Regional Chairs: Evajuani D. Bynum, Dr. Jodi Jacobs, Quiana Quirles, Kendra Fry, Melody L. Harris
Regional Representatives: Ann Broughton, Cheryl Simmons Gray, Omoyeni Makinde, Marguerita Stams-Jackson,
Emerald Woodland
Sigma Gamma Rho Sorority, Inc.
Greater Service, Greater Progress since 1922
“Uplifting our Legacy of Sisterhood, Leadership and Service”
Dr. Patricia H. Hiller, Chair
National Achievements and Awards Committee
February 2014
9603 Kangaroo Lane
Austin, TX 78748
512-467-4003 (H)
210-315-4300 (C)
Greetings Sorors,
The 2013-2014 Achievements and Awards Committee has been working diligently to provide you with
information pertinent to your regional conferences and specifically of benefit during the 2014 Boule. The
guidebook included in this transmission provides criteria for the national awards, exhibits, and scrapbooks
that all regions are expected to adhere.
The majority of applications included in the guidebook should flow through the regional Achievements
and Awards Committee, the chair of which will forward information about the regional winners to the
National Achievements and Awards Committee. However, please note the following:
1. A few applications for awards should go to sources other than the Achievements and Awards
Committee:
a. The National Youth Projects Award (YSC)
b. National Undergraduate Chapter Service Grant (UCC)
c. Annie Neville Talent Award (UCC)
2. It is important that you following the deadlines established by your region when submitting
applications.
3. Graduate and undergraduate members are eligible to apply for the Hattie Redford Award;
however --
a. Presentation and judging of exhibits are limited to undergraduates only.
b. Graduates will be judged on scrapbooks only.
c. All scrapbooks should include reference to the national theme, “Uplifting our Legacy of
Sisterhood, Leadership and Service,” and reflect activities from Boule to Boule.
Expect more information about other Boule awards, including those that are submitted directly to the
National Achievements and Awards Committee. And while your regional Achievements and Awards
Committee chair should be able to answer any questions you may have about the awards process, please
feel free to contact me when you have additional questions.
Sisterly,
Patricia H. Hiller
Dr. Patricia H. Hiller
Sigma Gamma Rho Sorority, Inc.
2013 – 2014 Application for National Awards
All awards must be submitted through the
Regional Achievements and Awards Committee
with the following exceptions:
The National Youth Projects Award
Submitted to Youth Service Coordinator
National Undergraduate Chapter Service Grant and
Annie Neville Talent Award Contest
Submitted to Undergraduate Chapter Coordinator
Soror Patricia H. Hiller, Ph.D.
National Achievements and Awards Committee Chair
(512) 467-4005
National Achievements and Awards Committee - Boule Year 2014 P a g e | 2
Sigma Gamma Rho Sorority, Inc. 2013 – 2014 National Achievements and Awards Committee
Dr. Patricia H. Hiller, National Chair
Southwestern Region / Alpha Kappa Sigma
(512) 467-4005 (H) or (210) 315-4300 (C)
REGIONAL ACHIEVEMENTS AND AWARDS CHAIRS
(Please submit awards to your regional chair.)
