INITIATE & ALIGN
Initiate& Align
Endorsethe Plan
Workthe Plan
Transition& Closure
Planthe Work
•Project Description•Team Mission/ Assignment•Major Milestones•Boundaries•Team Identification•Measures of Success•Roles & Responsibilities•Operating Guidelines
INITIATE & ALIGNInitiate the Project
Region or Organizational Management
•Project Description
•Team Mission/Assignment
•Major Milestones
•Boundaries
INITIATE & ALIGNAlign the Team
The basis for establishing a common understanding of roles and responsibilities.
•Team Member Identification
•Team Roles and Responsibilities
•Measures of Success
•Operating Guidelines
INITIATE & ALIGNInitiate the Project
Region or Organizational Management
•Project Description
•Team Mission/Assignment
•Major Milestones
•Boundaries
INITIATE & ALIGNProject Description
Formal statement defining purpose and need for the product or outcome the project is intended to produce
•Project Definition Form
•CPMS
INITIATE & ALIGN
Project Definition
Initiate & Align Worksheet Template
Sample Initiate & Align Worksheets
Completed Project
Description
INPUT
TOOLS
PRODUCTS
Project Description
INITIATE & ALIGNProject Description Steps
1. Review needs, goals, products & outcomes
2. Identify team members
3. Review with Region/Organizational Management
4. Begin Initiate & Align Worksheet
INITIATE & ALIGNProject Description Characteristics
End result, capable of being seen
“Project” objective
Common Goal
Positive terms
INITIATE & ALIGNProject Description Benefits
Work Planning and Organization
INITIATE & ALIGNProject Description Benefits
Employee Development
INITIATE & ALIGNProject Description Benefits
Leadership
INITIATE & ALIGNInitiate the Project
Region or Organizational Management
•Project Description
•Team Mission/Assignment
•Major Milestones
•Boundaries
INITIATE & ALIGNTeam Mission / Assignment
An expansion of the Project Description and describes the overall actions the project team will take to accomplish its portion of the project
INITIATE & ALIGN
Project Definition
Initiate & Align Worksheet Template
Sample Initiate & Align Worksheets
Completed Team
Mission / Assignment
INPUT
TOOLS
PRODUCTS
Team Mission / Assignment
INITIATE & ALIGNTeam Mission / Assignment Steps
1. Review Project Description
2. Define Major Activities
3. Review with key team members
4. Review with Region/Organizational Management
INITIATE & ALIGNTeam Mission Assignment
Specific work the Project Team will perform for the approved work order
INITIATE & ALIGNTeam Mission Assignment
INITIATE & ALIGNTeam Mission Assignment
INITIATE & ALIGNTeam Mission Assignment
INITIATE & ALIGNInitiate the Project
Region or Organizational Management
•Project Description
•Team Mission/Assignment
•Major Milestones
•Boundaries
INITIATE & ALIGNMajor Milestones
MILESTONE:
A significant event in the project schedule, such as an event restraining future work or marking the completion of a major deliverable.
A schedule milestone has zero duration.
INITIATE & ALIGNMajor Milestones
Preconstruction•Project Definition Complete
•Begin Preliminary Engineering
• Environmental Documentation Complete
•Right of Way Certification
•Advertisement (Ad Date)
INITIATE & ALIGNMajor Milestones
Construction•Bid Opening
•Award
•Execution
•Construction Start
•Operationally Complete
•Final Contract Completion
INITIATE & ALIGN
•CPMS Dates•Project Description•Team Mission / Assignment
Initiate & Align Worksheet Template
Sample Initiate & Align Worksheets
Major Milestones Reviewed
INPUTS
TOOLS
PRODUCTS
Major Milestones
INITIATE & ALIGNMajor Milestones
Steps:
1. Project Manager reviews CPMS for specific milestones
2. Project Manager reviews Major Milestones with project team
3. Project team determines activities critical to success
INITIATE & ALIGNMajor Milestones
Steps:
4. Project team identifies risks and impacts of failure to meet milestone dates
5. Project Manager reviews Major Milestones with Region/Organizational Management
6. Project Manager documents Major Milestones on Initiate and Align Worksheet
INITIATE & ALIGNMajor Milestones
Critical Activity / Task
INITIATE & ALIGNInitiate the Project
Region or Organizational Management
•Project Description
•Team Mission/Assignment
•Major Milestones
•Boundaries
INITIATE & ALIGNBoundaries
The limits of the project with regard to Project Team responsibility and authority
•Physical boundaries (SR#, MP to MP, etc)
•Operation limitations (funding, regulatory, legal, etc)
INITIATE & ALIGNBoundaries
“Triple Constraints Theory” or “Trade Off Triangle”
SCOPEBUDGET
SCHEDULE
Q
PROJECT RISK
INITIATE & ALIGNBoundaries
“Prioritize, Optimize, Accept”
SCOPEBUDGET
SCHEDULE
Q
PROJECT RISK
INITIATE & ALIGN
•CPMS•Project Description•Team Mission / Assignment•Major Milestones
Initiate & Align Worksheet Template
Sample Initiate & Align Worksheets
Project Boundaries established
INPUTS
TOOLS
PRODUCTS
Boundaries
INITIATE & ALIGNBoundaries
Steps:
1. Review CPMS data
2. Set “draft” boundaries for project team to review and plan.
INITIATE & ALIGNBoundaries
Steps:
3. Review Draft Boundaries with Region / Organization Management• Validate boundaries
• “Fixed” vs. “flexible” (prioritize, optimize, accept)
• Acceptable variation ranges
• Plan for change
INITIATE & ALIGNBoundaries
Steps:
4. Enter boundaries and documentation to Initiate & Align Worksheet
5. Incorporate boundaries into all subsequent planning activities
INITIATE & ALIGNAlign the Team
The basis for establishing a common understanding of roles and responsibilities.
