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Session 7: Towards a more transparent and accountable public administration Central Electronic Registry of Public Procurement
8th Quality Conference
Ioannis Panolias, Public Procurement Officer
1-2 October 2015Esch-Belval , Luxembourg
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Index
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Insert your own text here Insert our own text here
1. Our Identity/ CERPP
2. Before CERPP Application
3. Main Objectives
4. CERPP Search Screens
5. Implementation and Actions
6. Results achieved
7. Benefits for All
8. Lessons Learnt
10. Would do differently
11. Success Factors
12. Pitfalls
13. Evolution and Next Steps
14. Statistical and Help Desk Data
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Our Identity - CERPP
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General Secretariat of Commerce is a National CPB for public
procurement
Management and function of a free access central e-registry
(CERPP)
Conceived and developed as an in house project by a small group
of people working in the Public Administration
Target groups: C.A’s, Suppliers, Citizens
Established by Law, effective from 04/02/2013
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Before CERPP application
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Fragmented data entry
Dispersed publicity
Innacurate contracting authorities number
Controversial administration procedures
Lack of statistical data
Inadequate decision making
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Main Objectives
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Integrated data entry in a centralised system
Open source of procurement opportunities
Create statistical database
Monitoring tool for C.A’s actions on P.P
Communication with civil society
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Gradual CERPP implementation in the Public Sector
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Since 04/02/2013
Ministries
Central Government and Administration,
Independent Bodies, Hospitals e.t.c
Since 02/04/2013
Since 02/05/2013
Local Authorities ( Regions, Municipalities)
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Actions for Promotion and Support of CERPP
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Since 09/2011,
27 seminars took place for 667 employees from 174 C.A’s
Consists of 7 groups to cover administrative and technical aspects.
Issue of circulars Ad Hoc meetings with
C.A’s Presentation workshops
IT procedure for support and answering C.A’s questions.
Telephone calls. System demonstration
on Secretariat’s Premises.
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Results Achieved
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Transparency
New tool against potential procurement manipulation
Standardization of procedures
Re-engineering C.A’s map
More informed decision making
Progress towards a more reliable public procurement
environment
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Benefits for Central Administration
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Through monitoring CERPP Central Administration can, among others:
observe demand and supply in public procurement
get a better overview of the market, especially concerning monopolies or oligopolies, leading to suitable measures of correction
aggregate demand and perform Framework Agreements
observe contract values / trace patterns of high value contracts and repeated awardings
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Benefits for Contracting Authorities
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Through monitoring CERPP Contracting Authorities can,
among others:
search and compare technical specifications/ contract
values for all public procurement / set up tender notices
Uniform and cohesive administrative practices
Use CERPP as e-repository for all procurement
documents
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Benefits for Economic Operators
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Through monitoring CERPP Economic Operators can, among others:
observe market trends and public procurement, plan accordingly
use the Registry as a technical specifications repository
be informed about upcomimg tenders at an early stage (approved request)
observe up–to-date contract values
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Lessons Learnt – Did Well
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C.As showed remarkable adaptability to the system
Promote Public Procurement Importance
Build strong relations between our CPB and C.As
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Would Do Differently
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Build a better communication strategy
Longer adaptation period for all parties
Multiply organized training sessions
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Success Factors
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Strong determination against C.As exceptions
Failure to comply leads to inability of relevant payments
Will for improvement
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Pitfalls to avoid
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Inadequate adaptation – no trial period (On the job training the hard way)
Delay in vertical dispersion of info regarding the new e-tool (significant number of C.A’s)
Insufficient number of employees allocated to Help Desk
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Evolution and Next Steps
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Functionalities are being updated in order to provide
more interoperabilities and user-friendly features
Still...
Online advertising of the Registry / Annual conference
to be held for information exchange, resolution of
issues e.t.c.
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0
50000
100000
150000
200000
250000
ApprovedRequests
Notices Contracts Orders ofPayment
2013
2014
2015
CERPP Statistics 1/3
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3%9%
56%
32%
Notices uploaded per Contracting Authority category since 02/2013
Central Government (Ministries , etc.) Health (Hospitals, etc.)Local Authorities Broader Public Sector
CERPP Statistics 2/3
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Supplies56%Services
28%
Public Works16%
0,23%
CATEGORY OF PUBLIC PROCUREMENT REGISTERED
CERPP Statistics 3/3
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Help Desk Data
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12,000 help desk tickets
More than 1.2 million uploads
More than 15,000 users
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Thank you for your attention
General Secretariat of Commerce and Consumer Protection
Konstantinos Tzanetopoulos - [email protected]
Stavroula Mouzaki – [email protected]
Ioannis Panolias – [email protected]