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Project Management ProcessProject Management Process
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Project Complexity means Project Complexity means that:that:
a team of people are needed to supply expertise the work needs to be broken into manageable
packages people supplying the packages need to
understand what is wanted of them there can be competition for resources changes need to be controlled
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The Project Life Cycle StagesThe Project Life Cycle Stages
Initial Investigation Feasibility & Definition Development, Implementation & Validation Operation & Closure Business Review
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Project FrameworkProject Framework
BusinessReview
Development Implementation & Validation
Initial InvestigationProposal
Feasibility& Definition
Operation& Closure
InitialInvestigation
Gate
FeasibilityGate
BusinessCaseGate
ReadyFor Service
Gate
ProjectCompletion
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The GatesThe Gates
Initial Investigation Gate Feasibility Gate Business Case Gate Ready for Service Gate Project Completion Gate
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Initial Investigation GateInitial Investigation Gate
Is there a Business need? Does the project have a Sponsor? Do the key Stakeholders support the
project? What dependant projects exist? Is the project worth taking forward?
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Initial Investigation StageInitial Investigation Stage Is there a real business opportunity?
Define business needs and project objectives What are the Risks and Uncertainties? Establish preliminary forecasts & Schedule
including Revenues or Benefits and Costs Do we need funding for the Feasibility &
Definition Stage? If so, prepare Initial Business Case
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Feasibility GateFeasibility Gate
An initial business case is scrutinised Funding and resource is checked Alignment with business direction and
strategy A priority Authority and budget given to do next
stage
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Feasibility & Definition StageFeasibility & Definition Stage Explore options to find the right answer
Risk Analysis Value Management study
Define the preferred option in more detail: Revenues / benefits, costs, WBS, schedule
Develop Scenario Forecasts Develop Strategy for Implementation and
Risk Management Prepare Full Business Case
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Business Case GateBusiness Case Gate
Formal authorising point Budget and resources allocated for
rest of project Detailed plans for implementation
are reviewed
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Development, Implementation Development, Implementation & Validation Stage& Validation Stage
Develop the Design and Engineering Manage the Risks Possible Value Engineering study Update Forecasts and Schedule Check against project Objectives Negotiate with Suppliers & place Contracts Test any new systems: do they work?
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Evaluation ReviewsEvaluation Reviews
Initial Evaluation Meeting Feasibility Evaluation Pre-commitment Evaluation Pre-validation Evaluation Project Closure Report
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Ready for Service GateReady for Service Gate
Is the project ‘Deliverable’ ready to be handed over to an operating division or client?
Have all necessary reviews and reports been completed? Have forecasts and estimates been updated?
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Operation & Closure StageOperation & Closure Stage
How does the Deliverable perform in a real business / customer environment?
Review initial performance Resolve any problems Complete any operator training Close down the project resources at the
completion of this Stage
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Project Completion GateProject Completion Gate Has the Project Closure Report been
completed? Is the ‘customer’ happy with the deliverable? Have all operational problems been dealt with? Are adequate maintenance contracts in place? Has a final audit been carried out? Have all progress reports been completed?
If so, disband the project team Confirm date for Business Review
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Business Review Business Review
Have the expected benefits been delivered? Audit revenue stream / other benefits Audit costs
What are the lessons for future projects? Better Risk Management? Better Forecasting? Better Project Control?
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Roles & ResponsibilitiesRoles & Responsibilities
Customer? Project Manager? Work Package Manager? User Sponsor Stakeholders
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PROJECT ORGANISATION
W O RK PACKAG E MANAG ER W O RK PACKAG E MANAG ER
CO NTRACTO R/SUPPLIER
W O RK PACKAG E MANAG ER
PRO JECT MANAG ER
CUSTO MER/CLIENT
USER/EXPERT
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Management ProcessesManagement Processes
Business Management Evaluation & Approval Project Control Technical Delivery Purchasing & Contract
Administration Quality Control