Carpe Diem- Educational AdvancementInstitute
Form 1 – Cover Page: 2017 Sub-grant Application – Attachment A
Applicant Information Contact Person
Name of
Applicant
: (name of
fiscal
agent)
Educational Advancement Institute Name: Ma’at Lands
Carpe Diem Schools (Fiscal Agent) Title: CEO/Executive Director
Address: 5435 W. Pike Plaza Blvd Agency
Name: Educational Advancement Institute
Indianapolis, IN 46254 Email: [email protected]
Phone: 317-353-7194
Fax:
If LEA
(school
corporatio
n
,
charter
school):
County: _Marion
Corp # 9710 School # _
School # _
School # _
Program Director of 21st CCLC
Name: Ma’at Lands
Email: mlands@educationaladvancementinstit
te.com
Phone:
Fax:
317-353-7194
Did you use a professional grant writer to
complete this application? YES or NO
If yes, please provide Name of Grant Writer:
Funding Information:
Funds Requested: Year 1 _99,954
Year 2 99,954
Year 3 _94,956.3
Year 4 _89,958.6
Total _384,822.9
DO NOT WRITE BELOW – FOR IDOE USE ONLY: Funds Approved:
Yr. 1 Yr. 2 Yr. 3 Yr. 4
TOTAL _
Authorized Representative Information: Type Name of Representative:
Ma’at Lands
Title: Executive Director
Tel # 317-53-7194 Fax #
Email:
I HEREBY CERTIFY that, to the best of my knowledge, the
information contained in this application is correct, the
agency/agencies named in this application and in the
partnership commitment form have authorized me as their
representative to file this application.
Signature of Authorized Representative (if school
corporation, must be signed by the Superintendent, if
charter school, by the charter school administrator)
Ma’at Lands
Date signed: 12/4/2017
Carpe Diem- Educational AdvancementInstitute
Form 2 – List of Schools to be Served by 21st CCLC – Attachment B
Applicant Name: Educational Advancement
Institute/Carpe Diem Contact
Name:
Ma’at Lands
Organization: Educational Advancement
Institute/Carpe Diem Phone:
Fax:
317-353-7194
Address: 5435 W. Pike Plaza Blvd
Email: mlands@educationaladvancementinstit
ute.com
Name of School to be Served
by 21stCCLC (including
School # and School
Corporation)
Has this
school been
served before
under a
previous 21st
CCLC grant?
% Free
and
Reduced
Lunch
%
Identified
English
Learner
Students
Estimated # of Students
that will attend the
program at least 45 days
or 60 days to be served
Per School Year
Y1 Y2 Y3 Y4
School has
grade of
D/F
(indicate
“D/F” if
yes)
Estimated
number of
Students
with
Disabilities
to be served
Carpe Diem Northwest
High School
YES
NO
75.51 20.8 45
D/F 2
60
110 110 110 110 2
YES
NO
45
60
YES
NO
45
60
YES
NO
45
60
YES
NO
45
60
YES
NO
45
60
Note: If more space is needed, please include this chart on a separate piece of paper
Carpe Diem- Educational AdvancementInstitute
Form 3 – List of 21st CCLC Program Centers/Sites – Attachment C
Applicant Name: Educational Advancement
Institute/Carpe Diem Contact Name:
Ma’at Lands
Organization: Educational Advancement
Institute/Carpe Diem
Phone:
Fax:
317-353-7194
Address: 5435 W. Pike Plaza Blvd
Email: [email protected]
m
Name of Community Learning
Center/Site
(e.g. Franklin High School, Boys
& Girls Club )
Location
(Street Address)
City
Carpe Diem Innovative School
Northwest
5435 West Pike Plaza Blvd Indianapolis
Note: If more space is needed, please include this chart on a separate piece of paper
Carpe Diem- Educational AdvancementInstitute
Form 4 – Population Served Checklist – Attachment D
Applicant Name: Educational Advancement Institute
Contact Name: Ma’at Lands
Organization: Educational Advancement Institute Phone:
Fax:
317-353-7194
Address:
Email:
Populations Served (check all that apply):
❑ Pre-School ❑ Elementary School
X Middle School
X High School
❑ Adult
Services: (check all that apply):
X Reading or Literacy
X Mathematics
❑ Science
❑ Arts and Music
X Tutoring or Mentoring
❑ English Language
Learning Services
❑ Pre AP and/or AP Course
Development
❑ Service Learning
X STEM
(Science,
Technology,
Engineering &
Math)
❑ Recreational
❑ Telecommunication &
Technology education
❑ Library Services
❑ Services for Adults
❑ Youth Development
❑ Drug & Violence Prevention
X Character Education
❑ Global Literacy
□ College & Career Readiness
Operating Hours: (check all that apply):
X After-school □Summer
❑ Intercession ❑ Fall Break ❑ Spring Break
❑ Weekend □ Before-Schoo
Carpe Diem- Educational AdvancementInstitute
Carpe Diem- Educational AdvancementInstitute
Carpe Diem- Educational AdvancementInstitute
Form 6 – Timeline of Activities for Year 1 of Grant – Attachment F
Applicant Name: Educational Advancement Institute Contact Name: Ma’at Lands
Organization: Phone:
Fax:
317-353-7194
Address: Email:
Date Activity Description
Program Start Date
Fall 2018
August –December Teen Opportunity Enrichment
Program (TOP)
Carpe Diem students 6-12 will have
the opportunity to attend daily
academic enrichment in
English/Language Arts, Math, STEM,
Technology, as well as attend
homework help, physical education,
and high-interest clubs
August 21st TOP Parent Education and
Celebration #1
TOP parents/families will be
accilimated to the program’s design.
Parents will have opportunity to ask
questions and make suggestions for the
program
September High-Interest Clubs Begin Clubs for TOP students will begin,
such as 4-H, sports program, art
lessons for 6,9, or 12 week periods.