Quiana Quirles
Central Region
Alpha Lambda Sigma
(216) 374-4066
Dr. Jodi Jacobs
Northeastern Region
Theta Rho Sigma
203-526-1748
Melody L. Harris
Southeastern Region
Delta Pi Sigma
(478) 956-5064 (H) or (478) 235-2949 (C)
Kendra Fry
Southwestern Region
Zeta Delta Sigma
(214) 536-8559
Evajuani D. Bynum
Western Region
Eta Alpha Sigma
(916) 996-1830
NATIONAL ACHIEVEMENTS AND AWARDS REPRESENTATIVES
Marguerita Stams-Jackson
Central Region
Delta Sigma
(312) 225-9693 (H) or (312) 203-1821 (C)
Omoyeni Makinde
Northeastern Region
Theta Rho Sigma
(845) 461-5703
Dr. Cheryl Simmons Gray
Northeastern Region
Zeta Omega Sigma
(301) 570-5388 (H) or (301) 536-2287 (C)
Ann Broughton
Southeastern Region
Eta Sigma
(404) 349-4063 (H) or (404) 661-3937 (C)
Emerald Woodland
Western Region
Kappa Nu Sigma
[email protected] (323) 590-5766
National Achievements and Awards Committee - Boule Year 2014 P a g e | 3
TABLE OF CONTENTS
Hattie Redford Award (Scrapbook / Display) .....................................................................4
(Bylaws Article VI, Section 604 (d) and SOP Section 8.344
Mary Lou Allison Little Loving Cup Award .......................................................................6
(Bylaws Article VI, Section 604 (c) and SOP Section 8.343
Sigma TORCH Award .........................................................................................................7
(Bylaws Article VI, Section 604 (b) and SOP Section 8.342
Dr. Rejesta V. Perry Project Reassurance Award ................................................................8
(Bylaws Article VI, Section 605 and SOP Section 8.441
Annie W. Neville Talent Award Contest .............................................................................9
(Bylaws Article VI, Section 602 (b) (1) and SOP Section 8.322
Outstanding Undergraduate Chapter Award ......................................................................10
(Bylaws Article VI, Section 604 (e) and SOP Section 8.345
Sigma of the Year Award ..................................................................................................13
(Bylaws Article VI, Section 602 (b) (4) and SOP Section 8.325
National Youth Projects Award .........................................................................................14
(Bylaws Article VI, Section 604 (a) and SOP Section 8.341
National Undergraduate Chapter Service Grant ................................................................15
(Bylaws Article VI, Section 604 (f) and SOP Section 8.346
SIGMA GAMMA RHO SORORITY, INC.
NATIONAL ACHIEVEMENTS AND AWARDS
HATTIE REDFORD AWARD
(Scrapbook/Display)
National Achievements and Awards Committee - Boule Year 2014 P a g e | 4
SCRAPBOOKS AND DISPLAYS
Scrapbooks and/or displays are to highlight the chapter’s activities during the current chapter year.
During a Boule year, the material must cover the time period from the previous Boule to the upcoming
Boule.
All chapters and affiliates wishing to display a scrapbook or any other type of exhibit must complete and
submit a scrapbook and display award application to the regional awards chair by the deadline
established by the region. Your application will serve as your reservation for display space. Applications
submitted after the deadline will not guarantee space.
PROTOCOL FOR ALUMNAE AND UNDERGRADUATE CHAPTER SCRAPBOOKS
The scrapbook must:
Be in Sorority/Affiliate Colors
Contain chapter name and location either on cover or on inside of cover
Be thoroughly fastened
Be neat in appearance and clean
Include a Table of Contents
Contain a description of activities
Contain chapter activities and events organized chronologically or by type; i.e., National Programs,
Founders Day, etc., ranging from the regional conference of the last sorority year to activities ending
for the chapter in March of the current sorority year
Scrapbooks and exhibits must incorporate the current national theme: “Uplifting our Legacy of
Sisterhood, Leadership and Service.”
PROTOCOL FOR CHAPTER DISPLAYS (UNDERGRADUATES ONLY)
The exhibit must utilize the sorority colors.
Pictures of chapter activities should be easily identifiable by names and dates.
Printed programs of chapter activities/events should contain the date.
Documentation from organizations outside of Sigma Gamma Rho Sorority should appear on that
organization’s letterhead.
CHAPTER EXHIBITS WILL BE ELIMINATED FROM AWARD CONSIDERATION IF THEY
INCLUDE ANY OF THE FOLLOWING:
Any official sorority book in its entirety
Materials classified for official business
Photos of events classified for official business
CHAPTER REPORT
A chapter report MUST be submitted with the scrapbook and/or display. The chapter report must reflect
the scrapbook content and MUST be displayed with the exhibit and scrapbook at the time of judging.
Failure to include a copy of the chapter report will result in elimination of award consideration.
SIGMA GAMMA RHO SORORITY, INC.
NATIONAL ACHIEVEMENTS AND AWARDS
HATTIE REDFORD AWARD
(Scrapbook / Display)
National Achievements and Awards Committee - Boule Year 2014 P a g e | 5
SCRAPBOOK/DISPLAY ENTRY FORM
UNDERGRADUATE CHAPTER INFORMATION Please print or type.
