Download - SAP Roadmap Approach
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SAP Roadmap Approach
SUG MENAMarch 09
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Introduction
DUBAL Background & Vision
Overview of our SAP Journey
Roadmap Objectives
Definition & Execution
IT Dept Balanced
Scorecard Take Aways
Agenda
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Dubai Aluminium is undergoing a
transformation...The DUBAL of 2009
One of the largest single site aluminiumsmelters in the world
One million metric tons per year
Products: Extrusion billet (59%),
Foundry Alloys (34%), High PurityAluminium (7%)
Revenues >2 Billion USD
Clients - Gulf, Europe, North Americaand Far East
4,152 employees 33 nationalities
One integrated information systemplatform (SAP)
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. . . guided by a compelling vision
The Vision for 2010 -2015
Global presence
Among the top 5 aluminium producerswith capacity of 2,500k metric tonsaluminium
Multiple production sites (e.g.) EMAL
Upstream (Alumina) investment
In-House world class smelting technology
Safe & Clean environment
Lowest cost metal producer
Ramp-Up workforce
Aim for common IT platform (SAP)
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Overview of our SAP Journey
Sept 06 June 07 July 07 Dec 07 Jan 08 July 08 Aug 08...
Wave 1Big Bang Core Modules (8)
Wave 1Stabilisation (Focus - SD, FI, PP,
Payroll)
Wave 2Staggered Go-Lives Adhoc Modules (8)
Roadmap Definition(All Modules)
RoadmapExecution
Wave 1Onsite
Support
Increased Volume of Users
Shamal
Team
Refined Onsite & Offshore Support Resource Model
DU
BAL
SAP
Team
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Sales & Distributions (SD)
Production Planning (PP)
Financials & Controlling (FI/CO)
Materials Management (MM)
Plant Maintenance (PM)
Human Capital & Payroll (HC)
Project Systems (PS)
Business Warehouse (BW): Standard Business Content
Project Shamal - Scope Wave 1 (9 mths)
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Project Shamal - Scope Wave 2 A series of staggered Go-Live dates ending July 08:
Treasury
HR Personnel Cost Planning (PCP)
Employee Self-service & Manager Self-Service (ESS/MSS)
Environment, Health & Safety (EH&S)Advanced Planning & Optimization (APO)
Business Warehouse (BW): Customised Cubes
Quality Management (QM)
Inventory Management (Outbound Logistics)
Most Recently.
DMS, Shipment Costing, LSO
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Alan
Murphy
Ian Stubbs(FI Lead)
Ross Clow(CO Lead)
Satya(PM & DMS Lead)
Iman Al Omrani(Portals Mgr )
Corne Pieterse(SD Lead)
Patrick Dalton(SAP Project Mgr)
Ahmed Almusawi
(BPA)
Deshpande
(BPA
SD/APO(DP))
Yasin
(BPA)
APO/PP
Team LeadMylswamy
Balkikrishna Das
(Team Lead)
Vashali
(Systems Analyst)
Riham(Systems Analyst)
Ahmad Hassan
(EnterpriseSystems Mgr)
Ahmad
Mohammad(BPA)
FI
SD + APO/PP
PM
SAP Technical
SAP Portals + Non-
SAP Apps
Gary Drew
(Shipment CostingProj Mgr)
Sathiya(Soltius)
Kamran
(BPA)
CO + HR + EHS
Ravi - ABAP(Sotius)
Seshadri Lakkajo(Tech Lead)
Lakshmi - ABAP(Soltius)
Amin
(BI Analyst)
Moza
(BI Analyst)
Manoj - Workflow(Soltius)
Shynu
(BPA)
Chris Kreuger(MM/QM Lead)
MM/QM
Muna Sultan(Grad Trainee)
APO/PP + SD +One-Arch
ABAP, BW, XI,Workflow
CO + HR + EHS
FI
DELOITTE AMS / One-Arch
Portals
MM/QM
Naveen
(BW)
Onsite/Offshore Team
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Introduction
DUBAL Background & Vision
Overview of our SAP Journey
Roadmap Objectives
Definition & Execution
IT Dept Balanced
Scorecard Take Aways
Agenda
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ObjectivesStrategy & Functionality
Align SAP team activities with each businessarea vision
Address wish-list inherited fromImplementation project & put into a structuredplan
separate tactical helpdesk calls from mini-projects
Stimulate innovation via SAP Product Roadmap