Monthly Professional Development Basic information on school policies,
behavior management strategies, and
daily program operations disseminated
to staff, then discussed in an open
forum
Septebmer 25th TOP Parent Education #2 TOP Parent Education Sessionwill be
presented by staff memberor 21st
CCLC partner. Topic will be based on
family needs assessment
October Educational Field Trip #1 TOP staff will accompany students on
an educational field trip to expand
upon curriculum and provide new,
stimulating experiences for students.
Parents will be able to be involved by
chaperoning, if available.
Transportation will be provided by
Carpe Diem Northwest
High-interest clubs Pre-existing clubs continue. Students
will be given an interest survey to
guide the formation of new clubs
Monthly Professional Development Topic based on staff needs. Staff
members will be given opportunities to
share ideas and make program
Carpe Diem- Educational AdvancementInstitute
suggestions to Program Director
October 25h Lights On!Celebration; Parent
Education #3
National celebration of afterschool
programs; intergenerational family
activity will be included
November High-interest clubs Pre-existing clubs continue, new clubs
develop
Monthly Professional Development Topic based on staff needs. Staff
members will be given opportunities to
share ideas and make program
suggestions to Program Director
November 15th TOP Parent Education #4 and
Thanksgiving Dinner
TOP Parent Education Session will be
presented by staff or other community
member.
Formal Observation/Evaluation of
Teaching Staff #1
After completing regular, frequent
observations, the Program Director
will meet individual with staff
members for a formal review.
Strengths and areas for improvement
will be addressed
December Monthly Professional Development Topic based on staff needs. Staff
members will be given opportunities to
share ideas and make program
suggestions to Program Director
Parent, Staff, and Student Surveys
Conducted
Surveys given and collected to send to
Diehl Evaluation for process report
December 21st TOP Parent Education #5 and
Holiday Dinner Celebration
Intergenerational family activities and
holiday festivities will be provided
Spring 2019
January High-Interest Clubs Develop new clubs
Community Service Projects Different community/social service
projects will be imbedded into daily
programming and/or family nights
Monthly Professional Development Topic based on staff needs. Staff
members will be given opportunities to
share ideas and make program
suggestions to Program Director
January 15th TOP Parent Education #6; TOP Parent Education Session will be
presented by staff or other community
member.
February 19th TOP Parent Education #7 TOP Parent Education Session will be
presented by staff or other community
member.
March High-interest clubs Pre-existing clubs continue , new clubs
develop
Formal Observation/Evaluation of
Teaching Staff #2
After completing regular, frequent
observations, the Program Director
will meet individual with staff
members for a formal review.
Strengths and areas for improvement
will be addressed
Educational Field Trip #2 TOP staff will accompany students on
an educational field trip to expand
upon curriculum and provide new,
stimulating experiences for students.
Carpe Diem- Educational AdvancementInstitute
Parents will be able to be involved by
chaperoning, if available.
Transportation will be provided by
Carpe Diem Northwest
Monthly Professional Development Topic based on staff needs. Staff
members will be given opportunities to
share ideas and make program
suggestions to Program Director
March 19th TOP Parent Education #8 TOP Parent Education Session will be
presented by staff or other community
member.
April 23rd High-Interest Clubs Pre-existing clubs continue , new clubs
develop
Educational Field Trip #3 TOP staff will accompany students on
an educational field trip to expand
upon curriculum and provide new,
stimulating experiences for students.
Parents will be able to be involved by
chaperoning, if available.
Transportation will be provided by
Carpe Diem Northwest
Monthly Professional Development Topic based on staff needs. Staff
members will be given opportunities to
share ideas and make program
suggestions to Program Director
April 17th TOP Parent Education #6; TOP Parent Education Session will be
presented by staff or other community
member.
May High-Interest Clubs Pre-existing clubs continue , new clubs
develop
Educational Field Trip #4 TOP staff will accompany students on
an educational field trip to expand
upon curriculum and provide new,
stimulating experiences for students.
Parents will be able to be involved by
chaperoning, if available.
Transportation will be provided by
Carpe Diem Northwest
Monthly Professional Development Topic based on staff needs. Staff
members will be given opportunities to
share ideas and make program
suggestions to Program Director
Final Formal Observation/Evaluation
of Teaching Staff #3
After completing regular, frequent
observations, the Program Director
will meet individual with staff
members for a formal review.
Strengths and areas for improvement
will be addressed
May 14th TOP Parent Education#10; End of the
Year Student Showcase and
Celebration
Family activities will be provided.
TOP students will participate in a
showcase of other learning and
achievement and present it to parents,
community members, partners, and
other stakeholders
Program End Date
Carpe Diem- Educational AdvancementInstitute
Note: A minimum of 130 days
are required for a 21st
CCLC program.
Carpe Diem- Educational AdvancementInstitute
Form 7 – Four Year Budget Form – Attachment G
Form 8 – Equitable Participation of Private Schools – Attachment H
There are no private schools within a 5 mile radius of Carpe Diem that serve the same grade levels
that Carpe Diem Northwest will serve under the 21st CCLC application.
Carpe Diem- Educational AdvancementInstitute
Form 9 – Assurances-Attachment I
21st Century Community Learning Centers
Program 2018 - 2022 Sub-grant Application
ASSURANCES
The following assurances will remain in effect for the duration of the Subgrant. The Indiana Department
of Education will require assurances with subsequent amendments to this application if required by
changes in federal or state law. The applicant assures that:
● It has the necessary legal authority to apply for and receive the proposed subgrant;
● The filing of this application has been authorized by the applicant’s governing body, and the
undersigned official has been duly authorized to file this proposal for and on behalf of the
said applicant, and otherwise to act as the authorized representative of the applicant in
regard to this application;
● The activities/services for which the assistance is sought under this subgrant will be administered
by or under the supervision and control of the applicant;
● The subgrant program will be operated in compliance with all applicable state and federal laws and
in compliance with regulations and other policies and administrative directives of the Indiana State
Board of Education and the IDOE;
● The subgrant program will take place in a safe and easily accessible facility;
● The subgrant program will have proper transportation for its participants;
● The subgrant program will be carried out as proposed in the application;
● The subgrant program was developed and will be carried out in collaboration with schools the
students attend and other community partners;
● The subgrant program will utilize a researched based curriculum that includes
professional development;
● The subgrant program will align out-of-school time efforts with in school priorities including
Indiana Academic Standards;
● The subgrant program will primarily target students who attend schools eligible for Title I school
wide programs and their families; or students who attend non-Title I schools that are high poverty
schools;
● The funds under the subgrant program will be used to supplement the level of State, local and other
non- federal funds that would, in the absence of Federal funds, be made available for authorized
programs and activities, and will not supplant Federal, State or local or non-Federal funds;
● The required information and reports will be submitted timely as requested by the Indiana
Department of Education;
● The subgrant program will comply with U.S. Education Department General Administrative
Regulations (EDGAR) Part 76-State Administered programs and the Uniform Grant Guidance 2
CFR Part 200.
