1. Each letter should be unique and
organization/person specific.
2. Establish how you know the recipient.
3. If this follows an interview, set yourself
apart from other candidates by identifying
what you learned about the organization
and position, and how you can contribute.
4. If this follows meeting someone at a
networking event or is for a reference or a
mentor, acknowledge your appreciation and
identify how you will use what was shared.
5. Either request information on next steps or
indicate that you have followed them (if
they were previously outlined at your
interview or other career-related meeting).
▪ Explore ▪ Prepare ▪ Engage ▪ Explore ▪ Prepare ▪ Engage ▪ Explore ▪ Prepare ▪ Engage ▪ Explore ▪ Prepare ▪ Engage
Thank You Letters Send a Thank You Letter…
OFFICE HOURS:
Fall & Spring Semesters
Monday—Thursday 8:30am-5:00pm
Friday 8:30am-4:00pm
Drop-In Hours: Mon-Thu, 1:00-3:00pm
Resume Blitz: Fri, 12:30-2:30pm
Summer
Monday—Thursday 8:00am-5:30pm
Friday Closed
Changes are posted on the Career Center
website & front door
LOCATION:
573 Huger St (Behind Capers Hall)
Corner of Hagood Avenue & Huger Street
CONTACT:
843-953-1617
www.citadel.edu/career
Providing the education and
resources that enable Citadel
students to make informed
decisions about their career goals.
Thank You
Letters A Professional Way to
Demonstrate Business Etiquette
6/2016
A Thank You Letter communicates 3 main points:
1. Appreciation for the opportunity to have
received career advice, build upon your
professional network, interview for a job/
graduate school admission, or for someone
who has served as a reference.
2. Confirms your interest in a job opportunity,
admission to graduate school, etc.
3. Understanding of business etiquette to
know it is appropriate to follow-up after an
interview, a career fair, a networking
opportunity, etc.
within 2 business days of an interview. If you are
no longer interested, note this in the message to
show professionalism and appreciation toward
their process, as well as keep the door open for
future opportunities that may be of interest.
What to Include?
Those who have interviewed you. If you
interviewed with 2-3 individuals, send each
person an individual thank you. If you
interviewed with a larger group, direct your
letter to the person who served as your main
contact and extend thanks to all.
Organization representatives met at a career
fair or similar event to inform them of your
continued interest. Include another copy of
your resume and identify any next steps (i.e.
you completed online assessment or
application) that they suggested you take.
Individuals who have offered career advice,
served as a reference, or have agreed to be a
mentor or part of your network.
By Mail or Email?
Send by email for faster delivery, especially if the
employer is on the road following your
interview. Use the same contact header and
paper used for your Resume when sending by
mail or use formal Thank You stationary / card.
Send by both means for added emphasis, but
don’t send the exact same message.
Who Should Receive?
▪ Explore ▪ Prepare ▪ Engage ▪ Explore ▪ Prepare ▪ Engage ▪ Explore ▪ Prepare ▪ Engage ▪ Explore ▪ Prepare ▪ Engage
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