SAI Mixer 2013Southern Guards
Army ROTC
0900- Welcome and Refreshments0915- Introductions0930- Guest speaker Wofford Update1030- Break1045- Scholarship Best Practices1130- Lunch
Timeline
SAIs / AIs Professor of Military Science New Staff
Introductions
Centralized Scholarship SelectionProcess - Outline
• BN recruits Prospect SAL and directs to online application• Prospect applies on Line Feb (Jr Year) – Jan (Sr Year),
Interviewee list established, PMSs review• HQCC determines school scholarship allocations 18
months in advance• Prospect interviews with local ROTC program Jun (after Jr
Year) – Feb (Sr Year)• HQCC conducts 3 scholarship boards OCT (Sr Year) – MAR
(Sr Year)• HQCC (PMS board) determines scholarship winners and
informs PMSs thru CCIMS • PMSs review/approve winners, school entrance
eligibility• HQCC mails letters to scholarship winners with 5 school
choices• Prospect receives offer letter and accepts scholarship offer
to 1 of 5 school choices (within 30 days) • Prospect has until 1May to confirm or request change
school offer
First Interview
List generated,
PMS review
New Scholarship Offer Timeline for any SY
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
1st Board
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
Application
Window Opens
2ndBoard
3rdBoard
Prospect JR YR
Prospect SR YR
SchoolConfirmation
CC DeterminesAllocations
PMS Use20%
Allocations
4YR On Campus Campaign
Application
Window Closes10 Jan
1st Award List, PMS review/approveFor each board
w/i 72 hr
Mid CourseReview
Key Dates
Scholarship Important Date Due DateDays until Due Date
High School SY 14-15 National Board Deadlines
1st High School Selection Board Deadline for Documents 7-Oct-13 61
1st High School Board-Ready List PMS Deadline 18-Oct-13 72
1st High School Selection Board 21-Oct-13 75
2nd High School Selection Board Deadline for Documents 26-Dec-13 140
2nd High School Board-Ready List PMS Deadline 3-Jan-14 147
2nd High School Selection Board 6-Jan-14 150
4-Year High School Application Deadline for SY 13-14 10-Jan-14 154
Final (3rd) High School Selection Board Deadline for Documents -- Missing Items
28-Feb-14 202
3rd High School Board-Ready List PMS Deadline 7-Mar-14 211
Final (3rd) High School Selection Board 10-Mar-14 214
On-line Application Critical Elements
• Prospect applies on-line from Jun JR yr to Jan SR Yr
• Selects up to 7 school choices in priority order
• Applicant becomes an interviewee based on self reported SAT/ACT and Cumulative GPA – Starting in Jun visible in PMS Review in CCIMS
• PMS views Interviewees via CCIMS alert spreadsheet– File Updated Weekly
Scholarship Allocation Process• Allocation Process does not change:
– Brigades give each school allocations based on commission mission
– 20% of allocations reserved for “one time” on-campus offers• HQCC offers ~ 2 scholarships per available allocation
– Offers continue until allocations are filled– Allocation fill is based on accepts/declines
• PMS awards on-campus allocations after National Scholarship Application Closes (March) – Primarily for incompletes, non-applicants and non-selects after
the last board– Used for prospects still in consideration if they are admitted to
the school making the offer• Unused funds roll over• Mid-Course Review to ensure all schools remain viable
Interview ProcessCritical Elements
• HQCC Continues to Refer Interviewees to PMS/APMS through CCIMS beginning in Jun 13– Interviewees are referred to 5 schools within their local
commuting area – Use New ROTC Interview Sheet CCF 159-R CCIMS
• Purpose:– Assess qualitative aspects of applicant– Provide Information about Army ROTC– Eyes On observation
• Composure• Appearance - PMS conducts/confirms Ht/Wt• Verbal Communications skills• Motivation• Overall potential
– Interviewer confirms PFT and transcript have been sent• Interviews (CCF 159-R) entered in CCIMS
HQCC Conducts Centralized BoardCritical Elements
• Prospects must supply transcript, PFT and validated SAT/ACT to HQCC and have been Interviewed in order to be considered by board– HQCC sends letter explaining process to
all applicants as they apply • Prospect boarded only one time and
considered throughout the process• Re-boards for admin errors only
Centralized Board Process• Selection Board Composition
– HQCC tasks Brigades for 3 - 5 PMSs or Army Officers based on number of files to be reviewed.