Carpe Diem- Educational AdvancementInstitute
Carpe Diem- Educational AdvancementInstitute
Program Narrative
I. PROJECT ABSTRACT
Educational Advancement Institute (EAI) is working in conjunction with Carpe Diem
School Corporation to apply for $103,074 for Year 1 of the 21st Century Community
Learning Center (21st CCLC) Cohort 9 Grant. The mission of Carpe Diem Learning
Schools is to educate students via a personalized learning model, which combines a
rigorous online curriculum with project-based learning led by highly-effective licensed
teachers in the classroom. Students are met at their instructional level to build competency
and competency. The mission of EAI is to partner with k-12 education to improve student
academic support by providing intervention services, along with remedial and academic
support, which coincides with the purpose of a 21st CCLC program which is to: provide at-
risk students with opportunities for academic enrichment, personal enrichment, and other
activities designed to complement the student’s regular academic program.
CDNW will work closely with EAI for this 21st CCLC grant. EAI will provide
students with a safe, nurturing environment to develop their academic and personal
strengths, and support the development of new ones. CDNW students will participate in
daily tutoring and enriching, community-based life activities such as health and fitness
education, sports clinics, art or music lessons, environmental learning, and community
service projects. EAI will offer the afterschool Teen Opportunity Program (TOP) daily
during the school year and in the summer.
TOP program students will be recruited for enrollment through CDNW School. We
will enroll a total of 110 students, 60 middle school students who will attend at least 45
days and 50 high school students who will attend at least 45 days to help improve students’
Carpe Diem- Educational AdvancementInstitute
academic performance 75.51 % of all students who attend CDNW have a socio-economic
disadvantage and based on the school data assessment are in need of services to help
increase student achievement. The TOP parents and students will participate in enriching
experiences to strengthen school and home relationships, develop stronger life skills, and
relate their new learning through a close connection with Indiana State Standards. The TOP
program will have monthly enrichment activities and free family dinners.
EAI will use NWEA assessment scores as formative assessment to guide
instruction. Through collaboration between EAI staff, Carpe Diem Title 1 staff, and
classroom teachers, the NWEA scores will assist in identifying, planning, and
implementing appropriate intervention programs designed to meet program objectives.
Web-based programs (i.e. LitArt and math, Camelot Learning) and scientifically-based
research interventions will be incorporated into the academic enrichment portions of TOP.
Independent external program evaluation will be conducted by Limelight Analytics .
Limelight Analytics will provide feedback and recommend program refinements. Ma’at
Lands, the Program Director, teachers, principal and staff will present in-service trainings
to EAI staff on best practice of instructional strategies. Carpe Diem principal, and EAI
CEO are working closely together to write the 21st CCLC grant.
II. Competitive Priority
A. Required Descriptions- Identified as a Priority or Focus School
CDNW is identified as 2017-2018 Focus & Priority Schools, receiving a ‘D’ grade.
According to the Department of Education Compass websites list the free/reduced lunch
rate as being 75.51%. This application is submitted jointly by at least one local education
agency receiving funds under Title 1 Part A and at least one community-based or faith-
based organization, or public or private entity. Carpe Diem is the fiscal agent and school
Carpe Diem- Educational AdvancementInstitute
corporation, which receives Title 1 funding as stated on the Indiana Department of
Education website. Educational Advancement Institute is the local community- based
organization. Carpe Diem and Educational Advancement Institute has partnered over the
last two years providing services to students and families. The CEO of EAI was a former
teacher and administrator at Carpe Diem and understands the needs of the students to be
served.
B. Organizational Priority Points
Both Carpe Diem School and Educational Advancement Institute are new
applicants who has never received 21st CCLC funds. This will be the first time that
both organizations have applied and if accepted would have received grant funding.
C. Programming Priority Points- Application that provides hands-on, year around
programming in the area of STEM ( science, technology, engineering, and math) or
Literacy demonstrated in your program design and activity plan
Carpe Diem/EAI will have an intentional focus on literacy. The program will have a
strong focus on English/Language Arts through the LitArt Readers program and
Camelot learning.
III. NEED FOR PROJECT
CDNW is located on the northwest side of Indianapolis. In this area there was
the closure of a high-poverty, inner city schools, which resulted in a transfer of
a larger number of students to CDNW.
Academically, standard test scores at CDNW are below average. Students must
be supplied with the most assistance possible so that they can be successful in
and out of school. EAI staff will provide students with individual tutoring,
Carpe Diem- Educational AdvancementInstitute
necessary life skills, and real-world application.
A. Data Evidence Demonstrating Need
Student Performance (6th – 8th Grade)
Mathematics English/Language Arts
Percent Passing Percent Passing
Student Performance (9th - 12th Grade)
Algebra I End-of-Course Assessment (ECA) English 10 End-of-Course Assessment
There has also been an increase in Hispanic students. Many families are not
Carpe Diem- Educational AdvancementInstitute
able to provide homework assistance needed due to a language barrier. EAI will
be able to help increase students achievement and provide the assistance
needed.
