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TABLE OF CONTENTSINTRODUCTION .............................................................................................41. Asset under Construction.............................................................................5
1.1 Define Screen Layout for Asset Master Data .........................................51.2 Define Asset Classes ...........................................................................12
2. Asset under Construction...........................................................................17
2.1 Define Model Orders ............................................................................172.2 Define Order types (KOT2_OPA) ......................................................... 202.3 Define Investment Profile .....................................................................29
3 Planning and Budgeting..............................................................................353.1 Maintain Planning Profiles....................................................................353.2 Maintain Budget Profile ........................................................................393.3 Define Tolerance Limits for Availability Control .................................... 46
4 Settlement...................................................................................................484.1 Maintain Allocation structure ................................................................484.2 Maintain Settlement Profile...................................................................524.3 Maintain Number Ranges for Settlement Documents ..........................57
5 Internal Orders as Investment Measures....................................................595.1 Define Capitalization Versions..............................................................594.4 Maintain Capitalization Keys ................................................................654.4 Determine Accounts for Non operating Expense..................................73
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INTRODUCTION
Dear Reader,
We have pleasure in presenting yet another material to you.
Here we cover Internal order configuration as Investment measures/orders.
Investment orders are used for the production of Capital assets i.e.Construction of Building, Plant & Machinery etc. They are used as cost objectto collect cost and monitor budgets. They can also be used for the purchaseof assets like vehicles, software etc.
Usually companies have huge amount of capital spending. Internal orders areused as a cost object to capture cost and track the budgets. Internal ordersare basically used where the capital projects are very simple. In complexprojects, the project system module is used.
In this material, we basically cover the aspect of capitalization of cost frominternal orders to Asset under Construction (AUC). Capitalize costs from AUCto Final asset.
We cover three following scenarios for capitalization:-
1) Capitalization required in all the 3 depreciation areas Parent, Localand Tax reporting2) Capitalization required in only parent reporting which means expense
out in local and tax reporting3) Capitalization required in only local and tax reporting which means
expense out in parent reporting
So let us begin configuring the investment measures.
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For doing the configuration we use the following path on the SAP applicationscreen:-
SAP Menu Tools Customizing IMG SPRO - Execute Project
The above path will not be referred henceforth; we will directly refer tothe IMG node.
1. Asset under Construction
1.1 Define Screen Layout for Asset Master Data
IMG Investment Management Internal Orders as Investment Measures Master Data Assets under Construction Define Screen Layout forAsset Master Data
We need to define a separate asset class with a separate screen layout forshowing investment measure details. We can use SAP standard screenlayout 4010 (Capital investment measure) or we can copy and create a newone.
In our scenario we will copy the standard screen layout.
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We already have 9105 AUC (Investment measure)
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Select the Layout created by us
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Select
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Come back to the screen
Select
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1.2 Define Asset Classes
IMG Investment Management Internal Orders as Investment Measures Master Data Assets under Construction Define Asset Classes
Here we define a separate Asset class for Asset under construction which isused specifically for Investment measure.
Important note: You cannot manually create asset under constructionunder this class using transaction code AS01. The assets in this classare automatically created when you save the internal order.
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Double click
The selection investment measure is very important here.
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Click
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Double click
Select
Double click
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Update the following:-
Remove the deactivation and update the depreciation key.
Click on
You also need to do the remaining configuration for this asset classsuch as account assignment. We will not cover this here; since this iscovered in the Asset accounting configuration cd set.
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2. Asset under Construction
2.1 Define Model Orders
IMG Investment Management Internal Orders as Investment Measures Master Data Orders Define Model Orders
Model orders are not orders in the commercial sense, but serve merely asreferences for creating "normal" orders. Model orders contain default valuesfor the orders in an order type. The Model order is assigned as the referenceorder in the order type.
When you create a new order, all the fields active in the relevant order typeare copied from the model order to the new order
We will create a model order with some defaults.
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Update the following:-
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Click on
2.2 Define Order types (KOT2_OPA)
IMG Investment Management Internal Orders as Investment Measures Master Data Orders Define Order Types
An Internal order is created under an Order type. An order type is used forstoring various control parameters and various defaults while creating aninternal order. It is used for classifying various types of internal orders
according to usage for e.g. internal orders for capital WIP and budgettracking. A number range is assigned to the internal order type.
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Click on
Take a drop in the field Order category and select 01
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Update the following:-
Click . You get a message
Click to proceed
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Click
Here you can hide the various fields or make it as required entry or only
display or available for input. Thus while creating internal order only thosefields are displayed and available for input.
Hide some of the fields which are not required
Click on
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Number Range needs to be assigned to the internal order type.We will configure internal number range for our internal order type CapitalWIP (Budget tracking)
Click on in
Position the cursor first on then
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Update the following:-
Click
Click
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You will find internal order type Z91C in not assigned
You need to assign the order type to the group we created above.
