Download - Professional Training Mini Guide
8182019 Professional Training Mini Guide
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Mini guide to
Proessional Training Placements
983090983088983089983093 | 983090983088983089983094
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 3surreyacuk
A wonderful kickstart to your career
A WONDE RFUL K I CKSTARTT O Y O U R C A R E E R
Our Professional Training placement programme is one of the largest
in the world with over 2300 partners in the UK and overseas These
organisations provide opportunities for students to put their skills into
practice and to experience a real working environment
The University o Surrey is one o the pioneerso Proessional Training with a historydating back to the late nineteenth century
It is a crucial part o the process o personaland proessional development which runs
throughout the undergraduate programmesat Surrey
Proessional Training is about helping youto be more prepared or the world o work
or postgraduate study afer graduation andequipped to adapt to the changing demands
o the workplace
The Proessional Training programme is
a partnership between three parties ndash theUniversity the placement provider and you
There are various rules rights and provision
to which each party expects the others to
conorm as outlined in the ProessionalTraining Agreement which all three parties
sign You also have a responsibility to adhereto any organisational policies and to respect
the confidentiality o the organisation youare working in Working studying or doingresearch in a proessional environment will
also raise important issues about how youinteract with other staff and how you usesocial media
The Proessional Training programme offers
a unique experience to students or gainingaccess to the world o work as an integral
part o their studies to meet employers todevelop job search skills and to acquire theemployability skills that employers look or
The Proessional Training team works incollaboration with colleagues in other
departments such as the Employabilityand Careers Service and the International
Relations Office to prepare students or
their placements ensure they have excellentproessional and personal skills and gain
access to exciting work study or researchopportunities
On beginning your placement you will
discover that Proessional Training is muchmore than just work experience You willbe working in a proessional environment
where your academic and personal potentialcan develop helping you to become a ully
rounded and reflective individual Thesequalities are widely recognised by placement
providers and a significant proportion oplacement students at Surrey are offeredpermanent graduate employment
This guide provides you with essential
inormation relating to your placement in theUK and abroad with useul contact details
and websites at the back I you have anyconcerns during your placement please donot hesitate to contact your Visiting PT Tutor
departmental Senior Proessional TrainingTutor PT Administrator Personal Tutor or me
I wish you every success or your ProessionalTraining placement
Keith Herrmann
Director of Employability
Szuzsanna Szegedi BA (Hons) Spanish and Translation
My placement in
Spain gave me the
reedom to grow
both personally
and proessionally
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Mini guide to Professional Training Placements
University of Surrey 5surreyacuk
Professional training charter
P R O F E S S I O N A L T R A I N I N G C H A R T E R
The University undertakes to provide
raquo A high-quality relevant and ever improvingacademic experience or all students
raquo Library IT laboratory and teaching acilitiesincluding online access to journals e-books
access to partner libraries online IT traininguse o University email and IT support
raquo A range o services ensuring students eel
supported when necessary including accessto the Centre or Wellbeing the StudentServices Centre or financial and legal advice
support rom the Studentsrsquo Union and theInternational Relations Office (i you are
spending part o your placement abroad)
raquo A dedicated Proessional Training team whoregularly check and respond in a timelymanner to emails and other communications
rom students placement providers and staff
raquo An individual Visiting PT Tutor who visitseach student depending on the length o theplacement or distances involved
raquo A Placement Return Day (where applicable)
raquo Access to your Personal Tutor
raquo Access to other members o staff
raquo Assessment and eedback on ProessionalTraining assignments completed as part o
the placement modules
raquo Regular opportunities or students toeedback (eg via student representatives
staff-student liaison committee meetingsevaluation questionnaires etc) and a
proactive approach towards enhancing thestudent experience
raquo Guidance to the placement organisation o
the assessment criteria used by the University
The Studentsrsquo Union undertakes to
raquo Offer students a means to eedback tothe University and to enable continuousimprovement o the services provided
raquo Support students to ensure they receive air
treatment are treated equally and are awareo their rights and responsibilities
raquo Assist students with academic and welareproblems
raquo Provide a range o sports clubs societies
and other activities to enhance personaldevelopment meet other students and
develop hobbies and interests
raquo Support students in engaging with the
community
raquo Represent the interests o all students at alocal regional and national level
My placement
with Save the
Children was a
way to give
something back
Steven Salazar BSc International Politics
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Mini guide to Professional Training Placements
University of Surrey 7surreyacuk
Professional training charter
raquo Consult with the University prior to seeking
any changes in the terms and duration o theplacement
raquo Inorm your Senior Proessional TrainingTutor (and your personal academic tutor)
when you have ound a placement so that youare able to utilise them during the placement
raquo To provide access to all records maintained
during the placement or the Visiting PTTutor and the placement supervisor except inthe case o the Visiting PT Tutor where there
is an issue o commercial secrecy or nationalsecurity
raquo Read and engage with the placement
handbook inormation provided in the pre-placement briefings on the placement websiteand in emails rom the placement team
raquo Take ull responsibility or managing your
own independent learning and personaland proessional development consideringsolutions to problems yoursel beore turning
to the University or additional help
raquo I needed utilise the help and support available
to you by consulting your Personal TutorVisiting PT Tutor or member o the placementteam in a proessional and timely manner
raquo Regularly check and respond in a timelymanner to University emails letters and
other communications rom staff and studentrepresentatives
raquo Make appropriate use o the StudentsrsquoUnion provision or student representation
on ormal decision making bodies and theUniversityrsquos staffstudent liaison committees
raquo Give constructive eedback on yourUniversity experience at all levels
raquo Make prompt payment o tuition and allother ees charged by the University
raquo I awarded Erasmus+ status abide by theregulations as set out in the Erasmus+Student Charter Grant Agreement
and Learning Agreement or studies ortraineeships
Our Student Charter gives a summary of
our aspirations and expectations for each
other at the University of Surrey during
the placement It is not however a legally
binding contract and it is not intended
either to define or limit the legal rights and
responsibilities of the University of Surrey
the University of Surrey Studentsrsquo Union the
placement provider and each student All
students should ensure that they are aware
of all documents published by the University
of Surrey and the Studentsrsquo Union whichrelate in any way to being a registered
student andor a member of the Studentsrsquo
Union (including the Charter Statutes and
Ordinances and all regulations policies
procedures protocols and guidelines issued
by the University of Surrey andor the
Studentsrsquo Union from time to time)
Your placement provider undertakes to
raquo Plan the training and work programme to beundertaken by the student in consultationwith the relevant University Senior
Proessional Training Tutor or their nominee
raquo Offer a placement (unpaid) a contract oemployment (paid) with the duration and the
terms o the placement specified
raquo Treat the student as an employee on a
short-term contract in accordance with theorganisationrsquos normal policies
raquo Provide a ull and clear induction to the
organisation and its working practicesconventions etc
raquo Nominate a supervisor who will conductor make arrangements or day-to-day
supervision o the student
raquo Ensure so ar as is reasonably practicablea sae working environment in conormitywith Health and Saety legislation
raquo Provide the same level o liability and other
insurance cover available or comparable
employees
raquo Facilitate access to the student or visits bythe Visiting PT Tutor
raquo Under the guidance o the University and in
accordance with the studentrsquos ProgrammeRegulations as they relate to Proessional
Training to acilitate and participate in theassessment o the student
raquo In cases o serious breaches o disciplineto advise and consult with the Senior
Proessional Training Tutor
The Student
In relation to the University the StudentsrsquoUnion and your placement provider youundertake to
raquo Do your very best to strive to succeed and toully engage in a positive way with all aspects
o your Proessional Training placement toenable you to be a good representative o the
University o Surrey
raquo Treat colleagues ellow students University
staff workplace and University environmentswith respect
raquo Abide by all company rules regarding hours
o work health and saety regulations andother practices and procedures
raquo To carry out the work programme specifiedby the placement organisation under the
supervision o the specified supervisor(s)
raquo Comply with the general and assessmentregulations governing the placementprogramme by completing all reports and
records or the University as specified inthe University regulations and relevant
programme handbook
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Mini guide to Professional Training Placements
University of Surrey 9surreyacuk
General placement advice
G E N E R A L P L A C E M E N T A D V I C E
Rules and regulations
For a copy o the regulations or thearrangement and assessment o Proessional
Training please see the ollowing website
surreyacukcurrentstudentsregulations
regulationshtm
The regulations set out the amount o
credits that have to be achieved in orderto progress to the Proessional Training
placement and the amount o creditsthat should be achieved during the
placement period
Professional Training Visiting Tutors
Students on a Proessional Trainingplacement are allocated a Visiting
Proessional Training Tutor who will betheir main contact with the Universityduring their placement
The role o the Visiting PT Tutor includes
visiting you and your placement supervisorduring your placement assessing your
perormance on the job discussing academicproessional and personal matters with youand i necessary mediating between you and
your company
Your Visiting PT Tutor will be allocated toyou beore your placement begins and will
tell you the structure and timing o the visitsbut you are expected to take ownership oarranging the tutor visit by liaising with
your Visiting PT Tutor and your placementsupervisor to check their availability or
the visits
In some departments one o the visits maybe replaced by a Return Day at the Universityor by a video conerence (eg Skype)
or telephone discussion It is extremelyimportant that you ensure contact with your
Visiting PT Tutor or the organisation o thevisits and or any m atter arising over thecourse o your placement At any time
during your placement you can alsoapproach your Personal Tutor Programme
Director Senior Proessional Training Tutoror PT Administrator
Professional Training abroad
A placement abroad will provide anopportunity to experience a different culture
and possibly a new language Graduateemployers value the additional culturalawareness and linguistic skills that working
abroad enables you to develop We encouragestudents to work abroad but this will operate
within a different legislative ramework romthe UK so be aware and expect differences
Preparation is important or an internationalplacement We recommend that studentsstart early by checking the requirements
or visas and other legal documentationNaturally cultural and language preparation
and amiliarisation may also be important ndashmany international placements offer students
the opportunity to expand your knowledgeand use o a oreign language
More than 150 students choose to spendtheir Proessional Training placement abroad
each year ndash some with Erasmus+ supportand others through links that have beenestablished in departments Please contact
the International Relations Office or moreinormation on Erasmus+ visas and pre-
departure briefings
We would also encourage doing someresearch beore travelling abroad The UKForeign Office website is a great resource or
inormation on local laws and customs
fcogovuk
surreyacukinternationalrelations
Aaron Watkins BSc (Hons) Veterinary Biosciences
My placement
showed me the
opportunities that
could be waiting or mewhen I graduate
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Mini guide to Professional Training Placements
University of Surrey 11surreyacuk
General placement advice
International students on placement
International Students who are studyingat the University while holding a Tier 4
visa sponsored by the University o Surreyare permitted to take part in ProessionalTraining It is an integral and assessed part
o your degree programme and complieswith UK Visas amp Immigration (UKVI) limits
on work placements International Studentswho are studying with the University on
other orms o leave should confirm theyare permitted to take up a work study orresearch placement beore finding one
Keeping in touch
As a Tier 4 Sponsor the University o Surrey isresponsible or you throughout the period o
your work placement as i you were studyingon campus You must thereore maintainyour responsibilities as an international
student during your placement This includeskeeping your contact details up to date at all
times (via student sel-service) and inormingthe University o any changes to passportsresidence permits or your immigration status
The ull list o responsibilities can be oundon the Student Services Centre website
I you are on a Tier 4 visa the University isrequired to report details o your placement
provider and location to UKVI when yourplacement starts and provide updates o any
changes that occur The University also has aduty to monitor Tier 4 studentsrsquo engagement
with their work placement Placementproviders will inorm the University o anyattendance issues
Completing placement visits
You also need to ensure that you havecompleted the required meetings with yourVisiting PT Tutor in a timely manner A
lack o engagement with your placementwould result in the University withdrawing
sponsorship o your visa
Please note that besides your ProessionalTraining placement you are not allowed toexceed the prescribed limits on part-time
work outside o your Proessional Trainingplacement
surreyacukcurrentstudentsvisa
compliance
Disabled and dyslexic students
By the time you are on your placement itis hoped that you will have negotiated the
support you need and any adaptations youmay need with your placement provider
Placement providers in the UK are requiredby law to make reasonable adjustments
or employees I your disability will notmaterially affect your ability to do the
job or health and saety issues will not becompromised then you may decide not todisclose a dis ability However you may find
that disclosure will enable you to enter intoa partnership with your placement provider
that will greatly enhance the benefits o theplacement
For urther inormation about disclosing adisability please download this document
rom the website listed below
skillorgukuploadsTellingpeopledoc
You can also talk to our DisabilityCoordinator in Additional Learning Support(ALS) within the Library or an adviser in the
Careers Service
surreyacukcareers
I your disability-related support requiresunding please contact ALS or urtherinormation
T +44 (0)1483 689609
+44 (0)7794 074322
(Text messages for deaf students)
E alssurreyacuk
surreyacukals
Equality diversity and inclusion
Issues o equality diversity and inclusion arenow real concerns or employers in the 21st
century Companies are starting to realise theadvantages o having a workorce as diverseas and representative o the general public
However some discrimination still existsdirectly or indirectly
By law it is the responsibility o all UK
employers to ensure equality within theworkplace and prevent discrimination Whenworking abroad however you should be
aware that legislation can vary rom c ountryto country
The University can help with the assessment
o equality and diversity standards in anygiven country Your Senior ProessionalTraining Tutor or Personal Tutor can help
with any concerns you may have or youcan contact the University Equality and
Diversity Team
E equality-diversitysurreyacuk
surreyacukequalityanddiversity
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Mini guide to Professional Training Placements
University of Surrey 13surreyacuk
General placement advice
Employability and Careers Service
The Employability and Careers Service isavailable to provide support when you return
rom your placement and in your final yearo study can help you prepare or applying ora graduate role or urther study The Service
runs workshops on CV writing the job searchprocess and preparing or interview
Individual one-to-one interviews are
available with the Careers Advisers to checkyour CV and provide advice on the jobinterview process Make sure you access
the services available to help you to reflectcritically on your placement experiences and
help inorm your job search process as earlyas possible
surreyacukcareers
Your rights at work
Every individual working in the UK has a seto basic rights Reer to the basic employment
rights below or visit the workSMART websiteor the Citizens Advice Bureau website ormore inormation
adviceguideorguk
Employment law is national and different
rules will apply i you work abroad You needto check the Foreign and Commonwealth
Office website (travelling and living overseassection) or inormation on working abroadInternational students will need to check
their visa status to work abroad and detailscan be ound on the embassy webpage o the
country where you will be working
fcogovuk
Basic employment rights in the UK
Become amiliar with your basic employmentrights You are entitled to
raquo A proper pay statement showing how muchyou earn and any deductions
raquo A minimum o 28 daysrsquo paid holiday per yearraquo Not have illegal deductions made rom your
payraquo Paid shared parental leave or adoption leave
Additional support
Financial support
There is a Placement Fund to help students
in financial hardship I you find yoursel inthis situation you should apply to StudentMoney Advice (Student Services Centre)
using the generic hardship application ormand giving ull details o your placement
Priority will be given to those whoseplacements are unpaid uns upported
compulsory or in a challenging locationYou can apply in advance o startingyour placement and all eligible students
are encouraged to apply as soon as theyknow what their placement income and
expenditure will be
For urther inormation or advice pleaseeel ree to contact a Student Money Adviserrom the Student Services Centre
Harassment andor bullying
In very rare instances students can besubject to harassment andor bullying
during their placement I you find yourselin this situation you should contacta member o academic staff in your
department as soon as possible This canbe your Personal Tutor Senior Proessional
Training Tutor Visiting PT Tutor or anotheracademic you eel comortable speaking toYou may also wish to contact the Studentsrsquo
Union to discuss your concerns
I the problem cannot be resolved and youhave to leave your placement you must
ensure that you agree this with your VisitingPT Tutor andor Senior Proessional Training
Tutor You must also write an official letter toyour placement provider in the first instancestipulating your reasons or leaving
In these circumstances i you are nearing the
end o your placement it may be possible oryou to conduct work such as a report which
will enable you to gain the necessary c reditsI you are at the beginning or in the middleo your placement then usually you will be
permitted to search or another placementAdditional guidance on the procedure and
requirements are contained in your PTprogramme handbook and may differ bysubject or by DepartmentFaculty It may
or example require special approval rom aBoard o Examiners or Board o Studies
You can also take steps to resolve the
situation in the workplace by findingsomeone you trust to discuss the situationwith This could be a Manager HR adviser or
trade union representative Keep a record othe incidents I you eel confident enough to
do so ask the bully to stop and explain howtheir behaviour has affected you You might
also consider asking a colleague or unionofficial to help
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Mini guide to Professional Training Placements
University of Surrey 15surreyacuk
Financial guidance
F I N A N C I A L G U I D A N C E
Costs
Tuition Fees
Tuition Fees or all students on Proessional
Training (work placement andor studyexchange) are currently pound1075 or studentson Proessional Training Placement in
201516
HomeEU students
You will receive a reduced maintenance loan
entitlement and may be entitled to part oyour maintenance grant (different rules applyi you are working outside o the UK)
You should be able to pay or your travel
to your student placement Howeverit is advisable to check with Student
Finance England i you are eligible orreimbursement
For more inormation please visit thelsquoStudent finance loans and universitiesrsquo
section at govukstudent-finance
Unpaid placements
As the Proessional Training placement isan integral part o the HE programme the
national minimum wage does not apply andthereore placements can be unpaid TheUniversityrsquos Student Money Advisers may
be able to assist you with financial planningi you decide to take an unpaid placement
On programmes where unpaid placementsare the norm students may still be eligible
to apply or a ull student loan i theirplacement is with one o the ollowing typeso organisation
raquo A hospital Public Health Service Laboratory
or with a Clinical Commissioning groupraquo A Special Health Authority the National
Health Service Commissioning Boardthe National Institute or Health and CareExcellence the Health and Social Care
Inormation Centre Local Health BoardHealth Board Special Health Board or Health
and Social Services Boardraquo A Local Authority carrying out its duties
relating to health welare or caring or
children and young people a voluntaryorganisation providing acilities or carrying
out similar activities A Local Authority actingin the exercise o public health unctions
raquo The prison or probation sector or afer-careservices
raquo Unpaid research in a UK or Overseas HE
institution
You will need to fill in paperwork regardingyour placement or your department who
will then inorm the necessary parties thatyou are not being paid or your placement Itis important that this is done on time
General finance advice
raquo I you are on placement in the UK you arestill regarded as a student and thereore are
exempt rom Council Tax ndash however bewarei there is more than one non-student inyour house you will be liable or Council Tax
(check with your Local Authority or details)
raquo Be careul not to take up lots o offers ocredit cards It may be hard to maintain card
payments in your final year
raquo Use all discounts available to you andsave money or your final year ndash a regularstanding order to a savings account rom the
account that your salary goes into may helpyou achieve this
Placements abroad
raquo Establish whether you need a visa and how
to apply or this Help is available on theInternational Relations Office (IRO) web
pages surreyacukexchanges
raquo A talk on obtaining visas is also given andthe inormation rom the talk is provided inSurreyLearnrsquos module ldquoLetrsquos Go Abroadrdquo I
you are not registered on this module pleasecontact the IRO so that you can be added
raquo Research the best deals on flights to and romyour placement
raquo I you receive student finance that depends
on your household income you can applyor a Travel Grant rom Student Finance
England The first pound303 o your travel costsincluding visa and medical insurance costs
will be disregarded and photocopies o prooo payment are required However i the
studentrsquos household income exceeds thethreshold o pound39796 or the Travel Grant
there will be a urther pound1 disregard or eachadditional pound927 o household income which
will reduce the Travel Grant urther You canapply at any time during the academic yearand there is no limit to how many travel
grant orms you can submit You can claimor up to three return journeys between the
UK and the overseas institution during aull academic year Payments are also made
throughout the year
raquo Work out a realistic budget A budget
sheet is available when submitting youronline application or Erasmus+ via the
International Relations websitesurreyacukinternationalrelations
raquo Find out about exchange rates charges ororeign currency transactions mobile phone
rates or calls and texting rom abroad
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Mini guide to Professional Training Placements
University of Surrey 17surreyacuk
Financial guidance
International Travel Bursary Scheme
I you are a homeEU student theinternational travel bursary scheme may be
able to provide up to pound750 towards the cost otravel visas and insurance or travel abroador your Proessional Training placement
where all o the ollowing criteria are met
raquo Your household income is less than pound42600raquo You are not eligible or Erasmus+ unding
ie your placement is not in the EU andassociated countries
raquo You will receive less than pound5000 net in pay
while on a six or twelve-month ProessionalTraining work placement abroad
For urther inormation contact the
International Relations Office
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
Maintenance loan payment
raquo Make sure that you complete the relevantstudent support application beore you begin
your placement
raquo Enter the correct bank account number andsort code when you complete the orm Iyour placement is abroad please ensure you
fill in the correct details in Sections 3-4
raquo Standard Maintenance Loan and Grantpayment dates are 33 per cent in October
33 per cent in January and 34 per cent inApril I you are studying abroad as part oyour Proessional Training placement then
it can be paid in two instalments
raquo Ensure that Student Records have beenupdated with regards to your first day oplacement I Student Finance England has
the inormation you could possibly receiveyour first instalment up to 25 days early i
your placement starts beore the first day osemester These arrangements are subject to
change and should be confirmed directlywith Student Finance England
raquo Even i you donrsquot think that you need aMaintenance Loan take it Applicants to the
Placement Fund must first have taken out aStudent Loan or have proo o ineligibility
The Maintenance Loan can be a back-upshould there be any difficulties down the linePut it into a savings account i need be It can
then be used or emergency money duringyour final year
Long courses maintenance loan
I you are attending a study placement oran unpaid research placement in an overseas
HE institution in excess o 30 weeks andthree days (excluding vacations) you mayreceive additional monies
Disabled Studentsrsquo Allowance (DSA)
DSA is available to students on unpaid
work placements but not paid placementsPlease see the relevant section o thisguide or more inormation on disabled
and dyslexic students Advice on benefitsincluding PIPs is available rom Student
Money
2015 ndash16 Rate Long Courses Loan
Per Week Overseas
(including Europe)
pound116
UK London pound107
UK lsquoelsewherersquo pound84
UK Parental Home pound55
Childcare
The Childcare Grant is not available orplacements outside the UK
Tax Credits cannot be claimed or placement
periods outside o the UK
Registration for academic year2015ndash16
You must register or the new academic year
Consult the Universityrsquos website on how todo this nearer the time I you have a query
contact Academic Registry
T +44 (0)1483 689939
E studentrecordssurreyacuk
Bursary
I you are in receipt o a Surrey Bursaryyou will not be eligible whilst taking your
placement Email Student Money or urtherinormation
E asksurreyacuk
E bursariesandscholarshipssurreyacuk
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Mini guide to Professional Training Placements
University of Surrey 19surreyacuk
Financial guidance
ERASMUS+
Students who work or study in continentalEurope can apply or ERASMUS+ grant
support The unding is managed on behalo the University by the InternationalRelations Office
Grants can be held in addition to your
maintenance loangrant and any salary orpayment that you receive You can call in to
Senate House Floor 3 Room 17 or urtherinormation but you will then need tocomplete an online application orm which is
available on the International Relations Officewebsite (see the International Work Placements
section to complete the online orm)
Erasmus+ grants vary by country odestination and whether you are on studyexchange andor working on placement but
range rom euro250 to euro400 per month
surreyacukinternationalrelations
Bank accounts
raquo Switch to online bankingraquo Keep your bank inormed o your address
raquo Keep track o your moneyraquo Keep dated copies o all correspondence
raquo Be aware in some cases there will need tobe a minimum number o transactions in
your student account or your bank maylsquocall inrsquo your overdraf acility
raquo Inorm your bank i your placement will
be abroad
Tax Advice
This section concerns personal tax Studentson international placements are advised to
seek local advice about the requirements orfiling tax returns and paying tax (includingany local municipal taxes) in the location
where they are working
Inland Revenue Income Tax benefits
raquo Tax years run 6 April to 5 April so placements
may cross two yearsraquo Fill in a P50 at the end o your placement i
you will not be completing any urther work
during that tax year ndash it will help to haveyour P45 available as this will give you any
necessary inormationraquo At the end o a tax year submit your P45 and
P60 with a covering letter inorming yourlocal tax office that you wish to have a taxreassessment Details o your local tax office
can be ound online at hmrcgovuk
Income Tax Allowances 2015ndash16
Personal Allowance pound10600
Blind Personrsquos Allowance pound2290
Taxable Band Allowances 2015ndash16
Basic Rate 20 pound1ndashpound31785
Higher Rate 40 pound31786ndashpound150000
Addit ional Rate 45 pound150001+
I you have any questions call the official Tax
Helpline
T 0300 200 3300
Visit govukstudent-jobs-paying-tax or inormation on
raquo Income tax or student jobsraquo Tax and National Insurance
raquo Holiday jobs abroadraquo Tax codes wrong tax
raquo Underpaid or overpaid taxraquo Change o details
You may also find the official HMRC taxchecker useul
stccalculatorhmrcgovuk
National Insurance
You need a National Insurance (NI) number
to be able to work within the UK I youdo need to pay National Insurance the
contribution rate is 12 per cent
In the tax year 2015ndash16
raquo Weekly paid staff earning less than pound112 per
week do not pay NIraquo Weekly paid staff earning pound112ndashpound155 per
week are deemed to have paid
raquo Weekly paid staff on more than pound156 perweek do pay NI
raquo Monthly paid staff on less than pound486 permonth do not pay
raquo Monthly paid staff on pound486ndashpound672 per month
are deemed to have paidraquo Monthly earners on more than pound673 per
month do pay
Please note that these figures are accurateat the time o print (May 2015) and m ightchange during the 2015ndash16 tax year
Call the HMRC to apply or a National
Insurance number
T 0300 200 3500
hmrcgovukni
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Mini guide to Professional Training Placements
University of Surrey 21surreyacuk
Accommodation
ACCOMMODATION
Where to look
Some placement providers may help you findaccommodation alternatively try
raquo University o Surrey Accommodation Office
(i your placement is in the local area)raquo Local newspapers or advertisementsraquo Local university and college accommodation
officesraquo Accommodation agencies (these can be
expensive please check you are aware o anyadmin service charges you will be liable or)
raquo Estate agents (worthwhile i therersquos a group)
raquo Internet sites (we advise only makingpayment once you have viewed the property
and secured a written contract or theaccommodation) Always use reliable and
registered accommodation providers
Finding accommodation overseas
It is worth approaching your placementprovider to see i they can help organise
an apartment or lat prior to your arrivalperhaps with other placement students romother universities The organisation may
sub-let you a property normally used oroverseas contractors
Temporary accommodation
The placement provider will oten helpyou with temporary accommodation or acouple o days until you ind your eet Your
organisation may even be able to help youpay any rent deposits with an advance o
your irst m onthrsquos pay
University housing
I you are based at a university abroad youmay be able to apply or housing with the host
university There are oten strict deadlines orthis so it is important to conirm your study
andor placement as soon as possible
Dealing with local landlords
Remember when dealing with local landlordsthat customs may be dierent with respect to
housing arrangements Always be sensitive toany cultural dierences and make sure you
are clear about your landlordrsquos expectationsin terms o arrival times guests and so onYour Country Guide available in the Letrsquos Go
Abroad module on SurreyLearn will give youurther inormation
I the tenancy agreement is in the locallanguage get it translated by a native speakerso you know exactly what is expected
Ensure that you check the legitimacy olandlords or estate agents beore you hand
over any money or accommodation
particularly when you are looking orsomewhere to live abroad Try to view theproperty and either talk to the previoustenant neighbours or someone else
who has dealt with the organisation orindividual I it looks too good to be true
it probably is
Students are invited to apply online for accommodation in their final year An email
will be sent by your Faculty to your University email account in late November or
early December with details of how and when to apply
In relation to accommodation requirements after your return from placement
please monitor the Accommodation Services website for updates about the
application process as this can change from year to year
surreyacukaccommodationapplicantseligibility
University accommodation for the final year
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Mini guide to Professional Training Placements
University of Surrey 23surreyacuk
Health and safety during your placement
HEALTH AND SAFETY
D U R I N G Y O U R P L A C E M E N T
Your health and safety
Provision is made under the Health and
Saety at Work Act or the protectiono anyone whilst at work in the UnitedKingdom The Act places the responsibility
or managing health and saety in theworkplace on the placement provider
However as a placement student you haveresponsibilities under the Act or cooperating
with the placement provider on health andsaety issues
The position regarding the health and saetyo a placement student working abroad can
be a bit more complicated as legislation doesvary rom country to country Although
Health and safety factors toconsider prior to your placement
Work and study factors
These relate to the placement provider and to
the work or study that you will b e carryingout during your placement including work-
based hazards Control measures may includethe proessional knowledge and expertise you
have acquired during your studies
Travel and transportation factors
Driving and travel while carrying out thebusiness o the placement provider can be
a risk Placements do not just involve thework carried out or the placement provider
Depending on the nature and location o theplacement you may ace signiicant healthsaety and welare issues associated with
your travel to and rom your placement andaccommodation
Location and regional factors
The location o the placement can have
considerable impact particularly i itis abroad in a country that you are not
acquainted with Additionally it could apply
to international students enrolled at a UKhigher education institution and going onplacement in the UK
General or environmental health factors
You may ace signiicant health saety andwelare issues associated with environmentalconditions either in your place o workstudy
or the general location
Individual student factors
You are an individual and as such your
health knowledge skills experience andpersonality could have an impact on yourhealth and saety Students with personal
actors (eg health disability linguisticor cultural) which may require speciic
adjustments or support should haveequivalent opportunities in their choiceo placements The University encourages
students with a health condition or disabilityto disclose this to their department so that
adjustments or support whilst on placementcan be discussed in conidence Students
will be advised whether they should discloseinormation and their permission will berequired beore passing inormation to
placement providers For urther inormation
about disclosure visit the Skill website
skillorguk
EU countries share a similar legislativeramework the actual saety standards may
be somewhat dierent Outside the EU saetystandards may vary considerably
The University does as ar as is reasonablypractical assess the saety standards
o placement providers through a riskassessment process assisted by the student
and the placement provider Considerationshould be given to the ollowing actors prior
to commencing your placement You will beguided as to how to assess these usually byyour department and you will complete a
risk assessment orm
Mahfuj Ali BSc (Hons) Physics
Surrey has
definitely encouraged
me to take newopportunities that
come my way
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Mini guide to Professional Training Placements
University of Surrey 25surreyacuk
Insurance during your placement
INSURANCE DUR ING
Y O U R P L A C E M E N T
The table opposite outlines the essentialinsurance requirements that will be needed
during your placement Visit the UniversityInsurance website under the Travel sectionas it is speciic to the University o Surrey and
contains valuable inormation or your saetywhen travelling abroad
surreyacukinsurance
All students must
raquo Complete the Conirmation oInsurance orm online
surreyacukinsurancetravelform
raquo Register on Travel Guardsurreyacukinsurancetravelguard
Role Insurance Covers
University of Surrey Public Liability
(UK and Overseas)
Cover whilst on placement during the course of
work for damage loss or injury caused to you or the
placement organisation if the University is found to be
negligent and legally liable
Employer(placement provider)
Employersrsquo Liability(UK)
Cover whilst on placement for damage loss or injurycaused to you if the employer is found to be negligent
and legally liable Some employers are exempt from
the compulsory insurance requirement These include
government bodies and family operations You should
ensure that Employersrsquo Liability cover is provided
Employersrsquo Liability
(Overseas)
Some countries have voluntary or statutory workmanrsquos
compensation schemes run by the state that offer
fixed compensation to people who are injured at work
but in some country placements there is no statutory
requirement to offer this and therefore you have no
protection from these schemes
Student Personal Insurance
(UK)
You should ensure that your personal insurance is
adequate to cover your possessions pers onal liability
etc If you use your personal car for travel to and from
placements or for the activity of the placement then
you need to check that cover is either offered by your
personal motor insurance or by the placement provider
Personal Insurance(Overseas)
If the employer cannot provide confirmation that thereis an equivalent policy or scheme in place
to protect you check that your personal insurance
policy provides some fixed benefit in the event
of an injury
Overseas Travel
Insurance
Comprehensive insurance cover for Personal Accident
Travel whilst on placement is provided The University
does not provide cover for extreme personal activities
You must download a copy of the Benefits Summary
from the University of Surrey insurance website to
take with you as it contains details of the main cover
benefits and emergency contact telephone number
together with relevant insurance information
I you have any other queries about
University insurance ater you have visitedthe Insurance website then please send yourqueries to the Insurance Oice
T +44 (0)1483 689008E nrouthsurreyacuk
For general inormation on insurance issuessee the UCEA Health and Saety Guidanceor the Placement o Higher Education
Students document
uceaacukenpublicationsindexcfmHSplace
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Mini guide to Professional Training Placements
University of Surrey 27surreyacuk
Your Studentsrsquo Union
Y O U R S T U D E N T S rsquo U N I O N
Throughout your Proessional Training
placement wherever you are in the worldyour Studentsrsquo Union is here to support you
The Studentsrsquo Union is run by elected studentoicers assisted by ull-time sta It is thereto represent your interests in education and
welare matters
General guidanceYour Vice-President (Voice) is the Unionoicer responsible or students on placement
