Agenda 08:30 Registration 09:01 Welcome / Announcements / Motion to approve
Agenda Steve Danko
09:05 President’s Update Richard Luger 09:20
Ontario Onsite Wastewater Association: Cottage Country Septic Systems Solutions
Jane Zima
Sutton Environmental Services: Shoreline Re-
naturalization Designer Natural Shorelines /
Ground Covers / Native trees, shrubs for healthy shorelines
Julia Sutton
Lake Steward Report : Water quality & Septic
Re-inspection program Bob Cole
Haliburton Forest Update Malcolm Cockwell Eco Ethic - order drop off and quick introduction Rob Davie Ski Mazing Watersports School in Haliburton Craig Bowker
10:40 BREAK / Coffee, Meet the Speakers, Special
Guests, Directors, Officers Steve Danko
Business Agenda
3
10:50 Business part of the 2018 RLCA AGM
Motion to approve the 2017 AGM Minutes
Membership report
Treasurer’s report - Financial Statement and
2018 Budget and motion to approve
Richard Luger Donna Luger Cathy Meades
Motion to approve donations to CHA,
Haliburton Highlands Hospital Foundation,
and Fish Hatchery
Richard Luger
Motion to elect Directors Amendment to By-Law No. 1 and motion to
approve Extraordinary Resolution – not appointing
auditor—motion to approve
Richard Luger Laurie Crocker Laurie Crocker
11:45 Motion to terminate the 2018 AGM Richard Luger
Motion #1
MOTION to approve the 2018 AGM Agenda, as presented at the
AGM on July 14, 2018
MADE BY:
SECONDED BY:
Vote ordered by show of hands
5
Welcome Special Guests
From Coleman Lake we’d like to welcome their
President Gerry Oxford and their Secretary / Treasurer
Cynthia West.
We would like to welcome all candidates running for
elected positions within the Municipality of Dysart.
• For Reeve: Murray Fearrey and Andrea Roberts
• For Deputy Reeve: Dennis Casey and Patrick
Kennedy
• For Councillor Ward 4 (West Side of Redstone): John
Smith and Aaron Walker
• For Councillor Ward 5 (East side of Redstone): Walt
McKecknie and Glenn Scott 7
Welcome Special Guests
Unfortunately we do not have time to offer them the
podium to provide their platforms but they will be here
during the break and after the meeting if you would
like to meet them. As election day gets closer we will
provide links to where you can find each candidate’s
platform.
GET OUT AND VOTE. You can vote easily by mail so
please take the time to vote. Last election only 31% of
the seasonal residents that were eligible to vote…
actually voted. We need your vote!
8
Welcome Special Guests
We would also like to thank the current Council
members for their support of RLCA over the last term
and for their efforts in keeping our lakes clean.
A special thanks to Ward 4 Councillor, Susan
Norcross, who will not be running this time, for her
support over the years. Thank you
9
Officers & Volunteers
• Richard Luger - President
• Bob Cole - Vice President
• Cathy Meades - Finances
• Barbara LeVasseur - Secretary
– Laurie Crocker
– Joe Mulcahy (incoming Secretary)
• Steve Danko - AGM Coordinator
• Laurie Kerr - Social Media
• Richard Luger - Webmaster, eBlasts
12
• Donna Luger - Membership Coordinator
• Kevin Adams
• Corinna Ammoser
• Marc Barrette
• Janis Blimkie
• Bob Cole
• Sue Chambers
• Steve Danko
• Bill Hopkins
• Mike Johnson
• Laurie Kerr
• Tammy Larue
• Christine Legge
• Barb LeVasseur
• Donna Luger
• Richard Luger
• Cathy Meades
• Barb Orr
• Dorothy Payne
• Shelley Riley
• Sandi Rittershaus
• Cathy Vaillancourt
• Christine Vernon
13
Officers & Volunteers
Officers & Volunteers
• Bob Cole - Water Steward
– Lake Stewards
• Bitter Lake - Richard Luger
• Burdock Lake - Greg Kerr
• Redstone & Little Redstone - Barb Danko
• Pelaw - Dorothy and Ed Payne
