Quality Juice made from real California fruit
X470 Project Management
EDP 325936
Summer 2011
Team: L 'Spawns
Soif
2
Team
Team Name L’SPAWNS
Project Manager Karen Stanger
Team Members • Jing Wang• Kendra Pollock• Konstantinos Liolios Dino• Michael Achury• Phi Nguyen• Shraddha Singh
To produce a healthy, tasty, friendly, economical, and high quality juice –
Made of real Californian fruits!
Our commitment to the highest standard is the foundation of our business. We stand behind our product. Our mission is to make world a healthier and better place to live.
ValuesL’Spawns as a team, and as individuals, values integrity, honesty, healthiness, and a greener world. These values drive us to achieve our mission
Mission
4
Mission StatementProject Mission
StatementBy January 1st 2012, L’Spawns will have ready for distribution 10,000 cases of the new Naked product ‘Soif’, a seasonal Juice drink made from 40% California juice – delivered in a trendy re-usable bottle.
Project Charter• Produce a glass bottle from recycled material
that can be reused or traded at vendor locations for immediate discount for Soif flavored juice beverages.
• Create a new economical juice drink made from local california fruit
• Create a catchy and appealing label
5
StakeholdersStakeholders
• Naked – Sponsor
• Customers
• Manufactures
• Vendors
• Fruit producers
• Contractors
6
Assumptions/ConstraintsProject Assumptions
• Budget provided by Naked
• Production using existing Naked facilities
• Distribution using existing Naked infrastructure
Project Constraints• Vendor selections• Limiting customer geography• New Recyclable Program Introduction
7
ScopeProject Scope
In Scope:
• Design and acquire new bottle
• Develop new fruit drink recipe
• Design and produce bottle label
• Produce first batch of 10,000 cases
Out of Scope:
• Distribution
• Manufacturing
• Acquiring capital
8
Juice RisksRisks
Risk Probability
Impact Response
Fruit unavailable
Medium High adjust recipe/flavour of beverage to reflect fruits that are available
Production is delayed
Medium Medium Find alternate production plant, call in experts to fix production machinery
product from small scale production run is not good
Low High adjust recipe/change fruit blend, add new flavor
Juice
9
Label RisksRisks
Label
Risk Probability
Impact
Response
Not meet FDA requirement
Low High Schedule earlier, certificated designer
Printing is delayed
Medium Medium Prepare alternate resource at beginning; ask for process schedule
Delivery is delayed
Low Low Ask early delivery for finished printing
10
Bottle RisksRisks
Bottle
Risk Probability
Impact
Response
Recyclable Program Acceptance
High Low Include as a major component in marketing campaign
Materials availability
Medium Medium Find alternate materials source in advance
FDA Safety compliance issue
Low High Consult the FDA post design to ensure compliance, certified designer
11
Deliverables Deliverables• 1) Bottle
• 2) Juice
• 3) Label
12
1) Bottle and Cap
• Finalize bottle design selection
• Vendor selection
• Prototype
• Final Bottle and Cap Delivery to Naked
2) Juice
• Vendor contracts signed
• Fruit Delivered
• Small scale production run completed
• Taste test/focus group completed
• Regulatory approval signed
3) Label
• Design file ready (2 weeks)
• Digital printing approval and delivery
Milestones
13
CostCost
Add Big Picture Cost
i.e. – estimate cost for the three big deliverables
(and we’ll have a more detailed cost breakdown after the WBS – I think is the best way to do it, but
not sure…)
14
I think it would be best to show the bar graphs of maybe the level three activities – because if we show bars for the level two activities – it is just going to be three solid bars going across from start to finish. And if we show level 4+ activities, the chart might start to get too confusing….
What do you think?
And, include milestones?
Also, should we include a bar for ‘project mgmt activities’ – mainly a small bar at the beginning of the timeline for planning and a small bar at the end of the timeline for close out activities…??
I agree, Dino, maybe a summary Gannt chart of our WBS? -pn
Gantt Chart
15
WBS
16
(Should we abandon the left side grape for this particular slide, so we can make the actual chart bigger? - KP)
Time Structure
17
Detailed cost breakdown of all WBS activities
Example format….(? I’m just making this up…could be used for time structure as well, or… combine cost and time??) All 3 teams lack this part.
Activity Time Cost
Materials Research 5 days $800
Bottle Design 5 days $2,500
Bottle Cap Design 2 days $1,000
Safety seal testing 1 day $1,500
Cost Breakdown
Bottle
Should this be as detailed as the WBS? Or should we group more generally? - KP
18
List WBS items
Assign a code where appropriate:A – approves, S – supports, C – creates, I – informs, R - reviews
PM Sponsor Juice Team
Bottle Team
Label Team
Activity 1
Activity 2
Activity 3
Activity 4
Responsibility Matrix
19
Don’t know what the best format for this is…what do you think?
This is the content I came up with for Juice:
• Cost – looking for best value• Quantity – need a vendor that produces large
quantities• Delivery - fast turn around time• Location – the closer to production plant the
better• Availability – growers that offer a variety of fruit
throughout the year
Vendor Evaluation Criteria
20
Vendor Evaluation Criteria
EXAMPLE Selection of Manufacturer
Crtieria Weight
Vendor 1
Vendor 2
Vendor 3
Cost (lowest) 3 3 ?
3 ?
1 ?
Quality (best) 2 3 ?
1 ?
3 ?
Delivery (production & delivery)
1 5 ?
3 ?
1 ?
Total Scores
Selection: 1, 3, 5 (low, medium, and high)
Weight x Selection =
Select the highest total
21
Who needs to be communicated with?
What to communicate
How to communicate
How often to communicate
Naked Parent Company
Project status Email/meetings Regularly
Customers Information about new product
Marketing/advertisements
regularly
Fruit Vendors Orders Contracts Regularly to check on orders
Manufacturing Dept.
Scheduling requirements
Email/meetings Prior to production date
Need to add who’s responsible for communication -KP
Communication Plan
22
Addendum