The Vice-President (Voice) should be inregular contact with you to let you know
what is happening on campus and to ask oryour views on Proessional Training issues
You can visit the website or news onStudentsrsquo Union policy campaigns and
events or ind the Studentsrsquo Union pageon Facebook
E ussuinformationsurreyacuk
ussucouk
Extra help and support
When you are on placement abroad you can
still make your voice heard in the Universityand raise any concerns that you may havethrough the Studentsrsquo Union and student
representatives at your departmentrsquos StudentSta Liaison Committee (SSLC)
Your Studentsrsquo Union can give you supporton a whole range o issues and c an represent
you to the University However we cannotrepresent you to external agents such as
placement providers or landlords We can
point you in the right direction though iyou are not sure whom you need to askor assistance For representation in the
workplace we strongly recommend signingup to a relevant Trade Union or proessional
association A helpul guide to inding yourworkplace or sectorsrsquo Trade Union can be
ound at
worksmartorgukunionfinder
Democracy
Whether you are on or o campus you stillhave a right to decide how your Studentsrsquo
Union is run and who by All the electionprocesses are now online Keep an eye onyour University email account and the
Studentsrsquo Union Facebook page aroundelection time to see inormation on the
candidates and how to vote
Get involved
It can be diicult to stay involved withStudentsrsquo Union activities i yoursquore away rom
Surrey but i yoursquore able to get to campusyou can stay as involved as you like in
student activities and campaigns In the pastplacement students have served as part-time Union Executive Oicers I you can
why not run in an election I the time anddistance involved means we donrsquot see youthat oten then therersquos always next year Your
learning and development on a proessionalplacement will stand you in good stead to run
a society be a top campaigner or even leadthe Union
Victoria Hall BSc (Hons) Business Management
My placement
was invaluable
in opening my
eyes to different
career paths
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Mini guide to Professional Training Placements
University of Surrey 29surreyacuk
Useful contacts
USEFUL CONTACTS
University Contacts
Professional Training Faculty contacts
FAHS
T +44 (0)1483 683666
FBEL
T +44 (0)1483 682127
FEPS
T +44 (0)1483 686135
FHMS
T +44 (0)1483 683626
surreyacukdiscoverprofessional-training
Accommodation Office
T +44 (0)1483 682466
surreyacukaccommodation
Additional Learning Support
T +44 (0)1483 689609
surreyacukals
Employability and Careers Service
T +44 (0)1483 689001
E careerssurreyacuk
surreyacukcareers
Centre for Wellbeing
T +44 (0)1483 689498
E centreforwellbeingsurreyacuk
Emergencies
(contact Security in the first instance (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
Equality and Diversity
T +44 (0)1483 689189
E equality-diversitysurreyacuk
Fees and Funding
T +44 (0)1483 689373
E feesandfundingsurreyacuk
International Relations Office
(Erasmus+ visas for working abroad)
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
International Student Support
Student Services Centre
T +44 (0)1483 689005
Main University Switchboard
T +44 (0)1483 300800
Student Services Centre
T +44 (0)1483 686868
E asksurreyacuk
surreyacukask
Office of Student Complaints
Appeals and Regulation (OSCAR)
T +44 (0)1483 686868
Studentsrsquo Union
T +44 (0)1483 689223
E ussuinformationsurreyacuk
ussucouk
University Student Travel Insurance Cover
T +44 (0)1483 689008
E nrouthsurreyacuk
surreyacukinsurance
General Advice
Accommodation Engine
accommodationenginecouk
Citizens Advice Bureau
adviceguideorguk
Foreign and Commonwealth Office
fcogovuk
National Bureau for Students with Disabilities
skillorguk
workSMART
worksmartorguk
Finance
HM Revenue and Customs
T 0845 367825
hmrcgovuk
National Insurance Office
T 0845 6000643
Tax information
studenttaxservicesorg
govukstudent-jobs-paying-tax
listentotaxmancom
Josephine Amosah BSc (Hons) Biochemistry
You gain
so much
knowledge
and lie
experience
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Mini guide to Professional Training Placements
University of Surrey 31surreyacuk
Useful contacts
Emergencies
Advance planning ahead of any travelling for
your Professional Training placement or study
exchange is important Make sure you share
your contact details while on placement with
your next of kin and the University
We suggest you share the following contact
details with your family ahead of starting your
placement so your family know whom to
contact in the event of an emergency
University Security (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
University Insurance Emergency
Assistance number
Assistance +44 (0) 1273 400850
(available 24 hours all days of the week)
Quote policy number 0015865118
British High Commission Embassy
or Consulate
Should you be abroad while on placement
and have an emergency you may also wish to
contact the nearest British High Commission
Embassy or Consulate for advice and support
fcogovuk
Elizabeth Andrews BSc (Hons) Tourism Management
My placement
year has
given me a
great network
o contacts
8182019 Professional Training Mini Guide
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University of SurreyGuildord Surrey GU2 7XH UK
T +44 (0)1483 683666 (FAHS)
+44 (0)1483 682127 (FBEL)
+44 (0)1483 686135 (FEPS)
+44 (0)1483 683626 (FHMS)
F +44 (0)1483 300 803
E proessionaltrainingsurreyacuk
facebookcomuniversityofsurrey
twitter uniofsurrey
youtubecomuniversityofsurrey
surreyacukpty
Disclaimer
Every effort has been made to ensure the accuracy of the information contained in this
brochure at the time of going to print (May 2015) The University does not make any
warranty that information contained in this brochure is complete accurate or up-to-dateand the University is not responsible for the results of reliance on any such information To
the extent permitted in law the University accepts no liability for any loss or damage which
may be suffered by any party as a direct or indirect result of using this brochure (including
loss of profit loss of opportunity loss of business and consequential loss)
The University takes reasonable steps to provide the educational and other services
described in this brochure but reserves the right to introduce changes to make reasonable
changes to the services including the way in which they are delivered
Should industrial action or circumstances beyond the control of the University interfere
with its ability to provide any services the University will use reasonable steps to minimise
any resultant disruption
May 2015
7309-0415
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Mini guide to Professional Training Placements
University of Surrey 3surreyacuk
A wonderful kickstart to your career
A WONDE RFUL K I CKSTARTT O Y O U R C A R E E R
Our Professional Training placement programme is one of the largest
in the world with over 2300 partners in the UK and overseas These
organisations provide opportunities for students to put their skills into
practice and to experience a real working environment
The University o Surrey is one o the pioneerso Proessional Training with a historydating back to the late nineteenth century
It is a crucial part o the process o personaland proessional development which runs
throughout the undergraduate programmesat Surrey
Proessional Training is about helping youto be more prepared or the world o work
or postgraduate study afer graduation andequipped to adapt to the changing demands
o the workplace
The Proessional Training programme is
a partnership between three parties ndash theUniversity the placement provider and you
There are various rules rights and provision
to which each party expects the others to
conorm as outlined in the ProessionalTraining Agreement which all three parties
sign You also have a responsibility to adhereto any organisational policies and to respect
the confidentiality o the organisation youare working in Working studying or doingresearch in a proessional environment will
also raise important issues about how youinteract with other staff and how you usesocial media
The Proessional Training programme offers
a unique experience to students or gainingaccess to the world o work as an integral
part o their studies to meet employers todevelop job search skills and to acquire theemployability skills that employers look or
The Proessional Training team works incollaboration with colleagues in other
departments such as the Employabilityand Careers Service and the International
Relations Office to prepare students or
their placements ensure they have excellentproessional and personal skills and gain
access to exciting work study or researchopportunities
On beginning your placement you will
discover that Proessional Training is muchmore than just work experience You willbe working in a proessional environment
where your academic and personal potentialcan develop helping you to become a ully
rounded and reflective individual Thesequalities are widely recognised by placement
providers and a significant proportion oplacement students at Surrey are offeredpermanent graduate employment
This guide provides you with essential
inormation relating to your placement in theUK and abroad with useul contact details
and websites at the back I you have anyconcerns during your placement please donot hesitate to contact your Visiting PT Tutor
departmental Senior Proessional TrainingTutor PT Administrator Personal Tutor or me
I wish you every success or your ProessionalTraining placement
Keith Herrmann
Director of Employability
Szuzsanna Szegedi BA (Hons) Spanish and Translation
My placement in
Spain gave me the
reedom to grow
both personally
and proessionally
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Mini guide to Professional Training Placements
University of Surrey 5surreyacuk
Professional training charter
P R O F E S S I O N A L T R A I N I N G C H A R T E R
The University undertakes to provide
raquo A high-quality relevant and ever improvingacademic experience or all students
raquo Library IT laboratory and teaching acilitiesincluding online access to journals e-books
access to partner libraries online IT traininguse o University email and IT support
raquo A range o services ensuring students eel
supported when necessary including accessto the Centre or Wellbeing the StudentServices Centre or financial and legal advice
support rom the Studentsrsquo Union and theInternational Relations Office (i you are
spending part o your placement abroad)
raquo A dedicated Proessional Training team whoregularly check and respond in a timelymanner to emails and other communications
rom students placement providers and staff
raquo An individual Visiting PT Tutor who visitseach student depending on the length o theplacement or distances involved
raquo A Placement Return Day (where applicable)
raquo Access to your Personal Tutor
raquo Access to other members o staff
raquo Assessment and eedback on ProessionalTraining assignments completed as part o
the placement modules
raquo Regular opportunities or students toeedback (eg via student representatives
staff-student liaison committee meetingsevaluation questionnaires etc) and a
proactive approach towards enhancing thestudent experience
raquo Guidance to the placement organisation o
the assessment criteria used by the University
The Studentsrsquo Union undertakes to
raquo Offer students a means to eedback tothe University and to enable continuousimprovement o the services provided
raquo Support students to ensure they receive air
treatment are treated equally and are awareo their rights and responsibilities
raquo Assist students with academic and welareproblems
raquo Provide a range o sports clubs societies
and other activities to enhance personaldevelopment meet other students and
develop hobbies and interests
raquo Support students in engaging with the
community
raquo Represent the interests o all students at alocal regional and national level
My placement
with Save the
Children was a
way to give
something back
Steven Salazar BSc International Politics
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Mini guide to Professional Training Placements
University of Surrey 7surreyacuk
Professional training charter
raquo Consult with the University prior to seeking
any changes in the terms and duration o theplacement
raquo Inorm your Senior Proessional TrainingTutor (and your personal academic tutor)
when you have ound a placement so that youare able to utilise them during the placement
raquo To provide access to all records maintained
during the placement or the Visiting PTTutor and the placement supervisor except inthe case o the Visiting PT Tutor where there
is an issue o commercial secrecy or nationalsecurity
raquo Read and engage with the placement
handbook inormation provided in the pre-placement briefings on the placement websiteand in emails rom the placement team
raquo Take ull responsibility or managing your
own independent learning and personaland proessional development consideringsolutions to problems yoursel beore turning
to the University or additional help
raquo I needed utilise the help and support available
to you by consulting your Personal TutorVisiting PT Tutor or member o the placementteam in a proessional and timely manner
raquo Regularly check and respond in a timelymanner to University emails letters and
other communications rom staff and studentrepresentatives
raquo Make appropriate use o the StudentsrsquoUnion provision or student representation
on ormal decision making bodies and theUniversityrsquos staffstudent liaison committees
raquo Give constructive eedback on yourUniversity experience at all levels
raquo Make prompt payment o tuition and allother ees charged by the University
raquo I awarded Erasmus+ status abide by theregulations as set out in the Erasmus+Student Charter Grant Agreement
and Learning Agreement or studies ortraineeships
Our Student Charter gives a summary of
our aspirations and expectations for each
other at the University of Surrey during
the placement It is not however a legally
binding contract and it is not intended
either to define or limit the legal rights and
responsibilities of the University of Surrey
the University of Surrey Studentsrsquo Union the
placement provider and each student All
students should ensure that they are aware
of all documents published by the University
of Surrey and the Studentsrsquo Union whichrelate in any way to being a registered
student andor a member of the Studentsrsquo
Union (including the Charter Statutes and
Ordinances and all regulations policies
procedures protocols and guidelines issued
by the University of Surrey andor the
Studentsrsquo Union from time to time)
Your placement provider undertakes to
raquo Plan the training and work programme to beundertaken by the student in consultationwith the relevant University Senior
Proessional Training Tutor or their nominee
raquo Offer a placement (unpaid) a contract oemployment (paid) with the duration and the
terms o the placement specified
raquo Treat the student as an employee on a
short-term contract in accordance with theorganisationrsquos normal policies
raquo Provide a ull and clear induction to the
organisation and its working practicesconventions etc
raquo Nominate a supervisor who will conductor make arrangements or day-to-day
supervision o the student
raquo Ensure so ar as is reasonably practicablea sae working environment in conormitywith Health and Saety legislation
raquo Provide the same level o liability and other
insurance cover available or comparable
employees
raquo Facilitate access to the student or visits bythe Visiting PT Tutor
raquo Under the guidance o the University and in
accordance with the studentrsquos ProgrammeRegulations as they relate to Proessional
Training to acilitate and participate in theassessment o the student
raquo In cases o serious breaches o disciplineto advise and consult with the Senior
Proessional Training Tutor
The Student
In relation to the University the StudentsrsquoUnion and your placement provider youundertake to
raquo Do your very best to strive to succeed and toully engage in a positive way with all aspects
o your Proessional Training placement toenable you to be a good representative o the
University o Surrey
raquo Treat colleagues ellow students University
staff workplace and University environmentswith respect
raquo Abide by all company rules regarding hours
o work health and saety regulations andother practices and procedures
raquo To carry out the work programme specifiedby the placement organisation under the
supervision o the specified supervisor(s)
raquo Comply with the general and assessmentregulations governing the placementprogramme by completing all reports and
records or the University as specified inthe University regulations and relevant
programme handbook
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Mini guide to Professional Training Placements
University of Surrey 9surreyacuk
General placement advice
G E N E R A L P L A C E M E N T A D V I C E
Rules and regulations
For a copy o the regulations or thearrangement and assessment o Proessional
Training please see the ollowing website
surreyacukcurrentstudentsregulations
regulationshtm
The regulations set out the amount o
credits that have to be achieved in orderto progress to the Proessional Training
placement and the amount o creditsthat should be achieved during the
placement period
Professional Training Visiting Tutors
Students on a Proessional Trainingplacement are allocated a Visiting
Proessional Training Tutor who will betheir main contact with the Universityduring their placement
The role o the Visiting PT Tutor includes
visiting you and your placement supervisorduring your placement assessing your
perormance on the job discussing academicproessional and personal matters with youand i necessary mediating between you and
your company
Your Visiting PT Tutor will be allocated toyou beore your placement begins and will
tell you the structure and timing o the visitsbut you are expected to take ownership oarranging the tutor visit by liaising with
your Visiting PT Tutor and your placementsupervisor to check their availability or
the visits
In some departments one o the visits maybe replaced by a Return Day at the Universityor by a video conerence (eg Skype)
or telephone discussion It is extremelyimportant that you ensure contact with your
Visiting PT Tutor or the organisation o thevisits and or any m atter arising over thecourse o your placement At any time
during your placement you can alsoapproach your Personal Tutor Programme
Director Senior Proessional Training Tutoror PT Administrator
Professional Training abroad
A placement abroad will provide anopportunity to experience a different culture
and possibly a new language Graduateemployers value the additional culturalawareness and linguistic skills that working
abroad enables you to develop We encouragestudents to work abroad but this will operate
within a different legislative ramework romthe UK so be aware and expect differences
Preparation is important or an internationalplacement We recommend that studentsstart early by checking the requirements
or visas and other legal documentationNaturally cultural and language preparation
and amiliarisation may also be important ndashmany international placements offer students
the opportunity to expand your knowledgeand use o a oreign language
More than 150 students choose to spendtheir Proessional Training placement abroad
each year ndash some with Erasmus+ supportand others through links that have beenestablished in departments Please contact
the International Relations Office or moreinormation on Erasmus+ visas and pre-
departure briefings
We would also encourage doing someresearch beore travelling abroad The UKForeign Office website is a great resource or
inormation on local laws and customs
fcogovuk
surreyacukinternationalrelations
Aaron Watkins BSc (Hons) Veterinary Biosciences
My placement
showed me the
opportunities that
could be waiting or mewhen I graduate
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Mini guide to Professional Training Placements
University of Surrey 11surreyacuk
General placement advice
International students on placement
International Students who are studyingat the University while holding a Tier 4
visa sponsored by the University o Surreyare permitted to take part in ProessionalTraining It is an integral and assessed part
o your degree programme and complieswith UK Visas amp Immigration (UKVI) limits
on work placements International Studentswho are studying with the University on
other orms o leave should confirm theyare permitted to take up a work study orresearch placement beore finding one
Keeping in touch
As a Tier 4 Sponsor the University o Surrey isresponsible or you throughout the period o
your work placement as i you were studyingon campus You must thereore maintainyour responsibilities as an international
student during your placement This includeskeeping your contact details up to date at all
times (via student sel-service) and inormingthe University o any changes to passportsresidence permits or your immigration status
The ull list o responsibilities can be oundon the Student Services Centre website
I you are on a Tier 4 visa the University isrequired to report details o your placement
provider and location to UKVI when yourplacement starts and provide updates o any
changes that occur The University also has aduty to monitor Tier 4 studentsrsquo engagement
with their work placement Placementproviders will inorm the University o anyattendance issues
Completing placement visits
You also need to ensure that you havecompleted the required meetings with yourVisiting PT Tutor in a timely manner A
lack o engagement with your placementwould result in the University withdrawing
sponsorship o your visa
Please note that besides your ProessionalTraining placement you are not allowed toexceed the prescribed limits on part-time
work outside o your Proessional Trainingplacement
surreyacukcurrentstudentsvisa
compliance
Disabled and dyslexic students
By the time you are on your placement itis hoped that you will have negotiated the
support you need and any adaptations youmay need with your placement provider
Placement providers in the UK are requiredby law to make reasonable adjustments
or employees I your disability will notmaterially affect your ability to do the
job or health and saety issues will not becompromised then you may decide not todisclose a dis ability However you may find
that disclosure will enable you to enter intoa partnership with your placement provider
that will greatly enhance the benefits o theplacement
For urther inormation about disclosing adisability please download this document
rom the website listed below
skillorgukuploadsTellingpeopledoc
You can also talk to our DisabilityCoordinator in Additional Learning Support(ALS) within the Library or an adviser in the
Careers Service
surreyacukcareers
I your disability-related support requiresunding please contact ALS or urtherinormation
T +44 (0)1483 689609
+44 (0)7794 074322
(Text messages for deaf students)
E alssurreyacuk
surreyacukals
Equality diversity and inclusion
Issues o equality diversity and inclusion arenow real concerns or employers in the 21st
century Companies are starting to realise theadvantages o having a workorce as diverseas and representative o the general public
However some discrimination still existsdirectly or indirectly
By law it is the responsibility o all UK
employers to ensure equality within theworkplace and prevent discrimination Whenworking abroad however you should be
aware that legislation can vary rom c ountryto country
The University can help with the assessment
o equality and diversity standards in anygiven country Your Senior ProessionalTraining Tutor or Personal Tutor can help
with any concerns you may have or youcan contact the University Equality and
Diversity Team
E equality-diversitysurreyacuk
surreyacukequalityanddiversity
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Mini guide to Professional Training Placements
University of Surrey 13surreyacuk
General placement advice
Employability and Careers Service
The Employability and Careers Service isavailable to provide support when you return
rom your placement and in your final yearo study can help you prepare or applying ora graduate role or urther study The Service
runs workshops on CV writing the job searchprocess and preparing or interview
Individual one-to-one interviews are
available with the Careers Advisers to checkyour CV and provide advice on the jobinterview process Make sure you access
the services available to help you to reflectcritically on your placement experiences and
help inorm your job search process as earlyas possible
surreyacukcareers
Your rights at work
Every individual working in the UK has a seto basic rights Reer to the basic employment
rights below or visit the workSMART websiteor the Citizens Advice Bureau website ormore inormation
adviceguideorguk
Employment law is national and different
rules will apply i you work abroad You needto check the Foreign and Commonwealth
Office website (travelling and living overseassection) or inormation on working abroadInternational students will need to check
their visa status to work abroad and detailscan be ound on the embassy webpage o the
country where you will be working
fcogovuk
Basic employment rights in the UK
Become amiliar with your basic employmentrights You are entitled to
raquo A proper pay statement showing how muchyou earn and any deductions
raquo A minimum o 28 daysrsquo paid holiday per yearraquo Not have illegal deductions made rom your
payraquo Paid shared parental leave or adoption leave
Additional support
Financial support
There is a Placement Fund to help students
in financial hardship I you find yoursel inthis situation you should apply to StudentMoney Advice (Student Services Centre)
using the generic hardship application ormand giving ull details o your placement
Priority will be given to those whoseplacements are unpaid uns upported
compulsory or in a challenging locationYou can apply in advance o startingyour placement and all eligible students
are encouraged to apply as soon as theyknow what their placement income and
expenditure will be
For urther inormation or advice pleaseeel ree to contact a Student Money Adviserrom the Student Services Centre
Harassment andor bullying
In very rare instances students can besubject to harassment andor bullying
during their placement I you find yourselin this situation you should contacta member o academic staff in your
department as soon as possible This canbe your Personal Tutor Senior Proessional
Training Tutor Visiting PT Tutor or anotheracademic you eel comortable speaking toYou may also wish to contact the Studentsrsquo
Union to discuss your concerns
I the problem cannot be resolved and youhave to leave your placement you must
ensure that you agree this with your VisitingPT Tutor andor Senior Proessional Training
Tutor You must also write an official letter toyour placement provider in the first instancestipulating your reasons or leaving
In these circumstances i you are nearing the
end o your placement it may be possible oryou to conduct work such as a report which
will enable you to gain the necessary c reditsI you are at the beginning or in the middleo your placement then usually you will be
permitted to search or another placementAdditional guidance on the procedure and
requirements are contained in your PTprogramme handbook and may differ bysubject or by DepartmentFaculty It may
or example require special approval rom aBoard o Examiners or Board o Studies
You can also take steps to resolve the
situation in the workplace by findingsomeone you trust to discuss the situationwith This could be a Manager HR adviser or
trade union representative Keep a record othe incidents I you eel confident enough to
do so ask the bully to stop and explain howtheir behaviour has affected you You might
also consider asking a colleague or unionofficial to help
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 15surreyacuk
Financial guidance
F I N A N C I A L G U I D A N C E
Costs
Tuition Fees
Tuition Fees or all students on Proessional
Training (work placement andor studyexchange) are currently pound1075 or studentson Proessional Training Placement in
201516
HomeEU students
You will receive a reduced maintenance loan
entitlement and may be entitled to part oyour maintenance grant (different rules applyi you are working outside o the UK)
You should be able to pay or your travel
to your student placement Howeverit is advisable to check with Student
Finance England i you are eligible orreimbursement
For more inormation please visit thelsquoStudent finance loans and universitiesrsquo
section at govukstudent-finance
Unpaid placements
As the Proessional Training placement isan integral part o the HE programme the
national minimum wage does not apply andthereore placements can be unpaid TheUniversityrsquos Student Money Advisers may
be able to assist you with financial planningi you decide to take an unpaid placement
On programmes where unpaid placementsare the norm students may still be eligible
to apply or a ull student loan i theirplacement is with one o the ollowing typeso organisation
raquo A hospital Public Health Service Laboratory
or with a Clinical Commissioning groupraquo A Special Health Authority the National
Health Service Commissioning Boardthe National Institute or Health and CareExcellence the Health and Social Care
Inormation Centre Local Health BoardHealth Board Special Health Board or Health
and Social Services Boardraquo A Local Authority carrying out its duties
relating to health welare or caring or
children and young people a voluntaryorganisation providing acilities or carrying
out similar activities A Local Authority actingin the exercise o public health unctions
raquo The prison or probation sector or afer-careservices
raquo Unpaid research in a UK or Overseas HE
institution
You will need to fill in paperwork regardingyour placement or your department who
will then inorm the necessary parties thatyou are not being paid or your placement Itis important that this is done on time
General finance advice
raquo I you are on placement in the UK you arestill regarded as a student and thereore are
exempt rom Council Tax ndash however bewarei there is more than one non-student inyour house you will be liable or Council Tax
(check with your Local Authority or details)
raquo Be careul not to take up lots o offers ocredit cards It may be hard to maintain card
payments in your final year
raquo Use all discounts available to you andsave money or your final year ndash a regularstanding order to a savings account rom the
account that your salary goes into may helpyou achieve this
Placements abroad
raquo Establish whether you need a visa and how
to apply or this Help is available on theInternational Relations Office (IRO) web
pages surreyacukexchanges
raquo A talk on obtaining visas is also given andthe inormation rom the talk is provided inSurreyLearnrsquos module ldquoLetrsquos Go Abroadrdquo I
you are not registered on this module pleasecontact the IRO so that you can be added
raquo Research the best deals on flights to and romyour placement
raquo I you receive student finance that depends
on your household income you can applyor a Travel Grant rom Student Finance
England The first pound303 o your travel costsincluding visa and medical insurance costs
will be disregarded and photocopies o prooo payment are required However i the
studentrsquos household income exceeds thethreshold o pound39796 or the Travel Grant
there will be a urther pound1 disregard or eachadditional pound927 o household income which
will reduce the Travel Grant urther You canapply at any time during the academic yearand there is no limit to how many travel
grant orms you can submit You can claimor up to three return journeys between the
UK and the overseas institution during aull academic year Payments are also made
throughout the year
raquo Work out a realistic budget A budget
sheet is available when submitting youronline application or Erasmus+ via the
International Relations websitesurreyacukinternationalrelations
raquo Find out about exchange rates charges ororeign currency transactions mobile phone
rates or calls and texting rom abroad
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 17surreyacuk
Financial guidance
International Travel Bursary Scheme
I you are a homeEU student theinternational travel bursary scheme may be
able to provide up to pound750 towards the cost otravel visas and insurance or travel abroador your Proessional Training placement
where all o the ollowing criteria are met
raquo Your household income is less than pound42600raquo You are not eligible or Erasmus+ unding
ie your placement is not in the EU andassociated countries
raquo You will receive less than pound5000 net in pay
while on a six or twelve-month ProessionalTraining work placement abroad
For urther inormation contact the
International Relations Office
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
Maintenance loan payment
raquo Make sure that you complete the relevantstudent support application beore you begin
your placement
raquo Enter the correct bank account number andsort code when you complete the orm Iyour placement is abroad please ensure you
fill in the correct details in Sections 3-4
raquo Standard Maintenance Loan and Grantpayment dates are 33 per cent in October
33 per cent in January and 34 per cent inApril I you are studying abroad as part oyour Proessional Training placement then
it can be paid in two instalments
raquo Ensure that Student Records have beenupdated with regards to your first day oplacement I Student Finance England has
the inormation you could possibly receiveyour first instalment up to 25 days early i
your placement starts beore the first day osemester These arrangements are subject to
change and should be confirmed directlywith Student Finance England
raquo Even i you donrsquot think that you need aMaintenance Loan take it Applicants to the
Placement Fund must first have taken out aStudent Loan or have proo o ineligibility
The Maintenance Loan can be a back-upshould there be any difficulties down the linePut it into a savings account i need be It can
then be used or emergency money duringyour final year
Long courses maintenance loan
I you are attending a study placement oran unpaid research placement in an overseas
HE institution in excess o 30 weeks andthree days (excluding vacations) you mayreceive additional monies
Disabled Studentsrsquo Allowance (DSA)
DSA is available to students on unpaid
work placements but not paid placementsPlease see the relevant section o thisguide or more inormation on disabled
and dyslexic students Advice on benefitsincluding PIPs is available rom Student
Money
2015 ndash16 Rate Long Courses Loan
Per Week Overseas
(including Europe)
pound116
UK London pound107
UK lsquoelsewherersquo pound84
UK Parental Home pound55
Childcare
The Childcare Grant is not available orplacements outside the UK
Tax Credits cannot be claimed or placement
periods outside o the UK
Registration for academic year2015ndash16
You must register or the new academic year
Consult the Universityrsquos website on how todo this nearer the time I you have a query
contact Academic Registry
T +44 (0)1483 689939
E studentrecordssurreyacuk
Bursary
I you are in receipt o a Surrey Bursaryyou will not be eligible whilst taking your
placement Email Student Money or urtherinormation
E asksurreyacuk
E bursariesandscholarshipssurreyacuk
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Mini guide to Professional Training Placements
University of Surrey 19surreyacuk
Financial guidance
ERASMUS+
Students who work or study in continentalEurope can apply or ERASMUS+ grant
support The unding is managed on behalo the University by the InternationalRelations Office
Grants can be held in addition to your
maintenance loangrant and any salary orpayment that you receive You can call in to
Senate House Floor 3 Room 17 or urtherinormation but you will then need tocomplete an online application orm which is
available on the International Relations Officewebsite (see the International Work Placements
section to complete the online orm)
Erasmus+ grants vary by country odestination and whether you are on studyexchange andor working on placement but
range rom euro250 to euro400 per month
surreyacukinternationalrelations
Bank accounts
raquo Switch to online bankingraquo Keep your bank inormed o your address
raquo Keep track o your moneyraquo Keep dated copies o all correspondence
raquo Be aware in some cases there will need tobe a minimum number o transactions in
your student account or your bank maylsquocall inrsquo your overdraf acility
raquo Inorm your bank i your placement will
be abroad
Tax Advice
This section concerns personal tax Studentson international placements are advised to
seek local advice about the requirements orfiling tax returns and paying tax (includingany local municipal taxes) in the location
where they are working
Inland Revenue Income Tax benefits
raquo Tax years run 6 April to 5 April so placements
may cross two yearsraquo Fill in a P50 at the end o your placement i
you will not be completing any urther work
during that tax year ndash it will help to haveyour P45 available as this will give you any
necessary inormationraquo At the end o a tax year submit your P45 and
P60 with a covering letter inorming yourlocal tax office that you wish to have a taxreassessment Details o your local tax office
can be ound online at hmrcgovuk
Income Tax Allowances 2015ndash16
Personal Allowance pound10600
Blind Personrsquos Allowance pound2290
Taxable Band Allowances 2015ndash16
Basic Rate 20 pound1ndashpound31785
Higher Rate 40 pound31786ndashpound150000
Addit ional Rate 45 pound150001+
I you have any questions call the official Tax
Helpline
T 0300 200 3300
Visit govukstudent-jobs-paying-tax or inormation on
raquo Income tax or student jobsraquo Tax and National Insurance
raquo Holiday jobs abroadraquo Tax codes wrong tax
raquo Underpaid or overpaid taxraquo Change o details
You may also find the official HMRC taxchecker useul
stccalculatorhmrcgovuk
National Insurance
You need a National Insurance (NI) number
to be able to work within the UK I youdo need to pay National Insurance the
contribution rate is 12 per cent
In the tax year 2015ndash16
raquo Weekly paid staff earning less than pound112 per
week do not pay NIraquo Weekly paid staff earning pound112ndashpound155 per
week are deemed to have paid
raquo Weekly paid staff on more than pound156 perweek do pay NI
raquo Monthly paid staff on less than pound486 permonth do not pay
raquo Monthly paid staff on pound486ndashpound672 per month
are deemed to have paidraquo Monthly earners on more than pound673 per
month do pay
Please note that these figures are accurateat the time o print (May 2015) and m ightchange during the 2015ndash16 tax year
Call the HMRC to apply or a National
Insurance number
T 0300 200 3500
hmrcgovukni
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Mini guide to Professional Training Placements
University of Surrey 21surreyacuk
Accommodation
ACCOMMODATION
Where to look
Some placement providers may help you findaccommodation alternatively try
raquo University o Surrey Accommodation Office
(i your placement is in the local area)raquo Local newspapers or advertisementsraquo Local university and college accommodation
officesraquo Accommodation agencies (these can be
expensive please check you are aware o anyadmin service charges you will be liable or)
raquo Estate agents (worthwhile i therersquos a group)
raquo Internet sites (we advise only makingpayment once you have viewed the property
and secured a written contract or theaccommodation) Always use reliable and
registered accommodation providers
Finding accommodation overseas
It is worth approaching your placementprovider to see i they can help organise
an apartment or lat prior to your arrivalperhaps with other placement students romother universities The organisation may
sub-let you a property normally used oroverseas contractors
Temporary accommodation
The placement provider will oten helpyou with temporary accommodation or acouple o days until you ind your eet Your
organisation may even be able to help youpay any rent deposits with an advance o
your irst m onthrsquos pay
University housing
I you are based at a university abroad youmay be able to apply or housing with the host
university There are oten strict deadlines orthis so it is important to conirm your study
andor placement as soon as possible
Dealing with local landlords
Remember when dealing with local landlordsthat customs may be dierent with respect to
housing arrangements Always be sensitive toany cultural dierences and make sure you
are clear about your landlordrsquos expectationsin terms o arrival times guests and so onYour Country Guide available in the Letrsquos Go
Abroad module on SurreyLearn will give youurther inormation
I the tenancy agreement is in the locallanguage get it translated by a native speakerso you know exactly what is expected
Ensure that you check the legitimacy olandlords or estate agents beore you hand
over any money or accommodation
particularly when you are looking orsomewhere to live abroad Try to view theproperty and either talk to the previoustenant neighbours or someone else
who has dealt with the organisation orindividual I it looks too good to be true
it probably is
Students are invited to apply online for accommodation in their final year An email
will be sent by your Faculty to your University email account in late November or
early December with details of how and when to apply
In relation to accommodation requirements after your return from placement
please monitor the Accommodation Services website for updates about the
application process as this can change from year to year
surreyacukaccommodationapplicantseligibility
University accommodation for the final year
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Mini guide to Professional Training Placements
University of Surrey 23surreyacuk
Health and safety during your placement
HEALTH AND SAFETY
D U R I N G Y O U R P L A C E M E N T
Your health and safety
Provision is made under the Health and
Saety at Work Act or the protectiono anyone whilst at work in the UnitedKingdom The Act places the responsibility
or managing health and saety in theworkplace on the placement provider