Name of Chapter: ______________________________________________________
Chapter Basileus: ______________________________________________________
Email Address: _________________________ Phone #: _______________
Please check the appropriate boxes:
Category: Alumnae Undergraduate
Region: Central Northeastern Southeastern Southwestern Western
REGIONAL CONFEENCE CONTACT: Please print or type. Please list a person that will be in attendance at the regional conference that can be contacted
during the conference if a problem exists:
Contact Person: ______________________________________________________
Email Address: ____________________ Phone #: ____________________
We will participate in the scrapbook competition: Yes No
We will participate in the display competition: (This category is for undergraduate chapters
ONLY.) Yes No
Display items that will be presented: ___________________________________________
________________________________________________________________________
________________________________________________________________________
The region will provide a table for each display. Generally, two chapters are displayed on one 6-
foot table. Please design your scrapbook and/or display accordingly. Please indicate if any
special equipment is requested by the region such as electric outlet, etc. You are not guaranteed
to receive the item, but the committee will do its best to accommodate the request.
Special Equipment Requested:
________________________________________________________________________
________________________________________________________________________
SIGMA GAMMA RHO SORORITY, INC.
NATIONAL ACHIEVEMENTS AND AWARDS
MARY LOU ALLISON LITTLE AWARD APPLICATION
National Achievements and Awards Committee - Boule Year 2014 P a g e | 6
Name: ___________________________________________________________ Chapter)
Location: _________________________________________________________ (School)
Name of Basileus: _________________________________________________________
Email Address: _______________________________ Phone #: ______________
Please check the appropriate boxes:
Category: Alumnae Undergraduate
Region: Central Northeastern Southeastern Southwestern Western
The Mary Lou Allison Little Loving Cup Award shall be presented at the Boule to the chapter
reporting the most successful program. The Regional winner is eligible to compete in the
National Competition. See Bylaws Section 604 (c) and SOP Section 8.343.
Name of Members: ________________________________________________________
________________________________________________________________________
________________________________________________________________________
(Use additional Sheets of paper if needed.)
Submit a copy of the Chapter Report (8.343, pg. 8-9 of the Standard Procedures and Instructions)
Ensure that your documentation includes and clearly identifies the following:
1. List the activities/programs you are submitting for consideration of this award.
2. Explain and provide evidence of pre-planning of the year’s activities. Also, include the goals
and objectives set by the chapter.
3. How did your program(s) project the Sigma image? If possible, provide evidence of the
image projected by the chapter.
4. How did the chapter promote the program(s) to the public? If possible, provide evidence of
any public promotions. (Sigma activities may include: Founders Day, Sigma Week, National
Youth Project, Multi-Cultural activities, etc.)
5. List the program(s) that contributed to the implementation and maintenance of Sigma’s
National Program(s). List and provide evidence of how the program contributed to the
National program theme.
6. How did the program(s) relate to the ideas, purpose, motor and/or national theme?
7. Evidence that program(s) were implemented. List the evidence included in the award packet.
Evidence may be in the form of newspaper clippings, photographs, etc.
8. Include Table of Contents, Organization and/or Creative Presentation.
SIGMA GAMMA RHO SORORITY, INC.
NATIONAL ACHIEVEMENTS AND AWARDS
SIGMA TORCH AWARD
UNDERGRADUATE AWARD
National Achievements and Awards Committee - Boule Year 2014 P a g e | 7
Region: Central Northeastern Southeastern Southwestern Western
Name: ______________________________ Chapter: _______________________
Location: _________________________________________________________ (School)
City/State/Zip: ____________________________________________________________
Name of Basileus: _________________________________________________________
Address: ________________________________________________________________
________________________________________________________________
School: _________________________________________________________________
Name of Members:
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Date of Chapter Charter __________________ No. of Members _______________
Date of Last Three Initiations
No. of Initiates __________________________ Date _______________________
No. of Initiates __________________________ Date _______________________
No. of Initiates __________________________ Date _______________________
Submit completed application to Regional Achievements and Awards Committee with Xeroxed
copies of the last three official Initiation Report Forms (C-8).
SIGMA GAMMA RHO SORORITY, INC.