– Septic - Mike Lush
– Septic Re-inspection program - Bob
– Private Buoy - John Anderson / RL
• Ted Rule
• Gordon Neuser
– Healthy Shorelines - RL (TBD) 14
Officers & Volunteers
• Mike Johnson - Advertising
• Ladies of the Lakes
– Inaugural meeting of 24 in June
– Establishing various clubs, Wine, Hiking, Euchre, Paddling
– Contact [email protected] for info
15
JANE ZUMA
Ontario Onsite Wastewater Association
17
Calcium Levels
0.0
0.5
1.0
1.5
2.0
2.5
3.0
3.5
4.0
4.5
5.0
2011 2012 2103 2014 2015 2016 2017
Redstone
Little Red
Bitter Lake
Pelaw Lake
Burdock
Sechii Disk Depth
0
1
2
3
4
5
6
7
8
2011 2012 2013 2014 2015 2016 2017
Redstone - MouthPicadillay Bay
Little Red - E side ofIsland
Bitter Lake
Pelaw: Mid-Lake
Burdock
Phosphorus Levels
0.0
2.0
4.0
6.0
8.0
10.0
12.0
2011 2012 2013 2014 2015 2016 2017
Redstone
Little Redstone
Bitter Lake
Pelaw Lake
Burdock
Septic Re-Inspection Program
• By-Law enacted Dec 2017
• Requires pump-out of tank and inspection of tank and baffles
• Timing: For Zone 2 (Redstone, Little Red, Bitter, Burdock,
Tedious and Coleman) 2020-2022
• Those systems inspected by a qualified inspector in the past 5
years are exempt
• Cost of inspection…about $250
• Cost of Pump-out...$220-$300 Road Access
23
Motion #2
MOTION to approve the 2017 Minutes titled: “Redstone Lake
Cottagers Association, Annual General Meeting, July 7, 2017”
and posted in draft format on the RLCA website on February 23,
2018
MADE BY:
SECONDED BY:
Vote ordered by show of hands
29
Membership Report
Membership Drive 2018
• Delivered 500 membership packages which included informative material for
a healthy septic system, natural shoreline. Our lakes are currently clean and
healthy but everyone needs to do their part to keep them this way Our aim is
to deliver this message to all property owners
• Many thanks to the 16 volunteers and 5 Board members who helped deliver
door to door. We hope they will all be able to help again in 2019. We have a
few areas of the lake where we still need representation - Preacher's Lane,
Boice Bradley, Fisheman's Trail, Hunter Island, Baybreeze, Coleman Lake
Rd. Please add you name to the Volunteers List posted on the wall at the
back of the room if you can help out next May or June.
Membership Stats
• Since we started the membership drives in 2016 we have retained our base of
224 and increased by 42. We have a potential of 594 properties on our five
lakes.
– 2018: target 286; current as of July 12: 237
– 2017: 266
– 2016: 243 First Membership Drive
– 2015: 224 31
Financial Statement April 1, 2017 – March 31, 2018
BALANCE FORWARD FROM APRIL 1, 2017 $31,556.65
INCOME:
MEMBERSHIP DUES: $11,149.83
ADVERTISING: $600.00
Deposit & GIC INTEREST: $310.89
TOTAL REVENUE $12,060.72
EXPENSES:
SEMINAR PARTICAPATION $160.00
INSURANCE – CADE $1,787.40
AGM HAL. FOREST 2017 $180.55
MEMBERSHIP – POSTAGE AND HANDLING $56.09
MEMBERSHIP SIGNAGE-DOCK, DRIVEWAY, ROAD $4,465.04
MEMBERSHIP DRIVE, PROMOTIONAL MATERIALS $1,205.73
MEMBERSHIP - COMMUNICATIONS $297.88
ASSOCIATION FEES: (CHA, FOCA, CEWF) $1,087.50
WATER TESTING CHEMICALS, $126.41
BANKING FEES $58.44
TOTAL EXPENSES ($9,425.04)
BALANCE MARCH 31, 2018 $34,193.33
CASH $5,192.33
GIC – DECEMBER. 5, 2018 $14,000.00
GIC – MARCH 22, 2018 $15,000.00
TOTAL AMOUNT IN RLCA BANKING MARCH 31, 2018 $34,192.33
2018 Budget PROPOSED
APR. 1, 2017 ACTUAL APR. 1, 2018 TO MAR. 31, 2018 SPENDING DEC. 31, 2018 PRESIDENT
DONATIONS $0.00 $1,500.00 CONFERENCES AND MEETINGS $200.00 $160.00 $500.00
CONTINGENCY $0.00 $500.00 PRESIDENT TOTAL $200.00 $160.00 $2,500.00 SECRETARY & ADMINISTRATION