However as a placement student you haveresponsibilities under the Act or cooperating
with the placement provider on health andsaety issues
The position regarding the health and saetyo a placement student working abroad can
be a bit more complicated as legislation doesvary rom country to country Although
Health and safety factors toconsider prior to your placement
Work and study factors
These relate to the placement provider and to
the work or study that you will b e carryingout during your placement including work-
based hazards Control measures may includethe proessional knowledge and expertise you
have acquired during your studies
Travel and transportation factors
Driving and travel while carrying out thebusiness o the placement provider can be
a risk Placements do not just involve thework carried out or the placement provider
Depending on the nature and location o theplacement you may ace signiicant healthsaety and welare issues associated with
your travel to and rom your placement andaccommodation
Location and regional factors
The location o the placement can have
considerable impact particularly i itis abroad in a country that you are not
acquainted with Additionally it could apply
to international students enrolled at a UKhigher education institution and going onplacement in the UK
General or environmental health factors
You may ace signiicant health saety andwelare issues associated with environmentalconditions either in your place o workstudy
or the general location
Individual student factors
You are an individual and as such your
health knowledge skills experience andpersonality could have an impact on yourhealth and saety Students with personal
actors (eg health disability linguisticor cultural) which may require speciic
adjustments or support should haveequivalent opportunities in their choiceo placements The University encourages
students with a health condition or disabilityto disclose this to their department so that
adjustments or support whilst on placementcan be discussed in conidence Students
will be advised whether they should discloseinormation and their permission will berequired beore passing inormation to
placement providers For urther inormation
about disclosure visit the Skill website
skillorguk
EU countries share a similar legislativeramework the actual saety standards may
be somewhat dierent Outside the EU saetystandards may vary considerably
The University does as ar as is reasonablypractical assess the saety standards
o placement providers through a riskassessment process assisted by the student
and the placement provider Considerationshould be given to the ollowing actors prior
to commencing your placement You will beguided as to how to assess these usually byyour department and you will complete a
risk assessment orm
Mahfuj Ali BSc (Hons) Physics
Surrey has
definitely encouraged
me to take newopportunities that
come my way
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Mini guide to Professional Training Placements
University of Surrey 25surreyacuk
Insurance during your placement
INSURANCE DUR ING
Y O U R P L A C E M E N T
The table opposite outlines the essentialinsurance requirements that will be needed
during your placement Visit the UniversityInsurance website under the Travel sectionas it is speciic to the University o Surrey and
contains valuable inormation or your saetywhen travelling abroad
surreyacukinsurance
All students must
raquo Complete the Conirmation oInsurance orm online
surreyacukinsurancetravelform
raquo Register on Travel Guardsurreyacukinsurancetravelguard
Role Insurance Covers
University of Surrey Public Liability
(UK and Overseas)
Cover whilst on placement during the course of
work for damage loss or injury caused to you or the
placement organisation if the University is found to be
negligent and legally liable
Employer(placement provider)
Employersrsquo Liability(UK)
Cover whilst on placement for damage loss or injurycaused to you if the employer is found to be negligent
and legally liable Some employers are exempt from
the compulsory insurance requirement These include
government bodies and family operations You should
ensure that Employersrsquo Liability cover is provided
Employersrsquo Liability
(Overseas)
Some countries have voluntary or statutory workmanrsquos
compensation schemes run by the state that offer
fixed compensation to people who are injured at work
but in some country placements there is no statutory
requirement to offer this and therefore you have no
protection from these schemes
Student Personal Insurance
(UK)
You should ensure that your personal insurance is
adequate to cover your possessions pers onal liability
etc If you use your personal car for travel to and from
placements or for the activity of the placement then
you need to check that cover is either offered by your
personal motor insurance or by the placement provider
Personal Insurance(Overseas)
If the employer cannot provide confirmation that thereis an equivalent policy or scheme in place
to protect you check that your personal insurance
policy provides some fixed benefit in the event
of an injury
Overseas Travel
Insurance
Comprehensive insurance cover for Personal Accident
Travel whilst on placement is provided The University
does not provide cover for extreme personal activities
You must download a copy of the Benefits Summary
from the University of Surrey insurance website to
take with you as it contains details of the main cover
benefits and emergency contact telephone number
together with relevant insurance information
I you have any other queries about
University insurance ater you have visitedthe Insurance website then please send yourqueries to the Insurance Oice
T +44 (0)1483 689008E nrouthsurreyacuk
For general inormation on insurance issuessee the UCEA Health and Saety Guidanceor the Placement o Higher Education
Students document
uceaacukenpublicationsindexcfmHSplace
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Your Studentsrsquo Union
Y O U R S T U D E N T S rsquo U N I O N
Throughout your Proessional Training
placement wherever you are in the worldyour Studentsrsquo Union is here to support you
The Studentsrsquo Union is run by elected studentoicers assisted by ull-time sta It is thereto represent your interests in education and
welare matters
General guidanceYour Vice-President (Voice) is the Unionoicer responsible or students on placement
The Vice-President (Voice) should be inregular contact with you to let you know
what is happening on campus and to ask oryour views on Proessional Training issues
You can visit the website or news onStudentsrsquo Union policy campaigns and
events or ind the Studentsrsquo Union pageon Facebook
E ussuinformationsurreyacuk
ussucouk
Extra help and support
When you are on placement abroad you can
still make your voice heard in the Universityand raise any concerns that you may havethrough the Studentsrsquo Union and student
representatives at your departmentrsquos StudentSta Liaison Committee (SSLC)
Your Studentsrsquo Union can give you supporton a whole range o issues and c an represent
you to the University However we cannotrepresent you to external agents such as
placement providers or landlords We can
point you in the right direction though iyou are not sure whom you need to askor assistance For representation in the
workplace we strongly recommend signingup to a relevant Trade Union or proessional
association A helpul guide to inding yourworkplace or sectorsrsquo Trade Union can be
ound at
worksmartorgukunionfinder
Democracy
Whether you are on or o campus you stillhave a right to decide how your Studentsrsquo
Union is run and who by All the electionprocesses are now online Keep an eye onyour University email account and the
Studentsrsquo Union Facebook page aroundelection time to see inormation on the
candidates and how to vote
Get involved
It can be diicult to stay involved withStudentsrsquo Union activities i yoursquore away rom
Surrey but i yoursquore able to get to campusyou can stay as involved as you like in
student activities and campaigns In the pastplacement students have served as part-time Union Executive Oicers I you can
why not run in an election I the time anddistance involved means we donrsquot see youthat oten then therersquos always next year Your
learning and development on a proessionalplacement will stand you in good stead to run
a society be a top campaigner or even leadthe Union
Victoria Hall BSc (Hons) Business Management
My placement
was invaluable
in opening my
eyes to different
career paths
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Mini guide to Professional Training Placements
University of Surrey 29surreyacuk
Useful contacts
USEFUL CONTACTS
University Contacts
Professional Training Faculty contacts
FAHS
T +44 (0)1483 683666
FBEL
T +44 (0)1483 682127
FEPS
T +44 (0)1483 686135
FHMS
T +44 (0)1483 683626
surreyacukdiscoverprofessional-training
Accommodation Office
T +44 (0)1483 682466
surreyacukaccommodation
Additional Learning Support
T +44 (0)1483 689609
surreyacukals
Employability and Careers Service
T +44 (0)1483 689001
E careerssurreyacuk
surreyacukcareers
Centre for Wellbeing
T +44 (0)1483 689498
E centreforwellbeingsurreyacuk
Emergencies
(contact Security in the first instance (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
Equality and Diversity
T +44 (0)1483 689189
E equality-diversitysurreyacuk
Fees and Funding
T +44 (0)1483 689373
E feesandfundingsurreyacuk
International Relations Office
(Erasmus+ visas for working abroad)
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
International Student Support
Student Services Centre
T +44 (0)1483 689005
Main University Switchboard
T +44 (0)1483 300800
Student Services Centre
T +44 (0)1483 686868
E asksurreyacuk
surreyacukask
Office of Student Complaints
Appeals and Regulation (OSCAR)
T +44 (0)1483 686868
Studentsrsquo Union
T +44 (0)1483 689223
E ussuinformationsurreyacuk
ussucouk
University Student Travel Insurance Cover
T +44 (0)1483 689008
E nrouthsurreyacuk
surreyacukinsurance
General Advice
Accommodation Engine
accommodationenginecouk
Citizens Advice Bureau
adviceguideorguk
Foreign and Commonwealth Office
fcogovuk
National Bureau for Students with Disabilities
skillorguk
workSMART
worksmartorguk
Finance
HM Revenue and Customs
T 0845 367825
hmrcgovuk
National Insurance Office
T 0845 6000643
Tax information
studenttaxservicesorg
govukstudent-jobs-paying-tax
listentotaxmancom
Josephine Amosah BSc (Hons) Biochemistry
You gain
so much
knowledge
and lie
experience
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Mini guide to Professional Training Placements
University of Surrey 31surreyacuk
Useful contacts
Emergencies
Advance planning ahead of any travelling for
your Professional Training placement or study
exchange is important Make sure you share
your contact details while on placement with
your next of kin and the University
We suggest you share the following contact
details with your family ahead of starting your
placement so your family know whom to
contact in the event of an emergency
University Security (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
University Insurance Emergency
Assistance number
Assistance +44 (0) 1273 400850
(available 24 hours all days of the week)
Quote policy number 0015865118
British High Commission Embassy
or Consulate
Should you be abroad while on placement
and have an emergency you may also wish to
contact the nearest British High Commission
Embassy or Consulate for advice and support
fcogovuk
Elizabeth Andrews BSc (Hons) Tourism Management
My placement
year has
given me a
great network
o contacts
8182019 Professional Training Mini Guide
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University of SurreyGuildord Surrey GU2 7XH UK
T +44 (0)1483 683666 (FAHS)
+44 (0)1483 682127 (FBEL)
+44 (0)1483 686135 (FEPS)
+44 (0)1483 683626 (FHMS)
F +44 (0)1483 300 803
E proessionaltrainingsurreyacuk
facebookcomuniversityofsurrey
twitter uniofsurrey
youtubecomuniversityofsurrey
surreyacukpty
Disclaimer
Every effort has been made to ensure the accuracy of the information contained in this
brochure at the time of going to print (May 2015) The University does not make any
warranty that information contained in this brochure is complete accurate or up-to-dateand the University is not responsible for the results of reliance on any such information To
the extent permitted in law the University accepts no liability for any loss or damage which
may be suffered by any party as a direct or indirect result of using this brochure (including
loss of profit loss of opportunity loss of business and consequential loss)
The University takes reasonable steps to provide the educational and other services
described in this brochure but reserves the right to introduce changes to make reasonable
changes to the services including the way in which they are delivered
Should industrial action or circumstances beyond the control of the University interfere
with its ability to provide any services the University will use reasonable steps to minimise
any resultant disruption
May 2015
7309-0415
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Mini guide to Professional Training Placements
University of Surrey 5surreyacuk
Professional training charter
P R O F E S S I O N A L T R A I N I N G C H A R T E R
The University undertakes to provide
raquo A high-quality relevant and ever improvingacademic experience or all students
raquo Library IT laboratory and teaching acilitiesincluding online access to journals e-books
access to partner libraries online IT traininguse o University email and IT support
raquo A range o services ensuring students eel
supported when necessary including accessto the Centre or Wellbeing the StudentServices Centre or financial and legal advice
support rom the Studentsrsquo Union and theInternational Relations Office (i you are
spending part o your placement abroad)
raquo A dedicated Proessional Training team whoregularly check and respond in a timelymanner to emails and other communications
rom students placement providers and staff
raquo An individual Visiting PT Tutor who visitseach student depending on the length o theplacement or distances involved
raquo A Placement Return Day (where applicable)
raquo Access to your Personal Tutor
raquo Access to other members o staff
raquo Assessment and eedback on ProessionalTraining assignments completed as part o
the placement modules
raquo Regular opportunities or students toeedback (eg via student representatives
staff-student liaison committee meetingsevaluation questionnaires etc) and a
proactive approach towards enhancing thestudent experience
raquo Guidance to the placement organisation o
the assessment criteria used by the University
The Studentsrsquo Union undertakes to
raquo Offer students a means to eedback tothe University and to enable continuousimprovement o the services provided
raquo Support students to ensure they receive air
treatment are treated equally and are awareo their rights and responsibilities
raquo Assist students with academic and welareproblems
raquo Provide a range o sports clubs societies
and other activities to enhance personaldevelopment meet other students and
develop hobbies and interests
raquo Support students in engaging with the
community
raquo Represent the interests o all students at alocal regional and national level
My placement
with Save the
Children was a
way to give
something back
Steven Salazar BSc International Politics
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 7surreyacuk
Professional training charter
raquo Consult with the University prior to seeking
any changes in the terms and duration o theplacement
raquo Inorm your Senior Proessional TrainingTutor (and your personal academic tutor)
when you have ound a placement so that youare able to utilise them during the placement
raquo To provide access to all records maintained
during the placement or the Visiting PTTutor and the placement supervisor except inthe case o the Visiting PT Tutor where there
is an issue o commercial secrecy or nationalsecurity
raquo Read and engage with the placement
handbook inormation provided in the pre-placement briefings on the placement websiteand in emails rom the placement team
raquo Take ull responsibility or managing your
own independent learning and personaland proessional development consideringsolutions to problems yoursel beore turning
to the University or additional help
raquo I needed utilise the help and support available
to you by consulting your Personal TutorVisiting PT Tutor or member o the placementteam in a proessional and timely manner
raquo Regularly check and respond in a timelymanner to University emails letters and
other communications rom staff and studentrepresentatives
raquo Make appropriate use o the StudentsrsquoUnion provision or student representation
on ormal decision making bodies and theUniversityrsquos staffstudent liaison committees
raquo Give constructive eedback on yourUniversity experience at all levels
raquo Make prompt payment o tuition and allother ees charged by the University
raquo I awarded Erasmus+ status abide by theregulations as set out in the Erasmus+Student Charter Grant Agreement
and Learning Agreement or studies ortraineeships
Our Student Charter gives a summary of
our aspirations and expectations for each
other at the University of Surrey during
the placement It is not however a legally
binding contract and it is not intended
either to define or limit the legal rights and
responsibilities of the University of Surrey
the University of Surrey Studentsrsquo Union the
placement provider and each student All
students should ensure that they are aware
of all documents published by the University
of Surrey and the Studentsrsquo Union whichrelate in any way to being a registered
student andor a member of the Studentsrsquo
Union (including the Charter Statutes and
Ordinances and all regulations policies
procedures protocols and guidelines issued
by the University of Surrey andor the
Studentsrsquo Union from time to time)
Your placement provider undertakes to
raquo Plan the training and work programme to beundertaken by the student in consultationwith the relevant University Senior
Proessional Training Tutor or their nominee
raquo Offer a placement (unpaid) a contract oemployment (paid) with the duration and the
terms o the placement specified
raquo Treat the student as an employee on a
short-term contract in accordance with theorganisationrsquos normal policies
raquo Provide a ull and clear induction to the
organisation and its working practicesconventions etc
raquo Nominate a supervisor who will conductor make arrangements or day-to-day
supervision o the student
raquo Ensure so ar as is reasonably practicablea sae working environment in conormitywith Health and Saety legislation
raquo Provide the same level o liability and other
insurance cover available or comparable
employees
raquo Facilitate access to the student or visits bythe Visiting PT Tutor
raquo Under the guidance o the University and in
accordance with the studentrsquos ProgrammeRegulations as they relate to Proessional
Training to acilitate and participate in theassessment o the student
raquo In cases o serious breaches o disciplineto advise and consult with the Senior
Proessional Training Tutor
The Student
In relation to the University the StudentsrsquoUnion and your placement provider youundertake to
raquo Do your very best to strive to succeed and toully engage in a positive way with all aspects
o your Proessional Training placement toenable you to be a good representative o the
University o Surrey
raquo Treat colleagues ellow students University
staff workplace and University environmentswith respect
raquo Abide by all company rules regarding hours
o work health and saety regulations andother practices and procedures
raquo To carry out the work programme specifiedby the placement organisation under the
supervision o the specified supervisor(s)
raquo Comply with the general and assessmentregulations governing the placementprogramme by completing all reports and
records or the University as specified inthe University regulations and relevant
programme handbook
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 9surreyacuk
General placement advice
G E N E R A L P L A C E M E N T A D V I C E
Rules and regulations
For a copy o the regulations or thearrangement and assessment o Proessional
Training please see the ollowing website
surreyacukcurrentstudentsregulations
regulationshtm
The regulations set out the amount o
credits that have to be achieved in orderto progress to the Proessional Training
placement and the amount o creditsthat should be achieved during the
placement period
Professional Training Visiting Tutors
Students on a Proessional Trainingplacement are allocated a Visiting
Proessional Training Tutor who will betheir main contact with the Universityduring their placement
The role o the Visiting PT Tutor includes
visiting you and your placement supervisorduring your placement assessing your
perormance on the job discussing academicproessional and personal matters with youand i necessary mediating between you and
your company
Your Visiting PT Tutor will be allocated toyou beore your placement begins and will
tell you the structure and timing o the visitsbut you are expected to take ownership oarranging the tutor visit by liaising with
your Visiting PT Tutor and your placementsupervisor to check their availability or
the visits
In some departments one o the visits maybe replaced by a Return Day at the Universityor by a video conerence (eg Skype)
or telephone discussion It is extremelyimportant that you ensure contact with your
Visiting PT Tutor or the organisation o thevisits and or any m atter arising over thecourse o your placement At any time
during your placement you can alsoapproach your Personal Tutor Programme
Director Senior Proessional Training Tutoror PT Administrator
Professional Training abroad
A placement abroad will provide anopportunity to experience a different culture
and possibly a new language Graduateemployers value the additional culturalawareness and linguistic skills that working
abroad enables you to develop We encouragestudents to work abroad but this will operate
within a different legislative ramework romthe UK so be aware and expect differences
Preparation is important or an internationalplacement We recommend that studentsstart early by checking the requirements
or visas and other legal documentationNaturally cultural and language preparation
and amiliarisation may also be important ndashmany international placements offer students
the opportunity to expand your knowledgeand use o a oreign language
More than 150 students choose to spendtheir Proessional Training placement abroad
each year ndash some with Erasmus+ supportand others through links that have beenestablished in departments Please contact
the International Relations Office or moreinormation on Erasmus+ visas and pre-
departure briefings
We would also encourage doing someresearch beore travelling abroad The UKForeign Office website is a great resource or
inormation on local laws and customs
fcogovuk
surreyacukinternationalrelations
Aaron Watkins BSc (Hons) Veterinary Biosciences
My placement
showed me the
opportunities that
could be waiting or mewhen I graduate
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Mini guide to Professional Training Placements
University of Surrey 11surreyacuk
General placement advice
International students on placement
International Students who are studyingat the University while holding a Tier 4
visa sponsored by the University o Surreyare permitted to take part in ProessionalTraining It is an integral and assessed part
o your degree programme and complieswith UK Visas amp Immigration (UKVI) limits
on work placements International Studentswho are studying with the University on
other orms o leave should confirm theyare permitted to take up a work study orresearch placement beore finding one
Keeping in touch
As a Tier 4 Sponsor the University o Surrey isresponsible or you throughout the period o
your work placement as i you were studyingon campus You must thereore maintainyour responsibilities as an international
student during your placement This includeskeeping your contact details up to date at all
times (via student sel-service) and inormingthe University o any changes to passportsresidence permits or your immigration status
The ull list o responsibilities can be oundon the Student Services Centre website
I you are on a Tier 4 visa the University isrequired to report details o your placement
provider and location to UKVI when yourplacement starts and provide updates o any
changes that occur The University also has aduty to monitor Tier 4 studentsrsquo engagement
with their work placement Placementproviders will inorm the University o anyattendance issues
Completing placement visits
You also need to ensure that you havecompleted the required meetings with yourVisiting PT Tutor in a timely manner A
lack o engagement with your placementwould result in the University withdrawing
sponsorship o your visa
Please note that besides your ProessionalTraining placement you are not allowed toexceed the prescribed limits on part-time
work outside o your Proessional Trainingplacement
surreyacukcurrentstudentsvisa
compliance
Disabled and dyslexic students
By the time you are on your placement itis hoped that you will have negotiated the
support you need and any adaptations youmay need with your placement provider
Placement providers in the UK are requiredby law to make reasonable adjustments
or employees I your disability will notmaterially affect your ability to do the
job or health and saety issues will not becompromised then you may decide not todisclose a dis ability However you may find
that disclosure will enable you to enter intoa partnership with your placement provider
that will greatly enhance the benefits o theplacement
For urther inormation about disclosing adisability please download this document
rom the website listed below
skillorgukuploadsTellingpeopledoc
You can also talk to our DisabilityCoordinator in Additional Learning Support(ALS) within the Library or an adviser in the
Careers Service
surreyacukcareers
I your disability-related support requiresunding please contact ALS or urtherinormation
T +44 (0)1483 689609
+44 (0)7794 074322
(Text messages for deaf students)
E alssurreyacuk
surreyacukals
Equality diversity and inclusion
Issues o equality diversity and inclusion arenow real concerns or employers in the 21st
century Companies are starting to realise theadvantages o having a workorce as diverseas and representative o the general public
However some discrimination still existsdirectly or indirectly
By law it is the responsibility o all UK
employers to ensure equality within theworkplace and prevent discrimination Whenworking abroad however you should be
aware that legislation can vary rom c ountryto country
The University can help with the assessment
o equality and diversity standards in anygiven country Your Senior ProessionalTraining Tutor or Personal Tutor can help
with any concerns you may have or youcan contact the University Equality and
Diversity Team
E equality-diversitysurreyacuk
surreyacukequalityanddiversity
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University of Surrey 13surreyacuk
General placement advice
Employability and Careers Service
The Employability and Careers Service isavailable to provide support when you return
rom your placement and in your final yearo study can help you prepare or applying ora graduate role or urther study The Service
runs workshops on CV writing the job searchprocess and preparing or interview
Individual one-to-one interviews are
available with the Careers Advisers to checkyour CV and provide advice on the jobinterview process Make sure you access
the services available to help you to reflectcritically on your placement experiences and
help inorm your job search process as earlyas possible
surreyacukcareers
Your rights at work
Every individual working in the UK has a seto basic rights Reer to the basic employment
rights below or visit the workSMART websiteor the Citizens Advice Bureau website ormore inormation
adviceguideorguk
Employment law is national and different
rules will apply i you work abroad You needto check the Foreign and Commonwealth
Office website (travelling and living overseassection) or inormation on working abroadInternational students will need to check
their visa status to work abroad and detailscan be ound on the embassy webpage o the
country where you will be working
fcogovuk
Basic employment rights in the UK
Become amiliar with your basic employmentrights You are entitled to
raquo A proper pay statement showing how muchyou earn and any deductions
raquo A minimum o 28 daysrsquo paid holiday per yearraquo Not have illegal deductions made rom your
payraquo Paid shared parental leave or adoption leave
Additional support
Financial support
There is a Placement Fund to help students
in financial hardship I you find yoursel inthis situation you should apply to StudentMoney Advice (Student Services Centre)
using the generic hardship application ormand giving ull details o your placement
Priority will be given to those whoseplacements are unpaid uns upported
compulsory or in a challenging locationYou can apply in advance o startingyour placement and all eligible students
are encouraged to apply as soon as theyknow what their placement income and
expenditure will be
For urther inormation or advice pleaseeel ree to contact a Student Money Adviserrom the Student Services Centre
Harassment andor bullying
In very rare instances students can besubject to harassment andor bullying
during their placement I you find yourselin this situation you should contacta member o academic staff in your
department as soon as possible This canbe your Personal Tutor Senior Proessional
Training Tutor Visiting PT Tutor or anotheracademic you eel comortable speaking toYou may also wish to contact the Studentsrsquo
Union to discuss your concerns
I the problem cannot be resolved and youhave to leave your placement you must
ensure that you agree this with your VisitingPT Tutor andor Senior Proessional Training
Tutor You must also write an official letter toyour placement provider in the first instancestipulating your reasons or leaving
In these circumstances i you are nearing the
end o your placement it may be possible oryou to conduct work such as a report which
will enable you to gain the necessary c reditsI you are at the beginning or in the middleo your placement then usually you will be
permitted to search or another placementAdditional guidance on the procedure and
requirements are contained in your PTprogramme handbook and may differ bysubject or by DepartmentFaculty It may
or example require special approval rom aBoard o Examiners or Board o Studies
You can also take steps to resolve the
situation in the workplace by findingsomeone you trust to discuss the situationwith This could be a Manager HR adviser or
trade union representative Keep a record othe incidents I you eel confident enough to
do so ask the bully to stop and explain howtheir behaviour has affected you You might
also consider asking a colleague or unionofficial to help
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Financial guidance
F I N A N C I A L G U I D A N C E
Costs
Tuition Fees
Tuition Fees or all students on Proessional
Training (work placement andor studyexchange) are currently pound1075 or studentson Proessional Training Placement in
201516
HomeEU students
You will receive a reduced maintenance loan
entitlement and may be entitled to part oyour maintenance grant (different rules applyi you are working outside o the UK)
You should be able to pay or your travel
to your student placement Howeverit is advisable to check with Student
Finance England i you are eligible orreimbursement
For more inormation please visit thelsquoStudent finance loans and universitiesrsquo
section at govukstudent-finance
Unpaid placements
As the Proessional Training placement isan integral part o the HE programme the
national minimum wage does not apply andthereore placements can be unpaid TheUniversityrsquos Student Money Advisers may
be able to assist you with financial planningi you decide to take an unpaid placement
On programmes where unpaid placementsare the norm students may still be eligible
to apply or a ull student loan i theirplacement is with one o the ollowing typeso organisation
raquo A hospital Public Health Service Laboratory
or with a Clinical Commissioning groupraquo A Special Health Authority the National
Health Service Commissioning Boardthe National Institute or Health and CareExcellence the Health and Social Care
Inormation Centre Local Health BoardHealth Board Special Health Board or Health
and Social Services Boardraquo A Local Authority carrying out its duties
relating to health welare or caring or
children and young people a voluntaryorganisation providing acilities or carrying
out similar activities A Local Authority actingin the exercise o public health unctions
raquo The prison or probation sector or afer-careservices
raquo Unpaid research in a UK or Overseas HE
institution
You will need to fill in paperwork regardingyour placement or your department who
will then inorm the necessary parties thatyou are not being paid or your placement Itis important that this is done on time
General finance advice
raquo I you are on placement in the UK you arestill regarded as a student and thereore are
exempt rom Council Tax ndash however bewarei there is more than one non-student inyour house you will be liable or Council Tax
(check with your Local Authority or details)
raquo Be careul not to take up lots o offers ocredit cards It may be hard to maintain card
payments in your final year
raquo Use all discounts available to you andsave money or your final year ndash a regularstanding order to a savings account rom the
account that your salary goes into may helpyou achieve this
Placements abroad
raquo Establish whether you need a visa and how
to apply or this Help is available on theInternational Relations Office (IRO) web
pages surreyacukexchanges
raquo A talk on obtaining visas is also given andthe inormation rom the talk is provided inSurreyLearnrsquos module ldquoLetrsquos Go Abroadrdquo I
you are not registered on this module pleasecontact the IRO so that you can be added
raquo Research the best deals on flights to and romyour placement
raquo I you receive student finance that depends
on your household income you can applyor a Travel Grant rom Student Finance
England The first pound303 o your travel costsincluding visa and medical insurance costs
will be disregarded and photocopies o prooo payment are required However i the
studentrsquos household income exceeds thethreshold o pound39796 or the Travel Grant
there will be a urther pound1 disregard or eachadditional pound927 o household income which
will reduce the Travel Grant urther You canapply at any time during the academic yearand there is no limit to how many travel
grant orms you can submit You can claimor up to three return journeys between the
UK and the overseas institution during aull academic year Payments are also made
throughout the year
raquo Work out a realistic budget A budget
sheet is available when submitting youronline application or Erasmus+ via the
International Relations websitesurreyacukinternationalrelations
raquo Find out about exchange rates charges ororeign currency transactions mobile phone
rates or calls and texting rom abroad
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University of Surrey 17surreyacuk
Financial guidance
International Travel Bursary Scheme
I you are a homeEU student theinternational travel bursary scheme may be
able to provide up to pound750 towards the cost otravel visas and insurance or travel abroador your Proessional Training placement
where all o the ollowing criteria are met
raquo Your household income is less than pound42600raquo You are not eligible or Erasmus+ unding
ie your placement is not in the EU andassociated countries
raquo You will receive less than pound5000 net in pay
while on a six or twelve-month ProessionalTraining work placement abroad
For urther inormation contact the
International Relations Office
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
Maintenance loan payment
raquo Make sure that you complete the relevantstudent support application beore you begin
your placement
raquo Enter the correct bank account number andsort code when you complete the orm Iyour placement is abroad please ensure you
fill in the correct details in Sections 3-4
raquo Standard Maintenance Loan and Grantpayment dates are 33 per cent in October
33 per cent in January and 34 per cent inApril I you are studying abroad as part oyour Proessional Training placement then
it can be paid in two instalments
raquo Ensure that Student Records have beenupdated with regards to your first day oplacement I Student Finance England has
the inormation you could possibly receiveyour first instalment up to 25 days early i
your placement starts beore the first day osemester These arrangements are subject to
change and should be confirmed directlywith Student Finance England
raquo Even i you donrsquot think that you need aMaintenance Loan take it Applicants to the
Placement Fund must first have taken out aStudent Loan or have proo o ineligibility
The Maintenance Loan can be a back-upshould there be any difficulties down the linePut it into a savings account i need be It can
then be used or emergency money duringyour final year
Long courses maintenance loan
I you are attending a study placement oran unpaid research placement in an overseas
HE institution in excess o 30 weeks andthree days (excluding vacations) you mayreceive additional monies
Disabled Studentsrsquo Allowance (DSA)
DSA is available to students on unpaid
work placements but not paid placementsPlease see the relevant section o thisguide or more inormation on disabled
and dyslexic students Advice on benefitsincluding PIPs is available rom Student
Money
2015 ndash16 Rate Long Courses Loan
Per Week Overseas
(including Europe)
pound116
UK London pound107
UK lsquoelsewherersquo pound84
UK Parental Home pound55
Childcare
The Childcare Grant is not available orplacements outside the UK
Tax Credits cannot be claimed or placement
periods outside o the UK
Registration for academic year2015ndash16
You must register or the new academic year
Consult the Universityrsquos website on how todo this nearer the time I you have a query
contact Academic Registry
T +44 (0)1483 689939
E studentrecordssurreyacuk
Bursary
I you are in receipt o a Surrey Bursaryyou will not be eligible whilst taking your
placement Email Student Money or urtherinormation
E asksurreyacuk
E bursariesandscholarshipssurreyacuk
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Mini guide to Professional Training Placements
University of Surrey 19surreyacuk
Financial guidance
ERASMUS+
Students who work or study in continentalEurope can apply or ERASMUS+ grant
support The unding is managed on behalo the University by the InternationalRelations Office
Grants can be held in addition to your
maintenance loangrant and any salary orpayment that you receive You can call in to
Senate House Floor 3 Room 17 or urtherinormation but you will then need tocomplete an online application orm which is
available on the International Relations Officewebsite (see the International Work Placements
section to complete the online orm)
Erasmus+ grants vary by country odestination and whether you are on studyexchange andor working on placement but
range rom euro250 to euro400 per month
surreyacukinternationalrelations
Bank accounts
raquo Switch to online bankingraquo Keep your bank inormed o your address
raquo Keep track o your moneyraquo Keep dated copies o all correspondence
raquo Be aware in some cases there will need tobe a minimum number o transactions in
your student account or your bank maylsquocall inrsquo your overdraf acility
raquo Inorm your bank i your placement will
be abroad
Tax Advice
This section concerns personal tax Studentson international placements are advised to
seek local advice about the requirements orfiling tax returns and paying tax (includingany local municipal taxes) in the location
where they are working
Inland Revenue Income Tax benefits
raquo Tax years run 6 April to 5 April so placements
may cross two yearsraquo Fill in a P50 at the end o your placement i
you will not be completing any urther work
during that tax year ndash it will help to haveyour P45 available as this will give you any
necessary inormationraquo At the end o a tax year submit your P45 and
P60 with a covering letter inorming yourlocal tax office that you wish to have a taxreassessment Details o your local tax office
can be ound online at hmrcgovuk
Income Tax Allowances 2015ndash16
Personal Allowance pound10600
Blind Personrsquos Allowance pound2290
Taxable Band Allowances 2015ndash16
Basic Rate 20 pound1ndashpound31785
Higher Rate 40 pound31786ndashpound150000
Addit ional Rate 45 pound150001+
I you have any questions call the official Tax
Helpline
T 0300 200 3300
Visit govukstudent-jobs-paying-tax or inormation on
raquo Income tax or student jobsraquo Tax and National Insurance
raquo Holiday jobs abroadraquo Tax codes wrong tax
raquo Underpaid or overpaid taxraquo Change o details
You may also find the official HMRC taxchecker useul
stccalculatorhmrcgovuk
National Insurance
You need a National Insurance (NI) number
to be able to work within the UK I youdo need to pay National Insurance the
contribution rate is 12 per cent
In the tax year 2015ndash16
raquo Weekly paid staff earning less than pound112 per
week do not pay NIraquo Weekly paid staff earning pound112ndashpound155 per
week are deemed to have paid
raquo Weekly paid staff on more than pound156 perweek do pay NI
raquo Monthly paid staff on less than pound486 permonth do not pay
raquo Monthly paid staff on pound486ndashpound672 per month
are deemed to have paidraquo Monthly earners on more than pound673 per
month do pay
Please note that these figures are accurateat the time o print (May 2015) and m ightchange during the 2015ndash16 tax year
Call the HMRC to apply or a National
Insurance number
T 0300 200 3500
hmrcgovukni
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Mini guide to Professional Training Placements
University of Surrey 21surreyacuk
Accommodation
ACCOMMODATION
Where to look
Some placement providers may help you findaccommodation alternatively try
raquo University o Surrey Accommodation Office
(i your placement is in the local area)raquo Local newspapers or advertisementsraquo Local university and college accommodation
