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Planning Your Grant Deliverables
Secrets of Workshop Coordination
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Objectives
• Be able to identify and implement key activities such as:
– Developing a year-long workshop plan to ensure successful completion of grant deliverables
– Tracking coordination tasks to ensure successful workshop implementation
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Grant Deliverables
• 220 Completers for Chronic Pain
Self-Management Program
– Participants that complete 4 of 6 sessions of the workshop
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How Many Workshops do we need?
• Determine approximately how many completers you expect per workshop
– CPSMP is a new program, so we expect 7 completers per workshop
• Formula:
– # Completers (deliverable) ÷ divided by # completers per workshop
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Workshops Required
• Deliverable: 220 completers
• Completers per workshop: 7
• Formula
220 ÷ 7 = 31.4 workshops
• During the grant year, we need 31 CPSMP workshops
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Mapping out Workshops
• Spread the workshops over 4 quarters
• Reminder:
– November and December are challenging months for workshops
– January and February workshops have stronger participation rates
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Mapping out Workshops
Quarter 1Jan-March
Quarter 2April-June
Quarter 3July-Sept
Quarter 4Oct-Dec
9 8 8 6
Need 31 Workshops
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Quarter 1 Deliverables9 workshops
Site Start Date End Date Leader 1 Leader 2
Valley Senior 1/10/18 2/14/18 Stan Sue
Macy Hospital 1/25/18 3/1/18 Amira Alex
Hogan Housing February Yuliya Stan
Canyon Center February Sue Lucia
Collier School February
March
March
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Workshop Coordination
• Need success at every step from planning to implementation
• Start with clear communication of expectations for host sites
• Establish timeframe for each step
• Schedule check-ins and follow-up conversations
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7-8 Weeks Before the Workshop
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4-6 Weeks Before the Workshop
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3-4 Weeks Before the Workshop
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2-3 Weeks Before the Workshop
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1 Week Before the Workshop
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Throughout Workshop Sessions
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Thank You!
Kathryn Keogh, MPHProject ManagerHealth Self-Management ServicesPartners in Care [email protected]
Karol Matson, RD, CDEDirector of Diabetes and Self-ManagementHealth Self-Management ServicesPartners in Care [email protected]