjunct Faculty/Temporary Staff – Applicant Review
October 16, 2017
Adjunct Faculty/Temporary Staff – Hiring Proposal
December 4, 2017
Initiator College/Division
HR Contact
Can initiate
Dept. HR Contact
DeanAcademic
Affairs
Can initiateOffer Accepted/
Create Onboarding
Offer DeclinedApproved to make
offer(Dept. HR Contact)
Hire Approved(HR Operations)
Email to HR
Recruitment
Approved to make offer
(Initiator)
VPDept. Head Budget
Can initiate
College/Division HR Contact
Filled
Internal Posting
Closed/Removed from Web
auto-moves from Posted, Reposted, or Internal
statuses if Closing Date is populated
PostedApproved-
PendingPost
Return
to Posted
Close/
Remove
from Web
auto-moves from Approved-Pending at 12:00 am on Posting
Date
Desig nate
Posti ng a s
Fi lled
Student Posting
Department HR Contact
Can initiateCan initiate
Student Initiator
Can initiate
HR Recruitment
Posting Canceled
Student Applicant Process and Hiring Proposal
Department HR Contact
Student Initiator
College/ Division HR
Contact
Can initiate Can initiate
Hiring Proposal Workflow
System Determined
Does Not Meet Min Quals
Interviewed, Not Selected – email at
filled
Hired
auto-moves when Offer Accepted by Applicant
Withdrawn
HR; applicant is screened out by Posting Specific
Questions; HR View Only
Applicant owns: all users can view
Applicant Workflow – Student In itiator
Special Handling List
HR: HR view only; applicant moves to this
status automatically if on Special Handling Lis t
Under Review by Department*Applicant Reviewer
Recommend for Hire –
*Applicant Reviewer
*Submit to HR - email
Interviewed*Applicant
Reviewer
Interview Approved/Pending
*Applicant Reviewer
Not Interviewed, Not Selected –
email now
Finalist*Applicant
Reviewer
Did not meet min qual - email
now
Not Interviewed, Not Selected – email at filled
Under Consideration
*Applicant
Reviewer
Can initiate
Financial Aid
College/ Division HR
Contact
Department HR Contact
Hire Approved
USC User Types
Academic Affairs: College/Division Scope (Faculty only)Academic Budget Analyst: College/Division Scope (Faculty only)Budget: College/Division ScopeChancellor: College/Division ScopeCollege/Division HR Contact: College/Division ScopeVP: College/Division ScopeVice Chancellor: College/Division Scope (Group Member Prompt)
Academic Affairs Coordinator: Department Scope (View only)Dept. Head: Department ScopeAVP: Department ScopeDean: Department ScopeDept. HR Contact: Department Scope
Applicant Reviewer: Personal ScopeInitiator: Personal ScopeSearch Committee: Personal ScopeStudent Initiator: Personal Scope
ATS View Only: Organizational ScopeHiring Proposal View Only: Organizational ScopeHR Administrator (SSCA): System AdministratorHR Class & Comp: Organizational Scope HR Operations: Organizational ScopeHR Recruitment: Organizational Scope Recruitment Partner: Organizational Scope