•Team Member Identification
•Team Roles and Responsibilities
•Measures of Success
•Operating Guidelines
INITIATE & ALIGNTeam Member Identification
Identifying the Project Delivery Team needed to accomplish the work assigned.
•Specialty Groups
•Consultants
•Contractors
•Others (vendors, etc.)
INITIATE & ALIGN
•CPMS•Project Description•Team Mission / Assignment•Major Milestones•Boundaries
Initiate & Align Worksheet Template
Sample Initiate & Align Worksheets
Team Identification
INPUTS
TOOLS
PRODUCT
Team Member Identification
INITIATE & ALIGN
Project(Project Manager)
Manager
Manager
Manager Manager
Manager
Manager
Manager
Team Member Identification
INITIATE & ALIGNTeam Member Identification
Steps:
1. Review project description, identify skills required
2. Work with functional managers to identify, schedule, and commit appropriate staff
3. Identify consultant/contractor services required
4. Define the Project Organization (Project TOs)
INITIATE & ALIGNAlign the Team
The basis for establishing a common understanding of roles and responsibilities.
•Team Member Identification
•Team Roles and Responsibilities
•Measures of Success
•Operating Guidelines
INITIATE & ALIGNTeam Roles and Responsibilities
“Who will do what?”
•_______ – specific titles or positions
Role
INITIATE & ALIGNTeam Roles and Responsibilities
“Who will do what?”
•________________ – deliverables or products expected of Team members
Responsibilities
INITIATE & ALIGN
•Project Description•Team Mission / Assignment•Major Milestones•Boundaries•Team Identification
Initiate & Align Worksheet Template
Sample Initiate & Align Worksheets
Roles & Responsibilities
Identified
INPUTS
TOOLS
PRODUCT
Team Roles and Responsibilities
INITIATE & ALIGNTeam Roles and Responsibilities
Steps:
1. The Project Manager collaborates with the project team to identify individual roles.
2. Review and determine individual and team responsibilities and the corresponding authority.
INITIATE & ALIGNWSDOT Basic Project Responsibilities
Region / Organizational Management
Ensure Project Management Knowledge
Know project status
Plan and provide appropriate resources
Review and Endorse Project Management Plan
INITIATE & ALIGNWSDOT Basic Project Responsibilities
Project Managers
Plan and provide resources
Lead Project Management Process
Develop Project Management Plan
INITIATE & ALIGNWSDOT Basic Project Responsibilities
Project Team Members
Endorse & implement Project Management Plan
Perform roles and responsibilities
Provide estimates to Project Manager (SG)
Review Project Management Plan (HQ)
INITIATE & ALIGNAlign the Team
The basis for establishing a common understanding of roles and responsibilities.
•Team Member Identification
•Team Roles and Responsibilities
•Measures of Success
•Operating Guidelines
INITIATE & ALIGNMeasures of Success
Indicators or metrics used to assess progress – reviewed at regular intervals during the project
INITIATE & ALIGN
•Project Description•Team Mission / Assignment•Major Milestones•Boundaries•Team Identification•Roles/Responsibilities
Initiate & Align Worksheet Template
Sample Initiate & Align Worksheets
Measures of Success
INPUTSTOOLS
PRODUCT
Measures of Success
INITIATE & ALIGNMeasures of Success
Steps:
1. Identify Critical Success Factors
2. Review Critical Success Factors with Region / Organizational Management
3. Identify corresponding Measures of Success
4. Define values that will be monitored and reported
INITIATE & ALIGNMeasures of Success
Steps:
5. Document Measures of Success on Initiate and Align Worksheet
6. Develop methods and assignments for monitoring and reporting Measures of Success.
7. Review with project team
INITIATE & ALIGNAlign the Team
The basis for establishing a common understanding of roles and responsibilities.
•Team Member Identification
•Team Roles and Responsibilities
•Measures of Success
•Operating Guidelines
INITIATE & ALIGNOperating Guidelines
Specific processes and rules the Team will use to maintain cohesiveness and effectiveness.
•Team Decision-Making Process
•Team Meetings
•Communication
•Team Performance Measures
•Team Issues and Conflict Resolution
INITIATE & ALIGN
•Project Description•Team Mission / Assignment•Major Milestones•Boundaries•Team Identification•Roles/Responsibilities•Measures of Success
Initiate & Align Worksheet Template
Sample Initiate & Align Worksheets
Team Operating Guidelines
INPUTSTOOLS
PRODUCT
Operating Guidelines
INITIATE & ALIGNTeam Alignment
Building the foundation of cooperation
Forming a cohesive, effective unit
INITIATE & ALIGNTe
am P
erfo
rman
ce L
evel
s
Forming
Storming
Norming
Performing
Excelling
Group of Individuals Mostly Doing Their Own Thing
?
Individuals That Agree to Work As a Team
Planning
Initiate & Align
WorkPlanning
Endorsement
Execution
Good!
Individuals That Excelin Their Teamwork
Managing Change,Measuring Performance &
Developing/Sustaining Team
Award of Excellence
INITIATE & ALIGNContinuous Communication
INITIATE & ALIGNContinuous Communication is the Key!