DIRECTOR INSURANCE $2,000.00 $1,787.40 $2,000.00 AGM COSTS $200.00 $180.55 $500.00
BY-LAWS $4,000.00 $500.00 SECRETARY & ADMINISTRATION TOTAL $6,200.00 $1,967.95 $3,000.00 MEMBERSHIP
POSTAGE & HANDLING $100.00 $56.09 $300.00 SIGNAGE (DOCK, DRIVEWAY, ROAD) $5,000.00 $4,465.04 $750.00
PROMOTIONAL MATERIALS (KEY CHAINS, PENS,..) $1,500.00 $1,205.73 $1,500.00 COMMUNICATIONS (NEWSLETTER, EBLAST, WEB,..) $500.00 $297.88 $100.00
EVENTS (PICNIC, REGATTA, PHOTO CONTEST,..) $0.00 $650.00 MEMBERSIP TOTAL $7,100.00 $6,024.74 $3,300.00 ASSOCIATIONS & GOVERNMENT LIAISON
ASSOCIATION FEES (FOCA, CHA, CEWF) $1,200.00 $1,087.50 $500.00 ASSOCIATIONS & GOVERNMENT LIAISON TOTAL $1,200.00 $1,087.50 $500.00 ENVIRONMENT
WATER $0.00 $126.41 $500.00 SHORELINE $0.00
SEPTICS $0.00 EDUCATION $0.00
INVASIVE SPECIES $0.00 NAVAGATION $0.00 $1,500.00
ENVIRONMENT TOTAL $0.00 $126.41 $2,000.00 BANKING FEES $58.44 $30.00 TOTALS $14,700.00 $9,425.04 $11,330.00
Motion #3
MOTION to approve the “Financial Statement - April 1, 2017 to
March 31, 2018” and the “2018 Budget”, both as presented to the
members at the AGM on July 14, 2018
MADE BY:
SECONDED BY:
Vote ordered by show of hands
35
Motion #4
MOTION to approve donations in the total sum of $1,500 for
calendar year 2018 to
– Haliburton Highlands Health Services Foundation
– Haliburton Highlands Outdoor Association Fish Hatchery
– The Coalition of Haliburton Property Owners’ Associations
The directors have the discretion to decide on the amounts that are
given to each named charity, provided that the total donations
made to the three named charities do not exceed $1,500.00 for
calendar year 2018
MADE BY:
SECONDED BY:
Vote ordered by show of hands
36
Motion #5
MOTION to elect Richard Luger, Bob Cole, Cathy Meades, Donna
Luger and Laurie Kerr as directors of RLCA for the period July 14,
2018 until the next AGM or until his or her successor is elected or
appointed, whichever shall first occur
MADE BY:
SECONDED BY:
Vote ordered by show of hands
37
LAURIE CROCKER
Amendment to By-Law No.1
38
Motion #6
MOTION to approve Amendment to By-Law No. 1, passed by the
Directors on May 27, 2018 and posted on the RLCA website
MADE BY:
SECONDED BY:
Vote ordered by show of hands
39
EXTRAORDINARY RESOLUTION OF THE GENERAL MEMBERS OF
REDSTONE LAKE COTTAGERS ASSOCIATION
(the “Association”)
***
EXEMPTION FROM AUDIT AND REVIEW ENGAGEMENT PROVISIONS
WHEREAS the Association is a corporation under Part III of the Corporations Act
(Ontario) with annual revenue in the previous financial year of the Association
less than $100,000;
BE IT RESOLVED THAT:
pursuant to section 130.1 of the Corporations Act (Ontario) and subject to
approval by Canada Revenue Agency, if required, the members consent to the
exemption of the Association from the requirements of the Corporations Act
(Ontario) regarding the appointment and duties of: a) an auditor or
b) a person to conduct a review engagement of the Association,
such that the members consent to: (i) not appointing an auditor; and
(ii) not have an audit or a review engagement,
in respect of the next two ensuing fiscal periods of the Association being the
period: A. April 1, 2018 to December 31, 2018; and
B. January 1, 2019 to December 31, 2019.
40
Motion #7
Motion to enact Extraordinary Resolution dispensing with appointing an
auditor and having an audit or review engagement for the RLCA 2018
and 2019 fiscal years, the Extraordinary Resolution having been
presented to the members at the AGM held July 14, 2018
MADE BY:
SECONDED BY:
Vote ordered by show of hands
41
Motion #8
MOTION to terminate the 2018 AGM of members of RLCA
MADE BY:
SECONDED BY:
Vote ordered by show of hands
42