Integration of roadmaps will ensure ongoingharmonization of business processes across allareas
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Objectives - Measurement
Identify Business Benefits wherever possiblelink initiatives to area KPIs
Help understand
IT & Business resource requirementsCAPEX requirements (Budget 2009)
IT Dept Balanced scorecard - to helpdemonstrate our value as a business partner
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Introduction
DUBAL Background & Vision
Overview of our SAP Journey
Roadmap Objectives
Definition & Execution
IT Dept Balanced
Scorecard Take Aways
Agenda
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Four Key Stages
Stage 1: Get Buy-InStage 2: Consolidate & Plan
Stage 3: Measure the Value-AddStage 4: Execute & Track
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Capture all issues Incorporate KPMG Helpdesk Vs. Project
Stage 1: Get Buy-In
Confirm Stabilisation per Area Capture Strategic Objectives
Key Deliverables: Helpdesk Log, Initiative Log
Executive sponsorship Business Case for every initiative by the Business Users
Slowly -but-surely approach - Address pain points first
Set Expectation: A StrategyBest Strategy is a Flexible
Strategyallow for a periodical review
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Internallyintegrate
Roadmaps
Stage 2: Consolidate & Plan
Plan IT & Business ResourceUtilisation (Under Commit &Over Deliver)
Identify CAPEX if needed
Key Deliverables: Gantt Chart for GM Approval
Includes both Functional & Technical Streams (Security, Basis, Portals, BI, DMS)
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Work with Finance
to measure benefits
Stage 3: Measure the Value-Add
Map to Area KPIs
Identify Benefits Upfront
Key Deliverables:
1. A Benefits Baseline (ideally quantifiable gains)2. New Roadmap Dimensions (e.g.) can prioritiseon internal capabilities + highest cost savings
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ExamplePotential Benefits for AP
Automation projectDo Nothing
2008Phase 1
End 2009Phase 2
End 2010No. of Invoices Processed
p.a.
42,000 42,000 42,000
Annual Savings - 2009 &
2010 based on a predictedheadcount reduction
30% 44%
Annual Recurring Savings -
2011
51%
Savings in Office Space AED 530k
Headcount Reduction % 36% 57%
Cost per Invoice
AED / USD AED 91 / USD25
AED 64 / USD 17 AED 45 / USD 12
Net Cash Outflow in 2008 AED 762k -
Payback No. of months 8 months
Internal Rate of Return (IRR) 178%
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Regular Reviewwith GMs
Roll-Up via IT DeptBalanced
Scorecard
Stage 4: Execute & Track
Execute Projects as usual Track Milestones + Benefits
Key Deliverables: Live Solution, Tracked Benefits,IT Dept Balanced Scorecard
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Introduction
DUBAL Background & Vision
Overview of our SAP Journey
Roadmap Objectives
Definition & Execution
IT Dept Balanced
Scorecard Take Aways
Agenda
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Definition Green (>80%), Execution Green (>90%), Project Green (>95%)
Presented to IT Mgt Team at Monthly Scorecard Meetings
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Introduction
DUBAL Background & Vision
Overview of our SAP Journey
Roadmap Objectives
Definition & Execution
IT Dept Balanced
Scorecard Take Aways
Agenda
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Take Aways Business process pain must be addressed first
Area Roadmaps will evolve at different speedsTop-Down + Bottom-Up interviewsAllow flexibility for change of Area strategic direction
Include softer activitiesRefresher training, User Manuals, ProcessSimplification
Involve Finance Dept to rubberstamp any
quantifiable benefits (map to KPIs) Track Roadmap definition & execution (e.g.) viaIT Dept Balanced Scorecard
Plan resources utilisation carefully to Under
commit & Over deliver
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Thank You