Program Name Percent Enrolled
Special Education 28.06%
Gifted & Talented 0%
Free Lunch 72.45%
Reduced Lunch 3.06%
Socio-Economically Disadvantaged 75.51%
Homeless 1.53%
Title 1 Participant 79.08%
Attendance by Grade
Grade 2015-16 2016-17
Grade 6 91.7% 94.5%
Grade 7 87.6% 95.0%
Grade 8 85.4% 92.0%
Grade 9 89.7% 92.5%
Grade 10 89.3% 95.6%
Grade 11 82.9% 94.7%
Grade 12 *** 87.7%
Carpe Diem- Educational AdvancementInstitute
All Grades 87.9% 93.4%
CDNW Student
Demographic Information
Race/Ethnicity 2015-2016 2016-2017
Black 67.2 59.7
Hispanic 15.6 26.6
White 9.4 8.4
Multi-racial 6.3 4.5
B. Current Out-of-School Academic and Enrichment Programming for Students
School name/Grade levels
served
Current programs
(services, time, days, # of
students)
Expansion/enhancement
programs (New services,
time, days, # students
Enlace Academy , Grades K-8 Monday- Thursday, 3:30-4:30
Currently tutoring for students
with a teacher recommendation
only. The number of students
daily are inconsistent as well as
the teachers who stay after
school. There is a family
component for Spanish speaking
parents learning English.
Monday-Thursday 2:30-5:00 p.m.
The 21st CCLC will expand
tutoring to include specific skill
enhancement in math, science and
English provided by certified
teachers to increase academic
performance and ISTEP scores.
Speedway High School,
Grades 9-12
Thursdays, 5:00-7:00 p.m.
Tutoring in any subject is
Monday-Thursday 2:30-5:00 p.m.
The 21st CCLC will expand
Carpe Diem- Educational AdvancementInstitute
provided for any 9-12 grade
student at Speedway Public
Library
Sunday-Thursday students can
receive help via phone through
the Rose-Holman Institute of
Technology with Math and
Science
tutoring to include specific skill
enhancement in math, science and
English provided by certified
teachers to increase academic
performance and ISTEP scores.
Pike High School, Grades 9-
12
Tuesdays, 2:30-5:30. Currently
students stay for extra help from
teachers. There is no
transportation.
Mon- Thursday 2:30-5:30
students are provided tutoring,
homework help, character
development and enrichment
opportunities in science and
technology
Monday-Thursday 2:30-5:00 p.m.
The 21st CCLC will expand
tutoring to include specific skill
enhancement in math, science and
English and Literacy provided by
certified teachers to increase
academic performance and ISTEP
scores.
Lincoln Middle School Grades
6-8
Monday-Thursday 2:30-5:00 p.m.
The 21st CCLC will expand
tutoring to include specific skill
enhancement in math, science and
English provided by certified
teachers to increase academic
performance and ISTEP scores.
Carpe Diem- Educational AdvancementInstitute
Current afterschool programs, lacks ease of accessibility and affordability. Students would
have to provide transportation to off -site centers with the closes center being 5 miles away.
C. How the Needs Were Defined
The EAI Director met with CEO the principal of CDNW to discuss the needs of the
students. Both the CEO and Principal looked at the school data (attendance, behavior,
grades, ISTEP and NWEA scores) and goals for the school. Based on the data, both
organization chose to focus on Math and Literacy. Students are at least two grade levels
behind in each area. During the school day students work is individualized and the
afterschool program will continue to create a plan that is individualized to meet each
student needs. The CEO of EAI and the Principal of CDNW also conducted a focus group
with teachers and students to discuss what other enrichment programs could be added to
make sure that students would want to participate in the program. Students who
participated on the Advisory Council discussed the current opportunities and the gaps that
needed to address in order to meet the needs of all students.
IV. Partnerships/Collaborations
CDNW and EAI will collaborate with agencies to bring additional programs and services
to students and their families who are served through the 21st Century Learning Center
program. Carpe Diem Schools will provide building space, teachers, and access to utilities
and buses. Thomas P. Miller will provide evaluation services. As an approved CACFP site,
students will receive a daily snack. LitART will provide literacy curriculum and Camelot
learning will provide Math curriculum for students.
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Partner Name Goals and Needs Being Met
Carpe Diem
Schools
CDNW will meet the basic needs of program such as building spaces and utilities.
Buses will transport students’ afterschool Monday through Thursday.
Thomas P. Miller
and Associates
Goal 1: Access fidelity of program implementation and program outcomes; 2.
Facilitate quality improvement process; 3. Analyze 21at CCLC staff, teacher, student
and parent perception of program quality and program impacts; 4. Report attendance
trends, evidence of program quality, and progress toward goals, objectives, and
performance measures; 5. Complete site visits to assess program quality
Goal 2: Analyze 21st CCLC staff
- Analyze staff, teacher, student and parent perceptions of school-related
behaviors
- Analyze behavior data
- Report attendance trends, evidence of program quality, and progress toward
goals, objectives and performance measures
Goal 3: Assess fidelity of program implementation and program outcomes
- Facilitate process improvement
- Report trends in attendance, evidence of program quality, and progress
toward goals, objectives , and performance measure
LitART Goals 1 and Goal 4 LitART will provide literacy curriculum that offers a fresh
approach to improved learning. LitART uses high interest books to promote literacy.
These books include step by step guides for exploring each book. Each book is
aligned to state and national standards. Curriculum is customized using response
activities to develop essential literacy skills and meet the needs of all students. Word
Collections will feature essential vocabulary from the books and includes creative
prompts that will connect student writing to the books. Student comprehension
questions are included about to text to assess student knowledge
Carpe Diem- Educational AdvancementInstitute
Camelot
Learning
Goals 1, 2, 4Camelot Learning is a research-based math intervention curriculum that
will help bridge the achievement gap by delivering lessons that address alternate
learning styles. Camelot Learning will provide 40 lessons with built in daily
assessments for 40 minutes each day. Lessons are engaging and reach children of all
learning styles. Curriculum is standards based, and manipulative rich. Students will
be motivated because all learning styles are met and students enhance their social
learning through team building. Camelot lessons also will incorporate and review
practice of key math vocabulary words.