NATIONAL ACHIEVEMENTS AND AWARDS
DR. REJESTA V. PERRY PROJECT REASSURANCE
AWARD APPLICATION
National Achievements and Awards Committee - Boule Year 2014 P a g e | 8
Name of Chapter: _______________________________________________________
Chapter Basileus: _______________________________________________________
Contact Person: __________________________ Phone #: _______________
Please check the appropriate boxes:
Category: Alumnae Undergraduate
Region: Central Northeastern Southeastern Southwestern Western
The Dr. Rejesta V. Perry Project Reassurance Award shall be given each year of a Boule to the
chapter reporting the most successful Project Reassurance Program. The Regional winner is
eligible to compete in the National Competition. See Bylaws Section 605 and SOP Section
8.441.
1. Describe the health education effort displayed by the chapter and explain how your chapter
partnered with the March of Dimes Birth Defects Foundation.
2. Explain the steps used to successfully plan the Project Reassurance Program; e.g., objectives
of the program, dates of the activities proposed, detailed description of program, goals of the
chapter, etc.
3. Explain how the chapter implemented a successful Project Reassurance Program.
4. Provide the project implemented in the form of a scrapbook, slide collection, photography,
filmstrips, etc. All material must be documented with the name of the chapter, dates,
objectives and activities.
SIGMA GAMMA RHO SORORITY, INC.
NATIONAL ACHIEVEMENTS AND AWARDS
ANNIE W. NEVILLE TALENALENT AWARD CONTEST
UNDERGRADUATE PARTICIPANT
National Achievements and Awards Committee - Boule Year 2014 P a g e | 9
Region: Central Northeastern Southeastern Southwestern Western
Name: ______________________________ Chapter: ________________________
Address: ___________________________________________________________ (School)
____________________________________________________________ (Home)
Phone: __________________________(School) ______________________ (Home)
Major: __________________________ Classification: ________________________
Category: Vocal ____________ Instrumental (Specify): ____________________
Dance ____________ Other _________________________________
Length of Presentation: 3 Min 5 Min 10 Min
Audio Materials Needed: ____________________________________________________
(Microphones, record players, stage, etc.)
Additional Information: _____________________________________________________
Describe some additional information about your background:
(List major in school, classification, initiation date-year, hobbies, etc.)
Note: Mail or email information to:
Regional Undergraduate Chapter Coordinator
SIGMA GAMMA RHO SORORITY, INC.
NATIONAL ACHIEVEMENTS AND AWARDS
OUTSTANDING UNDERGRADUATE CHAPTER AWARD
National Achievements and Awards Committee - Boule Year 2014 P a g e | 10
JUDGING CRITERIA
1. Chapter Growth
2. Scholastic Achievement
3. Community and Campus
involvement
4. Chapter relationship
5. Quality and/or frequency of sorority
programs
AWARD SUBMISSION REQUIREMENTS:
1. A completed application signed by the Chapter Basileus.
2. Two letters of recommendation. One must be from chapter advisor.
3. An official grade report from university showing chapter GPA or official transcript(s) of all financial
members.
4. Proof of financial status (i.e., Financial Statement from Headquarters).
5. Proof of Sigma Week Activities (i.e., copy of flyer, program, letters received, material provided to
participants, etc.).
6. Proof of Founders Week Activities (i.e., copy of flyer, program, letters received, material provided to
participants, etc.).
7. Proof of service provided to the community (i.e., copies of awards, letters received, pictures,
newspaper articles/clippings, etc.).
CHAPTER INFORMATION Please print or type.
Region: Central Northeastern Southeastern Southwestern Western
Chapter Name: ____________________________________________________________
University: ______________________________________________________________
Basileus Name: _____________ Phone#: ___________ Email: ____________
Date of Chapter Charter _____________ Current Number of Members _________
Date of Last Two Initiations
No. of Initiates __________________________ Date _______________________
No. of Initiates __________________________ Date _______________________
LIST THE EVENT AND OUTCOME OF YOUR SIGMA WEEK ACTIVITIES SPONSORED BY
THE CHAPTER EVENT PURPOSE
OF
PROGRAM
DATE
OF PROGRAM SERVICE
HOURS
# OF
SOROR
ATTENDED
# OF PEOPLE
SERVED
1.
2. 3. 4. 5. 6. 7. List the type of proof of service you have included with application (Copy of flyer, program, letters received, material provided to participants, etc.)
SIGMA GAMMA RHO SORORITY, INC.