officesraquo Accommodation agencies (these can be
expensive please check you are aware o anyadmin service charges you will be liable or)
raquo Estate agents (worthwhile i therersquos a group)
raquo Internet sites (we advise only makingpayment once you have viewed the property
and secured a written contract or theaccommodation) Always use reliable and
registered accommodation providers
Finding accommodation overseas
It is worth approaching your placementprovider to see i they can help organise
an apartment or lat prior to your arrivalperhaps with other placement students romother universities The organisation may
sub-let you a property normally used oroverseas contractors
Temporary accommodation
The placement provider will oten helpyou with temporary accommodation or acouple o days until you ind your eet Your
organisation may even be able to help youpay any rent deposits with an advance o
your irst m onthrsquos pay
University housing
I you are based at a university abroad youmay be able to apply or housing with the host
university There are oten strict deadlines orthis so it is important to conirm your study
andor placement as soon as possible
Dealing with local landlords
Remember when dealing with local landlordsthat customs may be dierent with respect to
housing arrangements Always be sensitive toany cultural dierences and make sure you
are clear about your landlordrsquos expectationsin terms o arrival times guests and so onYour Country Guide available in the Letrsquos Go
Abroad module on SurreyLearn will give youurther inormation
I the tenancy agreement is in the locallanguage get it translated by a native speakerso you know exactly what is expected
Ensure that you check the legitimacy olandlords or estate agents beore you hand
over any money or accommodation
particularly when you are looking orsomewhere to live abroad Try to view theproperty and either talk to the previoustenant neighbours or someone else
who has dealt with the organisation orindividual I it looks too good to be true
it probably is
Students are invited to apply online for accommodation in their final year An email
will be sent by your Faculty to your University email account in late November or
early December with details of how and when to apply
In relation to accommodation requirements after your return from placement
please monitor the Accommodation Services website for updates about the
application process as this can change from year to year
surreyacukaccommodationapplicantseligibility
University accommodation for the final year
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Mini guide to Professional Training Placements
University of Surrey 23surreyacuk
Health and safety during your placement
HEALTH AND SAFETY
D U R I N G Y O U R P L A C E M E N T
Your health and safety
Provision is made under the Health and
Saety at Work Act or the protectiono anyone whilst at work in the UnitedKingdom The Act places the responsibility
or managing health and saety in theworkplace on the placement provider
However as a placement student you haveresponsibilities under the Act or cooperating
with the placement provider on health andsaety issues
The position regarding the health and saetyo a placement student working abroad can
be a bit more complicated as legislation doesvary rom country to country Although
Health and safety factors toconsider prior to your placement
Work and study factors
These relate to the placement provider and to
the work or study that you will b e carryingout during your placement including work-
based hazards Control measures may includethe proessional knowledge and expertise you
have acquired during your studies
Travel and transportation factors
Driving and travel while carrying out thebusiness o the placement provider can be
a risk Placements do not just involve thework carried out or the placement provider
Depending on the nature and location o theplacement you may ace signiicant healthsaety and welare issues associated with
your travel to and rom your placement andaccommodation
Location and regional factors
The location o the placement can have
considerable impact particularly i itis abroad in a country that you are not
acquainted with Additionally it could apply
to international students enrolled at a UKhigher education institution and going onplacement in the UK
General or environmental health factors
You may ace signiicant health saety andwelare issues associated with environmentalconditions either in your place o workstudy
or the general location
Individual student factors
You are an individual and as such your
health knowledge skills experience andpersonality could have an impact on yourhealth and saety Students with personal
actors (eg health disability linguisticor cultural) which may require speciic
adjustments or support should haveequivalent opportunities in their choiceo placements The University encourages
students with a health condition or disabilityto disclose this to their department so that
adjustments or support whilst on placementcan be discussed in conidence Students
will be advised whether they should discloseinormation and their permission will berequired beore passing inormation to
placement providers For urther inormation
about disclosure visit the Skill website
skillorguk
EU countries share a similar legislativeramework the actual saety standards may
be somewhat dierent Outside the EU saetystandards may vary considerably
The University does as ar as is reasonablypractical assess the saety standards
o placement providers through a riskassessment process assisted by the student
and the placement provider Considerationshould be given to the ollowing actors prior
to commencing your placement You will beguided as to how to assess these usually byyour department and you will complete a
risk assessment orm
Mahfuj Ali BSc (Hons) Physics
Surrey has
definitely encouraged
me to take newopportunities that
come my way
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 25surreyacuk
Insurance during your placement
INSURANCE DUR ING
Y O U R P L A C E M E N T
The table opposite outlines the essentialinsurance requirements that will be needed
during your placement Visit the UniversityInsurance website under the Travel sectionas it is speciic to the University o Surrey and
contains valuable inormation or your saetywhen travelling abroad
surreyacukinsurance
All students must
raquo Complete the Conirmation oInsurance orm online
surreyacukinsurancetravelform
raquo Register on Travel Guardsurreyacukinsurancetravelguard
Role Insurance Covers
University of Surrey Public Liability
(UK and Overseas)
Cover whilst on placement during the course of
work for damage loss or injury caused to you or the
placement organisation if the University is found to be
negligent and legally liable
Employer(placement provider)
Employersrsquo Liability(UK)
Cover whilst on placement for damage loss or injurycaused to you if the employer is found to be negligent
and legally liable Some employers are exempt from
the compulsory insurance requirement These include
government bodies and family operations You should
ensure that Employersrsquo Liability cover is provided
Employersrsquo Liability
(Overseas)
Some countries have voluntary or statutory workmanrsquos
compensation schemes run by the state that offer
fixed compensation to people who are injured at work
but in some country placements there is no statutory
requirement to offer this and therefore you have no
protection from these schemes
Student Personal Insurance
(UK)
You should ensure that your personal insurance is
adequate to cover your possessions pers onal liability
etc If you use your personal car for travel to and from
placements or for the activity of the placement then
you need to check that cover is either offered by your
personal motor insurance or by the placement provider
Personal Insurance(Overseas)
If the employer cannot provide confirmation that thereis an equivalent policy or scheme in place
to protect you check that your personal insurance
policy provides some fixed benefit in the event
of an injury
Overseas Travel
Insurance
Comprehensive insurance cover for Personal Accident
Travel whilst on placement is provided The University
does not provide cover for extreme personal activities
You must download a copy of the Benefits Summary
from the University of Surrey insurance website to
take with you as it contains details of the main cover
benefits and emergency contact telephone number
together with relevant insurance information
I you have any other queries about
University insurance ater you have visitedthe Insurance website then please send yourqueries to the Insurance Oice
T +44 (0)1483 689008E nrouthsurreyacuk
For general inormation on insurance issuessee the UCEA Health and Saety Guidanceor the Placement o Higher Education
Students document
uceaacukenpublicationsindexcfmHSplace
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Mini guide to Professional Training Placements
University of Surrey 27surreyacuk
Your Studentsrsquo Union
Y O U R S T U D E N T S rsquo U N I O N
Throughout your Proessional Training
placement wherever you are in the worldyour Studentsrsquo Union is here to support you
The Studentsrsquo Union is run by elected studentoicers assisted by ull-time sta It is thereto represent your interests in education and
welare matters
General guidanceYour Vice-President (Voice) is the Unionoicer responsible or students on placement
The Vice-President (Voice) should be inregular contact with you to let you know
what is happening on campus and to ask oryour views on Proessional Training issues
You can visit the website or news onStudentsrsquo Union policy campaigns and
events or ind the Studentsrsquo Union pageon Facebook
E ussuinformationsurreyacuk
ussucouk
Extra help and support
When you are on placement abroad you can
still make your voice heard in the Universityand raise any concerns that you may havethrough the Studentsrsquo Union and student
representatives at your departmentrsquos StudentSta Liaison Committee (SSLC)
Your Studentsrsquo Union can give you supporton a whole range o issues and c an represent
you to the University However we cannotrepresent you to external agents such as
placement providers or landlords We can
point you in the right direction though iyou are not sure whom you need to askor assistance For representation in the
workplace we strongly recommend signingup to a relevant Trade Union or proessional
association A helpul guide to inding yourworkplace or sectorsrsquo Trade Union can be
ound at
worksmartorgukunionfinder
Democracy
Whether you are on or o campus you stillhave a right to decide how your Studentsrsquo
Union is run and who by All the electionprocesses are now online Keep an eye onyour University email account and the
Studentsrsquo Union Facebook page aroundelection time to see inormation on the
candidates and how to vote
Get involved
It can be diicult to stay involved withStudentsrsquo Union activities i yoursquore away rom
Surrey but i yoursquore able to get to campusyou can stay as involved as you like in
student activities and campaigns In the pastplacement students have served as part-time Union Executive Oicers I you can
why not run in an election I the time anddistance involved means we donrsquot see youthat oten then therersquos always next year Your
learning and development on a proessionalplacement will stand you in good stead to run
a society be a top campaigner or even leadthe Union
Victoria Hall BSc (Hons) Business Management
My placement
was invaluable
in opening my
eyes to different
career paths
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 29surreyacuk
Useful contacts
USEFUL CONTACTS
University Contacts
Professional Training Faculty contacts
FAHS
T +44 (0)1483 683666
FBEL
T +44 (0)1483 682127
FEPS
T +44 (0)1483 686135
FHMS
T +44 (0)1483 683626
surreyacukdiscoverprofessional-training
Accommodation Office
T +44 (0)1483 682466
surreyacukaccommodation
Additional Learning Support
T +44 (0)1483 689609
surreyacukals
Employability and Careers Service
T +44 (0)1483 689001
E careerssurreyacuk
surreyacukcareers
Centre for Wellbeing
T +44 (0)1483 689498
E centreforwellbeingsurreyacuk
Emergencies
(contact Security in the first instance (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
Equality and Diversity
T +44 (0)1483 689189
E equality-diversitysurreyacuk
Fees and Funding
T +44 (0)1483 689373
E feesandfundingsurreyacuk
International Relations Office
(Erasmus+ visas for working abroad)
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
International Student Support
Student Services Centre
T +44 (0)1483 689005
Main University Switchboard
T +44 (0)1483 300800
Student Services Centre
T +44 (0)1483 686868
E asksurreyacuk
surreyacukask
Office of Student Complaints
Appeals and Regulation (OSCAR)
T +44 (0)1483 686868
Studentsrsquo Union
T +44 (0)1483 689223
E ussuinformationsurreyacuk
ussucouk
University Student Travel Insurance Cover
T +44 (0)1483 689008
E nrouthsurreyacuk
surreyacukinsurance
General Advice
Accommodation Engine
accommodationenginecouk
Citizens Advice Bureau
adviceguideorguk
Foreign and Commonwealth Office
fcogovuk
National Bureau for Students with Disabilities
skillorguk
workSMART
worksmartorguk
Finance
HM Revenue and Customs
T 0845 367825
hmrcgovuk
National Insurance Office
T 0845 6000643
Tax information
studenttaxservicesorg
govukstudent-jobs-paying-tax
listentotaxmancom
Josephine Amosah BSc (Hons) Biochemistry
You gain
so much
knowledge
and lie
experience
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 31surreyacuk
Useful contacts
Emergencies
Advance planning ahead of any travelling for
your Professional Training placement or study
exchange is important Make sure you share
your contact details while on placement with
your next of kin and the University
We suggest you share the following contact
details with your family ahead of starting your
placement so your family know whom to
contact in the event of an emergency
University Security (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
University Insurance Emergency
Assistance number
Assistance +44 (0) 1273 400850
(available 24 hours all days of the week)
Quote policy number 0015865118
British High Commission Embassy
or Consulate
Should you be abroad while on placement
and have an emergency you may also wish to
contact the nearest British High Commission
Embassy or Consulate for advice and support
fcogovuk
Elizabeth Andrews BSc (Hons) Tourism Management
My placement
year has
given me a
great network
o contacts
8182019 Professional Training Mini Guide
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University of SurreyGuildord Surrey GU2 7XH UK
T +44 (0)1483 683666 (FAHS)
+44 (0)1483 682127 (FBEL)
+44 (0)1483 686135 (FEPS)
+44 (0)1483 683626 (FHMS)
F +44 (0)1483 300 803
E proessionaltrainingsurreyacuk
facebookcomuniversityofsurrey
twitter uniofsurrey
youtubecomuniversityofsurrey
surreyacukpty
Disclaimer
Every effort has been made to ensure the accuracy of the information contained in this
brochure at the time of going to print (May 2015) The University does not make any
warranty that information contained in this brochure is complete accurate or up-to-dateand the University is not responsible for the results of reliance on any such information To
the extent permitted in law the University accepts no liability for any loss or damage which
may be suffered by any party as a direct or indirect result of using this brochure (including
loss of profit loss of opportunity loss of business and consequential loss)
The University takes reasonable steps to provide the educational and other services
described in this brochure but reserves the right to introduce changes to make reasonable
changes to the services including the way in which they are delivered
Should industrial action or circumstances beyond the control of the University interfere
with its ability to provide any services the University will use reasonable steps to minimise
any resultant disruption
May 2015
7309-0415
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 7surreyacuk
Professional training charter
raquo Consult with the University prior to seeking
any changes in the terms and duration o theplacement
raquo Inorm your Senior Proessional TrainingTutor (and your personal academic tutor)
when you have ound a placement so that youare able to utilise them during the placement
raquo To provide access to all records maintained
during the placement or the Visiting PTTutor and the placement supervisor except inthe case o the Visiting PT Tutor where there
is an issue o commercial secrecy or nationalsecurity
raquo Read and engage with the placement
handbook inormation provided in the pre-placement briefings on the placement websiteand in emails rom the placement team
raquo Take ull responsibility or managing your
own independent learning and personaland proessional development consideringsolutions to problems yoursel beore turning
to the University or additional help
raquo I needed utilise the help and support available
to you by consulting your Personal TutorVisiting PT Tutor or member o the placementteam in a proessional and timely manner
raquo Regularly check and respond in a timelymanner to University emails letters and
other communications rom staff and studentrepresentatives
raquo Make appropriate use o the StudentsrsquoUnion provision or student representation
on ormal decision making bodies and theUniversityrsquos staffstudent liaison committees
raquo Give constructive eedback on yourUniversity experience at all levels
raquo Make prompt payment o tuition and allother ees charged by the University
raquo I awarded Erasmus+ status abide by theregulations as set out in the Erasmus+Student Charter Grant Agreement
and Learning Agreement or studies ortraineeships
Our Student Charter gives a summary of
our aspirations and expectations for each
other at the University of Surrey during
the placement It is not however a legally
binding contract and it is not intended
either to define or limit the legal rights and
responsibilities of the University of Surrey
the University of Surrey Studentsrsquo Union the
placement provider and each student All
students should ensure that they are aware
of all documents published by the University
of Surrey and the Studentsrsquo Union whichrelate in any way to being a registered
student andor a member of the Studentsrsquo
Union (including the Charter Statutes and
Ordinances and all regulations policies
procedures protocols and guidelines issued
by the University of Surrey andor the
Studentsrsquo Union from time to time)
Your placement provider undertakes to
raquo Plan the training and work programme to beundertaken by the student in consultationwith the relevant University Senior
Proessional Training Tutor or their nominee
raquo Offer a placement (unpaid) a contract oemployment (paid) with the duration and the
terms o the placement specified
raquo Treat the student as an employee on a
short-term contract in accordance with theorganisationrsquos normal policies
raquo Provide a ull and clear induction to the
organisation and its working practicesconventions etc
raquo Nominate a supervisor who will conductor make arrangements or day-to-day
supervision o the student
raquo Ensure so ar as is reasonably practicablea sae working environment in conormitywith Health and Saety legislation
raquo Provide the same level o liability and other
insurance cover available or comparable
employees
raquo Facilitate access to the student or visits bythe Visiting PT Tutor
raquo Under the guidance o the University and in
accordance with the studentrsquos ProgrammeRegulations as they relate to Proessional
Training to acilitate and participate in theassessment o the student
raquo In cases o serious breaches o disciplineto advise and consult with the Senior
Proessional Training Tutor
The Student
In relation to the University the StudentsrsquoUnion and your placement provider youundertake to
raquo Do your very best to strive to succeed and toully engage in a positive way with all aspects
o your Proessional Training placement toenable you to be a good representative o the
University o Surrey
raquo Treat colleagues ellow students University
staff workplace and University environmentswith respect
raquo Abide by all company rules regarding hours
o work health and saety regulations andother practices and procedures
raquo To carry out the work programme specifiedby the placement organisation under the
supervision o the specified supervisor(s)
raquo Comply with the general and assessmentregulations governing the placementprogramme by completing all reports and
records or the University as specified inthe University regulations and relevant
programme handbook
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Mini guide to Professional Training Placements
University of Surrey 9surreyacuk
General placement advice
G E N E R A L P L A C E M E N T A D V I C E
Rules and regulations
For a copy o the regulations or thearrangement and assessment o Proessional
Training please see the ollowing website
surreyacukcurrentstudentsregulations
regulationshtm
The regulations set out the amount o
credits that have to be achieved in orderto progress to the Proessional Training
placement and the amount o creditsthat should be achieved during the
placement period
Professional Training Visiting Tutors
Students on a Proessional Trainingplacement are allocated a Visiting
Proessional Training Tutor who will betheir main contact with the Universityduring their placement
The role o the Visiting PT Tutor includes
visiting you and your placement supervisorduring your placement assessing your
perormance on the job discussing academicproessional and personal matters with youand i necessary mediating between you and
your company
Your Visiting PT Tutor will be allocated toyou beore your placement begins and will
tell you the structure and timing o the visitsbut you are expected to take ownership oarranging the tutor visit by liaising with
your Visiting PT Tutor and your placementsupervisor to check their availability or
the visits
In some departments one o the visits maybe replaced by a Return Day at the Universityor by a video conerence (eg Skype)
or telephone discussion It is extremelyimportant that you ensure contact with your
Visiting PT Tutor or the organisation o thevisits and or any m atter arising over thecourse o your placement At any time
during your placement you can alsoapproach your Personal Tutor Programme
Director Senior Proessional Training Tutoror PT Administrator
Professional Training abroad
A placement abroad will provide anopportunity to experience a different culture
and possibly a new language Graduateemployers value the additional culturalawareness and linguistic skills that working
abroad enables you to develop We encouragestudents to work abroad but this will operate
within a different legislative ramework romthe UK so be aware and expect differences
Preparation is important or an internationalplacement We recommend that studentsstart early by checking the requirements
or visas and other legal documentationNaturally cultural and language preparation
and amiliarisation may also be important ndashmany international placements offer students
the opportunity to expand your knowledgeand use o a oreign language
More than 150 students choose to spendtheir Proessional Training placement abroad
each year ndash some with Erasmus+ supportand others through links that have beenestablished in departments Please contact
the International Relations Office or moreinormation on Erasmus+ visas and pre-
departure briefings
We would also encourage doing someresearch beore travelling abroad The UKForeign Office website is a great resource or
inormation on local laws and customs
fcogovuk
surreyacukinternationalrelations
Aaron Watkins BSc (Hons) Veterinary Biosciences
My placement
showed me the
opportunities that
could be waiting or mewhen I graduate
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Mini guide to Professional Training Placements
University of Surrey 11surreyacuk
General placement advice
International students on placement
International Students who are studyingat the University while holding a Tier 4
visa sponsored by the University o Surreyare permitted to take part in ProessionalTraining It is an integral and assessed part
o your degree programme and complieswith UK Visas amp Immigration (UKVI) limits
on work placements International Studentswho are studying with the University on
other orms o leave should confirm theyare permitted to take up a work study orresearch placement beore finding one
Keeping in touch
As a Tier 4 Sponsor the University o Surrey isresponsible or you throughout the period o
your work placement as i you were studyingon campus You must thereore maintainyour responsibilities as an international
student during your placement This includeskeeping your contact details up to date at all
times (via student sel-service) and inormingthe University o any changes to passportsresidence permits or your immigration status
The ull list o responsibilities can be oundon the Student Services Centre website
I you are on a Tier 4 visa the University isrequired to report details o your placement
provider and location to UKVI when yourplacement starts and provide updates o any
changes that occur The University also has aduty to monitor Tier 4 studentsrsquo engagement
with their work placement Placementproviders will inorm the University o anyattendance issues
Completing placement visits
You also need to ensure that you havecompleted the required meetings with yourVisiting PT Tutor in a timely manner A
lack o engagement with your placementwould result in the University withdrawing
sponsorship o your visa
Please note that besides your ProessionalTraining placement you are not allowed toexceed the prescribed limits on part-time
work outside o your Proessional Trainingplacement
surreyacukcurrentstudentsvisa
compliance
Disabled and dyslexic students
By the time you are on your placement itis hoped that you will have negotiated the
support you need and any adaptations youmay need with your placement provider
Placement providers in the UK are requiredby law to make reasonable adjustments
or employees I your disability will notmaterially affect your ability to do the
job or health and saety issues will not becompromised then you may decide not todisclose a dis ability However you may find
that disclosure will enable you to enter intoa partnership with your placement provider
that will greatly enhance the benefits o theplacement
For urther inormation about disclosing adisability please download this document
rom the website listed below
skillorgukuploadsTellingpeopledoc
You can also talk to our DisabilityCoordinator in Additional Learning Support(ALS) within the Library or an adviser in the
Careers Service
surreyacukcareers
I your disability-related support requiresunding please contact ALS or urtherinormation
T +44 (0)1483 689609
+44 (0)7794 074322
(Text messages for deaf students)
E alssurreyacuk
surreyacukals
Equality diversity and inclusion
Issues o equality diversity and inclusion arenow real concerns or employers in the 21st
century Companies are starting to realise theadvantages o having a workorce as diverseas and representative o the general public
However some discrimination still existsdirectly or indirectly
By law it is the responsibility o all UK
employers to ensure equality within theworkplace and prevent discrimination Whenworking abroad however you should be
aware that legislation can vary rom c ountryto country
The University can help with the assessment
o equality and diversity standards in anygiven country Your Senior ProessionalTraining Tutor or Personal Tutor can help
with any concerns you may have or youcan contact the University Equality and
Diversity Team
E equality-diversitysurreyacuk
surreyacukequalityanddiversity
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Mini guide to Professional Training Placements
University of Surrey 13surreyacuk
General placement advice
Employability and Careers Service
The Employability and Careers Service isavailable to provide support when you return
rom your placement and in your final yearo study can help you prepare or applying ora graduate role or urther study The Service
runs workshops on CV writing the job searchprocess and preparing or interview
Individual one-to-one interviews are
available with the Careers Advisers to checkyour CV and provide advice on the jobinterview process Make sure you access
the services available to help you to reflectcritically on your placement experiences and
help inorm your job search process as earlyas possible
surreyacukcareers
Your rights at work
Every individual working in the UK has a seto basic rights Reer to the basic employment
rights below or visit the workSMART websiteor the Citizens Advice Bureau website ormore inormation
adviceguideorguk
Employment law is national and different
rules will apply i you work abroad You needto check the Foreign and Commonwealth
Office website (travelling and living overseassection) or inormation on working abroadInternational students will need to check
their visa status to work abroad and detailscan be ound on the embassy webpage o the
country where you will be working
fcogovuk
Basic employment rights in the UK
Become amiliar with your basic employmentrights You are entitled to
raquo A proper pay statement showing how muchyou earn and any deductions
raquo A minimum o 28 daysrsquo paid holiday per yearraquo Not have illegal deductions made rom your
payraquo Paid shared parental leave or adoption leave
Additional support
Financial support
There is a Placement Fund to help students
in financial hardship I you find yoursel inthis situation you should apply to StudentMoney Advice (Student Services Centre)
using the generic hardship application ormand giving ull details o your placement
Priority will be given to those whoseplacements are unpaid uns upported
compulsory or in a challenging locationYou can apply in advance o startingyour placement and all eligible students
are encouraged to apply as soon as theyknow what their placement income and
expenditure will be
For urther inormation or advice pleaseeel ree to contact a Student Money Adviserrom the Student Services Centre
Harassment andor bullying
In very rare instances students can besubject to harassment andor bullying
during their placement I you find yourselin this situation you should contacta member o academic staff in your
department as soon as possible This canbe your Personal Tutor Senior Proessional
Training Tutor Visiting PT Tutor or anotheracademic you eel comortable speaking toYou may also wish to contact the Studentsrsquo
Union to discuss your concerns
I the problem cannot be resolved and youhave to leave your placement you must
ensure that you agree this with your VisitingPT Tutor andor Senior Proessional Training
Tutor You must also write an official letter toyour placement provider in the first instancestipulating your reasons or leaving
In these circumstances i you are nearing the
end o your placement it may be possible oryou to conduct work such as a report which
will enable you to gain the necessary c reditsI you are at the beginning or in the middleo your placement then usually you will be
permitted to search or another placementAdditional guidance on the procedure and
requirements are contained in your PTprogramme handbook and may differ bysubject or by DepartmentFaculty It may
or example require special approval rom aBoard o Examiners or Board o Studies
You can also take steps to resolve the
situation in the workplace by findingsomeone you trust to discuss the situationwith This could be a Manager HR adviser or
trade union representative Keep a record othe incidents I you eel confident enough to
do so ask the bully to stop and explain howtheir behaviour has affected you You might
also consider asking a colleague or unionofficial to help
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 15surreyacuk
Financial guidance
F I N A N C I A L G U I D A N C E
Costs
Tuition Fees
Tuition Fees or all students on Proessional
Training (work placement andor studyexchange) are currently pound1075 or studentson Proessional Training Placement in
201516
HomeEU students
You will receive a reduced maintenance loan
entitlement and may be entitled to part oyour maintenance grant (different rules applyi you are working outside o the UK)
You should be able to pay or your travel
to your student placement Howeverit is advisable to check with Student
Finance England i you are eligible orreimbursement
For more inormation please visit thelsquoStudent finance loans and universitiesrsquo
section at govukstudent-finance
Unpaid placements
As the Proessional Training placement isan integral part o the HE programme the
national minimum wage does not apply andthereore placements can be unpaid TheUniversityrsquos Student Money Advisers may
be able to assist you with financial planningi you decide to take an unpaid placement
On programmes where unpaid placementsare the norm students may still be eligible
to apply or a ull student loan i theirplacement is with one o the ollowing typeso organisation
raquo A hospital Public Health Service Laboratory
or with a Clinical Commissioning groupraquo A Special Health Authority the National
Health Service Commissioning Boardthe National Institute or Health and CareExcellence the Health and Social Care
Inormation Centre Local Health BoardHealth Board Special Health Board or Health
and Social Services Boardraquo A Local Authority carrying out its duties
relating to health welare or caring or
children and young people a voluntaryorganisation providing acilities or carrying
out similar activities A Local Authority actingin the exercise o public health unctions
raquo The prison or probation sector or afer-careservices
raquo Unpaid research in a UK or Overseas HE
institution
You will need to fill in paperwork regardingyour placement or your department who
will then inorm the necessary parties thatyou are not being paid or your placement Itis important that this is done on time
General finance advice
raquo I you are on placement in the UK you arestill regarded as a student and thereore are
exempt rom Council Tax ndash however bewarei there is more than one non-student inyour house you will be liable or Council Tax
(check with your Local Authority or details)
raquo Be careul not to take up lots o offers ocredit cards It may be hard to maintain card
payments in your final year
raquo Use all discounts available to you andsave money or your final year ndash a regularstanding order to a savings account rom the
account that your salary goes into may helpyou achieve this
Placements abroad
raquo Establish whether you need a visa and how
to apply or this Help is available on theInternational Relations Office (IRO) web
pages surreyacukexchanges
raquo A talk on obtaining visas is also given andthe inormation rom the talk is provided inSurreyLearnrsquos module ldquoLetrsquos Go Abroadrdquo I
you are not registered on this module pleasecontact the IRO so that you can be added
raquo Research the best deals on flights to and romyour placement
raquo I you receive student finance that depends
on your household income you can applyor a Travel Grant rom Student Finance
England The first pound303 o your travel costsincluding visa and medical insurance costs
will be disregarded and photocopies o prooo payment are required However i the
studentrsquos household income exceeds thethreshold o pound39796 or the Travel Grant
there will be a urther pound1 disregard or eachadditional pound927 o household income which
will reduce the Travel Grant urther You canapply at any time during the academic yearand there is no limit to how many travel
grant orms you can submit You can claimor up to three return journeys between the
UK and the overseas institution during aull academic year Payments are also made
throughout the year
raquo Work out a realistic budget A budget
sheet is available when submitting youronline application or Erasmus+ via the
International Relations websitesurreyacukinternationalrelations
raquo Find out about exchange rates charges ororeign currency transactions mobile phone
rates or calls and texting rom abroad
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 17surreyacuk
Financial guidance
International Travel Bursary Scheme
I you are a homeEU student theinternational travel bursary scheme may be
able to provide up to pound750 towards the cost otravel visas and insurance or travel abroador your Proessional Training placement
where all o the ollowing criteria are met
raquo Your household income is less than pound42600raquo You are not eligible or Erasmus+ unding
ie your placement is not in the EU andassociated countries
raquo You will receive less than pound5000 net in pay
while on a six or twelve-month ProessionalTraining work placement abroad
For urther inormation contact the
International Relations Office
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
Maintenance loan payment
raquo Make sure that you complete the relevantstudent support application beore you begin
your placement
raquo Enter the correct bank account number andsort code when you complete the orm Iyour placement is abroad please ensure you
fill in the correct details in Sections 3-4
raquo Standard Maintenance Loan and Grantpayment dates are 33 per cent in October
33 per cent in January and 34 per cent inApril I you are studying abroad as part oyour Proessional Training placement then
it can be paid in two instalments
raquo Ensure that Student Records have beenupdated with regards to your first day oplacement I Student Finance England has
the inormation you could possibly receiveyour first instalment up to 25 days early i
your placement starts beore the first day osemester These arrangements are subject to
change and should be confirmed directlywith Student Finance England
raquo Even i you donrsquot think that you need aMaintenance Loan take it Applicants to the
Placement Fund must first have taken out aStudent Loan or have proo o ineligibility
The Maintenance Loan can be a back-upshould there be any difficulties down the linePut it into a savings account i need be It can
then be used or emergency money duringyour final year
Long courses maintenance loan
I you are attending a study placement oran unpaid research placement in an overseas
HE institution in excess o 30 weeks andthree days (excluding vacations) you mayreceive additional monies
Disabled Studentsrsquo Allowance (DSA)
DSA is available to students on unpaid
work placements but not paid placementsPlease see the relevant section o thisguide or more inormation on disabled
and dyslexic students Advice on benefitsincluding PIPs is available rom Student
Money
2015 ndash16 Rate Long Courses Loan
Per Week Overseas
(including Europe)
pound116
UK London pound107
UK lsquoelsewherersquo pound84
UK Parental Home pound55
Childcare
The Childcare Grant is not available orplacements outside the UK
Tax Credits cannot be claimed or placement
periods outside o the UK
Registration for academic year2015ndash16
You must register or the new academic year
Consult the Universityrsquos website on how todo this nearer the time I you have a query
contact Academic Registry
T +44 (0)1483 689939
E studentrecordssurreyacuk
Bursary
I you are in receipt o a Surrey Bursaryyou will not be eligible whilst taking your
placement Email Student Money or urtherinormation
E asksurreyacuk
E bursariesandscholarshipssurreyacuk
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Mini guide to Professional Training Placements
University of Surrey 19surreyacuk
Financial guidance
ERASMUS+
Students who work or study in continentalEurope can apply or ERASMUS+ grant
support The unding is managed on behalo the University by the InternationalRelations Office
Grants can be held in addition to your
maintenance loangrant and any salary orpayment that you receive You can call in to
Senate House Floor 3 Room 17 or urtherinormation but you will then need tocomplete an online application orm which is
available on the International Relations Officewebsite (see the International Work Placements
section to complete the online orm)
Erasmus+ grants vary by country odestination and whether you are on studyexchange andor working on placement but
range rom euro250 to euro400 per month
surreyacukinternationalrelations
Bank accounts
raquo Switch to online bankingraquo Keep your bank inormed o your address
raquo Keep track o your moneyraquo Keep dated copies o all correspondence
raquo Be aware in some cases there will need tobe a minimum number o transactions in
your student account or your bank maylsquocall inrsquo your overdraf acility
raquo Inorm your bank i your placement will
be abroad
Tax Advice
This section concerns personal tax Studentson international placements are advised to
seek local advice about the requirements orfiling tax returns and paying tax (includingany local municipal taxes) in the location
where they are working
Inland Revenue Income Tax benefits
raquo Tax years run 6 April to 5 April so placements
may cross two yearsraquo Fill in a P50 at the end o your placement i
you will not be completing any urther work
during that tax year ndash it will help to haveyour P45 available as this will give you any
necessary inormationraquo At the end o a tax year submit your P45 and
P60 with a covering letter inorming yourlocal tax office that you wish to have a taxreassessment Details o your local tax office
can be ound online at hmrcgovuk
Income Tax Allowances 2015ndash16
Personal Allowance pound10600
Blind Personrsquos Allowance pound2290
Taxable Band Allowances 2015ndash16
Basic Rate 20 pound1ndashpound31785
Higher Rate 40 pound31786ndashpound150000
Addit ional Rate 45 pound150001+
I you have any questions call the official Tax
Helpline
T 0300 200 3300
Visit govukstudent-jobs-paying-tax or inormation on
raquo Income tax or student jobsraquo Tax and National Insurance
raquo Holiday jobs abroadraquo Tax codes wrong tax
raquo Underpaid or overpaid taxraquo Change o details
You may also find the official HMRC taxchecker useul
stccalculatorhmrcgovuk
National Insurance
You need a National Insurance (NI) number
to be able to work within the UK I youdo need to pay National Insurance the
contribution rate is 12 per cent
In the tax year 2015ndash16
raquo Weekly paid staff earning less than pound112 per
week do not pay NIraquo Weekly paid staff earning pound112ndashpound155 per
week are deemed to have paid
raquo Weekly paid staff on more than pound156 perweek do pay NI
raquo Monthly paid staff on less than pound486 permonth do not pay
raquo Monthly paid staff on pound486ndashpound672 per month