Child and Adult
Care Food
Program
Provide reimbursements for snacks served. Each student receives nutritional snack
each day. The program will receive reimbursement of student/snack
Partners were identified based on previous success in past years of other after school
programs. Partners’ chosen mission statements and organizational goals align with the
goals and focus of the afterschool program. The involvement and collaboration in the
application process included partners’ input based upon the needs of the target population.
Partners met with EAI staff in person and with LitART and Camelot learning via phone
and email to discuss their programs and make sure that they met the 21st CCLC program
requirements. Type and amount of contributions made by ach partner is listed on
Attachment E: Applicant and Partner Commitment Form. More detailed information about
each partner can be found in Appendix A: Memorandums of Understanding.
V. PROGRAM DESIGN AND IMPLEMENTAION
A. Goals, Objectives, Performance Measures, Activities, and Assessments
Educational Advancement Institute will increase student achievement of students in
ELA and Math according to the Indiana State Learning Standards, NWEA and ISTEP for
Carpe Diem- Educational AdvancementInstitute
students who attend Carpe Diem Northwest School. Based upon the school improvement
goals, school academic and behavior data, and with input from school leaders, teachers,
students, and community, EAI designed a program around four goals. These goals will
focus on: (1) improving student academic achievement; (2) improving student behavior;
(3) increasing family involvement; and (4) increasing student performance related to
literacy. The following table displays the goals, program objectives, activities, and
performance measures, as well as a description of the data tha twill be collected to assess
progress towards each performance measure.
Program Goals Program
Objectives
Program Activities Performance
Measures
Assessment
Strategies
Goal 1
1. Improve
Student Academic
Achievement
1.1 Increase
reading
comprehension
achievement
among regular
participants
1a. small-group
tutoring and
assistance based on
standards and
aligned with
curriculum
provided to students
daily
1.1b. Enrichment
and remediation in
reading using
scientifically based
research (LitART,
NWEA learning
1.1.1( a&b) 80%
of students will
increase their
reading
achievement by at
least one grade
level in the Spring
on NWEA testing
Local
Assessments
(ISTEP, NWEA)
Carpe Diem- Educational AdvancementInstitute
1.2 Increase
mathematics
achievement
among regular
participants
1.3 Increase
knowledge of
Science among
regular participants
continuum
activities)
1.2a small-group
tutoring and
assistance based on
standards and
aligned with
curriculum
provided to students
daily
1.2b. Camelot
Learning at least
2hr/week
1.3a small-group
tutoring and
assistance based on
standards and
aligned with
curriculum
provided to students
daily
1.3b Activities
from evidence
based
1.2.2 (a&b) 80%
of students will
increase their
math achievement
by at least one
grade level in the
Spring on NWEA
testing
1.3.3a&b) 80% of
students will
increase their
reading
achievement by at
least one grade
level in the Spring
on NWEA testing
1.3b 60%
Increase student
interest in STEM
subjects
Local
Assessments
(ISTEP, NWEA)
Local
Assessments
(ISTEP, NWEA)
Carpe Diem- Educational AdvancementInstitute
curricula(NWEA
learning continuum)
Goal 2
Improve Student
Behavior
2.1 Decrease
student disciplinary
infractions
2.2 Improve
student completion
of school wide and
classroom behavior
expectations
2.1&2 Program
staff
communication
with day staff about
behavior
2.(1&2).Implement
Reward program
for positive
behavior and life
skills; provide
interactive character
education lessons
(team building,
role-play,
leadership
activities)
2.1.1 Fewer than
5% of regular
program
participants will
have major
behavior
infractions.
2.2.2 80% of
regular
participants will
show improved
behavioral
attributes from fall
to spring
2.1.1: School
discipline record
2.2.2: Department
of Education 21st
CCLC Survey
2.2.2 Fall and
Spring Parent,
Student and Staff
Survey
Goal 3
Increase Family
Involvement
3.1 Increase parent
participation in
program activities
3.1a. Monthly
Parent Nights.
Parents will earn
points by
participating in
family nights with a
chance to earn
3.1.1 At least 50%
of parents will
attend two
family/parent
activities
throughout year 1
3.1 Parent Sign In
Sheet and Survey
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3.2 Increase
parent/guardians’
knowledge of their
child(ren)’s
academic progress
rewards at the end
of each quarter.
3.2 b Staff will
participate in parent
conferences in
aligned with school
conferences
3.2.2 80% of
parents will attend
at least one parent
conference
3.2 Parent Sign In
Attendance
Records
Goal 4
Increase student
performance
related to
Literacy
4.1 Increase
student time
reading
4.1a Small group
tutoring and
assistance based on
aligned standards
with Literacy focus
at least 1 hour a
week (LitART)
4.1.1 60% of
students will
achieve grade
level growth as
indicated on
NWEA.
4.1.1b. 60% of
students will
achieve grade
level performance
on science portion
of ISTEP
4.1.1c. 60% of
students will
increase scores on
4.1 Primary:
ISTEP, NWEA
Secondary:
teacher survey
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4.2 Increase
student confidence
in reading
4.2 Activities from
evidence based
curricular (LitART,
small groups, one-
on-one)
weekly student
assessment
4.2.2 80% of
students will
increased
confidence in
reading skills
4.2 Student
Survey, Parent
survey, student
and parent
interviews
B. Evidence of Previous Success: See Appendix B
C. Design Requirements
1. Students with Disabilities; General Education Provisions Act (GEPA) :
CDNW is 100% ADA compliant, so for the entire grant, any 21st CCLC with
physical disabilities will be able to participate in the program. The building is 2
stories, with an elevator, and ramps in in the classroom. Students with physical
disabilities will be able to move throughout the entire building. EAI works with
CDNW to employ certified staff. CDNW also has a partnership with Meridian
Health who has case managers that work with emotional needs of the students.
2. Title 1 Schools, non-Title 1 Schools, Targeted Students and Their Families
a.) EAI will serve students attending Carpe Diem Northwest School and
adult family members of students who actively participate in the 21st
Century CCLC program. Carpe Diem is a Title 1 recipient school with 79%
of student population receiving free/reduced lunch program.