NATIONAL ACHIEVEMENTS AND AWARDS
OUTSTANDING UNDERGRADUATE CHAPTER AWARD
National Achievements and Awards Committee - Boule Year 2014 P a g e | 11
PLEASE LIST THE EVENT AND OUTCOME OF YOUR FOUNDERS WEEK ACTIVITIES
SPONSORED BY THE CHAPTER. Please print or type.
EVENT PURPOSE
OF
PROGRAM
DATE
OF
PROGRAM
SERVICE
HOURS
# OF SOROR
ATTENDED
# OF
PEOPLE
SERVED
1.
2.
3.
4.
5.
6.
7.
List the type of proof of service that you have included with application (Copy of flyer, program, letters received,
material provided to participants, etc.
NATIONAL PROGRAMS COMPLETED THIS YEAR (If you would like to highlight additional planning
activities, a separate piece of paper can be used.)
NATIONAL PROGRAM
EVENT DATE OF
PROGRAM
SERVICE
HOURS
# OF
SOROR
ATTENDED
# OF
PEOPLE
SERVED
1. THE NATIONAL CAMPAIGN TO PREVENT
TEEN AND UNPLANNED PREGNANCY
2. MARCH OF DIMES
3. HIV / AIDS GRANT PROJECT
4. MWANAMUGIMU
5. PROJECT FOR AFRICA
6. PROJECT WEE SAVERS
7. OPERATION BIGBOOKBAG
8. SIGMA YOUTH SYMPOSIUM
9. NATIONAL MARROW DONOR PROGRAM
10. HATTIE MCDANIEL CANCER AWARENESS
11.
12.
13.
14.
15.
March of Dimes Participation 2013 AMOUNT
RAISED
2014 AMOUNT
RAISED TO DATE
# OF
WALKERS
List Other Service Provided if applicable.
(i.e., Registration, Stuff Bags. Phone bank, etc.)
AWARD(S)/HONOR(S) RECEIVED BY CHAPTER:
1. NAME OF ENTITY WHO GAVE THE HONOR OR AWARD:
DATE OF AWARD:
REASON FOR AWARD:
SIGMA GAMMA RHO SORORITY, INC.
NATIONAL ACHIEVEMENTS AND AWARDS
OUTSTANDING UNDERGRADUATE CHAPTER AWARD
National Achievements and Awards Committee - Boule Year 2014 P a g e | 12
AWARD(S)/HONOR(S) RECEIVED BY CHAPTER (CONTINUED)
2. NAME OF ENTITY WHO GAVE THE HONOR OR AWARD:
DATE OF AWARD:
REASON FOR AWARD:
3. NAME OF ENTITY WHO GAVE THE HONOR OR AWARD:
DATE OF AWARD:
REASON FOR AWARD:
SCHOOL INVOLVEMENT Please print or type.
LIST EVENTS SPONSORED BY SCHOOL AND/OR SCHOOL ORGANIZATION THAT CHAPTER
HAS PARTICIPATED. (The events cannot be sponsored or co-sponsored by chapter. A separate piece of
paper can be used if needed.)
SPONSORING
ORGANIZATION
EVENT PURPOSE OF PROGRAM DATE OF
PROGRAM
# OF
SOROR
ATTENDED
1.
2.
3.
4.
5.
SISTERHOOD Please print or type.
List how your chapter has promoted sisterhood within your chapter and the chapters around your area.
Please include frequency of sisterhood activities, date of event(s), and number of chapter members involved. If
the sisterhood activity includes other sorority chapters/members, please list their chapter. (If you would like to
highlight additional planning activities, a separate piece of paper can be used.)
1.
2.
3.
4.
5.
SIGMA GAMMA RHO SORORITY, INC.
NATIONAL ACHIEVEMENTS AND AWARDS
SIGMA OF THE YEAR AWARD
(OUTSTANDING UNDERGRADUATE)
National Achievements and Awards Committee - Boule Year 2014 P a g e | 13
JUDGING CRITERIA
1. Undergraduate exhibits outstanding leadership in her chapter and maintains high scholastic
achievement.
2. Undergraduate fosters and encourages outstanding service to the community.
3. Undergraduate is instrumental in increasing chapter membership and maintains high standard of
character and a reputation acceptable by her school and the Sorority.
