PROJECT SCOPINGPROJECT SCOPING
FOR LOCAL AGENCY FEDERAL FOR LOCAL AGENCY FEDERAL AID PROJECTSAID PROJECTS
NEED FOR PROJECT SCOPINGNEED FOR PROJECT SCOPING
Scoping is the foundation upon Scoping is the foundation upon which your entire project is builtwhich your entire project is built
• Just as you would not consider building a house without a proper foundation, you should not consider developing a project without a proper scope
• Your project is only as good as the foundation upon which you built it
Scoping verifies and documents the Scoping verifies and documents the purpose and need for your projectpurpose and need for your project
• What is the problem?
• What are the alternatives?
• What are the impacts?
• What are the goals of your project?
Benefits of Good ScopingBenefits of Good Scoping
• Verifies and fixes the right problem
• Project is correctly programmed
• Project is kept within budget and on schedule
Proper Scoping Can Save YouProper Scoping Can Save You
• Months of wasted time
• Hundreds of hours of staff time
• Thousands of dollars in PE costs
• Millions of dollars in construction costs
GETTING STARTEDGETTING STARTED
• Project Research
• Scoping Team
• Scoping Site Visit
• Project Prospectus
OFFICE RESEARCHOFFICE RESEARCH
RESEARCHRESEARCH
• Project purpose and need statement – What is the problem we are trying to correct
• Design standards to be used – Does the current alignment meet standards
• Current and future traffic volumes- Build year and design year
• Accident history, accident rate, analysis of accident “hot spots”
• Existing pavement conditions and preliminary ideas for surfacing treatments
• Bridge inspection reports and recommended actions
• Vicinity maps, Right of Way Maps, and as constructed drawings
SCOPING TEAMSCOPING TEAM
MEMBERSMEMBERS
• Project Leader (Local, ODOT/Consultant)
• Engineering - Roadway, Bridge, Traffic
• Right of Way
• Environmental
• Utility Specialist
• Construction Project Management
Additional MembersAdditional Members
• Geo/Hydro
• Pavements
• Planning
• Surveying
• Rail Safety
• Public Affairs
• Access Management
SITE VISITSITE VISIT
SITE VISITSITE VISIT
• Take good notes and document
• Safety concerns and possible solutions
• Pavement conditions and surfacing design alternatives
• Stage construction concerns and alternatives
• Right of Way impacts and needs
• Access issues
• Utility impacts
• Pedestrian and bicycle needs
• ADA needs, ramps, sidewalks, driveways
• Level of Survey work required
• Environmental impacts– Wetlands– Hazmat– Threatened and Endangered Species (ESA)– Historic– Archaeological
PROSPECTUSPROSPECTUS
PROJECT PROSPECTUSPROJECT PROSPECTUS
• The project prospectus is a tool to convey information about projects to various organization inside and outside of ODOT
• It starts the process of identifying a problem to be solved and presents ideas on how to solve it
• It also contains information on the Project:– Costs– Funding sources– Funding years– Right of Way impacts– Environmental impacts
DRAFT PROJECT PROSPECTUS
Cost Estimates (x $1,000) Project Components Right Of Way
State Highway No.: Highway Name:
MPO: City: County:
NHS
Within UGB
State Senate District: State Rep. District: US Congressional District:
Route No.:
From: To: Length (ml):
Road/Street Name:
Work By: State / Consultant / Applicant
Applicant (If Other Than State):
Project Categories
HPMS: FC:
Urban Rural
Environmental Class
Design Category
Work Type Code
Primary STIP Work Type:
Constructed By
Total CE and Construction:
Total Estimate:
Recommended Let Date By Federal Fiscal Year (Quarter-Year):
Files
Hectares
Relocations
Acquisitions
Easements
(#)
(#)
(#)
(#)
(#)
PE Fund:
PE EA:
R/W Fund:
R/W EA:
UR Fund:
UR EA:
CE-CN Fund:
CE-CN EA:
(1,2,3,PCE)
(1-7)
(1-13)
Preliminary Engineering
Construction Engineering
Right Of Way Descriptions
Right Of Way Acquisitions
(S,C,A)
(S,C,A)
(S,C,A)
(S,C,A)
Contract
State Force
City Force
County Force
Other
Yes
Yes
No
No
Region: Area: District:
Jurisdiction:
Section:
Preliminary Engineering
Right of Way
Utility Reimbursement
Roadway
Structures
Signals
Illumination
Temporary Protection
Constr. Contingencies
Constr. Engineering
Grading
Paving
Structures
Signing
Signals
Illumination
Mile Point
Key Number: Part 1 Project Request (Page 1 of 3)
Item Existing Proposed
Travel Lanes
Structures
Signals
Bike Way
Average Daily Traffic
Average Daily Traffic
Throughway
Item Existing Proposed
Part 1 provides information on:Part 1 provides information on:
• The project location
• Overview of the project
• Problem statement
• Proposed solution
• Cost estimates for PE, CE, Right of Way, and construction
Part 2 defines:Part 2 defines:
• Who is responsible for completing different categories of the project design
• Base design requirements
• Roadway element widths
• Structure size and cost
• Right of Way information
Part 3 – Environmental details:Part 3 – Environmental details:
• Details environmental impacts
• Environmental baseline information
• Required permits, reports and clearances
COST ESTIMATINGCOST ESTIMATING
• PE Costs - Identify all tasks that will be involved in developing project, Engineering, Right of Way, Environmental documentation, Utilities, etc.
• Construction Costs – Identify all project bid items
• Research recent cost trends and assign reasonable prices to all items.
FEDERAL PROGARAMINGFEDERAL PROGARAMING
• Before federal funds can be programmed for the project:– It must be in the STIP– The prospectus must be completed– The project IGA must be completed