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b.) EAI serves and targets students who need help the most and struggle
academically. EAI serves to give all students the opportunity regardless of
their socioeconomic background to succeed. Through communication with
family coordinator and school manager, and teacher recommendations,
students who are free/reduced ELL students and at risk students will be
targeted and identified.
3. Dissemination of Information
Information about the after school services will be given out through
different modalities. During Back-to-School Night and School Orientation,
there will be a booth set up for the TOP program. There will also be a sign-
up sheet for parents and students. Families will also receive an automated
call from the school with pertinent information regarding the program and
how to access the services. Flyers will be posted at the school for students
and parents to see when they drop of their students. Students will also will
be sent home with flyers and permission slips. EAI staff will also split the
staff list and make phone calls home.
4. Communication with Schools:
CDNW and EAI will work with school personal (principal, staff, and teachers).
The Program Director will be housed at the school and will have attend school-
wide meetings and professional development. CDNW and EAI will have a
monthly newsletter that will be sent with parents, teachers, and community
partners.
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a. CDNW and EAI will serve student in the northwest district that attend
non-public school equitably by disseminating its program information
through the schools website, social media and by sending the
informational flyer to all schools
b. Student academic records will be accessed through PowerSchool by
working with the Principal, Academic Dean and classroom teachers.
The information will be gathered by the Academic Dean and
disseminated to the EAI staff.
c. EAI staff will share information on student progress with the principal,
school staff and families. Through the quarterly evaluations provided by
Consulting Service , programming will be adjusted based on data such
as attendance, demonstrated academic achievement, progress toward
goals.
5. Parental Involvement, Family Literacy, and Related Family Educational
Attainment
EAI will have monthly free Family Nights to engage the parents. Topics
will be chosen based on: surveys completed by parents, and when the needs
are assessed by TOP staff and school staff. Family engagement nights will
start at 5:30, which will give parents who work time to pick up students.
EAI will also use the research based parenting program Parenting Now as
an education course for Parents. In a monthly newsletter and during Family
Nights, CDNW and TOP program will give information about community
programs and resources that students’ families can use.
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6. USDA Approved Snacks/Meals for 21st CCLC Participants
CDNW participates in the after school snacks for EAI Program. CDNW
implements the Food Service Program sponsored by the USDA’s Child & Ault
Care Food Program as well as the Summer Feeding Service Program through
the IDOE. CDNW will receive the food and make it available for the TOP staff
to administer it to students.
7. Weekly Schedule
Below is a tentative weekly schedule for the program including a weekly
schedule narrative:
Weekday
before school
Weekday after
school
Weekends Evenings
Hours with
students 2.5 1.5
Hours with
family
members
1.5
Number of
days per week 4 1
Number of
weeks 26 10
Total program
hours 0 260 14
Weekly Schedule Narrative
After school time (2:30-5:00) includes snack, tutoring/remediation, academic enrichment,
STEM programming, arts activities, physical education and other activities provided by
highly-qualified staff daily. There are also opportunities for study trips, technology
education, character education, and high-interests clubs that are a part of the program.
Evening time (5:00-6:00) will occur at least once a month during the academic school year,
and during the summer. TOP staff and community partners will present education classes,
family literacy events, and intergenerational activities.
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8. Scientifically-Based Research:
Previously stated in Section V.A. Table: Required Goals, Objectives,
Performance Measures, Activities, and Assessments, scientifically-based
programs were selected from ones that Title I and 21st CCLC have utilized
with success previously or have been recommended by IDOE. Many of the
programs the TOP uses are already in use by Title 1. The fees associated
with the additional programs such as LitART and Camelot Learning are
both award winning research-based programs, are calculated in the budget
and will be implement into daily programming.
VI. Professional Development
In order to provide the most effective programming that will ultimately increase
student achievement, staff are provided with professional development throughout
the school year. All staff members will be First Aid and CPR certified as well as go
through the annual Child Abuse and Neglect Training. All part-time staff must also
attend at least 4 hours of continuing education trainings each year and full-time
staff must attend 16-hours of continuing education trainings each year. All staff will
also attend weekly staff meetings to discuss program progress on program goals ,
successes and areas for improvement.
Two part time staff will be hired to oversee the 21st CCLC program. Both staff
members will have the above mentioned trainings, as well as attend the
necessary 21st CCLC trainings. Staff member will also become trained in the
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programs each will run.
Professional Development Activities- Year 1
P Professional
Development
Activity
Pr Provider of Activity Re Relevant Program
Objective
Ex Expected Staff
Outcome
Purpose Objectives ,
Goals, overall
format of the
Program
Program Director Ob Objective of the
program , research
based curricular and
programs used to meet
objectives will be
presented
K Knowledge of
program
organization, goals,
and application
LitLit Art Lit ART Im ImproveAcademic
Achievement
Implement program
effectively through
best practices for
teaching STEM after
school
CC Conference to
review evaluations
and observations
P Program Director M Monitor quality of
implementation to
assure program meets
objectives
Im Improved
instructional
strategies and
relationships with
students
C CAmelot Learning C Camelot Learning
Staff
Im Improve student
achievement in reading
B Basic use of program
and how to monitor
student use and
achievements
Re Review Site Visit
Results
Pr Program Director All objectives are relevant Celebrate success and
improve on areas for
growth of the overall
program
I IDOE required
conferences for
grantees
I IYI, IAN, Beyond
School Hours
All objectives are relevant M Meet 21st CCLC
requirements,
improve, out of
school time
programming, staff
motivation
Monthly staff meetings
according to staff
needs
Program Director All objective are relevant Improve efficiency and
instructional
strategies, behavior
management
knowledge and
application.
VII. EVALUATION PLAN
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A. Evaluation Plan: Evaluation of the 21st CCLC programming provided by Educational
Advancement Institute (EAI) will ensure that both implementation and outcomes of the
program are assessed and reported on for key stakeholders. Implementation of high-
quality out-of-school-time programming will be conducted through annual site visits to
each of the program sites to compare observed program practices to quality-based
standards included in the Indiana Afterschool Standards. Interviews and observations
conducted the site visits will provide much of the formative data, although program
staff will also collect and use self-assessment data using the IN-QPSA, Indiana Quality
Program Self-Assessment. Data from the IN-QPSA, combined with the site visit
reports from the external evaluator, will be used to determine the quality of
programming delivered to students and their families. Outcome assessment will focus
on addressing the extent to which the program is meeting its performance measures
included in the Program Design and Implementation Table presented in Section V.