4. Undergraduate projects to the public the best Sigma image possible.
5. Undergraduate is a leader in the Sigma Drop-In.
Region: Central Northeastern Southeastern Southwestern Western
Name: ______________________________ Chapter: _______________________
Address: __________________________________________________________ (School)
__________________________________________________________ (Home)
Phone: __________________________(School) ____________________ (Home)
Sorority Activities (Include detailed information. Provide newspaper copies, copies of awards,
pictures-personal scrapbook.):
School/Community Activities (Include detailed documentation as stated above.):
Three letters of reference required from persons outside the Sorority should be included.
(Official Stationery suggested.)
A profile of each applicant, accompanied by a letter from your chapter giving approval as a
candidate for the Sigma of the Year, should be sent.
All credential are due to the Regional Achievements and Awards Committee Chair.
SIGMA GAMMA RHO SORORITY, INC.
NATIONAL YOUTH PROJECTS AWARD
Instructions: The Chapter makes five copies, sends four copies to the Youth Services
Coordinator for your region, and retains one copy for your chapter files. The
National Achievements and Awards Committee Chair will send an approved copy to
the Grand Grammateus.
National Achievements and Awards Committee - Boule Year 2014 P a g e | 14
Date of Application _______________________
Chapter _______________________________________________________________________
Locations ________________________________________ Region ______________________
Are you currently engaged in a local youth project? ____________________________________
Briefly describe the project _______________________________________________________
______________________________________________________________________________
Are you carrying out any of the National Program(s) of Sigma Gamma Rho?
___________ Yes __________ No
Briefly describe which program(s) your chapter is supporting and enclose any supporting
material or publicity / news clippings related to the program(s). Use separate sheet if needed.
______________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
If not, are you developing plans for the implementation of one or more of the programs?
_______ Explain. Use the following format to list youth programs and any other activity geared
toward the education and development of youth. Use separate sheet.
Name of Program / Activity and Date Coordinator/Chair
Advisor ___________________________________ Address ___________________________
Signature
Basileus ___________________________________ Address ___________________________
Signature
All programs / activities listed must be filled at the time of application with the
Youth Services Coordinator of your region.
For committee use ONLY
___ Chapter is recommended to receive the National Youth Program Award.
___ Chapter is recommended to receive an Honorary Award from the Region.
___ Chapter does not meet the qualifications as stated in the Constitution / Bylaws.
Signature _________________________ Youth Service Coordinator
Signature _________________________ Chair, Youth Program Committee
Signature _________________________ Chair, Achievements and Awards Committee
SIGMA GAMMA RHO SORORITY, INC.
NATIONAL UNDERGRADUATE
CHAPTER SERVICE GRANT
Instructions for completing undergraduate service grant application.
National Achievements and Awards Committee - Boule Year 2014 P a g e | 15
1. The information must be typed.
2. Give all information requested or reasons for not completing same.
3. Send all copies of this application to your Regional Undergraduate Campus Coordinator, on
or before May 1. Chapters whose applications are approved on or before this date will receive
the grant at the beginning of the ensuing academic year. Chapters whose applications are
received prior to December 1 will receive the grant near the beginning of the second semester
of that school year, or, if the school is on the quarter system, the month of January.
4. When and where necessary, use additional paper. Be sure to number and properly identify
items listed.
5. Secure the signature of your Chapter Advisor after completion of application.
Note: The decision of your Undergraduate Chapter Coordinator relative to approval or
disapproval of your chapter’s application for a grant is final.
Criteria for judging application
a. Evidence of planning an interesting activity 20 points
b. Evidence of chapter maintenance and growth 40 points
c. Evidence of discharge of responsibility by chapter 10 points
d. Evidence of adequate quality of application 20 points
e. Neatness and written quality of application 10 points
Total 100 points
For Undergraduate Chapter Coordinators Use Only
Date Received ____________ Approved _______________ Disapprove ________________
Reasons ______________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Signature of Undergraduate Campus Coordinator ______________________________________
Signature of Regional Syntaktes ________________________ Date Received ______________
Sigma Gamma Rho Sorority, Inc. 2013 – 2014 Application for National Awards
Soror Patricia H. Hiller, Ph.D.
National Achievements and Awards Committee Chair
(512) 467-4005