are deemed to have paidraquo Monthly earners on more than pound673 per
month do pay
Please note that these figures are accurateat the time o print (May 2015) and m ightchange during the 2015ndash16 tax year
Call the HMRC to apply or a National
Insurance number
T 0300 200 3500
hmrcgovukni
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Mini guide to Professional Training Placements
University of Surrey 21surreyacuk
Accommodation
ACCOMMODATION
Where to look
Some placement providers may help you findaccommodation alternatively try
raquo University o Surrey Accommodation Office
(i your placement is in the local area)raquo Local newspapers or advertisementsraquo Local university and college accommodation
officesraquo Accommodation agencies (these can be
expensive please check you are aware o anyadmin service charges you will be liable or)
raquo Estate agents (worthwhile i therersquos a group)
raquo Internet sites (we advise only makingpayment once you have viewed the property
and secured a written contract or theaccommodation) Always use reliable and
registered accommodation providers
Finding accommodation overseas
It is worth approaching your placementprovider to see i they can help organise
an apartment or lat prior to your arrivalperhaps with other placement students romother universities The organisation may
sub-let you a property normally used oroverseas contractors
Temporary accommodation
The placement provider will oten helpyou with temporary accommodation or acouple o days until you ind your eet Your
organisation may even be able to help youpay any rent deposits with an advance o
your irst m onthrsquos pay
University housing
I you are based at a university abroad youmay be able to apply or housing with the host
university There are oten strict deadlines orthis so it is important to conirm your study
andor placement as soon as possible
Dealing with local landlords
Remember when dealing with local landlordsthat customs may be dierent with respect to
housing arrangements Always be sensitive toany cultural dierences and make sure you
are clear about your landlordrsquos expectationsin terms o arrival times guests and so onYour Country Guide available in the Letrsquos Go
Abroad module on SurreyLearn will give youurther inormation
I the tenancy agreement is in the locallanguage get it translated by a native speakerso you know exactly what is expected
Ensure that you check the legitimacy olandlords or estate agents beore you hand
over any money or accommodation
particularly when you are looking orsomewhere to live abroad Try to view theproperty and either talk to the previoustenant neighbours or someone else
who has dealt with the organisation orindividual I it looks too good to be true
it probably is
Students are invited to apply online for accommodation in their final year An email
will be sent by your Faculty to your University email account in late November or
early December with details of how and when to apply
In relation to accommodation requirements after your return from placement
please monitor the Accommodation Services website for updates about the
application process as this can change from year to year
surreyacukaccommodationapplicantseligibility
University accommodation for the final year
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Mini guide to Professional Training Placements
University of Surrey 23surreyacuk
Health and safety during your placement
HEALTH AND SAFETY
D U R I N G Y O U R P L A C E M E N T
Your health and safety
Provision is made under the Health and
Saety at Work Act or the protectiono anyone whilst at work in the UnitedKingdom The Act places the responsibility
or managing health and saety in theworkplace on the placement provider
However as a placement student you haveresponsibilities under the Act or cooperating
with the placement provider on health andsaety issues
The position regarding the health and saetyo a placement student working abroad can
be a bit more complicated as legislation doesvary rom country to country Although
Health and safety factors toconsider prior to your placement
Work and study factors
These relate to the placement provider and to
the work or study that you will b e carryingout during your placement including work-
based hazards Control measures may includethe proessional knowledge and expertise you
have acquired during your studies
Travel and transportation factors
Driving and travel while carrying out thebusiness o the placement provider can be
a risk Placements do not just involve thework carried out or the placement provider
Depending on the nature and location o theplacement you may ace signiicant healthsaety and welare issues associated with
your travel to and rom your placement andaccommodation
Location and regional factors
The location o the placement can have
considerable impact particularly i itis abroad in a country that you are not
acquainted with Additionally it could apply
to international students enrolled at a UKhigher education institution and going onplacement in the UK
General or environmental health factors
You may ace signiicant health saety andwelare issues associated with environmentalconditions either in your place o workstudy
or the general location
Individual student factors
You are an individual and as such your
health knowledge skills experience andpersonality could have an impact on yourhealth and saety Students with personal
actors (eg health disability linguisticor cultural) which may require speciic
adjustments or support should haveequivalent opportunities in their choiceo placements The University encourages
students with a health condition or disabilityto disclose this to their department so that
adjustments or support whilst on placementcan be discussed in conidence Students
will be advised whether they should discloseinormation and their permission will berequired beore passing inormation to
placement providers For urther inormation
about disclosure visit the Skill website
skillorguk
EU countries share a similar legislativeramework the actual saety standards may
be somewhat dierent Outside the EU saetystandards may vary considerably
The University does as ar as is reasonablypractical assess the saety standards
o placement providers through a riskassessment process assisted by the student
and the placement provider Considerationshould be given to the ollowing actors prior
to commencing your placement You will beguided as to how to assess these usually byyour department and you will complete a
risk assessment orm
Mahfuj Ali BSc (Hons) Physics
Surrey has
definitely encouraged
me to take newopportunities that
come my way
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Mini guide to Professional Training Placements
University of Surrey 25surreyacuk
Insurance during your placement
INSURANCE DUR ING
Y O U R P L A C E M E N T
The table opposite outlines the essentialinsurance requirements that will be needed
during your placement Visit the UniversityInsurance website under the Travel sectionas it is speciic to the University o Surrey and
contains valuable inormation or your saetywhen travelling abroad
surreyacukinsurance
All students must
raquo Complete the Conirmation oInsurance orm online
surreyacukinsurancetravelform
raquo Register on Travel Guardsurreyacukinsurancetravelguard
Role Insurance Covers
University of Surrey Public Liability
(UK and Overseas)
Cover whilst on placement during the course of
work for damage loss or injury caused to you or the
placement organisation if the University is found to be
negligent and legally liable
Employer(placement provider)
Employersrsquo Liability(UK)
Cover whilst on placement for damage loss or injurycaused to you if the employer is found to be negligent
and legally liable Some employers are exempt from
the compulsory insurance requirement These include
government bodies and family operations You should
ensure that Employersrsquo Liability cover is provided
Employersrsquo Liability
(Overseas)
Some countries have voluntary or statutory workmanrsquos
compensation schemes run by the state that offer
fixed compensation to people who are injured at work
but in some country placements there is no statutory
requirement to offer this and therefore you have no
protection from these schemes
Student Personal Insurance
(UK)
You should ensure that your personal insurance is
adequate to cover your possessions pers onal liability
etc If you use your personal car for travel to and from
placements or for the activity of the placement then
you need to check that cover is either offered by your
personal motor insurance or by the placement provider
Personal Insurance(Overseas)
If the employer cannot provide confirmation that thereis an equivalent policy or scheme in place
to protect you check that your personal insurance
policy provides some fixed benefit in the event
of an injury
Overseas Travel
Insurance
Comprehensive insurance cover for Personal Accident
Travel whilst on placement is provided The University
does not provide cover for extreme personal activities
You must download a copy of the Benefits Summary
from the University of Surrey insurance website to
take with you as it contains details of the main cover
benefits and emergency contact telephone number
together with relevant insurance information
I you have any other queries about
University insurance ater you have visitedthe Insurance website then please send yourqueries to the Insurance Oice
T +44 (0)1483 689008E nrouthsurreyacuk
For general inormation on insurance issuessee the UCEA Health and Saety Guidanceor the Placement o Higher Education
Students document
uceaacukenpublicationsindexcfmHSplace
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Mini guide to Professional Training Placements
University of Surrey 27surreyacuk
Your Studentsrsquo Union
Y O U R S T U D E N T S rsquo U N I O N
Throughout your Proessional Training
placement wherever you are in the worldyour Studentsrsquo Union is here to support you
The Studentsrsquo Union is run by elected studentoicers assisted by ull-time sta It is thereto represent your interests in education and
welare matters
General guidanceYour Vice-President (Voice) is the Unionoicer responsible or students on placement
The Vice-President (Voice) should be inregular contact with you to let you know
what is happening on campus and to ask oryour views on Proessional Training issues
You can visit the website or news onStudentsrsquo Union policy campaigns and
events or ind the Studentsrsquo Union pageon Facebook
E ussuinformationsurreyacuk
ussucouk
Extra help and support
When you are on placement abroad you can
still make your voice heard in the Universityand raise any concerns that you may havethrough the Studentsrsquo Union and student
representatives at your departmentrsquos StudentSta Liaison Committee (SSLC)
Your Studentsrsquo Union can give you supporton a whole range o issues and c an represent
you to the University However we cannotrepresent you to external agents such as
placement providers or landlords We can
point you in the right direction though iyou are not sure whom you need to askor assistance For representation in the
workplace we strongly recommend signingup to a relevant Trade Union or proessional
association A helpul guide to inding yourworkplace or sectorsrsquo Trade Union can be
ound at
worksmartorgukunionfinder
Democracy
Whether you are on or o campus you stillhave a right to decide how your Studentsrsquo
Union is run and who by All the electionprocesses are now online Keep an eye onyour University email account and the
Studentsrsquo Union Facebook page aroundelection time to see inormation on the
candidates and how to vote
Get involved
It can be diicult to stay involved withStudentsrsquo Union activities i yoursquore away rom
Surrey but i yoursquore able to get to campusyou can stay as involved as you like in
student activities and campaigns In the pastplacement students have served as part-time Union Executive Oicers I you can
why not run in an election I the time anddistance involved means we donrsquot see youthat oten then therersquos always next year Your
learning and development on a proessionalplacement will stand you in good stead to run
a society be a top campaigner or even leadthe Union
Victoria Hall BSc (Hons) Business Management
My placement
was invaluable
in opening my
eyes to different
career paths
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Mini guide to Professional Training Placements
University of Surrey 29surreyacuk
Useful contacts
USEFUL CONTACTS
University Contacts
Professional Training Faculty contacts
FAHS
T +44 (0)1483 683666
FBEL
T +44 (0)1483 682127
FEPS
T +44 (0)1483 686135
FHMS
T +44 (0)1483 683626
surreyacukdiscoverprofessional-training
Accommodation Office
T +44 (0)1483 682466
surreyacukaccommodation
Additional Learning Support
T +44 (0)1483 689609
surreyacukals
Employability and Careers Service
T +44 (0)1483 689001
E careerssurreyacuk
surreyacukcareers
Centre for Wellbeing
T +44 (0)1483 689498
E centreforwellbeingsurreyacuk
Emergencies
(contact Security in the first instance (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
Equality and Diversity
T +44 (0)1483 689189
E equality-diversitysurreyacuk
Fees and Funding
T +44 (0)1483 689373
E feesandfundingsurreyacuk
International Relations Office
(Erasmus+ visas for working abroad)
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
International Student Support
Student Services Centre
T +44 (0)1483 689005
Main University Switchboard
T +44 (0)1483 300800
Student Services Centre
T +44 (0)1483 686868
E asksurreyacuk
surreyacukask
Office of Student Complaints
Appeals and Regulation (OSCAR)
T +44 (0)1483 686868
Studentsrsquo Union
T +44 (0)1483 689223
E ussuinformationsurreyacuk
ussucouk
University Student Travel Insurance Cover
T +44 (0)1483 689008
E nrouthsurreyacuk
surreyacukinsurance
General Advice
Accommodation Engine
accommodationenginecouk
Citizens Advice Bureau
adviceguideorguk
Foreign and Commonwealth Office
fcogovuk
National Bureau for Students with Disabilities
skillorguk
workSMART
worksmartorguk
Finance
HM Revenue and Customs
T 0845 367825
hmrcgovuk
National Insurance Office
T 0845 6000643
Tax information
studenttaxservicesorg
govukstudent-jobs-paying-tax
listentotaxmancom
Josephine Amosah BSc (Hons) Biochemistry
You gain
so much
knowledge
and lie
experience
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Mini guide to Professional Training Placements
University of Surrey 31surreyacuk
Useful contacts
Emergencies
Advance planning ahead of any travelling for
your Professional Training placement or study
exchange is important Make sure you share
your contact details while on placement with
your next of kin and the University
We suggest you share the following contact
details with your family ahead of starting your
placement so your family know whom to
contact in the event of an emergency
University Security (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
University Insurance Emergency
Assistance number
Assistance +44 (0) 1273 400850
(available 24 hours all days of the week)
Quote policy number 0015865118
British High Commission Embassy
or Consulate
Should you be abroad while on placement
and have an emergency you may also wish to
contact the nearest British High Commission
Embassy or Consulate for advice and support
fcogovuk
Elizabeth Andrews BSc (Hons) Tourism Management
My placement
year has
given me a
great network
o contacts
8182019 Professional Training Mini Guide
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University of SurreyGuildord Surrey GU2 7XH UK
T +44 (0)1483 683666 (FAHS)
+44 (0)1483 682127 (FBEL)
+44 (0)1483 686135 (FEPS)
+44 (0)1483 683626 (FHMS)
F +44 (0)1483 300 803
E proessionaltrainingsurreyacuk
facebookcomuniversityofsurrey
twitter uniofsurrey
youtubecomuniversityofsurrey
surreyacukpty
Disclaimer
Every effort has been made to ensure the accuracy of the information contained in this
brochure at the time of going to print (May 2015) The University does not make any
warranty that information contained in this brochure is complete accurate or up-to-dateand the University is not responsible for the results of reliance on any such information To
the extent permitted in law the University accepts no liability for any loss or damage which
may be suffered by any party as a direct or indirect result of using this brochure (including
loss of profit loss of opportunity loss of business and consequential loss)
The University takes reasonable steps to provide the educational and other services
described in this brochure but reserves the right to introduce changes to make reasonable
changes to the services including the way in which they are delivered
Should industrial action or circumstances beyond the control of the University interfere
with its ability to provide any services the University will use reasonable steps to minimise
any resultant disruption
May 2015
7309-0415
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Mini guide to Professional Training Placements
University of Surrey 9surreyacuk
General placement advice
G E N E R A L P L A C E M E N T A D V I C E
Rules and regulations
For a copy o the regulations or thearrangement and assessment o Proessional
Training please see the ollowing website
surreyacukcurrentstudentsregulations
regulationshtm
The regulations set out the amount o
credits that have to be achieved in orderto progress to the Proessional Training
placement and the amount o creditsthat should be achieved during the
placement period
Professional Training Visiting Tutors
Students on a Proessional Trainingplacement are allocated a Visiting
Proessional Training Tutor who will betheir main contact with the Universityduring their placement
The role o the Visiting PT Tutor includes
visiting you and your placement supervisorduring your placement assessing your
perormance on the job discussing academicproessional and personal matters with youand i necessary mediating between you and
your company
Your Visiting PT Tutor will be allocated toyou beore your placement begins and will
tell you the structure and timing o the visitsbut you are expected to take ownership oarranging the tutor visit by liaising with
your Visiting PT Tutor and your placementsupervisor to check their availability or
the visits
In some departments one o the visits maybe replaced by a Return Day at the Universityor by a video conerence (eg Skype)
or telephone discussion It is extremelyimportant that you ensure contact with your
Visiting PT Tutor or the organisation o thevisits and or any m atter arising over thecourse o your placement At any time
during your placement you can alsoapproach your Personal Tutor Programme
Director Senior Proessional Training Tutoror PT Administrator
Professional Training abroad
A placement abroad will provide anopportunity to experience a different culture
and possibly a new language Graduateemployers value the additional culturalawareness and linguistic skills that working
abroad enables you to develop We encouragestudents to work abroad but this will operate
within a different legislative ramework romthe UK so be aware and expect differences
Preparation is important or an internationalplacement We recommend that studentsstart early by checking the requirements
or visas and other legal documentationNaturally cultural and language preparation
and amiliarisation may also be important ndashmany international placements offer students
the opportunity to expand your knowledgeand use o a oreign language
More than 150 students choose to spendtheir Proessional Training placement abroad
each year ndash some with Erasmus+ supportand others through links that have beenestablished in departments Please contact
the International Relations Office or moreinormation on Erasmus+ visas and pre-
departure briefings
We would also encourage doing someresearch beore travelling abroad The UKForeign Office website is a great resource or
inormation on local laws and customs
fcogovuk
surreyacukinternationalrelations
Aaron Watkins BSc (Hons) Veterinary Biosciences
My placement
showed me the
opportunities that
could be waiting or mewhen I graduate
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Mini guide to Professional Training Placements
University of Surrey 11surreyacuk
General placement advice
International students on placement
International Students who are studyingat the University while holding a Tier 4
visa sponsored by the University o Surreyare permitted to take part in ProessionalTraining It is an integral and assessed part
o your degree programme and complieswith UK Visas amp Immigration (UKVI) limits
on work placements International Studentswho are studying with the University on
other orms o leave should confirm theyare permitted to take up a work study orresearch placement beore finding one
Keeping in touch
As a Tier 4 Sponsor the University o Surrey isresponsible or you throughout the period o
your work placement as i you were studyingon campus You must thereore maintainyour responsibilities as an international
student during your placement This includeskeeping your contact details up to date at all
times (via student sel-service) and inormingthe University o any changes to passportsresidence permits or your immigration status
The ull list o responsibilities can be oundon the Student Services Centre website
I you are on a Tier 4 visa the University isrequired to report details o your placement
provider and location to UKVI when yourplacement starts and provide updates o any
changes that occur The University also has aduty to monitor Tier 4 studentsrsquo engagement
with their work placement Placementproviders will inorm the University o anyattendance issues
Completing placement visits
You also need to ensure that you havecompleted the required meetings with yourVisiting PT Tutor in a timely manner A
lack o engagement with your placementwould result in the University withdrawing
sponsorship o your visa
Please note that besides your ProessionalTraining placement you are not allowed toexceed the prescribed limits on part-time
work outside o your Proessional Trainingplacement
surreyacukcurrentstudentsvisa
compliance
Disabled and dyslexic students
By the time you are on your placement itis hoped that you will have negotiated the
support you need and any adaptations youmay need with your placement provider
Placement providers in the UK are requiredby law to make reasonable adjustments
or employees I your disability will notmaterially affect your ability to do the
job or health and saety issues will not becompromised then you may decide not todisclose a dis ability However you may find
that disclosure will enable you to enter intoa partnership with your placement provider
that will greatly enhance the benefits o theplacement
For urther inormation about disclosing adisability please download this document
rom the website listed below
skillorgukuploadsTellingpeopledoc
You can also talk to our DisabilityCoordinator in Additional Learning Support(ALS) within the Library or an adviser in the
Careers Service
surreyacukcareers
I your disability-related support requiresunding please contact ALS or urtherinormation
T +44 (0)1483 689609
+44 (0)7794 074322
(Text messages for deaf students)
E alssurreyacuk
surreyacukals
Equality diversity and inclusion
Issues o equality diversity and inclusion arenow real concerns or employers in the 21st
century Companies are starting to realise theadvantages o having a workorce as diverseas and representative o the general public
However some discrimination still existsdirectly or indirectly
By law it is the responsibility o all UK
employers to ensure equality within theworkplace and prevent discrimination Whenworking abroad however you should be
aware that legislation can vary rom c ountryto country
The University can help with the assessment
o equality and diversity standards in anygiven country Your Senior ProessionalTraining Tutor or Personal Tutor can help
with any concerns you may have or youcan contact the University Equality and
Diversity Team
E equality-diversitysurreyacuk
surreyacukequalityanddiversity
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Mini guide to Professional Training Placements
University of Surrey 13surreyacuk
General placement advice
Employability and Careers Service
The Employability and Careers Service isavailable to provide support when you return
rom your placement and in your final yearo study can help you prepare or applying ora graduate role or urther study The Service
runs workshops on CV writing the job searchprocess and preparing or interview
Individual one-to-one interviews are
available with the Careers Advisers to checkyour CV and provide advice on the jobinterview process Make sure you access
the services available to help you to reflectcritically on your placement experiences and
help inorm your job search process as earlyas possible
surreyacukcareers
Your rights at work
Every individual working in the UK has a seto basic rights Reer to the basic employment
rights below or visit the workSMART websiteor the Citizens Advice Bureau website ormore inormation
adviceguideorguk
Employment law is national and different
rules will apply i you work abroad You needto check the Foreign and Commonwealth
Office website (travelling and living overseassection) or inormation on working abroadInternational students will need to check
their visa status to work abroad and detailscan be ound on the embassy webpage o the
country where you will be working
fcogovuk
Basic employment rights in the UK
Become amiliar with your basic employmentrights You are entitled to
raquo A proper pay statement showing how muchyou earn and any deductions
raquo A minimum o 28 daysrsquo paid holiday per yearraquo Not have illegal deductions made rom your
payraquo Paid shared parental leave or adoption leave
Additional support
Financial support
There is a Placement Fund to help students
in financial hardship I you find yoursel inthis situation you should apply to StudentMoney Advice (Student Services Centre)
using the generic hardship application ormand giving ull details o your placement
Priority will be given to those whoseplacements are unpaid uns upported
compulsory or in a challenging locationYou can apply in advance o startingyour placement and all eligible students
are encouraged to apply as soon as theyknow what their placement income and
expenditure will be
For urther inormation or advice pleaseeel ree to contact a Student Money Adviserrom the Student Services Centre
Harassment andor bullying
In very rare instances students can besubject to harassment andor bullying
during their placement I you find yourselin this situation you should contacta member o academic staff in your
department as soon as possible This canbe your Personal Tutor Senior Proessional
Training Tutor Visiting PT Tutor or anotheracademic you eel comortable speaking toYou may also wish to contact the Studentsrsquo
Union to discuss your concerns
I the problem cannot be resolved and youhave to leave your placement you must
ensure that you agree this with your VisitingPT Tutor andor Senior Proessional Training
Tutor You must also write an official letter toyour placement provider in the first instancestipulating your reasons or leaving
In these circumstances i you are nearing the
end o your placement it may be possible oryou to conduct work such as a report which
will enable you to gain the necessary c reditsI you are at the beginning or in the middleo your placement then usually you will be
permitted to search or another placementAdditional guidance on the procedure and
requirements are contained in your PTprogramme handbook and may differ bysubject or by DepartmentFaculty It may
or example require special approval rom aBoard o Examiners or Board o Studies
You can also take steps to resolve the
situation in the workplace by findingsomeone you trust to discuss the situationwith This could be a Manager HR adviser or
trade union representative Keep a record othe incidents I you eel confident enough to
do so ask the bully to stop and explain howtheir behaviour has affected you You might
also consider asking a colleague or unionofficial to help
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 15surreyacuk
Financial guidance
F I N A N C I A L G U I D A N C E
Costs
Tuition Fees
Tuition Fees or all students on Proessional
Training (work placement andor studyexchange) are currently pound1075 or studentson Proessional Training Placement in
201516
HomeEU students
You will receive a reduced maintenance loan
entitlement and may be entitled to part oyour maintenance grant (different rules applyi you are working outside o the UK)
You should be able to pay or your travel
to your student placement Howeverit is advisable to check with Student
Finance England i you are eligible orreimbursement
For more inormation please visit thelsquoStudent finance loans and universitiesrsquo
section at govukstudent-finance
Unpaid placements
As the Proessional Training placement isan integral part o the HE programme the
national minimum wage does not apply andthereore placements can be unpaid TheUniversityrsquos Student Money Advisers may
be able to assist you with financial planningi you decide to take an unpaid placement
On programmes where unpaid placementsare the norm students may still be eligible
to apply or a ull student loan i theirplacement is with one o the ollowing typeso organisation
raquo A hospital Public Health Service Laboratory
or with a Clinical Commissioning groupraquo A Special Health Authority the National
Health Service Commissioning Boardthe National Institute or Health and CareExcellence the Health and Social Care
Inormation Centre Local Health BoardHealth Board Special Health Board or Health
and Social Services Boardraquo A Local Authority carrying out its duties
relating to health welare or caring or
children and young people a voluntaryorganisation providing acilities or carrying
out similar activities A Local Authority actingin the exercise o public health unctions
raquo The prison or probation sector or afer-careservices
raquo Unpaid research in a UK or Overseas HE
institution
You will need to fill in paperwork regardingyour placement or your department who
will then inorm the necessary parties thatyou are not being paid or your placement Itis important that this is done on time
General finance advice
raquo I you are on placement in the UK you arestill regarded as a student and thereore are
exempt rom Council Tax ndash however bewarei there is more than one non-student inyour house you will be liable or Council Tax
(check with your Local Authority or details)
raquo Be careul not to take up lots o offers ocredit cards It may be hard to maintain card
payments in your final year
raquo Use all discounts available to you andsave money or your final year ndash a regularstanding order to a savings account rom the
account that your salary goes into may helpyou achieve this
Placements abroad
raquo Establish whether you need a visa and how
to apply or this Help is available on theInternational Relations Office (IRO) web
pages surreyacukexchanges
raquo A talk on obtaining visas is also given andthe inormation rom the talk is provided inSurreyLearnrsquos module ldquoLetrsquos Go Abroadrdquo I
you are not registered on this module pleasecontact the IRO so that you can be added
raquo Research the best deals on flights to and romyour placement
raquo I you receive student finance that depends
on your household income you can applyor a Travel Grant rom Student Finance
England The first pound303 o your travel costsincluding visa and medical insurance costs
will be disregarded and photocopies o prooo payment are required However i the
studentrsquos household income exceeds thethreshold o pound39796 or the Travel Grant
there will be a urther pound1 disregard or eachadditional pound927 o household income which
will reduce the Travel Grant urther You canapply at any time during the academic yearand there is no limit to how many travel
grant orms you can submit You can claimor up to three return journeys between the
UK and the overseas institution during aull academic year Payments are also made
throughout the year
raquo Work out a realistic budget A budget
sheet is available when submitting youronline application or Erasmus+ via the
International Relations websitesurreyacukinternationalrelations
raquo Find out about exchange rates charges ororeign currency transactions mobile phone
rates or calls and texting rom abroad
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 17surreyacuk
Financial guidance
International Travel Bursary Scheme
I you are a homeEU student theinternational travel bursary scheme may be
able to provide up to pound750 towards the cost otravel visas and insurance or travel abroador your Proessional Training placement
where all o the ollowing criteria are met
raquo Your household income is less than pound42600raquo You are not eligible or Erasmus+ unding
ie your placement is not in the EU andassociated countries
raquo You will receive less than pound5000 net in pay
while on a six or twelve-month ProessionalTraining work placement abroad
For urther inormation contact the
International Relations Office
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
Maintenance loan payment
raquo Make sure that you complete the relevantstudent support application beore you begin
your placement
raquo Enter the correct bank account number andsort code when you complete the orm Iyour placement is abroad please ensure you
fill in the correct details in Sections 3-4
raquo Standard Maintenance Loan and Grantpayment dates are 33 per cent in October
33 per cent in January and 34 per cent inApril I you are studying abroad as part oyour Proessional Training placement then
it can be paid in two instalments
raquo Ensure that Student Records have beenupdated with regards to your first day oplacement I Student Finance England has
the inormation you could possibly receiveyour first instalment up to 25 days early i
your placement starts beore the first day osemester These arrangements are subject to
change and should be confirmed directlywith Student Finance England
raquo Even i you donrsquot think that you need aMaintenance Loan take it Applicants to the
Placement Fund must first have taken out aStudent Loan or have proo o ineligibility
The Maintenance Loan can be a back-upshould there be any difficulties down the linePut it into a savings account i need be It can
then be used or emergency money duringyour final year
Long courses maintenance loan
I you are attending a study placement oran unpaid research placement in an overseas
HE institution in excess o 30 weeks andthree days (excluding vacations) you mayreceive additional monies
Disabled Studentsrsquo Allowance (DSA)
DSA is available to students on unpaid
work placements but not paid placementsPlease see the relevant section o thisguide or more inormation on disabled
and dyslexic students Advice on benefitsincluding PIPs is available rom Student
Money
2015 ndash16 Rate Long Courses Loan
Per Week Overseas
(including Europe)
pound116
UK London pound107
UK lsquoelsewherersquo pound84
UK Parental Home pound55
Childcare
The Childcare Grant is not available orplacements outside the UK
Tax Credits cannot be claimed or placement
periods outside o the UK
Registration for academic year2015ndash16
You must register or the new academic year
Consult the Universityrsquos website on how todo this nearer the time I you have a query
contact Academic Registry
T +44 (0)1483 689939
E studentrecordssurreyacuk
Bursary
I you are in receipt o a Surrey Bursaryyou will not be eligible whilst taking your
placement Email Student Money or urtherinormation
E asksurreyacuk
E bursariesandscholarshipssurreyacuk
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Mini guide to Professional Training Placements
University of Surrey 19surreyacuk
Financial guidance
ERASMUS+
Students who work or study in continentalEurope can apply or ERASMUS+ grant
support The unding is managed on behalo the University by the InternationalRelations Office
Grants can be held in addition to your
maintenance loangrant and any salary orpayment that you receive You can call in to
Senate House Floor 3 Room 17 or urtherinormation but you will then need tocomplete an online application orm which is
available on the International Relations Officewebsite (see the International Work Placements
section to complete the online orm)
Erasmus+ grants vary by country odestination and whether you are on studyexchange andor working on placement but
range rom euro250 to euro400 per month
surreyacukinternationalrelations
Bank accounts
raquo Switch to online bankingraquo Keep your bank inormed o your address
raquo Keep track o your moneyraquo Keep dated copies o all correspondence
raquo Be aware in some cases there will need tobe a minimum number o transactions in
your student account or your bank maylsquocall inrsquo your overdraf acility
raquo Inorm your bank i your placement will
be abroad
Tax Advice
This section concerns personal tax Studentson international placements are advised to
seek local advice about the requirements orfiling tax returns and paying tax (includingany local municipal taxes) in the location
where they are working
Inland Revenue Income Tax benefits
raquo Tax years run 6 April to 5 April so placements
may cross two yearsraquo Fill in a P50 at the end o your placement i
you will not be completing any urther work
during that tax year ndash it will help to haveyour P45 available as this will give you any
necessary inormationraquo At the end o a tax year submit your P45 and
P60 with a covering letter inorming yourlocal tax office that you wish to have a taxreassessment Details o your local tax office
can be ound online at hmrcgovuk
Income Tax Allowances 2015ndash16
Personal Allowance pound10600
Blind Personrsquos Allowance pound2290
Taxable Band Allowances 2015ndash16
Basic Rate 20 pound1ndashpound31785
Higher Rate 40 pound31786ndashpound150000
Addit ional Rate 45 pound150001+
I you have any questions call the official Tax
Helpline
T 0300 200 3300
Visit govukstudent-jobs-paying-tax or inormation on
raquo Income tax or student jobsraquo Tax and National Insurance
raquo Holiday jobs abroadraquo Tax codes wrong tax
raquo Underpaid or overpaid taxraquo Change o details
You may also find the official HMRC taxchecker useul
stccalculatorhmrcgovuk
National Insurance
You need a National Insurance (NI) number
to be able to work within the UK I youdo need to pay National Insurance the
contribution rate is 12 per cent
In the tax year 2015ndash16
raquo Weekly paid staff earning less than pound112 per
week do not pay NIraquo Weekly paid staff earning pound112ndashpound155 per
week are deemed to have paid
raquo Weekly paid staff on more than pound156 perweek do pay NI
raquo Monthly paid staff on less than pound486 permonth do not pay
raquo Monthly paid staff on pound486ndashpound672 per month
are deemed to have paidraquo Monthly earners on more than pound673 per
month do pay
Please note that these figures are accurateat the time o print (May 2015) and m ightchange during the 2015ndash16 tax year
Call the HMRC to apply or a National
Insurance number
T 0300 200 3500
hmrcgovukni
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Mini guide to Professional Training Placements
University of Surrey 21surreyacuk
Accommodation
ACCOMMODATION
Where to look
Some placement providers may help you findaccommodation alternatively try
raquo University o Surrey Accommodation Office
(i your placement is in the local area)raquo Local newspapers or advertisementsraquo Local university and college accommodation
officesraquo Accommodation agencies (these can be
expensive please check you are aware o anyadmin service charges you will be liable or)
raquo Estate agents (worthwhile i therersquos a group)
raquo Internet sites (we advise only makingpayment once you have viewed the property
and secured a written contract or theaccommodation) Always use reliable and
registered accommodation providers
Finding accommodation overseas
It is worth approaching your placementprovider to see i they can help organise
an apartment or lat prior to your arrivalperhaps with other placement students romother universities The organisation may
sub-let you a property normally used oroverseas contractors
Temporary accommodation
The placement provider will oten helpyou with temporary accommodation or acouple o days until you ind your eet Your
organisation may even be able to help youpay any rent deposits with an advance o
your irst m onthrsquos pay
University housing
I you are based at a university abroad youmay be able to apply or housing with the host
university There are oten strict deadlines orthis so it is important to conirm your study
andor placement as soon as possible
Dealing with local landlords
Remember when dealing with local landlordsthat customs may be dierent with respect to
housing arrangements Always be sensitive toany cultural dierences and make sure you
are clear about your landlordrsquos expectationsin terms o arrival times guests and so onYour Country Guide available in the Letrsquos Go
Abroad module on SurreyLearn will give youurther inormation
I the tenancy agreement is in the locallanguage get it translated by a native speakerso you know exactly what is expected
Ensure that you check the legitimacy olandlords or estate agents beore you hand
over any money or accommodation
particularly when you are looking orsomewhere to live abroad Try to view theproperty and either talk to the previoustenant neighbours or someone else
who has dealt with the organisation orindividual I it looks too good to be true
it probably is
Students are invited to apply online for accommodation in their final year An email
will be sent by your Faculty to your University email account in late November or
early December with details of how and when to apply
In relation to accommodation requirements after your return from placement
please monitor the Accommodation Services website for updates about the
application process as this can change from year to year
surreyacukaccommodationapplicantseligibility
University accommodation for the final year
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Mini guide to Professional Training Placements
University of Surrey 23surreyacuk
Health and safety during your placement
HEALTH AND SAFETY
D U R I N G Y O U R P L A C E M E N T
Your health and safety
Provision is made under the Health and
Saety at Work Act or the protectiono anyone whilst at work in the UnitedKingdom The Act places the responsibility
or managing health and saety in theworkplace on the placement provider
However as a placement student you haveresponsibilities under the Act or cooperating