Proceed as follows:-
Position the cursor on
Click on . Note that it becomes blue.
Select the group we created
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Click
The internal order type Z91C moves under the group which can be seen asfollows:-
Click
Select
Click
Click
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Note that the number range created and assigned, is now displayed in theinternal order type.
Click on
Also assign the model order to the order type as shown below
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Click on
2.3 Define Investment Profile
IMG Investment Management Internal Orders as Investment Measures Master Data Define Investment Profile
The investment profile controls the creation of an asset under constructionbelonging to the capital investment measure when we create a capitalinvestment measure (i.e. internal order).The investment profile created is assigned to the Model order.
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Double click
Click on
Update the following:-
Here we assign the asset class 910005 created earlier to the profile
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Click on
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Update the following:-
Click on
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3 Planning and Budgeting
3.1 Maintain Planning Profiles
IMG Investment Management Internal Orders as Investment Measures Planning and Budgeting Maintain Planning Profiles
Double click
Click on
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Update the following:-
Click
Click twice
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Update the following:-
Click on
3.2 Maintain Budget Profile
IMG Investment Management Internal Orders as Investment Measures Planning and Budgeting Maintain Budget Profile
In order to allocate budgets to your orders, you need to create a user-definedbudget profile, or use one provided in the system.The following parameters are relevant for order budgets:
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Whether availability control runs against annual or overall budget
The activation type controls availability control. There are three activationtypes:0 = Cannot activate
This activity type may cause an already active availability control to bedeactivated.1 = Automatic activation when budget is assignedYou need to maintain at least one tolerance limit for the budget profile.2 = Background activation when percentage of consumption is exceededYou need to enter a Percentage of consumption in background activation. Thepercentage of consumption represents the relationship of committed funds tothe budget as a percentage.You need to maintain at least one tolerance limit for the budget profile to havethe system check the posting.
Double click
Click on
Take a drown in the field
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Click
You get a message
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Click
Click on
Click back twice
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Update the following:-
Click on
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3.3 Define Tolerance Limits for Availability Control
IMG Investment Management Internal Orders as Investment Measures Planning and Budgeting Define Tolerance Limits for Availability Control
Availability control can help you recognize possible budget overruns in timeand can automatically trigger different actions.You configure availability control for each budget profile. You can define oneor more tolerance limits for the different activity groups within a budget profile.When these tolerances are reached, you can have the system trigger specificactions (warning, warning with Mail, error message).Enter activity group ++ to define the tolerance limits for all activity groups.This activity group is designed to simplify data entry and is particularly usefulif you do not want to define a separate tolerance limit for each group.
In addition to a tolerance defined for "all transaction groups", you can define alimit for a particular transaction group. This additional tolerance limit haspriority over the "general" limit.
Here we will specify usage variance in % i.e. 85%. If the spending exceeds85%, system will give a warning to the user.
We can also specify absolute figures.
Click on
Take a drop down in Tr.grp
Take a drop in Act
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Update the following:-
Click on
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4 Settlement
4.1 Maintain Allocation structure
IMG Investment Management Internal Orders as Investment Measures Settlement Maintain Allocation Structures
An Allocation structure comprises one or several settlement assignments. Anassignment shows which costs (origin: cost element groups) are to be settledto which receiver type (e.g. cost center, order and so on)You have 2 options:- You can settle to a settlement cost element or settle bycost element i.e. settle using the original cost element.
We will use settle by settlement cost element.
Select
Double Click
Click on
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Update the following:-
Select
Double Click
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Update the following:-
Double Click
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Update the following:-
Click on
4.2 Maintain Settlement Profile
IMG Investment Management Internal Orders as Investment Measures Settlement Maintain Settlement Profile
Here we define a range of control parameters for settlement.
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Double Click
The allocation structure Z9 created earlier is assigned to the settlement profileas can be seen below:-
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Click on
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Update the following:-
Click on
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4.3 Maintain Number Ranges for Settlement Documents
IMG Controlling Internal Orders Actual Postings SettlementMaintain Number Ranges for Settlement Documents
You should define separate number range intervals for settlement documentsfor each controlling area.
Click Group Maintain
Click Group Insert
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Update the following:-
Click
Click
Click
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Select
Click
Click on
5 Internal Orders as Investment Measures
5.1 Define Capitalization Versions
IMG Investment Management Internal Orders as InvestmentMeasures Capitalization Values per Depreciation Area DefineCapitalization Versions
The Investment Management System uses capitalization keys to perform asettlement of costs from a capital investment measure that requirecapitalization, and those that do not require capitalization.