– Precise Dates TBD Annually• Board Qualified Record
– Transcript– Validated SAT/ACT Scores– Presidential Physical Fitness Test (PFT) or Army Physical
Fitness Test (APFT)– PMS Interview Sheet
• Each File is Boarded Once and Scored by Three Officers – 35% of WPS– The Board WPS is used to draw the cut line for the number of
scholarships to be offered– Number of Scholarships to be Offered is based on a
percentage of theapplicant base
Whole Person Score
Interim Whole Person Score (assigned based on application in CCIMS)
POINTSPERCENT
SAT/ACT Scores 250 25%SAL Points 200 20%
Whole Person Score PMS Interview 200 20%
Board Whole Person ScoreBoard Points 350 35%
TOTAL 1000 100%
800800 1400
1400
1700
1700
1700
1700
1800
1800
600600
Board Process Diagram (example)SEP OCT NOV JAN FEB MAR APRMonth
# New Files
Selection
100
300 400 900 1200 1400 1700
Reinserted into Next
OML
Total Offers
# OML Files
+
= = = = = =
++ + ++
300300 400400 500500 1000
1000
1200
1200
1200
1200
1500
1500
300300
100
100
400
400
800
800
1700
1700
2900
2900
4300
4300
6000
6000
200200 300300 400400 500500 500500 300300
Separate OMLs to Maintain Diversity(example)
OMLAll
ApplicantsCut Line
Offer 500 Files
OMLEligibleHBCU
Applicants
OMLEligibleNurse
Applicants
Mid-CourseReview OMLAs Needed
Cut Line
Offer 150 Files
Cut Line
Offer 50 Files
Not to Scale
Mid-Course Review - Jan
• HQCC will review applicant base to ensure all schools have an opportunity to award their allocations
• Decision will be made to either:– conduct special OMLs within the
remaining boards – increase campus based allocations for
those schools
Centralized Board DatesSY 13-14
Not released at this timeOCT
JAN
MAR
HQCC Determines WinnersCritical Elements
• HQCC identifies number of offers for each scholarship board and selects winners from board OML
• HQCC identifies up to 5 schools to offer to each winner (Generally 1 or 2, rarely 3 or higher)
• HQCC manages total number of offers allowed per school
• “Misfire” offers are made to schools above their allocation
PMS ReviewCritical Elements
• PMS reviews scholarship winners in CCIMS• PMS can de-select prospect from school
based on admissions ineligibility only• PMS can recommend a 3YR AD offer in
lieu of a 4YR offer• PMS email names of de-selects and offer
changes to HQCC
HQCC mails letters to WinnersCritical Elements
• HQCC mails winners letter guaranteeing conditional scholarship offer
• Winners have 30 days to accept scholarship and to identify their school of choice
• Winners have until 1 May to confirm school of choice
• HQCC will consider requests for school change to a school not included in original offer (very limited)
Scholarship Best Practices
DOs• Take both the SAT and ACT
Jr. Year after a prep. course (www.march2success.com)
• Apply for 4 Yr Scholarship starting June 1, 2013
• Make an early decision on which school to attend; this will effect interview score.
• Use early admission if possible
•PT
DON’Ts• Assume unlimited
Scholarships are available• Apply for a scholarship in
January 30, 2013 or later and expect to get an offer
• “Play” one school off of another.
• Rule out USAR and ARNG options
• Couch / Twinkie / X-box 360 training
Percentage 2012 2013 2014Top 5% of Class 37% 40% 39%Top 25% of Class 68% 70% 74%Top 50% of Class 91% 93% 96%Presidents of Student Body or Sr. Class 8% 9% 12% Other Class Officers 25% 27% 34%National Honor Society 29% 29% 41%Varsity Letter Winners 64% 68% 77%Varsity Team Captains 40% 44% 53%Club Presidents 6% 6% 8%JROTC Participants 32% 29% 28%
4 Year College Board Mean 1136 1154 1186National College Board Mean 1017 1016High School GPA 3.4 3.4 3.5
Scholarship ProgramWinner Profile- Mission Set 14
(as of 5th Board)
Scholarship ProgramWinner Profile- Mission Set 14
(as of 5th Board)
Percentage 2012 2013 2014Top 5% of Class 26% 32% 31%Top 25% of Class 52% 56% 62%Top 50% of Class 86% 81% 90%Presidents of Student Body or Sr. Class 6% 7% 17% Other Class Officers 22% 36% 31%National Honor Society 17% 24% 24%Varsity Letter Winners 40% 40% 45%Varsity Team Captains 24% 33% 34%Club Presidents 2% 8% 14%JROTC Participants 65 % 68% 62%
4 Year College Board Mean 1044 998 1046National College Board Mean 1017 1016High School GPA 3.2 3.2 3.3
Scholarship Program - HBCU Winner Profile- Mission Set 14
(As of 5th Board)
Scholarship Program - HBCU Winner Profile- Mission Set 14
(As of 5th Board)
Percentage 2012 2013 2014Top 5% of Class 31% 35% 38%Top 25% of Class 62% 70% 81%Top 50% of Class 92% 91% 98%Presidents of Student Body or Sr. Class 7% 8% 10% Other Class Officers 29% 35% 38%National Honor Society 27% 28% 48%Varsity Letter Winners 51% 61% 67%Varsity Team Captains 35% 41% 52%Club Presidents 5% 6% 6%JROTC Participants 36% 33% 28%
4 Year College Board Mean 1083 1102 1166National College Board Mean 1017 1016 High School GPA 3.5 3.5 3.6
Nurse Scholarship ProgramWinner Profile- Mission Set 14
(as of 5th Board)
Nurse Scholarship ProgramWinner Profile- Mission Set 14
(as of 5th Board)
Percentage 2012 2013 2014Top 5% of Class 33% 39% 41%Top 25% of Class 58% 54% 74%Top 50% of Class 88% 82% 94%Presidents of Student Body or Sr. Class 4% 4% 12% Other Class Officers 8% 11% 35%National Honor Society 17% 11% 40%Varsity Letter Winners 46% 43% 73%Varsity Team Captains 21% 43% 52%Club Presidents 0% 4% 8%JROTC Participants 17% 46% 28%
4 Year College Board Mean 1068 1129 1209National College Board Mean 1017 1016 High School GPA 3.2 3.3 3.6
3-Year Advance Designee Winner Profile Mission Set 14
(as of 5th Board)
3-Year Advance Designee Winner Profile Mission Set 14
(as of 5th Board)
Southern Guards
Class of 2017 Factoids • High score 31 ACT• 2 x 3YR AD• 1 x Nurse• 6 x pending Chinese
Major
Southern Guards Battalion Army ROTC Simon StricklenEnrollment and Scholarship OfficerOffice#: 864-597-4338Cell#: 864-205-1719Email: [email protected], USC-Upstate, Converse, Limestone
Army ROTC Linkswww.armyrotc.com www.goarmy.com/rotc/scholarships.jspwww.wofford.edu/armyROTC
CONTACT INFORMATION