Data collection methods are noted in the “Assessment Strategy” column of the table
presented in section V, but are also described in more detail below.
Qualifications of Selected Evaluator. Limelight Analytics will partner with EAI to
provide evaluation services for the Cohort Nine 21st CCLC grant. Mindy Hightower
King, Ph.D., Owner and President of Limelight Analytics, will supervise all aspects of
the evaluation, coordinate data collection, and work closely with EAI to ensure the
results of the evaluation are used for continual program improvement. Dr. King has
worked as a program evaluator in applied school settings for the past 18 years, and her
work has focused primarily on after school programs, school wellness initiatives,
workforce development, and early childhood development. Dr. King’s evaluation work
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in the afterschool arena has involved the assessment of high quality program
implementation practices in over 250 program sites in Indiana, Kentucky, and Ohio, the
assessment of academic and behavioral outcomes (in some cases through quasi-
experimental designs), and the development of self-assessment capacity among after
school program staff. She spent six years as the project director of the evaluation of the
Indiana 21st CCLC Statewide Initiative and four years as the project director of the
Kentucky 21st CCLC Statewide Initiative. In addition, she has directed the evaluations
of more than 25 after school programs in Indiana administered by both school districts
and community-based agencies.
Evaluation Design. Although Limelight Analytics will coordinate all aspects of the
evaluation, much of the data related to the performance measures will be collected and
maintained by program staff in the fall and spring of each year.
Types of Data Collected – Daily attendance, demographics, math and reading
grades, and reading and math assessment results will be collected for each
participant. In addition to participant-level data (attendance, grades, etc.) and
survey data (teacher, parent, and student surveys) collected by the program staff,
Limelight Analytics will also conduct annual site visits to each program site, which
will include interviews with staff, observations of program activities, and the
collection of various program documents (e.g. lesson plans, program policies).
Data Collection Timeline – Data collection for the evaluation will occur
throughout the program year, although most analysis and reporting will be
performed at the midpoint and end of each school year. Program staff will collect
student demographic information and attendance on an ongoing basis. Academic
data (e.g., grades, assessment scores) will be collected by program staff each
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semester and entered in EZ Reports or provided to Limelight Analytics in Excel
files transmitted securely to a designated data portal. These data will be analyzed
and results reported in the summer following each school year. The table below
displays the expected data collection timeline for the 2018-2019 school year.
Due Date Data Element Method of Reporting
Fall
2018
Site Visits: Quality observations;
Interviews with program staff
Data collected onsite by
Limelight Analytics
January
2019
Participant Attendance &
Student Demographics EZ Reports
April
2019
Participant Attendance &
Student Demographics EZ Reports
April/May
2019
Administer Teacher Survey Enter in EZ Reports and
return to Program Director
Administer Parent Surveys
Administer Student Surveys Return to Program Director
June
2019
Participant Attendance &
Student Demographics EZ Reports
Family-Focused Activity Records Return to Limelight
Analytics
June
2019
Academic/school-based data:
Grades:
School Day Attendance:
ISTEP+ Scores:
Local Assessments:
EZ Reports
Data Collection Instruments – Several critical sources of data will rely on existing
data collection instruments such as local and statewide assessments (NWEA and
ISTEP+) and the statewide Teacher Survey instrument used by all Indiana 21st
CCLC programs. Limelight Analytics will also develop Parent and Student
Surveys, and customized site visit observation rubrics based on Indiana’s
Afterschool Standards. Several performance measures will also be collected and
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reported by program staff using “End of Year Reporting” templates developed by
Limelight Analytics.
Utilizing Data for Program Improvement - Limelight Analytics will present
results of the evaluation at two points during each project year: (1) following the
completion of the site visits at mid-year; and (2) at the end of each project year.
Data collected through the site visits will be reported to the Program Director and
Site Coordinators during a “work group session” in order to identify high-quality
program practices and opportunities for improving program procedures and
activities. The objective of the work session will be to use the information gathered
from the site visits to develop specific strategies for program improvement and to
prepare for the self-assessment process using the IN-QPSA. Outcome data
(including progress towards the performance measures) will be presented to
program stakeholders at the end of each project year in a written report and through
a group presentation. Similar to the mid-year presentation of site visit results,
Limelight Analytics will present these results to key program stakeholders and
assist in the facilitation of work sessions that involve brainstorming strategies for
program improvement in areas identified through the evaluation.
B. Annual Reporting. In July of each year of the project, Limelight Analytics will
prepare and submit a detailed annual report to the program and to IDOE that describes
student attendance trends, progress towards each of the program’s performance
measures, and a summary of the program’s strengths and areas for improvement. Data
for the latter section of the report will be gathered through site visits and the program’s
own self-assessment with the Indiana Quality Program Self-Assessment (IN-QPSA)
instrument. At the end of the end of the program’s fourth year, Limelight Analytics will
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prepare and submit a final report to both the program and to IDOE that includes
aggregated data across all four years of the grant.
C. Required Data from Schools: EAI has entered into a data sharing agreement with the
Carpe Diem Northwest that involves a timeline of data collection and verification
activities. Data required for entry in EZ Reports will be requested by EAI in April of
each year, and then entered into the system upon receipt. All EAI program sites will
administer the Teacher Survey currently required by the Indiana Department of
Education. These surveys are provided to each school’s Community Liaison with a
cover letter, documenting the importance of the survey. A letter is also sent to the
school’s principal in order to encourage him/her to support the survey effort with
school staff.