This settlement is specific for each depreciation area.
Thus you could decide the portion of costs you want to capitalize to certainspecific depreciation areas.
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Double click
You will find that there exists already some capitalization version, whichare copied when you copy and create the new chart of depreciation.
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Delete the above entries and create fresh capitalization version.
Select the existing entries as shown below:-
Click
Click on
Click on
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Update the following:-
Click on
Click Back twice
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We now assign the capitalization version to each depreciation areas.
Update the following:-
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Click
Click on
4.4 Maintain Capitalization Keys
IMG Investment Management Internal Orders as InvestmentMeasures Capitalization Values per Depreciation Area MaintainCapitalization Keys
The capitalization keys are used to specify that certain cost elements incertain depreciation areas of the asset under construction are not capitalized(either wholly or in part). These portions of costs that are not capitalized areperiodically cleared as non operating expense. The system transfers theacquisition and production costs, which do require capitalization, to the assetunder construction.
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Click on
Update the following:-
Click on
Click
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Double Click
Click on
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Assign capitalization key Z91102 to depreciation area 1, 30 and 70.
Please note that although the assignment is done to area 30 and 70 therequired to cap % is kept blank. These entries are required by system sothat no capitalization is carried out to area 30 and area 70.
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Assign capitalization key Z91103 to depreciation area 1, 30 and 70.
Please note that although the assignment is done to area 1 the requiredto cap % is kept blank.
This entry is required by system so that no capitalization is carried outto area 1.
Click on
Click Back
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Double Click
Here we will not assign any default capitalization key, since usersshould update it manually in the investment measure.
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4.4 Determine Accounts for Non operating Expense
IMG Investment Management Internal Orders as Investment
Measures Capitalization Values per Depreciation Area DetermineAccounts for Non operating Expense
Here you assign the GL accounts for capitalization differences (non operatingexpense) which are area-specific. The account must be assigned to assetclass for capital investment measures.
Select
Double Click
Select
Double Click
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Update the following:-
Click
Update the following:-
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Click
Click on
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Scenario 1:
Capitalization in all three books (Parent, Local and Tax Reporting)
Transaction code: K001
Create Internal order
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Now Update the following:-
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Click
Click on
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Now update the capitalization key
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Click on
The order is created; display the order using tcode KO03
Click
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Post costs on internal order
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Create final asset
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Update this asset in the Internal order settlement rule
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Click
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Update the following:-
Click on
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Settle the cost from the internal order to the AUC first
Transaction code: KO88
Uncheck
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Click
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Click
Click
Click
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Click
Click
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Double click
Click
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Double Click
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Now settle to the final asset.
Click
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Scenario 2:
Capitalization only in Parent reporting (expense out in local and taxreporting)
Update the capitalization key Z91102 in Investment measure AUC in theinternal order creation as follows:-
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Create final asset as shown below
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Click
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Update the depreciation key
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Click
Click
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Click
The settlement rules are automatically created as shown below:-
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Click on
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Post costs on the internal order
Click on
Settle the internal order to the final asset
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Click
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Let us check the asset postings on the AUC
Click
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Double click
To see the posting in parent depreciation area
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Double click
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As can be seen above, the postings from AUC are transferred to theFinal asset.
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Now click area 30 to see Local reporting
There are no values seen in Local reporting depreciation area. Let uscheck the entries that have been posted here.
Double click
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As can be seen above the values posted here are expensed out to GLcode 466020
Double click
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As can be seen above nothing has been capitalized to final assets, sincethe entries are being reversed.
Similarly let us check depreciation area 70 for tax reporting
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There are no values seen in Tax reporting depreciation area. Let uscheck the entries that have been posted here.
Double click
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As can be seen above the values posted here are expensed out to GLcode 466020
in the final asset
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Click
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Double click
Let us check depreciation area 30
Click
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Double click
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Click
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Double click
Scenario 3
Capitalize only in area Local and Tax reporting only and expense out inParent reporting
Create Internal order and the Final asset with capitalization key Z91103
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Click on
Post costs on the internal order
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Do a full settlement to the AUC and final asset
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Check the AUC Asset
Nothing has been posted in the parent reporting depreciation area 01
Let us check the entries that have been posted.
Double click
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As can be seen above the capitalization costs have been expensed inparent reporting.
Now let us check the local reporting depreciation area:-
Click
Double Click
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As can be seen above the values have been capitalized to the AUC
Double click to check the settlement to the final asset from the AUC.
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Click
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As can be seen above the values have been capitalized in the AUC
Double click to check the settlement to the final asset.
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The asset values are now capitalized to the final asset.
Thus capitalization keys play an important role in capitalization andhelps in allocating costs portion only to specific depreciation areadepending on the requirement of each depreciation areas.