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PROGRAM OF THE DAY09:00 Introduction to the training
Getting to know each other
Role of the Project Manager in I2P
11:00 COFFEE BREAK
11:30 People-oriented responsibilities
Solving real cases from I2P
13:00 LUNCH BREAK
14:00 Task-oriented responsibilities
15:30 Coffee Break
16:00 Global Communication
Practicalities for the kick-off week
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Project Manager’s Task Oriented Responsibilities
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Task and People –oriented responsibilities are needed
Source: Forsyth 1990, Derue et al. 2011
Task-oriented, e.g.
• Defining task roles• Planning and
coordinating concrete actions
• Determining standards for performance
People-oriented, e.g.
• Increasing the cohesiveness
• Reducing interpersonal conflict
• Showing concern and consideration
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Course Calendar – bird’s eye view of the courseI2P in numbers• 16 weeks of project work• 2 intensive weeks• 4 coaching sessions• 2 workshops• 2 checkpoint
presentations • 1 final presentation
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Understand the
problem
Need finding
Interpret findings
Idea generation
Building a prototype
Test and improve
Problem Space Solution Space
Adapted from the book Design Thinking, Understand – Improve – Apply, Christoph Meinel, Larry Leier, Hasso Plattner
Guiding The Team Through The Process
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Course Structure Week by Week
• Gives you guidelines for the weekly work
• Weekly performance not followed, but weekly activities give you a “more-or-less” idea of where you should be in the process
• Coaching sessions are support and evaluation points
• Always come into the coaching session with the Project Update Deliverable
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Keep the team within the budget
• Total team budgeto 5 people teams: 3 900€o 6 people teams: 4 250€
• Allocate:o Travel & accommodation / person: max. 350€o Prototyping / project: 200€
• Save receipts, you will be reimbursed in retrospecto Teams with Aalto PM’s get reimbursed by Aaltoo Teams with ESADE PM’s get reimbursed by ESADE (Donka
Jeleva)o Hand in a document with:
Explanation of the cost Receipt (or screenshot of a payment) The bank account where the money should be transferred
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In Aalto
• See my email with instructions and forward it to your team members
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Company Relationship
• Set time & place for meetings well in advance (min. 3 meetings)
• Make sure the team comes well prepared to the meeting
• If the contact prefers updates between meetings, make sure they are carried out
• Maintain an open conversation with the contact (last years there have been less contacting than the companies expected)
• Be considerate of the busy schedules of the company representatives
• Maintain a respectful tone…
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Kick-off week practicalities
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Team working spaces
We are 85-90 people. Patience is in high demand.
• 12 teams can fit into EGarage• 4 teams will be in additional
space• We need to move flexibly
between a lecture set-up and a team working set-up
Kick-off week practicalities
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Abbvie 2,1
Abbvie 1,1
Teams working in the EGarage:• Itella 1,1 + 1,2• Itella 2,1 + 2,2• HP 2• Aqualogy 2 • Visit Finland 1 + 2• Abbvie 1,1 + 1,2• Abbvie 2,1 + 2,2
Teams working in the additional space:
Monday: 113Tuesday: 010Wednesday: 009Thursday: 010Friday: 010
Itella 1,1
Itella 2,2 Abbvie
2,2
Aqua-logy 2
HP 2
Itella 2,1
Itella 1,2
Abbvie 1,2
Visit Finland
1
Visit Finland
2
Fortum 2
Fortum 1
Aqua-logy 1
HP 1
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Meeting with the company on Monday 19th
Fortum• 12:00-13:00• In room 4M1N, by phone.• Contact: Marianne Tikkanen
Itella 1 - eCommerce• 12:00-13:00• In room 1M2S, via Videra or Lync• (Back-up room 108S) • Contact: Elvira Vainio, Jaakko Kaidesoja
Itella 2 - Postman• 13:00-14:00• In room 1M2S, via via Videra or Lync• Contact: Elvira Vainio, Kaj Kulp
Visit Finland• 12:00-13:00• In room 1M1S, via Skype:
susanna.markkola• Contact: Susanna Markkola, Terhi Hook
Kick-off week practicalities
If needed, the company can call to the landline phone in each room.
Ask them to call Esade at+34 932806162 and ask for the right extension:
Room 1M1S –extension 5477Room 1M2S – extension 5458Room 4M1N – extension 5472
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Meeting with the company on Monday 19th
Abbvie 1• 16:00-17:00• In room 1M1S, Webex• Contact: Jose Martinez
Abbvie 2• 17:00-18:00• In room 1M1S, Webex• Contact: Jose Martinez
Aqualogy (don’t bring any forks, knives, etc.!)• 17:30 • At Agbar Tower, Av. Diagonal 211• Contact: Ivan Chica
HP• 17:15• At HP Sant Cugat• Contact: Alan Lobban, Maria Pero
Kick-off week practicalities
If needed, the company can call to the landline phone in each room.
Ask them to call Esade at 932806162 and ask for the right extension:
Room 1M1S –extension 5477
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Kick-off week practicalitiesMeeting with the company on Monday 19th
The goal of the first meeting with the company:
• Meet the company contact and introduce the team to them
• Get acquainted with the company’s business and the case they have presented
• Go through your questions about the brief (you will have time to prepare them on Monday in class)
• Ask for help to get in touch with stakeholders you consider important to speak with
• Agree on the next meeting (suggested for week 23.2.-1.3.)
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Kick-off week practicalities
Check-list: things to agree about before next Friday
With your team, agree about• Weekly communication (means & schedule)• Working platforms (e.g. Google Drive, FB)• Identify individual heavy workload periods and agree on work
distribution
With the company• Set the next meeting (time and place/means of communication)• Agree on updates between meetings (if the contact would like
to)
With your fellow PM’s• A PM forum to ask for peer support and share experiences?
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Teaming exercises on Sunday
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• Lifeline + Strengths & Weaknesses + Values & Guidelines
• Start the session by introducing yourself as the PM of the team. Explain your role in the team.
• Your facilitation is needed in the exerciseso Keeping the time and moving the
conversation furthero Allowing everyone to have their
turno Facilitate a conversational
approacho Wrapping up the exercise
synthetize the results into a summary at the end of the exercise
• Setting a relaxed and trustful atmosphere is essential.
• Let the team warm-up before getting into the exercise
3 team exercises
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PART 1 – individual work (15 minutes)1. Draw a “lifeline” and mark
significant occasions in your life, e.g. hobbies, studies, work experience, voluntary work etc."
2. Think:o How has different time periods
affected your professional skills?
o How have they built up your personal strengths and other capabilities?
PART 2 – sharing in the team (30-45 minutes, e.g. 6-7 min/person)3. Share your story4. Think: based on your experience,
what will you bring to the team/project? Skills, knowledge, experience…
1st Exercise: LifelineWe will do an exercise that aims to help you in getting to know the capabilities in your team and utilize them.
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PART 1• What are your strengths and
weaknesses when working in a team?"
• Individually e.g. 5 min.”• Share with others e.g. 2 min. /
person”
PART 2• Take a moment to reflect with your
team:o Which of the weaknesses
might become a challenge in your team working? ”
o How could you tackle these? "
2nd Exercise: Strengths and Weaknesses
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Create common ways of working and a team culture at the beginning of the project.
PART 1• What do you find most important when
working as a team?• Individually e.g. 5 min.• Share with others e.g. 2 min. / person
PART 2• Choose three values / guidelines that
your team agrees to follow.
3rd Exercise: Values and Guidelines