with the placement provider on health andsaety issues
The position regarding the health and saetyo a placement student working abroad can
be a bit more complicated as legislation doesvary rom country to country Although
Health and safety factors toconsider prior to your placement
Work and study factors
These relate to the placement provider and to
the work or study that you will b e carryingout during your placement including work-
based hazards Control measures may includethe proessional knowledge and expertise you
have acquired during your studies
Travel and transportation factors
Driving and travel while carrying out thebusiness o the placement provider can be
a risk Placements do not just involve thework carried out or the placement provider
Depending on the nature and location o theplacement you may ace signiicant healthsaety and welare issues associated with
your travel to and rom your placement andaccommodation
Location and regional factors
The location o the placement can have
considerable impact particularly i itis abroad in a country that you are not
acquainted with Additionally it could apply
to international students enrolled at a UKhigher education institution and going onplacement in the UK
General or environmental health factors
You may ace signiicant health saety andwelare issues associated with environmentalconditions either in your place o workstudy
or the general location
Individual student factors
You are an individual and as such your
health knowledge skills experience andpersonality could have an impact on yourhealth and saety Students with personal
actors (eg health disability linguisticor cultural) which may require speciic
adjustments or support should haveequivalent opportunities in their choiceo placements The University encourages
students with a health condition or disabilityto disclose this to their department so that
adjustments or support whilst on placementcan be discussed in conidence Students
will be advised whether they should discloseinormation and their permission will berequired beore passing inormation to
placement providers For urther inormation
about disclosure visit the Skill website
skillorguk
EU countries share a similar legislativeramework the actual saety standards may
be somewhat dierent Outside the EU saetystandards may vary considerably
The University does as ar as is reasonablypractical assess the saety standards
o placement providers through a riskassessment process assisted by the student
and the placement provider Considerationshould be given to the ollowing actors prior
to commencing your placement You will beguided as to how to assess these usually byyour department and you will complete a
risk assessment orm
Mahfuj Ali BSc (Hons) Physics
Surrey has
definitely encouraged
me to take newopportunities that
come my way
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Mini guide to Professional Training Placements
University of Surrey 25surreyacuk
Insurance during your placement
INSURANCE DUR ING
Y O U R P L A C E M E N T
The table opposite outlines the essentialinsurance requirements that will be needed
during your placement Visit the UniversityInsurance website under the Travel sectionas it is speciic to the University o Surrey and
contains valuable inormation or your saetywhen travelling abroad
surreyacukinsurance
All students must
raquo Complete the Conirmation oInsurance orm online
surreyacukinsurancetravelform
raquo Register on Travel Guardsurreyacukinsurancetravelguard
Role Insurance Covers
University of Surrey Public Liability
(UK and Overseas)
Cover whilst on placement during the course of
work for damage loss or injury caused to you or the
placement organisation if the University is found to be
negligent and legally liable
Employer(placement provider)
Employersrsquo Liability(UK)
Cover whilst on placement for damage loss or injurycaused to you if the employer is found to be negligent
and legally liable Some employers are exempt from
the compulsory insurance requirement These include
government bodies and family operations You should
ensure that Employersrsquo Liability cover is provided
Employersrsquo Liability
(Overseas)
Some countries have voluntary or statutory workmanrsquos
compensation schemes run by the state that offer
fixed compensation to people who are injured at work
but in some country placements there is no statutory
requirement to offer this and therefore you have no
protection from these schemes
Student Personal Insurance
(UK)
You should ensure that your personal insurance is
adequate to cover your possessions pers onal liability
etc If you use your personal car for travel to and from
placements or for the activity of the placement then
you need to check that cover is either offered by your
personal motor insurance or by the placement provider
Personal Insurance(Overseas)
If the employer cannot provide confirmation that thereis an equivalent policy or scheme in place
to protect you check that your personal insurance
policy provides some fixed benefit in the event
of an injury
Overseas Travel
Insurance
Comprehensive insurance cover for Personal Accident
Travel whilst on placement is provided The University
does not provide cover for extreme personal activities
You must download a copy of the Benefits Summary
from the University of Surrey insurance website to
take with you as it contains details of the main cover
benefits and emergency contact telephone number
together with relevant insurance information
I you have any other queries about
University insurance ater you have visitedthe Insurance website then please send yourqueries to the Insurance Oice
T +44 (0)1483 689008E nrouthsurreyacuk
For general inormation on insurance issuessee the UCEA Health and Saety Guidanceor the Placement o Higher Education
Students document
uceaacukenpublicationsindexcfmHSplace
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Mini guide to Professional Training Placements
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Your Studentsrsquo Union
Y O U R S T U D E N T S rsquo U N I O N
Throughout your Proessional Training
placement wherever you are in the worldyour Studentsrsquo Union is here to support you
The Studentsrsquo Union is run by elected studentoicers assisted by ull-time sta It is thereto represent your interests in education and
welare matters
General guidanceYour Vice-President (Voice) is the Unionoicer responsible or students on placement
The Vice-President (Voice) should be inregular contact with you to let you know
what is happening on campus and to ask oryour views on Proessional Training issues
You can visit the website or news onStudentsrsquo Union policy campaigns and
events or ind the Studentsrsquo Union pageon Facebook
E ussuinformationsurreyacuk
ussucouk
Extra help and support
When you are on placement abroad you can
still make your voice heard in the Universityand raise any concerns that you may havethrough the Studentsrsquo Union and student
representatives at your departmentrsquos StudentSta Liaison Committee (SSLC)
Your Studentsrsquo Union can give you supporton a whole range o issues and c an represent
you to the University However we cannotrepresent you to external agents such as
placement providers or landlords We can
point you in the right direction though iyou are not sure whom you need to askor assistance For representation in the
workplace we strongly recommend signingup to a relevant Trade Union or proessional
association A helpul guide to inding yourworkplace or sectorsrsquo Trade Union can be
ound at
worksmartorgukunionfinder
Democracy
Whether you are on or o campus you stillhave a right to decide how your Studentsrsquo
Union is run and who by All the electionprocesses are now online Keep an eye onyour University email account and the
Studentsrsquo Union Facebook page aroundelection time to see inormation on the
candidates and how to vote
Get involved
It can be diicult to stay involved withStudentsrsquo Union activities i yoursquore away rom
Surrey but i yoursquore able to get to campusyou can stay as involved as you like in
student activities and campaigns In the pastplacement students have served as part-time Union Executive Oicers I you can
why not run in an election I the time anddistance involved means we donrsquot see youthat oten then therersquos always next year Your
learning and development on a proessionalplacement will stand you in good stead to run
a society be a top campaigner or even leadthe Union
Victoria Hall BSc (Hons) Business Management
My placement
was invaluable
in opening my
eyes to different
career paths
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Mini guide to Professional Training Placements
University of Surrey 29surreyacuk
Useful contacts
USEFUL CONTACTS
University Contacts
Professional Training Faculty contacts
FAHS
T +44 (0)1483 683666
FBEL
T +44 (0)1483 682127
FEPS
T +44 (0)1483 686135
FHMS
T +44 (0)1483 683626
surreyacukdiscoverprofessional-training
Accommodation Office
T +44 (0)1483 682466
surreyacukaccommodation
Additional Learning Support
T +44 (0)1483 689609
surreyacukals
Employability and Careers Service
T +44 (0)1483 689001
E careerssurreyacuk
surreyacukcareers
Centre for Wellbeing
T +44 (0)1483 689498
E centreforwellbeingsurreyacuk
Emergencies
(contact Security in the first instance (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
Equality and Diversity
T +44 (0)1483 689189
E equality-diversitysurreyacuk
Fees and Funding
T +44 (0)1483 689373
E feesandfundingsurreyacuk
International Relations Office
(Erasmus+ visas for working abroad)
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
International Student Support
Student Services Centre
T +44 (0)1483 689005
Main University Switchboard
T +44 (0)1483 300800
Student Services Centre
T +44 (0)1483 686868
E asksurreyacuk
surreyacukask
Office of Student Complaints
Appeals and Regulation (OSCAR)
T +44 (0)1483 686868
Studentsrsquo Union
T +44 (0)1483 689223
E ussuinformationsurreyacuk
ussucouk
University Student Travel Insurance Cover
T +44 (0)1483 689008
E nrouthsurreyacuk
surreyacukinsurance
General Advice
Accommodation Engine
accommodationenginecouk
Citizens Advice Bureau
adviceguideorguk
Foreign and Commonwealth Office
fcogovuk
National Bureau for Students with Disabilities
skillorguk
workSMART
worksmartorguk
Finance
HM Revenue and Customs
T 0845 367825
hmrcgovuk
National Insurance Office
T 0845 6000643
Tax information
studenttaxservicesorg
govukstudent-jobs-paying-tax
listentotaxmancom
Josephine Amosah BSc (Hons) Biochemistry
You gain
so much
knowledge
and lie
experience
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Mini guide to Professional Training Placements
University of Surrey 31surreyacuk
Useful contacts
Emergencies
Advance planning ahead of any travelling for
your Professional Training placement or study
exchange is important Make sure you share
your contact details while on placement with
your next of kin and the University
We suggest you share the following contact
details with your family ahead of starting your
placement so your family know whom to
contact in the event of an emergency
University Security (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
University Insurance Emergency
Assistance number
Assistance +44 (0) 1273 400850
(available 24 hours all days of the week)
Quote policy number 0015865118
British High Commission Embassy
or Consulate
Should you be abroad while on placement
and have an emergency you may also wish to
contact the nearest British High Commission
Embassy or Consulate for advice and support
fcogovuk
Elizabeth Andrews BSc (Hons) Tourism Management
My placement
year has
given me a
great network
o contacts
8182019 Professional Training Mini Guide
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University of SurreyGuildord Surrey GU2 7XH UK
T +44 (0)1483 683666 (FAHS)
+44 (0)1483 682127 (FBEL)
+44 (0)1483 686135 (FEPS)
+44 (0)1483 683626 (FHMS)
F +44 (0)1483 300 803
E proessionaltrainingsurreyacuk
facebookcomuniversityofsurrey
twitter uniofsurrey
youtubecomuniversityofsurrey
surreyacukpty
Disclaimer
Every effort has been made to ensure the accuracy of the information contained in this
brochure at the time of going to print (May 2015) The University does not make any
warranty that information contained in this brochure is complete accurate or up-to-dateand the University is not responsible for the results of reliance on any such information To
the extent permitted in law the University accepts no liability for any loss or damage which
may be suffered by any party as a direct or indirect result of using this brochure (including
loss of profit loss of opportunity loss of business and consequential loss)
The University takes reasonable steps to provide the educational and other services
described in this brochure but reserves the right to introduce changes to make reasonable
changes to the services including the way in which they are delivered
Should industrial action or circumstances beyond the control of the University interfere
with its ability to provide any services the University will use reasonable steps to minimise
any resultant disruption
May 2015
7309-0415
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Mini guide to Professional Training Placements
University of Surrey 11surreyacuk
General placement advice
International students on placement
International Students who are studyingat the University while holding a Tier 4
visa sponsored by the University o Surreyare permitted to take part in ProessionalTraining It is an integral and assessed part
o your degree programme and complieswith UK Visas amp Immigration (UKVI) limits
on work placements International Studentswho are studying with the University on
other orms o leave should confirm theyare permitted to take up a work study orresearch placement beore finding one
Keeping in touch
As a Tier 4 Sponsor the University o Surrey isresponsible or you throughout the period o
your work placement as i you were studyingon campus You must thereore maintainyour responsibilities as an international
student during your placement This includeskeeping your contact details up to date at all
times (via student sel-service) and inormingthe University o any changes to passportsresidence permits or your immigration status
The ull list o responsibilities can be oundon the Student Services Centre website
I you are on a Tier 4 visa the University isrequired to report details o your placement
provider and location to UKVI when yourplacement starts and provide updates o any
changes that occur The University also has aduty to monitor Tier 4 studentsrsquo engagement
with their work placement Placementproviders will inorm the University o anyattendance issues
Completing placement visits
You also need to ensure that you havecompleted the required meetings with yourVisiting PT Tutor in a timely manner A
lack o engagement with your placementwould result in the University withdrawing
sponsorship o your visa
Please note that besides your ProessionalTraining placement you are not allowed toexceed the prescribed limits on part-time
work outside o your Proessional Trainingplacement
surreyacukcurrentstudentsvisa
compliance
Disabled and dyslexic students
By the time you are on your placement itis hoped that you will have negotiated the
support you need and any adaptations youmay need with your placement provider
Placement providers in the UK are requiredby law to make reasonable adjustments
or employees I your disability will notmaterially affect your ability to do the
job or health and saety issues will not becompromised then you may decide not todisclose a dis ability However you may find
that disclosure will enable you to enter intoa partnership with your placement provider
that will greatly enhance the benefits o theplacement
For urther inormation about disclosing adisability please download this document
rom the website listed below
skillorgukuploadsTellingpeopledoc
You can also talk to our DisabilityCoordinator in Additional Learning Support(ALS) within the Library or an adviser in the
Careers Service
surreyacukcareers
I your disability-related support requiresunding please contact ALS or urtherinormation
T +44 (0)1483 689609
+44 (0)7794 074322
(Text messages for deaf students)
E alssurreyacuk
surreyacukals
Equality diversity and inclusion
Issues o equality diversity and inclusion arenow real concerns or employers in the 21st
century Companies are starting to realise theadvantages o having a workorce as diverseas and representative o the general public
However some discrimination still existsdirectly or indirectly
By law it is the responsibility o all UK
employers to ensure equality within theworkplace and prevent discrimination Whenworking abroad however you should be
aware that legislation can vary rom c ountryto country
The University can help with the assessment
o equality and diversity standards in anygiven country Your Senior ProessionalTraining Tutor or Personal Tutor can help
with any concerns you may have or youcan contact the University Equality and
Diversity Team
E equality-diversitysurreyacuk
surreyacukequalityanddiversity
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Mini guide to Professional Training Placements
University of Surrey 13surreyacuk
General placement advice
Employability and Careers Service
The Employability and Careers Service isavailable to provide support when you return
rom your placement and in your final yearo study can help you prepare or applying ora graduate role or urther study The Service
runs workshops on CV writing the job searchprocess and preparing or interview
Individual one-to-one interviews are
available with the Careers Advisers to checkyour CV and provide advice on the jobinterview process Make sure you access
the services available to help you to reflectcritically on your placement experiences and
help inorm your job search process as earlyas possible
surreyacukcareers
Your rights at work
Every individual working in the UK has a seto basic rights Reer to the basic employment
rights below or visit the workSMART websiteor the Citizens Advice Bureau website ormore inormation
adviceguideorguk
Employment law is national and different
rules will apply i you work abroad You needto check the Foreign and Commonwealth
Office website (travelling and living overseassection) or inormation on working abroadInternational students will need to check
their visa status to work abroad and detailscan be ound on the embassy webpage o the
country where you will be working
fcogovuk
Basic employment rights in the UK
Become amiliar with your basic employmentrights You are entitled to
raquo A proper pay statement showing how muchyou earn and any deductions
raquo A minimum o 28 daysrsquo paid holiday per yearraquo Not have illegal deductions made rom your
payraquo Paid shared parental leave or adoption leave
Additional support
Financial support
There is a Placement Fund to help students
in financial hardship I you find yoursel inthis situation you should apply to StudentMoney Advice (Student Services Centre)
using the generic hardship application ormand giving ull details o your placement
Priority will be given to those whoseplacements are unpaid uns upported
compulsory or in a challenging locationYou can apply in advance o startingyour placement and all eligible students
are encouraged to apply as soon as theyknow what their placement income and
expenditure will be
For urther inormation or advice pleaseeel ree to contact a Student Money Adviserrom the Student Services Centre
Harassment andor bullying
In very rare instances students can besubject to harassment andor bullying
during their placement I you find yourselin this situation you should contacta member o academic staff in your
department as soon as possible This canbe your Personal Tutor Senior Proessional
Training Tutor Visiting PT Tutor or anotheracademic you eel comortable speaking toYou may also wish to contact the Studentsrsquo
Union to discuss your concerns
I the problem cannot be resolved and youhave to leave your placement you must
ensure that you agree this with your VisitingPT Tutor andor Senior Proessional Training
Tutor You must also write an official letter toyour placement provider in the first instancestipulating your reasons or leaving
In these circumstances i you are nearing the
end o your placement it may be possible oryou to conduct work such as a report which
will enable you to gain the necessary c reditsI you are at the beginning or in the middleo your placement then usually you will be
permitted to search or another placementAdditional guidance on the procedure and
requirements are contained in your PTprogramme handbook and may differ bysubject or by DepartmentFaculty It may
or example require special approval rom aBoard o Examiners or Board o Studies
You can also take steps to resolve the
situation in the workplace by findingsomeone you trust to discuss the situationwith This could be a Manager HR adviser or
trade union representative Keep a record othe incidents I you eel confident enough to
do so ask the bully to stop and explain howtheir behaviour has affected you You might
also consider asking a colleague or unionofficial to help
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Mini guide to Professional Training Placements
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Financial guidance
F I N A N C I A L G U I D A N C E
Costs
Tuition Fees
Tuition Fees or all students on Proessional
Training (work placement andor studyexchange) are currently pound1075 or studentson Proessional Training Placement in
201516
HomeEU students
You will receive a reduced maintenance loan
entitlement and may be entitled to part oyour maintenance grant (different rules applyi you are working outside o the UK)
You should be able to pay or your travel
to your student placement Howeverit is advisable to check with Student
Finance England i you are eligible orreimbursement
For more inormation please visit thelsquoStudent finance loans and universitiesrsquo
section at govukstudent-finance
Unpaid placements
As the Proessional Training placement isan integral part o the HE programme the
national minimum wage does not apply andthereore placements can be unpaid TheUniversityrsquos Student Money Advisers may
be able to assist you with financial planningi you decide to take an unpaid placement
On programmes where unpaid placementsare the norm students may still be eligible
to apply or a ull student loan i theirplacement is with one o the ollowing typeso organisation
raquo A hospital Public Health Service Laboratory
or with a Clinical Commissioning groupraquo A Special Health Authority the National
Health Service Commissioning Boardthe National Institute or Health and CareExcellence the Health and Social Care
Inormation Centre Local Health BoardHealth Board Special Health Board or Health
and Social Services Boardraquo A Local Authority carrying out its duties
relating to health welare or caring or
children and young people a voluntaryorganisation providing acilities or carrying
out similar activities A Local Authority actingin the exercise o public health unctions
raquo The prison or probation sector or afer-careservices
raquo Unpaid research in a UK or Overseas HE
institution
You will need to fill in paperwork regardingyour placement or your department who
will then inorm the necessary parties thatyou are not being paid or your placement Itis important that this is done on time
General finance advice
raquo I you are on placement in the UK you arestill regarded as a student and thereore are
exempt rom Council Tax ndash however bewarei there is more than one non-student inyour house you will be liable or Council Tax
(check with your Local Authority or details)
raquo Be careul not to take up lots o offers ocredit cards It may be hard to maintain card
payments in your final year
raquo Use all discounts available to you andsave money or your final year ndash a regularstanding order to a savings account rom the
account that your salary goes into may helpyou achieve this
Placements abroad
raquo Establish whether you need a visa and how
to apply or this Help is available on theInternational Relations Office (IRO) web
pages surreyacukexchanges
raquo A talk on obtaining visas is also given andthe inormation rom the talk is provided inSurreyLearnrsquos module ldquoLetrsquos Go Abroadrdquo I
you are not registered on this module pleasecontact the IRO so that you can be added
raquo Research the best deals on flights to and romyour placement
raquo I you receive student finance that depends
on your household income you can applyor a Travel Grant rom Student Finance
England The first pound303 o your travel costsincluding visa and medical insurance costs
will be disregarded and photocopies o prooo payment are required However i the
studentrsquos household income exceeds thethreshold o pound39796 or the Travel Grant
there will be a urther pound1 disregard or eachadditional pound927 o household income which
will reduce the Travel Grant urther You canapply at any time during the academic yearand there is no limit to how many travel
grant orms you can submit You can claimor up to three return journeys between the
UK and the overseas institution during aull academic year Payments are also made
throughout the year
raquo Work out a realistic budget A budget
sheet is available when submitting youronline application or Erasmus+ via the
International Relations websitesurreyacukinternationalrelations
raquo Find out about exchange rates charges ororeign currency transactions mobile phone
rates or calls and texting rom abroad
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Mini guide to Professional Training Placements
University of Surrey 17surreyacuk
Financial guidance
International Travel Bursary Scheme
I you are a homeEU student theinternational travel bursary scheme may be
able to provide up to pound750 towards the cost otravel visas and insurance or travel abroador your Proessional Training placement
where all o the ollowing criteria are met
raquo Your household income is less than pound42600raquo You are not eligible or Erasmus+ unding
ie your placement is not in the EU andassociated countries
raquo You will receive less than pound5000 net in pay
while on a six or twelve-month ProessionalTraining work placement abroad
For urther inormation contact the
International Relations Office
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
Maintenance loan payment
raquo Make sure that you complete the relevantstudent support application beore you begin
your placement
raquo Enter the correct bank account number andsort code when you complete the orm Iyour placement is abroad please ensure you
fill in the correct details in Sections 3-4
raquo Standard Maintenance Loan and Grantpayment dates are 33 per cent in October
33 per cent in January and 34 per cent inApril I you are studying abroad as part oyour Proessional Training placement then
it can be paid in two instalments
raquo Ensure that Student Records have beenupdated with regards to your first day oplacement I Student Finance England has
the inormation you could possibly receiveyour first instalment up to 25 days early i
your placement starts beore the first day osemester These arrangements are subject to
change and should be confirmed directlywith Student Finance England
raquo Even i you donrsquot think that you need aMaintenance Loan take it Applicants to the
Placement Fund must first have taken out aStudent Loan or have proo o ineligibility
The Maintenance Loan can be a back-upshould there be any difficulties down the linePut it into a savings account i need be It can
then be used or emergency money duringyour final year
Long courses maintenance loan
I you are attending a study placement oran unpaid research placement in an overseas
HE institution in excess o 30 weeks andthree days (excluding vacations) you mayreceive additional monies
Disabled Studentsrsquo Allowance (DSA)
DSA is available to students on unpaid
work placements but not paid placementsPlease see the relevant section o thisguide or more inormation on disabled
and dyslexic students Advice on benefitsincluding PIPs is available rom Student
Money
2015 ndash16 Rate Long Courses Loan
Per Week Overseas
(including Europe)
pound116
UK London pound107
UK lsquoelsewherersquo pound84
UK Parental Home pound55
Childcare
The Childcare Grant is not available orplacements outside the UK
Tax Credits cannot be claimed or placement
periods outside o the UK
Registration for academic year2015ndash16
You must register or the new academic year
Consult the Universityrsquos website on how todo this nearer the time I you have a query
contact Academic Registry
T +44 (0)1483 689939
E studentrecordssurreyacuk
Bursary
I you are in receipt o a Surrey Bursaryyou will not be eligible whilst taking your
placement Email Student Money or urtherinormation
E asksurreyacuk
E bursariesandscholarshipssurreyacuk
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Mini guide to Professional Training Placements
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Financial guidance
ERASMUS+
Students who work or study in continentalEurope can apply or ERASMUS+ grant
support The unding is managed on behalo the University by the InternationalRelations Office
Grants can be held in addition to your
maintenance loangrant and any salary orpayment that you receive You can call in to
Senate House Floor 3 Room 17 or urtherinormation but you will then need tocomplete an online application orm which is
available on the International Relations Officewebsite (see the International Work Placements
section to complete the online orm)
Erasmus+ grants vary by country odestination and whether you are on studyexchange andor working on placement but
range rom euro250 to euro400 per month
surreyacukinternationalrelations
Bank accounts
raquo Switch to online bankingraquo Keep your bank inormed o your address
raquo Keep track o your moneyraquo Keep dated copies o all correspondence
raquo Be aware in some cases there will need tobe a minimum number o transactions in
your student account or your bank maylsquocall inrsquo your overdraf acility
raquo Inorm your bank i your placement will
be abroad
Tax Advice
This section concerns personal tax Studentson international placements are advised to
seek local advice about the requirements orfiling tax returns and paying tax (includingany local municipal taxes) in the location
where they are working
Inland Revenue Income Tax benefits
raquo Tax years run 6 April to 5 April so placements
may cross two yearsraquo Fill in a P50 at the end o your placement i
you will not be completing any urther work
during that tax year ndash it will help to haveyour P45 available as this will give you any
necessary inormationraquo At the end o a tax year submit your P45 and
P60 with a covering letter inorming yourlocal tax office that you wish to have a taxreassessment Details o your local tax office
can be ound online at hmrcgovuk
Income Tax Allowances 2015ndash16
Personal Allowance pound10600
Blind Personrsquos Allowance pound2290
Taxable Band Allowances 2015ndash16
Basic Rate 20 pound1ndashpound31785
Higher Rate 40 pound31786ndashpound150000
Addit ional Rate 45 pound150001+
I you have any questions call the official Tax
Helpline
T 0300 200 3300
Visit govukstudent-jobs-paying-tax or inormation on
raquo Income tax or student jobsraquo Tax and National Insurance
raquo Holiday jobs abroadraquo Tax codes wrong tax
raquo Underpaid or overpaid taxraquo Change o details
You may also find the official HMRC taxchecker useul
stccalculatorhmrcgovuk
National Insurance
You need a National Insurance (NI) number
to be able to work within the UK I youdo need to pay National Insurance the
contribution rate is 12 per cent
In the tax year 2015ndash16
raquo Weekly paid staff earning less than pound112 per
week do not pay NIraquo Weekly paid staff earning pound112ndashpound155 per
week are deemed to have paid
raquo Weekly paid staff on more than pound156 perweek do pay NI
raquo Monthly paid staff on less than pound486 permonth do not pay
raquo Monthly paid staff on pound486ndashpound672 per month
are deemed to have paidraquo Monthly earners on more than pound673 per
month do pay
Please note that these figures are accurateat the time o print (May 2015) and m ightchange during the 2015ndash16 tax year
Call the HMRC to apply or a National
Insurance number
T 0300 200 3500
hmrcgovukni
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Mini guide to Professional Training Placements
University of Surrey 21surreyacuk
Accommodation
ACCOMMODATION
Where to look
Some placement providers may help you findaccommodation alternatively try
raquo University o Surrey Accommodation Office
(i your placement is in the local area)raquo Local newspapers or advertisementsraquo Local university and college accommodation
officesraquo Accommodation agencies (these can be
expensive please check you are aware o anyadmin service charges you will be liable or)
raquo Estate agents (worthwhile i therersquos a group)
raquo Internet sites (we advise only makingpayment once you have viewed the property
and secured a written contract or theaccommodation) Always use reliable and
registered accommodation providers
Finding accommodation overseas
It is worth approaching your placementprovider to see i they can help organise
an apartment or lat prior to your arrivalperhaps with other placement students romother universities The organisation may
sub-let you a property normally used oroverseas contractors
Temporary accommodation
The placement provider will oten helpyou with temporary accommodation or acouple o days until you ind your eet Your
organisation may even be able to help youpay any rent deposits with an advance o
your irst m onthrsquos pay
University housing
I you are based at a university abroad youmay be able to apply or housing with the host
university There are oten strict deadlines orthis so it is important to conirm your study
andor placement as soon as possible
Dealing with local landlords
Remember when dealing with local landlordsthat customs may be dierent with respect to
housing arrangements Always be sensitive toany cultural dierences and make sure you
are clear about your landlordrsquos expectationsin terms o arrival times guests and so onYour Country Guide available in the Letrsquos Go
Abroad module on SurreyLearn will give youurther inormation
I the tenancy agreement is in the locallanguage get it translated by a native speakerso you know exactly what is expected
Ensure that you check the legitimacy olandlords or estate agents beore you hand
over any money or accommodation
particularly when you are looking orsomewhere to live abroad Try to view theproperty and either talk to the previoustenant neighbours or someone else
who has dealt with the organisation orindividual I it looks too good to be true
it probably is
Students are invited to apply online for accommodation in their final year An email
will be sent by your Faculty to your University email account in late November or
early December with details of how and when to apply
In relation to accommodation requirements after your return from placement
please monitor the Accommodation Services website for updates about the
application process as this can change from year to year
surreyacukaccommodationapplicantseligibility
University accommodation for the final year
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Mini guide to Professional Training Placements
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Health and safety during your placement
HEALTH AND SAFETY
D U R I N G Y O U R P L A C E M E N T
Your health and safety
Provision is made under the Health and
Saety at Work Act or the protectiono anyone whilst at work in the UnitedKingdom The Act places the responsibility
or managing health and saety in theworkplace on the placement provider
However as a placement student you haveresponsibilities under the Act or cooperating
with the placement provider on health andsaety issues
The position regarding the health and saetyo a placement student working abroad can
be a bit more complicated as legislation doesvary rom country to country Although
Health and safety factors toconsider prior to your placement
Work and study factors
These relate to the placement provider and to
the work or study that you will b e carryingout during your placement including work-
based hazards Control measures may includethe proessional knowledge and expertise you
have acquired during your studies
Travel and transportation factors
Driving and travel while carrying out thebusiness o the placement provider can be
a risk Placements do not just involve thework carried out or the placement provider
Depending on the nature and location o theplacement you may ace signiicant healthsaety and welare issues associated with
your travel to and rom your placement andaccommodation
Location and regional factors
The location o the placement can have
considerable impact particularly i itis abroad in a country that you are not
acquainted with Additionally it could apply
to international students enrolled at a UKhigher education institution and going onplacement in the UK
General or environmental health factors
You may ace signiicant health saety andwelare issues associated with environmentalconditions either in your place o workstudy
or the general location
Individual student factors
You are an individual and as such your
health knowledge skills experience andpersonality could have an impact on yourhealth and saety Students with personal
actors (eg health disability linguisticor cultural) which may require speciic
adjustments or support should haveequivalent opportunities in their choiceo placements The University encourages
students with a health condition or disabilityto disclose this to their department so that
adjustments or support whilst on placementcan be discussed in conidence Students
will be advised whether they should discloseinormation and their permission will berequired beore passing inormation to
placement providers For urther inormation
about disclosure visit the Skill website
skillorguk
EU countries share a similar legislativeramework the actual saety standards may
be somewhat dierent Outside the EU saetystandards may vary considerably
The University does as ar as is reasonablypractical assess the saety standards
o placement providers through a riskassessment process assisted by the student
and the placement provider Considerationshould be given to the ollowing actors prior
to commencing your placement You will beguided as to how to assess these usually byyour department and you will complete a
risk assessment orm
Mahfuj Ali BSc (Hons) Physics
Surrey has
definitely encouraged
me to take newopportunities that
come my way
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Mini guide to Professional Training Placements
University of Surrey 25surreyacuk
Insurance during your placement
INSURANCE DUR ING
Y O U R P L A C E M E N T
The table opposite outlines the essentialinsurance requirements that will be needed
during your placement Visit the UniversityInsurance website under the Travel sectionas it is speciic to the University o Surrey and
contains valuable inormation or your saetywhen travelling abroad
surreyacukinsurance
All students must
raquo Complete the Conirmation oInsurance orm online
surreyacukinsurancetravelform
raquo Register on Travel Guardsurreyacukinsurancetravelguard
Role Insurance Covers
University of Surrey Public Liability
(UK and Overseas)
Cover whilst on placement during the course of
work for damage loss or injury caused to you or the
placement organisation if the University is found to be
negligent and legally liable
Employer(placement provider)
Employersrsquo Liability(UK)
Cover whilst on placement for damage loss or injurycaused to you if the employer is found to be negligent
and legally liable Some employers are exempt from
the compulsory insurance requirement These include
government bodies and family operations You should
ensure that Employersrsquo Liability cover is provided
Employersrsquo Liability
(Overseas)
Some countries have voluntary or statutory workmanrsquos
compensation schemes run by the state that offer
fixed compensation to people who are injured at work
but in some country placements there is no statutory
requirement to offer this and therefore you have no
protection from these schemes
Student Personal Insurance
(UK)
You should ensure that your personal insurance is
adequate to cover your possessions pers onal liability
etc If you use your personal car for travel to and from
placements or for the activity of the placement then
you need to check that cover is either offered by your
personal motor insurance or by the placement provider
Personal Insurance(Overseas)
If the employer cannot provide confirmation that thereis an equivalent policy or scheme in place
to protect you check that your personal insurance
policy provides some fixed benefit in the event
of an injury
Overseas Travel
Insurance
Comprehensive insurance cover for Personal Accident
Travel whilst on placement is provided The University
does not provide cover for extreme personal activities
You must download a copy of the Benefits Summary
from the University of Surrey insurance website to
take with you as it contains details of the main cover
benefits and emergency contact telephone number
together with relevant insurance information
I you have any other queries about
University insurance ater you have visitedthe Insurance website then please send yourqueries to the Insurance Oice
T +44 (0)1483 689008E nrouthsurreyacuk
For general inormation on insurance issuessee the UCEA Health and Saety Guidanceor the Placement o Higher Education
Students document
uceaacukenpublicationsindexcfmHSplace
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Mini guide to Professional Training Placements
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Your Studentsrsquo Union
Y O U R S T U D E N T S rsquo U N I O N
Throughout your Proessional Training
placement wherever you are in the worldyour Studentsrsquo Union is here to support you
The Studentsrsquo Union is run by elected studentoicers assisted by ull-time sta It is thereto represent your interests in education and
welare matters
General guidanceYour Vice-President (Voice) is the Unionoicer responsible or students on placement
The Vice-President (Voice) should be inregular contact with you to let you know
what is happening on campus and to ask oryour views on Proessional Training issues
You can visit the website or news onStudentsrsquo Union policy campaigns and
events or ind the Studentsrsquo Union pageon Facebook
E ussuinformationsurreyacuk
ussucouk
Extra help and support
When you are on placement abroad you can
