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SAP at the Center of TEDU Enterprise Application Architecture
Session No:
I-4
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www.tedu.edu.tr © 2016
About TEDU
• Located at the heart of Ankara
• Young, dynamic and modern University
• 88 years of education experience with TED
• Liberal education
• Currently 1600 students, targeting 5000
• 190 Academic & Administrative Staff
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www.tedu.edu.tr © 2016
• SAP is core information system for TEDU• Implementation project started January 2012• First go-live August 2012
– SLCM (With limited functionality), FI-CA, FI, CO, Payroll, HR, PM, MM, SD
• Which modules are implemented?– SLCM, FI-CA, BO/BI, BPC, CRM, FI, CO, Payroll, HR,
PM, MM, SD
SAP at TEDU
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www.tedu.edu.tr © 2016
TEDU Enterprise Architecture
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www.tedu.edu.tr © 2016
TEDU Enterprise Architecture
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www.tedu.edu.tr © 2016
• Program Curriculum• Course Descriptions
SAP – Web CMS (Drupal)• Course Profiles• Semester Courses Offered
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www.tedu.edu.tr © 2016
SAP – Web CMS (Drupal)• Web Services
• Daily Data Transfer• Bilingual (English / Turkish)
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www.tedu.edu.tr © 2016
Program Curriculum• Undergraduate
Program (Department Web Sites)
• Graduate Program (Program Web Sites)
SAP – Web CMS (Drupal)
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www.tedu.edu.tr © 2016
Course Description• Courses offered by
department or program
• B 501 (is offered by) relationship between course and department
SAP – Web CMS (Drupal)
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www.tedu.edu.tr © 2016
Course Profiles • Courses offered by
department or program
• B501 (is offered by) relationship between course and department
• A090 (is responsible) relationship between course and course coordinator
• Web edit authorization based on A090 ralationship
SAP – Web CMS (Drupal)
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www.tedu.edu.tr © 2016
Courses Offered• Courses offered by
department or program
• Current semester listed as default
• Previous semesters can be selected from dropdown
• Filter option for courses
• Student statistics based on registration and evalution
SAP – Web CMS (Drupal)
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www.tedu.edu.tr © 2016
Faculty Member Personal Pages• Courses offered by
academic Staff• Syllabus upload
authorization based on assigned resource to event package
SAP – Web CMS (Drupal)
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www.tedu.edu.tr © 2016
• https://www.acquia.com/sites/default/files/poster-education.pdf
SAP – Web CMS (Drupal)
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www.tedu.edu.tr © 2016
TEDU Enterprise Architecture
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www.tedu.edu.tr © 2016
• TEDUCard is a university ID card provided to faculty, staff & students also used as a smart card with its e-wallet feature
• Access control and payment services within the university– Security gate pass– Cafeteria, Canteen, Bookstore, Library
• Infrastructure and operation managed in cooperation with bank
SAP - TEDUCard
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www.tedu.edu.tr © 2016
• Web Services• Online Data
Transfer• Students can track
account balance and transaction history via MyTEDU Portal
SAP - TEDUCard
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www.tedu.edu.tr © 2016
• Next step will be transfer of faculty, staff & student master data from SAP to TEDUCard system
SAP - TEDUCard
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www.tedu.edu.tr © 2016
TEDU Enterprise Architecture
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www.tedu.edu.tr © 2016
SAP – Library Automation (SirsiDynix)
• Late fee payments• Book loan query• Late fee query
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www.tedu.edu.tr © 2016
SAP – Library Automation (SirsiDynix)
• Web Services• Online Data Transfer
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www.tedu.edu.tr © 2016
• Book loans are tracked in Library Automation System• As a result, late fees are also calculated on Library
Automation
SAP – Library Automation (SirsiDynix)
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www.tedu.edu.tr © 2016
• Late fee payments are transferred from Library Automation to SAP (both library loan and payment record)
SAP – Library Automation (SirsiDynix)
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www.tedu.edu.tr © 2016
• At graduation or deregistration book loan and late return fee are checked automatically by the system
• Customer status «Library Loan» assigned for further tracking • Process not blocked due to graduation diploma printing
SAP – Library Automation (SirsiDynix)
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www.tedu.edu.tr © 2016
TEDU Enterprise Architecture
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www.tedu.edu.tr © 2016
• Asset data is tracked within SAP as equipments and rooms are defined as installed locations
SAP – RFID Asset Tracking
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www.tedu.edu.tr © 2016
• Custom development in SAP for equipment debit tracking
SAP – RFID Asset Tracking
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www.tedu.edu.tr © 2016
• Equipment Debit Report for Asset Admin
SAP – RFID Asset Tracking
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www.tedu.edu.tr © 2016
• Equipment debit report for Manager and Employee
SAP – RFID Asset Tracking
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www.tedu.edu.tr © 2016
• Scope of integration– Equipment master data– Location master data (hierarchical)– Organization structure– Employee master data– Count results
• Location change• Debit change• Lost equipment
• Web services• Data transfer manually triggered
SAP – RFID Asset Tracking
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www.tedu.edu.tr © 2016
SAP -> RFID Asset Tracking SystemEquipment master dataLocation master data (hierarchical)Organization structureEmployee master data
SAP – RFID Asset Tracking
Label Printing(Asset & Location)
Asset Count
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www.tedu.edu.tr © 2016
• Asset Count with hand terminal
SAP – RFID Asset Tracking
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RFID Asset Tracking System -> SAP( Count Results )
SAP – RFID Asset Tracking
Change Debit Change Location
Lost Equipment
Change DebitChange LocationLost Equipment
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www.tedu.edu.tr © 2016
TEDU Enterprise Architecture
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YOKSISCouncil of Higher Education in Turkey
Information Sytem
SAP – External Systems
• Student master data• Student registration • Alumni
• Web Services• Daily Update
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Partner Banks
SAP – External Systems
• Student loans and payments through ATM, bank branch or online banking
sFTP Daily data transfer
• Online credit card payment via virtual POS
SSL 3DSecure Online data transfer
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www.tedu.edu.tr © 2016
CBRTCentral Bank of Turkey
SAP – External Systems
• Currency Exchange Rates• XML Service• Daily Transfer
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www.tedu.edu.tr © 2016
• Select best-of-breed software • Master data synchronization for;
– Avoiding manual duplicate data maintenance– Avoiding data inconsistency
• Integrate business processes for;– Validation– Creation of master & transactional data
• Use of standart & proven technologies
Lessons Learned
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• Transfer of faculty, staff & student master data from SAP to TEDUCard system
• Moodle LMS & SAP;– Courses– Class Roster– Grades
Future Plans for Integration
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• Upgrade to EHP 7 SPS 11 • Upgrade to NW 7.4 SPS 14• Fiori• CRM for alumni tracking
Future Plans for SAP
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www.tedu.edu.tr © 2016
Umut RodopluDirector of Information Technology
[email protected] | it.tedu.edu.tr
Thank You..!