D. Early Learning Programs. Proposed Cohort Nine 21st CCLC programing by EAI will
not include four year-olds or children who are not yet in Kindergarten
E. Required Performance Measures. EAI has included the required performance
measures for each of the three program sites in the Program Design and
Implementation table in Section V. As shown in the table, the math and English
measures are based on NWEA, the formative assessment instruments used by Carpe
Diem Northwest. These measures are of particular importance, as they assess the extent
to which students exhibit growth (as a group) across the school year. In particular, these
measures will demonstrate the extent to which the proportion of students passing these
assessments has grown over the course of the school year. These data will be collected
from Carpe Diem Northwest using the data sharing procedures described above in
section C. These data will be tracked using the EZ Reports system and analyzed by
Limelight Analytics at the end of each school year. The following table presents the
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required performance measures for proposed programming for EAI’s Cohort 9 21st
CCLC programming. These measures are also included in the Program Design and
Implementation Table in Section V:
Required 21st CCLC Elementary School & Middle School Performance
Measures
80% of students will meet reading growth goals in the Spring on NWEA testing.
80% of students will meet math growth goals in the Spring on NWEA testing.
VIII. SUPPORT FOR STRATEGIC PRIORITIES
Cape Diem and Educational Advancement Institute will focus on English/Language
Arts and Math by providing tutoring, remediation, and enrichment using
scientifically-based, research programs (As noted in Section V- program Goals).
EAI will use the IDOE’s Indiana State Standards, learningconnection.doe.in.gov to
aid in providing assistance to participants. The program goal is to ensure that
student are show growth on NWEA and pass graduation exams so that they are
college ready.
Professional development Activity P Provider of
Activity
Rel Relevant Program
Objective
Ex Expected Staff Outcome
P Purpose, Objectives , Goals, overall
format of the Program
Program Director O Objective of the
program , research
based curricular and
programs used to
meet objectives will
be presented
Knowledge of program
organization, goals, and
application
LitART Lit ART I Improve Academic
Achievement
Implement program
effectively through best
practices for teaching
STEM after school
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EAI aligns with Carpe Diem’s school improvement plan by increasing the number
of students who pass ISTEP and show growth on NWEA. The school improvement
plan is used to plan enrichment activities for the afterschool program. Consistent
communication between EAI staff and Carpe Diem staff ensures that there is
alignment between what is being taught during the school day and after school.
IX. SUSTAINABILITY PLAN
The 21st CCLC sustainability will be accomplished through partnerships with
local schools such as (IUPUI Division of Financial Aid and Student
Employment Services, IUPUI Division of Financial Aid and Student
Employment Services, and Butler University Division of Financial Aid). These
organizations will provide reading and math tutors to the program. CDNW will
also continue to provide space and utilities for the program, staffing for
remediation/tutoring programs, and USDA approved nutritious sacks. New
C Conference to review evaluations
and observations
Program Director Monitor quality of
implementation to
assure program
meets objectives
Improved instructional
strategies and
relationships with
students
C Camelot learning C Camelot Learning
Staff
I Improve student
achievement in
reading
Basic use of program
and how to monitor
student use and
achievements
Review site visit results P Program Director All objectives are
relevant
Ce Celebrate success and
improve on areas for
growth of the overall
program
IDOE required conferences for
grantees
IYI, IAN, Beyond
School Hours
All objectives are
relevant
Meet 21st CCLC
requirements, improve,
out of school time
programming, staff
motivation
Monthly staff meetings according
to staff needs
Pr Program
Director
All objective are relevant Improve efficiency and
instructional strategies,
behavior management
knowledge and
application.
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partnerships will be developed through community organizations with interest
in children. Title 1 Funding will be utilized for continued support of after school
remediation and parent engagement.
Below is an overview of the sustainability plan
2018 Initiate program as describe in grant
Further develop on-going collaborations with partners
Seek and make program refinements based on data
Communicate successes and challenges to all stakeholders
2019 Continue program with refinements ; expand target number
served
Increase community and school support through shared off,
realignment of services and new community collaborations
Seek and secure supplemental community grants and donations
Seek and make program refinements based on data
Communicate successes and challenges to all stakeholders
2020 Continue to align school-based and community-based programs
too finance staff salaries, program costs, and facilities
Secure new community collaborations
Communicate successes and challenges to all stakeholders
Continue to build capacity with program and community
Secure matching in-kind funds for year 3 and 4
2021 Secure community, state, and federal programming
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Increase community and school support
X. SAFETY AND TRANSPORTATION
Safety of the child is of the utmost importance. All volunteers and employees
will be required to have a limited criminal background check before being
allowed to volunteer in the program. Parents/guardians will be required to sign-
in and out, check identification, and keep all school doors locked. There will be
a 1:10 employee to student ratio during off site activities.
Due to the location of the program at Carpe Diem School, the students’ homes
are in walking distance. However, students will also be provided with bus
transportation throughout the academic year if needed.
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Appendix B
B. Evidence of Previous Success
While Educational Advancement Institute does not have previous experience under the 21st
CCLC program, the CEO and President of Educational Advancement Institute and
members have over 30 years combined in k-12 education in the following capacity:
teacher, school leader (Assistant Principal), and After-school Coordinator and Youth
Director. As a result of the services provided during the school day the after school
program EAI is confident that students will be served at the highest level to increase
student achievement. Students will be recruited using the following strategies:
EAI will attend open houses sponsored by CDNW to verbally inform parents about
the after school program that is available to their students
EAI will provide written literature to students and their parents informing them of
the after school program
EAI staff will encourage student participation by speaking of the benefits of the
after school program
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EAI will utilize the concepts of authentic youth engagement to ensure the scholars
are intrigued by what they are learning
EAI will host family nights throughout the year to keep students and parents
interested and engaged
In an effort to ensure that students are receiving academic support needed to demonstrate
improved academic achievement the following strategies will be used:
The Site Coordinator will work on site at the school.
The Site Coordinator will communicate weekly with CDNW representatives to
ensure that the students’ academic needs are being met.
The Site Coordinator will work with academic teachers to determine any specific
educational needs that need to be addressed.
CDNW representatives will supply the Site Coordinator the students’ weekly
progress report.
Tutors will receive staff development to ensure they are equipped to provide
students with the academic instructions required
The Site Coordinator will be provided access to student records such as behavior,
grades, test scores in order to make informed decisions.
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