still make your voice heard in the Universityand raise any concerns that you may havethrough the Studentsrsquo Union and student
representatives at your departmentrsquos StudentSta Liaison Committee (SSLC)
Your Studentsrsquo Union can give you supporton a whole range o issues and c an represent
you to the University However we cannotrepresent you to external agents such as
placement providers or landlords We can
point you in the right direction though iyou are not sure whom you need to askor assistance For representation in the
workplace we strongly recommend signingup to a relevant Trade Union or proessional
association A helpul guide to inding yourworkplace or sectorsrsquo Trade Union can be
ound at
worksmartorgukunionfinder
Democracy
Whether you are on or o campus you stillhave a right to decide how your Studentsrsquo
Union is run and who by All the electionprocesses are now online Keep an eye onyour University email account and the
Studentsrsquo Union Facebook page aroundelection time to see inormation on the
candidates and how to vote
Get involved
It can be diicult to stay involved withStudentsrsquo Union activities i yoursquore away rom
Surrey but i yoursquore able to get to campusyou can stay as involved as you like in
student activities and campaigns In the pastplacement students have served as part-time Union Executive Oicers I you can
why not run in an election I the time anddistance involved means we donrsquot see youthat oten then therersquos always next year Your
learning and development on a proessionalplacement will stand you in good stead to run
a society be a top campaigner or even leadthe Union
Victoria Hall BSc (Hons) Business Management
My placement
was invaluable
in opening my
eyes to different
career paths
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Mini guide to Professional Training Placements
University of Surrey 29surreyacuk
Useful contacts
USEFUL CONTACTS
University Contacts
Professional Training Faculty contacts
FAHS
T +44 (0)1483 683666
FBEL
T +44 (0)1483 682127
FEPS
T +44 (0)1483 686135
FHMS
T +44 (0)1483 683626
surreyacukdiscoverprofessional-training
Accommodation Office
T +44 (0)1483 682466
surreyacukaccommodation
Additional Learning Support
T +44 (0)1483 689609
surreyacukals
Employability and Careers Service
T +44 (0)1483 689001
E careerssurreyacuk
surreyacukcareers
Centre for Wellbeing
T +44 (0)1483 689498
E centreforwellbeingsurreyacuk
Emergencies
(contact Security in the first instance (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
Equality and Diversity
T +44 (0)1483 689189
E equality-diversitysurreyacuk
Fees and Funding
T +44 (0)1483 689373
E feesandfundingsurreyacuk
International Relations Office
(Erasmus+ visas for working abroad)
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
International Student Support
Student Services Centre
T +44 (0)1483 689005
Main University Switchboard
T +44 (0)1483 300800
Student Services Centre
T +44 (0)1483 686868
E asksurreyacuk
surreyacukask
Office of Student Complaints
Appeals and Regulation (OSCAR)
T +44 (0)1483 686868
Studentsrsquo Union
T +44 (0)1483 689223
E ussuinformationsurreyacuk
ussucouk
University Student Travel Insurance Cover
T +44 (0)1483 689008
E nrouthsurreyacuk
surreyacukinsurance
General Advice
Accommodation Engine
accommodationenginecouk
Citizens Advice Bureau
adviceguideorguk
Foreign and Commonwealth Office
fcogovuk
National Bureau for Students with Disabilities
skillorguk
workSMART
worksmartorguk
Finance
HM Revenue and Customs
T 0845 367825
hmrcgovuk
National Insurance Office
T 0845 6000643
Tax information
studenttaxservicesorg
govukstudent-jobs-paying-tax
listentotaxmancom
Josephine Amosah BSc (Hons) Biochemistry
You gain
so much
knowledge
and lie
experience
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Mini guide to Professional Training Placements
University of Surrey 31surreyacuk
Useful contacts
Emergencies
Advance planning ahead of any travelling for
your Professional Training placement or study
exchange is important Make sure you share
your contact details while on placement with
your next of kin and the University
We suggest you share the following contact
details with your family ahead of starting your
placement so your family know whom to
contact in the event of an emergency
University Security (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
University Insurance Emergency
Assistance number
Assistance +44 (0) 1273 400850
(available 24 hours all days of the week)
Quote policy number 0015865118
British High Commission Embassy
or Consulate
Should you be abroad while on placement
and have an emergency you may also wish to
contact the nearest British High Commission
Embassy or Consulate for advice and support
fcogovuk
Elizabeth Andrews BSc (Hons) Tourism Management
My placement
year has
given me a
great network
o contacts
8182019 Professional Training Mini Guide
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University of SurreyGuildord Surrey GU2 7XH UK
T +44 (0)1483 683666 (FAHS)
+44 (0)1483 682127 (FBEL)
+44 (0)1483 686135 (FEPS)
+44 (0)1483 683626 (FHMS)
F +44 (0)1483 300 803
E proessionaltrainingsurreyacuk
facebookcomuniversityofsurrey
twitter uniofsurrey
youtubecomuniversityofsurrey
surreyacukpty
Disclaimer
Every effort has been made to ensure the accuracy of the information contained in this
brochure at the time of going to print (May 2015) The University does not make any
warranty that information contained in this brochure is complete accurate or up-to-dateand the University is not responsible for the results of reliance on any such information To
the extent permitted in law the University accepts no liability for any loss or damage which
may be suffered by any party as a direct or indirect result of using this brochure (including
loss of profit loss of opportunity loss of business and consequential loss)
The University takes reasonable steps to provide the educational and other services
described in this brochure but reserves the right to introduce changes to make reasonable
changes to the services including the way in which they are delivered
Should industrial action or circumstances beyond the control of the University interfere
with its ability to provide any services the University will use reasonable steps to minimise
any resultant disruption
May 2015
7309-0415
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Mini guide to Professional Training Placements
University of Surrey 13surreyacuk
General placement advice
Employability and Careers Service
The Employability and Careers Service isavailable to provide support when you return
rom your placement and in your final yearo study can help you prepare or applying ora graduate role or urther study The Service
runs workshops on CV writing the job searchprocess and preparing or interview
Individual one-to-one interviews are
available with the Careers Advisers to checkyour CV and provide advice on the jobinterview process Make sure you access
the services available to help you to reflectcritically on your placement experiences and
help inorm your job search process as earlyas possible
surreyacukcareers
Your rights at work
Every individual working in the UK has a seto basic rights Reer to the basic employment
rights below or visit the workSMART websiteor the Citizens Advice Bureau website ormore inormation
adviceguideorguk
Employment law is national and different
rules will apply i you work abroad You needto check the Foreign and Commonwealth
Office website (travelling and living overseassection) or inormation on working abroadInternational students will need to check
their visa status to work abroad and detailscan be ound on the embassy webpage o the
country where you will be working
fcogovuk
Basic employment rights in the UK
Become amiliar with your basic employmentrights You are entitled to
raquo A proper pay statement showing how muchyou earn and any deductions
raquo A minimum o 28 daysrsquo paid holiday per yearraquo Not have illegal deductions made rom your
payraquo Paid shared parental leave or adoption leave
Additional support
Financial support
There is a Placement Fund to help students
in financial hardship I you find yoursel inthis situation you should apply to StudentMoney Advice (Student Services Centre)
using the generic hardship application ormand giving ull details o your placement
Priority will be given to those whoseplacements are unpaid uns upported
compulsory or in a challenging locationYou can apply in advance o startingyour placement and all eligible students
are encouraged to apply as soon as theyknow what their placement income and
expenditure will be
For urther inormation or advice pleaseeel ree to contact a Student Money Adviserrom the Student Services Centre
Harassment andor bullying
In very rare instances students can besubject to harassment andor bullying
during their placement I you find yourselin this situation you should contacta member o academic staff in your
department as soon as possible This canbe your Personal Tutor Senior Proessional
Training Tutor Visiting PT Tutor or anotheracademic you eel comortable speaking toYou may also wish to contact the Studentsrsquo
Union to discuss your concerns
I the problem cannot be resolved and youhave to leave your placement you must
ensure that you agree this with your VisitingPT Tutor andor Senior Proessional Training
Tutor You must also write an official letter toyour placement provider in the first instancestipulating your reasons or leaving
In these circumstances i you are nearing the
end o your placement it may be possible oryou to conduct work such as a report which
will enable you to gain the necessary c reditsI you are at the beginning or in the middleo your placement then usually you will be
permitted to search or another placementAdditional guidance on the procedure and
requirements are contained in your PTprogramme handbook and may differ bysubject or by DepartmentFaculty It may
or example require special approval rom aBoard o Examiners or Board o Studies
You can also take steps to resolve the
situation in the workplace by findingsomeone you trust to discuss the situationwith This could be a Manager HR adviser or
trade union representative Keep a record othe incidents I you eel confident enough to
do so ask the bully to stop and explain howtheir behaviour has affected you You might
also consider asking a colleague or unionofficial to help
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 15surreyacuk
Financial guidance
F I N A N C I A L G U I D A N C E
Costs
Tuition Fees
Tuition Fees or all students on Proessional
Training (work placement andor studyexchange) are currently pound1075 or studentson Proessional Training Placement in
201516
HomeEU students
You will receive a reduced maintenance loan
entitlement and may be entitled to part oyour maintenance grant (different rules applyi you are working outside o the UK)
You should be able to pay or your travel
to your student placement Howeverit is advisable to check with Student
Finance England i you are eligible orreimbursement
For more inormation please visit thelsquoStudent finance loans and universitiesrsquo
section at govukstudent-finance
Unpaid placements
As the Proessional Training placement isan integral part o the HE programme the
national minimum wage does not apply andthereore placements can be unpaid TheUniversityrsquos Student Money Advisers may
be able to assist you with financial planningi you decide to take an unpaid placement
On programmes where unpaid placementsare the norm students may still be eligible
to apply or a ull student loan i theirplacement is with one o the ollowing typeso organisation
raquo A hospital Public Health Service Laboratory
or with a Clinical Commissioning groupraquo A Special Health Authority the National
Health Service Commissioning Boardthe National Institute or Health and CareExcellence the Health and Social Care
Inormation Centre Local Health BoardHealth Board Special Health Board or Health
and Social Services Boardraquo A Local Authority carrying out its duties
relating to health welare or caring or
children and young people a voluntaryorganisation providing acilities or carrying
out similar activities A Local Authority actingin the exercise o public health unctions
raquo The prison or probation sector or afer-careservices
raquo Unpaid research in a UK or Overseas HE
institution
You will need to fill in paperwork regardingyour placement or your department who
will then inorm the necessary parties thatyou are not being paid or your placement Itis important that this is done on time
General finance advice
raquo I you are on placement in the UK you arestill regarded as a student and thereore are
exempt rom Council Tax ndash however bewarei there is more than one non-student inyour house you will be liable or Council Tax
(check with your Local Authority or details)
raquo Be careul not to take up lots o offers ocredit cards It may be hard to maintain card
payments in your final year
raquo Use all discounts available to you andsave money or your final year ndash a regularstanding order to a savings account rom the
account that your salary goes into may helpyou achieve this
Placements abroad
raquo Establish whether you need a visa and how
to apply or this Help is available on theInternational Relations Office (IRO) web
pages surreyacukexchanges
raquo A talk on obtaining visas is also given andthe inormation rom the talk is provided inSurreyLearnrsquos module ldquoLetrsquos Go Abroadrdquo I
you are not registered on this module pleasecontact the IRO so that you can be added
raquo Research the best deals on flights to and romyour placement
raquo I you receive student finance that depends
on your household income you can applyor a Travel Grant rom Student Finance
England The first pound303 o your travel costsincluding visa and medical insurance costs
will be disregarded and photocopies o prooo payment are required However i the
studentrsquos household income exceeds thethreshold o pound39796 or the Travel Grant
there will be a urther pound1 disregard or eachadditional pound927 o household income which
will reduce the Travel Grant urther You canapply at any time during the academic yearand there is no limit to how many travel
grant orms you can submit You can claimor up to three return journeys between the
UK and the overseas institution during aull academic year Payments are also made
throughout the year
raquo Work out a realistic budget A budget
sheet is available when submitting youronline application or Erasmus+ via the
International Relations websitesurreyacukinternationalrelations
raquo Find out about exchange rates charges ororeign currency transactions mobile phone
rates or calls and texting rom abroad
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 17surreyacuk
Financial guidance
International Travel Bursary Scheme
I you are a homeEU student theinternational travel bursary scheme may be
able to provide up to pound750 towards the cost otravel visas and insurance or travel abroador your Proessional Training placement
where all o the ollowing criteria are met
raquo Your household income is less than pound42600raquo You are not eligible or Erasmus+ unding
ie your placement is not in the EU andassociated countries
raquo You will receive less than pound5000 net in pay
while on a six or twelve-month ProessionalTraining work placement abroad
For urther inormation contact the
International Relations Office
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
Maintenance loan payment
raquo Make sure that you complete the relevantstudent support application beore you begin
your placement
raquo Enter the correct bank account number andsort code when you complete the orm Iyour placement is abroad please ensure you
fill in the correct details in Sections 3-4
raquo Standard Maintenance Loan and Grantpayment dates are 33 per cent in October
33 per cent in January and 34 per cent inApril I you are studying abroad as part oyour Proessional Training placement then
it can be paid in two instalments
raquo Ensure that Student Records have beenupdated with regards to your first day oplacement I Student Finance England has
the inormation you could possibly receiveyour first instalment up to 25 days early i
your placement starts beore the first day osemester These arrangements are subject to
change and should be confirmed directlywith Student Finance England
raquo Even i you donrsquot think that you need aMaintenance Loan take it Applicants to the
Placement Fund must first have taken out aStudent Loan or have proo o ineligibility
The Maintenance Loan can be a back-upshould there be any difficulties down the linePut it into a savings account i need be It can
then be used or emergency money duringyour final year
Long courses maintenance loan
I you are attending a study placement oran unpaid research placement in an overseas
HE institution in excess o 30 weeks andthree days (excluding vacations) you mayreceive additional monies
Disabled Studentsrsquo Allowance (DSA)
DSA is available to students on unpaid
work placements but not paid placementsPlease see the relevant section o thisguide or more inormation on disabled
and dyslexic students Advice on benefitsincluding PIPs is available rom Student
Money
2015 ndash16 Rate Long Courses Loan
Per Week Overseas
(including Europe)
pound116
UK London pound107
UK lsquoelsewherersquo pound84
UK Parental Home pound55
Childcare
The Childcare Grant is not available orplacements outside the UK
Tax Credits cannot be claimed or placement
periods outside o the UK
Registration for academic year2015ndash16
You must register or the new academic year
Consult the Universityrsquos website on how todo this nearer the time I you have a query
contact Academic Registry
T +44 (0)1483 689939
E studentrecordssurreyacuk
Bursary
I you are in receipt o a Surrey Bursaryyou will not be eligible whilst taking your
placement Email Student Money or urtherinormation
E asksurreyacuk
E bursariesandscholarshipssurreyacuk
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Mini guide to Professional Training Placements
University of Surrey 19surreyacuk
Financial guidance
ERASMUS+
Students who work or study in continentalEurope can apply or ERASMUS+ grant
support The unding is managed on behalo the University by the InternationalRelations Office
Grants can be held in addition to your
maintenance loangrant and any salary orpayment that you receive You can call in to
Senate House Floor 3 Room 17 or urtherinormation but you will then need tocomplete an online application orm which is
available on the International Relations Officewebsite (see the International Work Placements
section to complete the online orm)
Erasmus+ grants vary by country odestination and whether you are on studyexchange andor working on placement but
range rom euro250 to euro400 per month
surreyacukinternationalrelations
Bank accounts
raquo Switch to online bankingraquo Keep your bank inormed o your address
raquo Keep track o your moneyraquo Keep dated copies o all correspondence
raquo Be aware in some cases there will need tobe a minimum number o transactions in
your student account or your bank maylsquocall inrsquo your overdraf acility
raquo Inorm your bank i your placement will
be abroad
Tax Advice
This section concerns personal tax Studentson international placements are advised to
seek local advice about the requirements orfiling tax returns and paying tax (includingany local municipal taxes) in the location
where they are working
Inland Revenue Income Tax benefits
raquo Tax years run 6 April to 5 April so placements
may cross two yearsraquo Fill in a P50 at the end o your placement i
you will not be completing any urther work
during that tax year ndash it will help to haveyour P45 available as this will give you any
necessary inormationraquo At the end o a tax year submit your P45 and
P60 with a covering letter inorming yourlocal tax office that you wish to have a taxreassessment Details o your local tax office
can be ound online at hmrcgovuk
Income Tax Allowances 2015ndash16
Personal Allowance pound10600
Blind Personrsquos Allowance pound2290
Taxable Band Allowances 2015ndash16
Basic Rate 20 pound1ndashpound31785
Higher Rate 40 pound31786ndashpound150000
Addit ional Rate 45 pound150001+
I you have any questions call the official Tax
Helpline
T 0300 200 3300
Visit govukstudent-jobs-paying-tax or inormation on
raquo Income tax or student jobsraquo Tax and National Insurance
raquo Holiday jobs abroadraquo Tax codes wrong tax
raquo Underpaid or overpaid taxraquo Change o details
You may also find the official HMRC taxchecker useul
stccalculatorhmrcgovuk
National Insurance
You need a National Insurance (NI) number
to be able to work within the UK I youdo need to pay National Insurance the
contribution rate is 12 per cent
In the tax year 2015ndash16
raquo Weekly paid staff earning less than pound112 per
week do not pay NIraquo Weekly paid staff earning pound112ndashpound155 per
week are deemed to have paid
raquo Weekly paid staff on more than pound156 perweek do pay NI
raquo Monthly paid staff on less than pound486 permonth do not pay
raquo Monthly paid staff on pound486ndashpound672 per month
are deemed to have paidraquo Monthly earners on more than pound673 per
month do pay
Please note that these figures are accurateat the time o print (May 2015) and m ightchange during the 2015ndash16 tax year
Call the HMRC to apply or a National
Insurance number
T 0300 200 3500
hmrcgovukni
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Mini guide to Professional Training Placements
University of Surrey 21surreyacuk
Accommodation
ACCOMMODATION
Where to look
Some placement providers may help you findaccommodation alternatively try
raquo University o Surrey Accommodation Office
(i your placement is in the local area)raquo Local newspapers or advertisementsraquo Local university and college accommodation
officesraquo Accommodation agencies (these can be
expensive please check you are aware o anyadmin service charges you will be liable or)
raquo Estate agents (worthwhile i therersquos a group)
raquo Internet sites (we advise only makingpayment once you have viewed the property
and secured a written contract or theaccommodation) Always use reliable and
registered accommodation providers
Finding accommodation overseas
It is worth approaching your placementprovider to see i they can help organise
an apartment or lat prior to your arrivalperhaps with other placement students romother universities The organisation may
sub-let you a property normally used oroverseas contractors
Temporary accommodation
The placement provider will oten helpyou with temporary accommodation or acouple o days until you ind your eet Your
organisation may even be able to help youpay any rent deposits with an advance o
your irst m onthrsquos pay
University housing
I you are based at a university abroad youmay be able to apply or housing with the host
university There are oten strict deadlines orthis so it is important to conirm your study
andor placement as soon as possible
Dealing with local landlords
Remember when dealing with local landlordsthat customs may be dierent with respect to
housing arrangements Always be sensitive toany cultural dierences and make sure you
are clear about your landlordrsquos expectationsin terms o arrival times guests and so onYour Country Guide available in the Letrsquos Go
Abroad module on SurreyLearn will give youurther inormation
I the tenancy agreement is in the locallanguage get it translated by a native speakerso you know exactly what is expected
Ensure that you check the legitimacy olandlords or estate agents beore you hand
over any money or accommodation
particularly when you are looking orsomewhere to live abroad Try to view theproperty and either talk to the previoustenant neighbours or someone else
who has dealt with the organisation orindividual I it looks too good to be true
it probably is
Students are invited to apply online for accommodation in their final year An email
will be sent by your Faculty to your University email account in late November or
early December with details of how and when to apply
In relation to accommodation requirements after your return from placement
please monitor the Accommodation Services website for updates about the
application process as this can change from year to year
surreyacukaccommodationapplicantseligibility
University accommodation for the final year
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Mini guide to Professional Training Placements
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Health and safety during your placement
HEALTH AND SAFETY
D U R I N G Y O U R P L A C E M E N T
Your health and safety
Provision is made under the Health and
Saety at Work Act or the protectiono anyone whilst at work in the UnitedKingdom The Act places the responsibility
or managing health and saety in theworkplace on the placement provider
However as a placement student you haveresponsibilities under the Act or cooperating
with the placement provider on health andsaety issues
The position regarding the health and saetyo a placement student working abroad can
be a bit more complicated as legislation doesvary rom country to country Although
Health and safety factors toconsider prior to your placement
Work and study factors
These relate to the placement provider and to
the work or study that you will b e carryingout during your placement including work-
based hazards Control measures may includethe proessional knowledge and expertise you
have acquired during your studies
Travel and transportation factors
Driving and travel while carrying out thebusiness o the placement provider can be
a risk Placements do not just involve thework carried out or the placement provider
Depending on the nature and location o theplacement you may ace signiicant healthsaety and welare issues associated with
your travel to and rom your placement andaccommodation
Location and regional factors
The location o the placement can have
considerable impact particularly i itis abroad in a country that you are not
acquainted with Additionally it could apply
to international students enrolled at a UKhigher education institution and going onplacement in the UK
General or environmental health factors
You may ace signiicant health saety andwelare issues associated with environmentalconditions either in your place o workstudy
or the general location
Individual student factors
You are an individual and as such your
health knowledge skills experience andpersonality could have an impact on yourhealth and saety Students with personal
actors (eg health disability linguisticor cultural) which may require speciic
adjustments or support should haveequivalent opportunities in their choiceo placements The University encourages
students with a health condition or disabilityto disclose this to their department so that
adjustments or support whilst on placementcan be discussed in conidence Students
will be advised whether they should discloseinormation and their permission will berequired beore passing inormation to
placement providers For urther inormation
about disclosure visit the Skill website
skillorguk
EU countries share a similar legislativeramework the actual saety standards may
be somewhat dierent Outside the EU saetystandards may vary considerably
The University does as ar as is reasonablypractical assess the saety standards
o placement providers through a riskassessment process assisted by the student
and the placement provider Considerationshould be given to the ollowing actors prior
to commencing your placement You will beguided as to how to assess these usually byyour department and you will complete a
risk assessment orm
Mahfuj Ali BSc (Hons) Physics
Surrey has
definitely encouraged
me to take newopportunities that
come my way
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Mini guide to Professional Training Placements
University of Surrey 25surreyacuk
Insurance during your placement
INSURANCE DUR ING
Y O U R P L A C E M E N T
The table opposite outlines the essentialinsurance requirements that will be needed
during your placement Visit the UniversityInsurance website under the Travel sectionas it is speciic to the University o Surrey and
contains valuable inormation or your saetywhen travelling abroad
surreyacukinsurance
All students must
raquo Complete the Conirmation oInsurance orm online
surreyacukinsurancetravelform
raquo Register on Travel Guardsurreyacukinsurancetravelguard
Role Insurance Covers
University of Surrey Public Liability
(UK and Overseas)
Cover whilst on placement during the course of
work for damage loss or injury caused to you or the
placement organisation if the University is found to be
negligent and legally liable
Employer(placement provider)
Employersrsquo Liability(UK)
Cover whilst on placement for damage loss or injurycaused to you if the employer is found to be negligent
and legally liable Some employers are exempt from
the compulsory insurance requirement These include
government bodies and family operations You should
ensure that Employersrsquo Liability cover is provided
Employersrsquo Liability
(Overseas)
Some countries have voluntary or statutory workmanrsquos
compensation schemes run by the state that offer
fixed compensation to people who are injured at work
but in some country placements there is no statutory
requirement to offer this and therefore you have no
protection from these schemes
Student Personal Insurance
(UK)
You should ensure that your personal insurance is
adequate to cover your possessions pers onal liability
etc If you use your personal car for travel to and from
placements or for the activity of the placement then
you need to check that cover is either offered by your
personal motor insurance or by the placement provider
Personal Insurance(Overseas)
If the employer cannot provide confirmation that thereis an equivalent policy or scheme in place
to protect you check that your personal insurance
policy provides some fixed benefit in the event
of an injury
Overseas Travel
Insurance
Comprehensive insurance cover for Personal Accident
Travel whilst on placement is provided The University
does not provide cover for extreme personal activities
You must download a copy of the Benefits Summary
from the University of Surrey insurance website to
take with you as it contains details of the main cover
benefits and emergency contact telephone number
together with relevant insurance information
I you have any other queries about
University insurance ater you have visitedthe Insurance website then please send yourqueries to the Insurance Oice
T +44 (0)1483 689008E nrouthsurreyacuk
For general inormation on insurance issuessee the UCEA Health and Saety Guidanceor the Placement o Higher Education
Students document
uceaacukenpublicationsindexcfmHSplace
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Mini guide to Professional Training Placements
University of Surrey 27surreyacuk
Your Studentsrsquo Union
Y O U R S T U D E N T S rsquo U N I O N
Throughout your Proessional Training
placement wherever you are in the worldyour Studentsrsquo Union is here to support you
The Studentsrsquo Union is run by elected studentoicers assisted by ull-time sta It is thereto represent your interests in education and
welare matters
General guidanceYour Vice-President (Voice) is the Unionoicer responsible or students on placement
The Vice-President (Voice) should be inregular contact with you to let you know
what is happening on campus and to ask oryour views on Proessional Training issues
You can visit the website or news onStudentsrsquo Union policy campaigns and
events or ind the Studentsrsquo Union pageon Facebook
E ussuinformationsurreyacuk
ussucouk
Extra help and support
When you are on placement abroad you can
still make your voice heard in the Universityand raise any concerns that you may havethrough the Studentsrsquo Union and student
representatives at your departmentrsquos StudentSta Liaison Committee (SSLC)
Your Studentsrsquo Union can give you supporton a whole range o issues and c an represent
you to the University However we cannotrepresent you to external agents such as
placement providers or landlords We can
point you in the right direction though iyou are not sure whom you need to askor assistance For representation in the
workplace we strongly recommend signingup to a relevant Trade Union or proessional
association A helpul guide to inding yourworkplace or sectorsrsquo Trade Union can be
ound at
worksmartorgukunionfinder
Democracy
Whether you are on or o campus you stillhave a right to decide how your Studentsrsquo
Union is run and who by All the electionprocesses are now online Keep an eye onyour University email account and the
Studentsrsquo Union Facebook page aroundelection time to see inormation on the
candidates and how to vote
Get involved
It can be diicult to stay involved withStudentsrsquo Union activities i yoursquore away rom
Surrey but i yoursquore able to get to campusyou can stay as involved as you like in
student activities and campaigns In the pastplacement students have served as part-time Union Executive Oicers I you can
why not run in an election I the time anddistance involved means we donrsquot see youthat oten then therersquos always next year Your
learning and development on a proessionalplacement will stand you in good stead to run
a society be a top campaigner or even leadthe Union
Victoria Hall BSc (Hons) Business Management
My placement
was invaluable
in opening my
eyes to different
career paths
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Mini guide to Professional Training Placements
University of Surrey 29surreyacuk
Useful contacts
USEFUL CONTACTS
University Contacts
Professional Training Faculty contacts
FAHS
T +44 (0)1483 683666
FBEL
T +44 (0)1483 682127
FEPS
T +44 (0)1483 686135
FHMS
T +44 (0)1483 683626
surreyacukdiscoverprofessional-training
Accommodation Office
T +44 (0)1483 682466
surreyacukaccommodation
Additional Learning Support
T +44 (0)1483 689609
surreyacukals
Employability and Careers Service
T +44 (0)1483 689001
E careerssurreyacuk
surreyacukcareers
Centre for Wellbeing
T +44 (0)1483 689498
E centreforwellbeingsurreyacuk
Emergencies
(contact Security in the first instance (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
Equality and Diversity
T +44 (0)1483 689189
E equality-diversitysurreyacuk
Fees and Funding
T +44 (0)1483 689373
E feesandfundingsurreyacuk
International Relations Office
(Erasmus+ visas for working abroad)
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
International Student Support
Student Services Centre
T +44 (0)1483 689005
Main University Switchboard
T +44 (0)1483 300800
Student Services Centre
T +44 (0)1483 686868
E asksurreyacuk
surreyacukask
Office of Student Complaints
Appeals and Regulation (OSCAR)
T +44 (0)1483 686868
Studentsrsquo Union
T +44 (0)1483 689223
E ussuinformationsurreyacuk
ussucouk
University Student Travel Insurance Cover
T +44 (0)1483 689008
E nrouthsurreyacuk
surreyacukinsurance
General Advice
Accommodation Engine
accommodationenginecouk
Citizens Advice Bureau
adviceguideorguk
Foreign and Commonwealth Office
fcogovuk
National Bureau for Students with Disabilities
skillorguk
workSMART
worksmartorguk
Finance
HM Revenue and Customs
T 0845 367825
hmrcgovuk
National Insurance Office
T 0845 6000643
Tax information
studenttaxservicesorg
govukstudent-jobs-paying-tax
listentotaxmancom
Josephine Amosah BSc (Hons) Biochemistry
You gain
so much
knowledge
and lie
experience
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Mini guide to Professional Training Placements
University of Surrey 31surreyacuk
Useful contacts
Emergencies
Advance planning ahead of any travelling for
your Professional Training placement or study
exchange is important Make sure you share
your contact details while on placement with
your next of kin and the University
We suggest you share the following contact
details with your family ahead of starting your
placement so your family know whom to
contact in the event of an emergency
University Security (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
University Insurance Emergency
Assistance number
Assistance +44 (0) 1273 400850
(available 24 hours all days of the week)
Quote policy number 0015865118
British High Commission Embassy
or Consulate
Should you be abroad while on placement
and have an emergency you may also wish to
contact the nearest British High Commission
Embassy or Consulate for advice and support
fcogovuk
Elizabeth Andrews BSc (Hons) Tourism Management
My placement
year has
given me a
great network
o contacts
8182019 Professional Training Mini Guide
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University of SurreyGuildord Surrey GU2 7XH UK
T +44 (0)1483 683666 (FAHS)
+44 (0)1483 682127 (FBEL)
+44 (0)1483 686135 (FEPS)
+44 (0)1483 683626 (FHMS)
F +44 (0)1483 300 803
E proessionaltrainingsurreyacuk
facebookcomuniversityofsurrey
twitter uniofsurrey
youtubecomuniversityofsurrey
surreyacukpty
Disclaimer
Every effort has been made to ensure the accuracy of the information contained in this
brochure at the time of going to print (May 2015) The University does not make any
warranty that information contained in this brochure is complete accurate or up-to-dateand the University is not responsible for the results of reliance on any such information To
the extent permitted in law the University accepts no liability for any loss or damage which
may be suffered by any party as a direct or indirect result of using this brochure (including
loss of profit loss of opportunity loss of business and consequential loss)
The University takes reasonable steps to provide the educational and other services
described in this brochure but reserves the right to introduce changes to make reasonable
changes to the services including the way in which they are delivered
Should industrial action or circumstances beyond the control of the University interfere
with its ability to provide any services the University will use reasonable steps to minimise
any resultant disruption
May 2015
7309-0415
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 817
Mini guide to Professional Training Placements
University of Surrey 15surreyacuk
Financial guidance
F I N A N C I A L G U I D A N C E
Costs
Tuition Fees
Tuition Fees or all students on Proessional
Training (work placement andor studyexchange) are currently pound1075 or studentson Proessional Training Placement in
201516
HomeEU students
You will receive a reduced maintenance loan
entitlement and may be entitled to part oyour maintenance grant (different rules applyi you are working outside o the UK)
You should be able to pay or your travel
to your student placement Howeverit is advisable to check with Student
Finance England i you are eligible orreimbursement
For more inormation please visit thelsquoStudent finance loans and universitiesrsquo
section at govukstudent-finance
Unpaid placements
As the Proessional Training placement isan integral part o the HE programme the
national minimum wage does not apply andthereore placements can be unpaid TheUniversityrsquos Student Money Advisers may
be able to assist you with financial planningi you decide to take an unpaid placement
On programmes where unpaid placementsare the norm students may still be eligible
to apply or a ull student loan i theirplacement is with one o the ollowing typeso organisation
raquo A hospital Public Health Service Laboratory
or with a Clinical Commissioning groupraquo A Special Health Authority the National
Health Service Commissioning Boardthe National Institute or Health and CareExcellence the Health and Social Care
Inormation Centre Local Health BoardHealth Board Special Health Board or Health
and Social Services Boardraquo A Local Authority carrying out its duties
relating to health welare or caring or
children and young people a voluntaryorganisation providing acilities or carrying
out similar activities A Local Authority actingin the exercise o public health unctions
raquo The prison or probation sector or afer-careservices
raquo Unpaid research in a UK or Overseas HE
institution
You will need to fill in paperwork regardingyour placement or your department who
will then inorm the necessary parties thatyou are not being paid or your placement Itis important that this is done on time
General finance advice
raquo I you are on placement in the UK you arestill regarded as a student and thereore are
exempt rom Council Tax ndash however bewarei there is more than one non-student inyour house you will be liable or Council Tax
(check with your Local Authority or details)
raquo Be careul not to take up lots o offers ocredit cards It may be hard to maintain card
payments in your final year
raquo Use all discounts available to you andsave money or your final year ndash a regularstanding order to a savings account rom the
account that your salary goes into may helpyou achieve this
Placements abroad
raquo Establish whether you need a visa and how
to apply or this Help is available on theInternational Relations Office (IRO) web
pages surreyacukexchanges
raquo A talk on obtaining visas is also given andthe inormation rom the talk is provided inSurreyLearnrsquos module ldquoLetrsquos Go Abroadrdquo I
you are not registered on this module pleasecontact the IRO so that you can be added
raquo Research the best deals on flights to and romyour placement
raquo I you receive student finance that depends
on your household income you can applyor a Travel Grant rom Student Finance
England The first pound303 o your travel costsincluding visa and medical insurance costs
will be disregarded and photocopies o prooo payment are required However i the
studentrsquos household income exceeds thethreshold o pound39796 or the Travel Grant
there will be a urther pound1 disregard or eachadditional pound927 o household income which
will reduce the Travel Grant urther You canapply at any time during the academic yearand there is no limit to how many travel
grant orms you can submit You can claimor up to three return journeys between the
UK and the overseas institution during aull academic year Payments are also made
throughout the year
raquo Work out a realistic budget A budget
sheet is available when submitting youronline application or Erasmus+ via the
International Relations websitesurreyacukinternationalrelations
raquo Find out about exchange rates charges ororeign currency transactions mobile phone
rates or calls and texting rom abroad
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 917
Mini guide to Professional Training Placements
University of Surrey 17surreyacuk
Financial guidance
International Travel Bursary Scheme
I you are a homeEU student theinternational travel bursary scheme may be
able to provide up to pound750 towards the cost otravel visas and insurance or travel abroador your Proessional Training placement
where all o the ollowing criteria are met
raquo Your household income is less than pound42600raquo You are not eligible or Erasmus+ unding
ie your placement is not in the EU andassociated countries
raquo You will receive less than pound5000 net in pay
while on a six or twelve-month ProessionalTraining work placement abroad
For urther inormation contact the
International Relations Office
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
Maintenance loan payment
raquo Make sure that you complete the relevantstudent support application beore you begin
your placement
raquo Enter the correct bank account number andsort code when you complete the orm Iyour placement is abroad please ensure you
fill in the correct details in Sections 3-4
raquo Standard Maintenance Loan and Grantpayment dates are 33 per cent in October
33 per cent in January and 34 per cent inApril I you are studying abroad as part oyour Proessional Training placement then
it can be paid in two instalments
raquo Ensure that Student Records have beenupdated with regards to your first day oplacement I Student Finance England has
the inormation you could possibly receiveyour first instalment up to 25 days early i
your placement starts beore the first day osemester These arrangements are subject to
change and should be confirmed directlywith Student Finance England
raquo Even i you donrsquot think that you need aMaintenance Loan take it Applicants to the
Placement Fund must first have taken out aStudent Loan or have proo o ineligibility
The Maintenance Loan can be a back-upshould there be any difficulties down the linePut it into a savings account i need be It can
then be used or emergency money duringyour final year
Long courses maintenance loan
I you are attending a study placement oran unpaid research placement in an overseas
HE institution in excess o 30 weeks andthree days (excluding vacations) you mayreceive additional monies
Disabled Studentsrsquo Allowance (DSA)
DSA is available to students on unpaid
work placements but not paid placementsPlease see the relevant section o thisguide or more inormation on disabled
and dyslexic students Advice on benefitsincluding PIPs is available rom Student
Money
2015 ndash16 Rate Long Courses Loan
Per Week Overseas
(including Europe)
pound116
UK London pound107
UK lsquoelsewherersquo pound84
UK Parental Home pound55
Childcare
The Childcare Grant is not available orplacements outside the UK
Tax Credits cannot be claimed or placement
periods outside o the UK
Registration for academic year2015ndash16
You must register or the new academic year
Consult the Universityrsquos website on how todo this nearer the time I you have a query
contact Academic Registry
T +44 (0)1483 689939
E studentrecordssurreyacuk
Bursary
I you are in receipt o a Surrey Bursaryyou will not be eligible whilst taking your
placement Email Student Money or urtherinormation
E asksurreyacuk
E bursariesandscholarshipssurreyacuk
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 19surreyacuk
Financial guidance
ERASMUS+
Students who work or study in continentalEurope can apply or ERASMUS+ grant
support The unding is managed on behalo the University by the InternationalRelations Office
Grants can be held in addition to your
maintenance loangrant and any salary orpayment that you receive You can call in to
Senate House Floor 3 Room 17 or urtherinormation but you will then need tocomplete an online application orm which is
available on the International Relations Officewebsite (see the International Work Placements
section to complete the online orm)
Erasmus+ grants vary by country odestination and whether you are on studyexchange andor working on placement but
range rom euro250 to euro400 per month
surreyacukinternationalrelations
Bank accounts
raquo Switch to online bankingraquo Keep your bank inormed o your address
raquo Keep track o your moneyraquo Keep dated copies o all correspondence
raquo Be aware in some cases there will need tobe a minimum number o transactions in
your student account or your bank maylsquocall inrsquo your overdraf acility
raquo Inorm your bank i your placement will
be abroad
Tax Advice
This section concerns personal tax Studentson international placements are advised to
seek local advice about the requirements orfiling tax returns and paying tax (includingany local municipal taxes) in the location
where they are working
Inland Revenue Income Tax benefits
raquo Tax years run 6 April to 5 April so placements
may cross two yearsraquo Fill in a P50 at the end o your placement i
you will not be completing any urther work
during that tax year ndash it will help to haveyour P45 available as this will give you any
necessary inormationraquo At the end o a tax year submit your P45 and
P60 with a covering letter inorming yourlocal tax office that you wish to have a taxreassessment Details o your local tax office
can be ound online at hmrcgovuk
Income Tax Allowances 2015ndash16
Personal Allowance pound10600
Blind Personrsquos Allowance pound2290
Taxable Band Allowances 2015ndash16
Basic Rate 20 pound1ndashpound31785
Higher Rate 40 pound31786ndashpound150000
Addit ional Rate 45 pound150001+
I you have any questions call the official Tax
Helpline
T 0300 200 3300
Visit govukstudent-jobs-paying-tax or inormation on
raquo Income tax or student jobsraquo Tax and National Insurance
raquo Holiday jobs abroadraquo Tax codes wrong tax
raquo Underpaid or overpaid taxraquo Change o details
You may also find the official HMRC taxchecker useul
stccalculatorhmrcgovuk
National Insurance
You need a National Insurance (NI) number
to be able to work within the UK I youdo need to pay National Insurance the
contribution rate is 12 per cent
In the tax year 2015ndash16
raquo Weekly paid staff earning less than pound112 per
week do not pay NIraquo Weekly paid staff earning pound112ndashpound155 per
week are deemed to have paid
raquo Weekly paid staff on more than pound156 perweek do pay NI
raquo Monthly paid staff on less than pound486 permonth do not pay
raquo Monthly paid staff on pound486ndashpound672 per month
are deemed to have paidraquo Monthly earners on more than pound673 per
month do pay
Please note that these figures are accurateat the time o print (May 2015) and m ightchange during the 2015ndash16 tax year
Call the HMRC to apply or a National
Insurance number
T 0300 200 3500
hmrcgovukni
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 21surreyacuk
Accommodation
ACCOMMODATION
Where to look
Some placement providers may help you findaccommodation alternatively try
raquo University o Surrey Accommodation Office
(i your placement is in the local area)raquo Local newspapers or advertisementsraquo Local university and college accommodation
officesraquo Accommodation agencies (these can be
expensive please check you are aware o anyadmin service charges you will be liable or)
raquo Estate agents (worthwhile i therersquos a group)
raquo Internet sites (we advise only makingpayment once you have viewed the property
and secured a written contract or theaccommodation) Always use reliable and
registered accommodation providers
Finding accommodation overseas
It is worth approaching your placementprovider to see i they can help organise
an apartment or lat prior to your arrivalperhaps with other placement students romother universities The organisation may
sub-let you a property normally used oroverseas contractors
Temporary accommodation
The placement provider will oten helpyou with temporary accommodation or acouple o days until you ind your eet Your
organisation may even be able to help youpay any rent deposits with an advance o
your irst m onthrsquos pay
University housing
I you are based at a university abroad youmay be able to apply or housing with the host
university There are oten strict deadlines orthis so it is important to conirm your study
andor placement as soon as possible
Dealing with local landlords
Remember when dealing with local landlordsthat customs may be dierent with respect to
housing arrangements Always be sensitive toany cultural dierences and make sure you
are clear about your landlordrsquos expectationsin terms o arrival times guests and so onYour Country Guide available in the Letrsquos Go
Abroad module on SurreyLearn will give youurther inormation
I the tenancy agreement is in the locallanguage get it translated by a native speakerso you know exactly what is expected
Ensure that you check the legitimacy olandlords or estate agents beore you hand
over any money or accommodation
particularly when you are looking orsomewhere to live abroad Try to view theproperty and either talk to the previoustenant neighbours or someone else
who has dealt with the organisation orindividual I it looks too good to be true
it probably is
Students are invited to apply online for accommodation in their final year An email
will be sent by your Faculty to your University email account in late November or
early December with details of how and when to apply
In relation to accommodation requirements after your return from placement
please monitor the Accommodation Services website for updates about the
application process as this can change from year to year
surreyacukaccommodationapplicantseligibility
University accommodation for the final year
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 23surreyacuk
Health and safety during your placement
HEALTH AND SAFETY
D U R I N G Y O U R P L A C E M E N T
Your health and safety
Provision is made under the Health and
Saety at Work Act or the protectiono anyone whilst at work in the UnitedKingdom The Act places the responsibility
or managing health and saety in theworkplace on the placement provider
However as a placement student you haveresponsibilities under the Act or cooperating
with the placement provider on health andsaety issues
The position regarding the health and saetyo a placement student working abroad can
be a bit more complicated as legislation doesvary rom country to country Although
Health and safety factors toconsider prior to your placement
Work and study factors
These relate to the placement provider and to
the work or study that you will b e carryingout during your placement including work-
based hazards Control measures may includethe proessional knowledge and expertise you
have acquired during your studies
Travel and transportation factors
Driving and travel while carrying out thebusiness o the placement provider can be
a risk Placements do not just involve thework carried out or the placement provider
Depending on the nature and location o theplacement you may ace signiicant healthsaety and welare issues associated with
your travel to and rom your placement andaccommodation
Location and regional factors
The location o the placement can have
considerable impact particularly i itis abroad in a country that you are not
acquainted with Additionally it could apply
to international students enrolled at a UKhigher education institution and going onplacement in the UK
General or environmental health factors
You may ace signiicant health saety andwelare issues associated with environmentalconditions either in your place o workstudy
or the general location
Individual student factors
You are an individual and as such your
health knowledge skills experience andpersonality could have an impact on yourhealth and saety Students with personal
actors (eg health disability linguisticor cultural) which may require speciic
adjustments or support should haveequivalent opportunities in their choiceo placements The University encourages
students with a health condition or disabilityto disclose this to their department so that
adjustments or support whilst on placementcan be discussed in conidence Students
will be advised whether they should discloseinormation and their permission will berequired beore passing inormation to
placement providers For urther inormation
about disclosure visit the Skill website
skillorguk
EU countries share a similar legislativeramework the actual saety standards may
be somewhat dierent Outside the EU saetystandards may vary considerably
The University does as ar as is reasonablypractical assess the saety standards
o placement providers through a riskassessment process assisted by the student
and the placement provider Considerationshould be given to the ollowing actors prior
to commencing your placement You will beguided as to how to assess these usually byyour department and you will complete a
risk assessment orm
Mahfuj Ali BSc (Hons) Physics
Surrey has
definitely encouraged
me to take newopportunities that
come my way
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 25surreyacuk
Insurance during your placement
INSURANCE DUR ING
Y O U R P L A C E M E N T
The table opposite outlines the essentialinsurance requirements that will be needed
during your placement Visit the UniversityInsurance website under the Travel sectionas it is speciic to the University o Surrey and
contains valuable inormation or your saetywhen travelling abroad
surreyacukinsurance
All students must
raquo Complete the Conirmation oInsurance orm online
surreyacukinsurancetravelform
raquo Register on Travel Guardsurreyacukinsurancetravelguard
Role Insurance Covers
University of Surrey Public Liability
(UK and Overseas)
Cover whilst on placement during the course of
work for damage loss or injury caused to you or the
placement organisation if the University is found to be
negligent and legally liable
Employer(placement provider)
Employersrsquo Liability(UK)
Cover whilst on placement for damage loss or injurycaused to you if the employer is found to be negligent
and legally liable Some employers are exempt from
the compulsory insurance requirement These include
government bodies and family operations You should
ensure that Employersrsquo Liability cover is provided
Employersrsquo Liability
(Overseas)
Some countries have voluntary or statutory workmanrsquos
compensation schemes run by the state that offer
fixed compensation to people who are injured at work
but in some country placements there is no statutory
requirement to offer this and therefore you have no
protection from these schemes
Student Personal Insurance
(UK)
You should ensure that your personal insurance is
adequate to cover your possessions pers onal liability
etc If you use your personal car for travel to and from
placements or for the activity of the placement then
you need to check that cover is either offered by your
personal motor insurance or by the placement provider
Personal Insurance(Overseas)
If the employer cannot provide confirmation that thereis an equivalent policy or scheme in place
to protect you check that your personal insurance
policy provides some fixed benefit in the event
of an injury
Overseas Travel
Insurance
Comprehensive insurance cover for Personal Accident
Travel whilst on placement is provided The University
does not provide cover for extreme personal activities
You must download a copy of the Benefits Summary
from the University of Surrey insurance website to
take with you as it contains details of the main cover
benefits and emergency contact telephone number
together with relevant insurance information
I you have any other queries about
University insurance ater you have visitedthe Insurance website then please send yourqueries to the Insurance Oice
T +44 (0)1483 689008E nrouthsurreyacuk
For general inormation on insurance issuessee the UCEA Health and Saety Guidanceor the Placement o Higher Education
Students document
uceaacukenpublicationsindexcfmHSplace
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Mini guide to Professional Training Placements
University of Surrey 27surreyacuk
Your Studentsrsquo Union
Y O U R S T U D E N T S rsquo U N I O N
Throughout your Proessional Training
placement wherever you are in the worldyour Studentsrsquo Union is here to support you
The Studentsrsquo Union is run by elected studentoicers assisted by ull-time sta It is thereto represent your interests in education and
welare matters
General guidanceYour Vice-President (Voice) is the Unionoicer responsible or students on placement
The Vice-President (Voice) should be inregular contact with you to let you know
what is happening on campus and to ask oryour views on Proessional Training issues
You can visit the website or news onStudentsrsquo Union policy campaigns and
events or ind the Studentsrsquo Union pageon Facebook
E ussuinformationsurreyacuk
ussucouk
Extra help and support
When you are on placement abroad you can
still make your voice heard in the Universityand raise any concerns that you may havethrough the Studentsrsquo Union and student
representatives at your departmentrsquos StudentSta Liaison Committee (SSLC)
Your Studentsrsquo Union can give you supporton a whole range o issues and c an represent
you to the University However we cannotrepresent you to external agents such as
placement providers or landlords We can
point you in the right direction though iyou are not sure whom you need to askor assistance For representation in the
workplace we strongly recommend signingup to a relevant Trade Union or proessional
association A helpul guide to inding yourworkplace or sectorsrsquo Trade Union can be
ound at
worksmartorgukunionfinder
Democracy
Whether you are on or o campus you stillhave a right to decide how your Studentsrsquo
Union is run and who by All the electionprocesses are now online Keep an eye onyour University email account and the
Studentsrsquo Union Facebook page aroundelection time to see inormation on the
candidates and how to vote
Get involved
It can be diicult to stay involved withStudentsrsquo Union activities i yoursquore away rom
Surrey but i yoursquore able to get to campusyou can stay as involved as you like in
student activities and campaigns In the pastplacement students have served as part-time Union Executive Oicers I you can
why not run in an election I the time anddistance involved means we donrsquot see youthat oten then therersquos always next year Your
learning and development on a proessionalplacement will stand you in good stead to run
a society be a top campaigner or even leadthe Union
Victoria Hall BSc (Hons) Business Management
My placement
was invaluable
in opening my
eyes to different
career paths
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 29surreyacuk
Useful contacts
USEFUL CONTACTS
University Contacts
Professional Training Faculty contacts
FAHS
T +44 (0)1483 683666
FBEL
T +44 (0)1483 682127
FEPS
T +44 (0)1483 686135
FHMS
T +44 (0)1483 683626
surreyacukdiscoverprofessional-training
Accommodation Office
T +44 (0)1483 682466
surreyacukaccommodation
Additional Learning Support
T +44 (0)1483 689609
surreyacukals
Employability and Careers Service
T +44 (0)1483 689001
E careerssurreyacuk
surreyacukcareers
Centre for Wellbeing
T +44 (0)1483 689498
E centreforwellbeingsurreyacuk
Emergencies
(contact Security in the first instance (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
Equality and Diversity
T +44 (0)1483 689189
E equality-diversitysurreyacuk
Fees and Funding
T +44 (0)1483 689373
E feesandfundingsurreyacuk
International Relations Office
(Erasmus+ visas for working abroad)
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
International Student Support
Student Services Centre
T +44 (0)1483 689005
Main University Switchboard
T +44 (0)1483 300800
Student Services Centre
T +44 (0)1483 686868
E asksurreyacuk
surreyacukask
Office of Student Complaints
Appeals and Regulation (OSCAR)
T +44 (0)1483 686868
Studentsrsquo Union
T +44 (0)1483 689223
E ussuinformationsurreyacuk
ussucouk
University Student Travel Insurance Cover
T +44 (0)1483 689008
E nrouthsurreyacuk
surreyacukinsurance
General Advice
Accommodation Engine
accommodationenginecouk
Citizens Advice Bureau
adviceguideorguk
Foreign and Commonwealth Office
fcogovuk
National Bureau for Students with Disabilities
skillorguk
workSMART
worksmartorguk
Finance
HM Revenue and Customs
T 0845 367825
hmrcgovuk
National Insurance Office
T 0845 6000643
Tax information
studenttaxservicesorg
govukstudent-jobs-paying-tax
listentotaxmancom
Josephine Amosah BSc (Hons) Biochemistry
You gain
so much
knowledge
and lie
experience
8182019 Professional Training Mini Guide
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Mini guide to Professional Training Placements
University of Surrey 31surreyacuk
Useful contacts
Emergencies
Advance planning ahead of any travelling for
your Professional Training placement or study
exchange is important Make sure you share
your contact details while on placement with
your next of kin and the University
We suggest you share the following contact
details with your family ahead of starting your
placement so your family know whom to
contact in the event of an emergency
University Security (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
University Insurance Emergency
Assistance number
Assistance +44 (0) 1273 400850
(available 24 hours all days of the week)
Quote policy number 0015865118
British High Commission Embassy
or Consulate
Should you be abroad while on placement
and have an emergency you may also wish to
contact the nearest British High Commission
Embassy or Consulate for advice and support
fcogovuk
Elizabeth Andrews BSc (Hons) Tourism Management
My placement
year has
given me a
great network
o contacts
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1717
University of SurreyGuildord Surrey GU2 7XH UK
T +44 (0)1483 683666 (FAHS)
+44 (0)1483 682127 (FBEL)
+44 (0)1483 686135 (FEPS)
+44 (0)1483 683626 (FHMS)
F +44 (0)1483 300 803
E proessionaltrainingsurreyacuk
facebookcomuniversityofsurrey
twitter uniofsurrey
youtubecomuniversityofsurrey
surreyacukpty
Disclaimer
Every effort has been made to ensure the accuracy of the information contained in this
brochure at the time of going to print (May 2015) The University does not make any
warranty that information contained in this brochure is complete accurate or up-to-dateand the University is not responsible for the results of reliance on any such information To
the extent permitted in law the University accepts no liability for any loss or damage which
may be suffered by any party as a direct or indirect result of using this brochure (including
loss of profit loss of opportunity loss of business and consequential loss)
The University takes reasonable steps to provide the educational and other services
described in this brochure but reserves the right to introduce changes to make reasonable
changes to the services including the way in which they are delivered
Should industrial action or circumstances beyond the control of the University interfere
with its ability to provide any services the University will use reasonable steps to minimise
any resultant disruption
May 2015
7309-0415
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 917
Mini guide to Professional Training Placements
University of Surrey 17surreyacuk
Financial guidance
International Travel Bursary Scheme
I you are a homeEU student theinternational travel bursary scheme may be
able to provide up to pound750 towards the cost otravel visas and insurance or travel abroador your Proessional Training placement
where all o the ollowing criteria are met
raquo Your household income is less than pound42600raquo You are not eligible or Erasmus+ unding
ie your placement is not in the EU andassociated countries
raquo You will receive less than pound5000 net in pay
while on a six or twelve-month ProessionalTraining work placement abroad
For urther inormation contact the
International Relations Office
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
Maintenance loan payment
raquo Make sure that you complete the relevantstudent support application beore you begin
your placement
raquo Enter the correct bank account number andsort code when you complete the orm Iyour placement is abroad please ensure you
fill in the correct details in Sections 3-4
raquo Standard Maintenance Loan and Grantpayment dates are 33 per cent in October
33 per cent in January and 34 per cent inApril I you are studying abroad as part oyour Proessional Training placement then
it can be paid in two instalments
raquo Ensure that Student Records have beenupdated with regards to your first day oplacement I Student Finance England has
the inormation you could possibly receiveyour first instalment up to 25 days early i
your placement starts beore the first day osemester These arrangements are subject to
change and should be confirmed directlywith Student Finance England
raquo Even i you donrsquot think that you need aMaintenance Loan take it Applicants to the
Placement Fund must first have taken out aStudent Loan or have proo o ineligibility
The Maintenance Loan can be a back-upshould there be any difficulties down the linePut it into a savings account i need be It can
then be used or emergency money duringyour final year
Long courses maintenance loan
I you are attending a study placement oran unpaid research placement in an overseas
HE institution in excess o 30 weeks andthree days (excluding vacations) you mayreceive additional monies
Disabled Studentsrsquo Allowance (DSA)
DSA is available to students on unpaid
work placements but not paid placementsPlease see the relevant section o thisguide or more inormation on disabled
and dyslexic students Advice on benefitsincluding PIPs is available rom Student
Money
2015 ndash16 Rate Long Courses Loan
Per Week Overseas
(including Europe)
pound116
UK London pound107
UK lsquoelsewherersquo pound84
UK Parental Home pound55
Childcare
The Childcare Grant is not available orplacements outside the UK
Tax Credits cannot be claimed or placement
periods outside o the UK
Registration for academic year2015ndash16
You must register or the new academic year
Consult the Universityrsquos website on how todo this nearer the time I you have a query
contact Academic Registry
T +44 (0)1483 689939
E studentrecordssurreyacuk
Bursary
I you are in receipt o a Surrey Bursaryyou will not be eligible whilst taking your
placement Email Student Money or urtherinormation
E asksurreyacuk
E bursariesandscholarshipssurreyacuk
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1017
Mini guide to Professional Training Placements
University of Surrey 19surreyacuk
Financial guidance
ERASMUS+
Students who work or study in continentalEurope can apply or ERASMUS+ grant
support The unding is managed on behalo the University by the InternationalRelations Office
Grants can be held in addition to your
maintenance loangrant and any salary orpayment that you receive You can call in to
Senate House Floor 3 Room 17 or urtherinormation but you will then need tocomplete an online application orm which is
available on the International Relations Officewebsite (see the International Work Placements
section to complete the online orm)
Erasmus+ grants vary by country odestination and whether you are on studyexchange andor working on placement but
range rom euro250 to euro400 per month
surreyacukinternationalrelations
Bank accounts
raquo Switch to online bankingraquo Keep your bank inormed o your address
raquo Keep track o your moneyraquo Keep dated copies o all correspondence
raquo Be aware in some cases there will need tobe a minimum number o transactions in
your student account or your bank maylsquocall inrsquo your overdraf acility
raquo Inorm your bank i your placement will
be abroad
Tax Advice
This section concerns personal tax Studentson international placements are advised to
seek local advice about the requirements orfiling tax returns and paying tax (includingany local municipal taxes) in the location
where they are working
Inland Revenue Income Tax benefits
raquo Tax years run 6 April to 5 April so placements
may cross two yearsraquo Fill in a P50 at the end o your placement i
you will not be completing any urther work
during that tax year ndash it will help to haveyour P45 available as this will give you any
necessary inormationraquo At the end o a tax year submit your P45 and
P60 with a covering letter inorming yourlocal tax office that you wish to have a taxreassessment Details o your local tax office
can be ound online at hmrcgovuk
Income Tax Allowances 2015ndash16
Personal Allowance pound10600
Blind Personrsquos Allowance pound2290
Taxable Band Allowances 2015ndash16
Basic Rate 20 pound1ndashpound31785
Higher Rate 40 pound31786ndashpound150000
Addit ional Rate 45 pound150001+
I you have any questions call the official Tax
Helpline
T 0300 200 3300
Visit govukstudent-jobs-paying-tax or inormation on
raquo Income tax or student jobsraquo Tax and National Insurance
raquo Holiday jobs abroadraquo Tax codes wrong tax
raquo Underpaid or overpaid taxraquo Change o details
You may also find the official HMRC taxchecker useul
stccalculatorhmrcgovuk
National Insurance
You need a National Insurance (NI) number
to be able to work within the UK I youdo need to pay National Insurance the
contribution rate is 12 per cent
In the tax year 2015ndash16
raquo Weekly paid staff earning less than pound112 per
week do not pay NIraquo Weekly paid staff earning pound112ndashpound155 per
week are deemed to have paid
raquo Weekly paid staff on more than pound156 perweek do pay NI
raquo Monthly paid staff on less than pound486 permonth do not pay
raquo Monthly paid staff on pound486ndashpound672 per month
are deemed to have paidraquo Monthly earners on more than pound673 per
month do pay
Please note that these figures are accurateat the time o print (May 2015) and m ightchange during the 2015ndash16 tax year
Call the HMRC to apply or a National
Insurance number
T 0300 200 3500
hmrcgovukni
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1117
Mini guide to Professional Training Placements
University of Surrey 21surreyacuk
Accommodation
ACCOMMODATION
Where to look
Some placement providers may help you findaccommodation alternatively try
raquo University o Surrey Accommodation Office
(i your placement is in the local area)raquo Local newspapers or advertisementsraquo Local university and college accommodation
officesraquo Accommodation agencies (these can be
expensive please check you are aware o anyadmin service charges you will be liable or)
raquo Estate agents (worthwhile i therersquos a group)
raquo Internet sites (we advise only makingpayment once you have viewed the property
and secured a written contract or theaccommodation) Always use reliable and
registered accommodation providers
Finding accommodation overseas
It is worth approaching your placementprovider to see i they can help organise
an apartment or lat prior to your arrivalperhaps with other placement students romother universities The organisation may
sub-let you a property normally used oroverseas contractors
Temporary accommodation
The placement provider will oten helpyou with temporary accommodation or acouple o days until you ind your eet Your
organisation may even be able to help youpay any rent deposits with an advance o
your irst m onthrsquos pay
University housing
I you are based at a university abroad youmay be able to apply or housing with the host
university There are oten strict deadlines orthis so it is important to conirm your study
andor placement as soon as possible
Dealing with local landlords
Remember when dealing with local landlordsthat customs may be dierent with respect to
housing arrangements Always be sensitive toany cultural dierences and make sure you
are clear about your landlordrsquos expectationsin terms o arrival times guests and so onYour Country Guide available in the Letrsquos Go
Abroad module on SurreyLearn will give youurther inormation
I the tenancy agreement is in the locallanguage get it translated by a native speakerso you know exactly what is expected
Ensure that you check the legitimacy olandlords or estate agents beore you hand
over any money or accommodation
particularly when you are looking orsomewhere to live abroad Try to view theproperty and either talk to the previoustenant neighbours or someone else
who has dealt with the organisation orindividual I it looks too good to be true
it probably is
Students are invited to apply online for accommodation in their final year An email
will be sent by your Faculty to your University email account in late November or
early December with details of how and when to apply
In relation to accommodation requirements after your return from placement
please monitor the Accommodation Services website for updates about the
application process as this can change from year to year
surreyacukaccommodationapplicantseligibility
University accommodation for the final year
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1217
Mini guide to Professional Training Placements
University of Surrey 23surreyacuk
Health and safety during your placement
HEALTH AND SAFETY
D U R I N G Y O U R P L A C E M E N T
Your health and safety
Provision is made under the Health and
Saety at Work Act or the protectiono anyone whilst at work in the UnitedKingdom The Act places the responsibility
or managing health and saety in theworkplace on the placement provider
However as a placement student you haveresponsibilities under the Act or cooperating
with the placement provider on health andsaety issues
The position regarding the health and saetyo a placement student working abroad can
be a bit more complicated as legislation doesvary rom country to country Although
Health and safety factors toconsider prior to your placement
Work and study factors
These relate to the placement provider and to
the work or study that you will b e carryingout during your placement including work-
based hazards Control measures may includethe proessional knowledge and expertise you
have acquired during your studies
Travel and transportation factors
Driving and travel while carrying out thebusiness o the placement provider can be
a risk Placements do not just involve thework carried out or the placement provider
Depending on the nature and location o theplacement you may ace signiicant healthsaety and welare issues associated with
your travel to and rom your placement andaccommodation
Location and regional factors
The location o the placement can have
considerable impact particularly i itis abroad in a country that you are not
acquainted with Additionally it could apply
to international students enrolled at a UKhigher education institution and going onplacement in the UK
General or environmental health factors
You may ace signiicant health saety andwelare issues associated with environmentalconditions either in your place o workstudy
or the general location
Individual student factors
You are an individual and as such your
health knowledge skills experience andpersonality could have an impact on yourhealth and saety Students with personal
actors (eg health disability linguisticor cultural) which may require speciic
adjustments or support should haveequivalent opportunities in their choiceo placements The University encourages
students with a health condition or disabilityto disclose this to their department so that
adjustments or support whilst on placementcan be discussed in conidence Students
will be advised whether they should discloseinormation and their permission will berequired beore passing inormation to
placement providers For urther inormation
about disclosure visit the Skill website
skillorguk
EU countries share a similar legislativeramework the actual saety standards may
be somewhat dierent Outside the EU saetystandards may vary considerably
The University does as ar as is reasonablypractical assess the saety standards
o placement providers through a riskassessment process assisted by the student
and the placement provider Considerationshould be given to the ollowing actors prior
to commencing your placement You will beguided as to how to assess these usually byyour department and you will complete a
risk assessment orm
Mahfuj Ali BSc (Hons) Physics
Surrey has
definitely encouraged
me to take newopportunities that
come my way
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1317
Mini guide to Professional Training Placements
University of Surrey 25surreyacuk
Insurance during your placement
INSURANCE DUR ING
Y O U R P L A C E M E N T
The table opposite outlines the essentialinsurance requirements that will be needed
during your placement Visit the UniversityInsurance website under the Travel sectionas it is speciic to the University o Surrey and
contains valuable inormation or your saetywhen travelling abroad
surreyacukinsurance
All students must
raquo Complete the Conirmation oInsurance orm online
surreyacukinsurancetravelform
raquo Register on Travel Guardsurreyacukinsurancetravelguard
Role Insurance Covers
University of Surrey Public Liability
(UK and Overseas)
Cover whilst on placement during the course of
work for damage loss or injury caused to you or the
placement organisation if the University is found to be
negligent and legally liable
Employer(placement provider)
Employersrsquo Liability(UK)
Cover whilst on placement for damage loss or injurycaused to you if the employer is found to be negligent
and legally liable Some employers are exempt from
the compulsory insurance requirement These include
government bodies and family operations You should
ensure that Employersrsquo Liability cover is provided
Employersrsquo Liability
(Overseas)
Some countries have voluntary or statutory workmanrsquos
compensation schemes run by the state that offer
fixed compensation to people who are injured at work
but in some country placements there is no statutory
requirement to offer this and therefore you have no
protection from these schemes
Student Personal Insurance
(UK)
You should ensure that your personal insurance is
adequate to cover your possessions pers onal liability
etc If you use your personal car for travel to and from
placements or for the activity of the placement then
you need to check that cover is either offered by your
personal motor insurance or by the placement provider
Personal Insurance(Overseas)
If the employer cannot provide confirmation that thereis an equivalent policy or scheme in place
to protect you check that your personal insurance
policy provides some fixed benefit in the event
of an injury
Overseas Travel
Insurance
Comprehensive insurance cover for Personal Accident
Travel whilst on placement is provided The University
does not provide cover for extreme personal activities
You must download a copy of the Benefits Summary
from the University of Surrey insurance website to
take with you as it contains details of the main cover
benefits and emergency contact telephone number
together with relevant insurance information
I you have any other queries about
University insurance ater you have visitedthe Insurance website then please send yourqueries to the Insurance Oice
T +44 (0)1483 689008E nrouthsurreyacuk
For general inormation on insurance issuessee the UCEA Health and Saety Guidanceor the Placement o Higher Education
Students document
uceaacukenpublicationsindexcfmHSplace
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1417
Mini guide to Professional Training Placements
University of Surrey 27surreyacuk
Your Studentsrsquo Union
Y O U R S T U D E N T S rsquo U N I O N
Throughout your Proessional Training
placement wherever you are in the worldyour Studentsrsquo Union is here to support you
The Studentsrsquo Union is run by elected studentoicers assisted by ull-time sta It is thereto represent your interests in education and
welare matters
General guidanceYour Vice-President (Voice) is the Unionoicer responsible or students on placement
The Vice-President (Voice) should be inregular contact with you to let you know
what is happening on campus and to ask oryour views on Proessional Training issues
You can visit the website or news onStudentsrsquo Union policy campaigns and
events or ind the Studentsrsquo Union pageon Facebook
E ussuinformationsurreyacuk
ussucouk
Extra help and support
When you are on placement abroad you can
still make your voice heard in the Universityand raise any concerns that you may havethrough the Studentsrsquo Union and student
representatives at your departmentrsquos StudentSta Liaison Committee (SSLC)
Your Studentsrsquo Union can give you supporton a whole range o issues and c an represent
you to the University However we cannotrepresent you to external agents such as
placement providers or landlords We can
point you in the right direction though iyou are not sure whom you need to askor assistance For representation in the
workplace we strongly recommend signingup to a relevant Trade Union or proessional
association A helpul guide to inding yourworkplace or sectorsrsquo Trade Union can be
ound at
worksmartorgukunionfinder
Democracy
Whether you are on or o campus you stillhave a right to decide how your Studentsrsquo
Union is run and who by All the electionprocesses are now online Keep an eye onyour University email account and the
Studentsrsquo Union Facebook page aroundelection time to see inormation on the
candidates and how to vote
Get involved
It can be diicult to stay involved withStudentsrsquo Union activities i yoursquore away rom
Surrey but i yoursquore able to get to campusyou can stay as involved as you like in
student activities and campaigns In the pastplacement students have served as part-time Union Executive Oicers I you can
why not run in an election I the time anddistance involved means we donrsquot see youthat oten then therersquos always next year Your
learning and development on a proessionalplacement will stand you in good stead to run
a society be a top campaigner or even leadthe Union
Victoria Hall BSc (Hons) Business Management
My placement
was invaluable
in opening my
eyes to different
career paths
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1517
Mini guide to Professional Training Placements
University of Surrey 29surreyacuk
Useful contacts
USEFUL CONTACTS
University Contacts
Professional Training Faculty contacts
FAHS
T +44 (0)1483 683666
FBEL
T +44 (0)1483 682127
FEPS
T +44 (0)1483 686135
FHMS
T +44 (0)1483 683626
surreyacukdiscoverprofessional-training
Accommodation Office
T +44 (0)1483 682466
surreyacukaccommodation
Additional Learning Support
T +44 (0)1483 689609
surreyacukals
Employability and Careers Service
T +44 (0)1483 689001
E careerssurreyacuk
surreyacukcareers
Centre for Wellbeing
T +44 (0)1483 689498
E centreforwellbeingsurreyacuk
Emergencies
(contact Security in the first instance (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
Equality and Diversity
T +44 (0)1483 689189
E equality-diversitysurreyacuk
Fees and Funding
T +44 (0)1483 689373
E feesandfundingsurreyacuk
International Relations Office
(Erasmus+ visas for working abroad)
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
International Student Support
Student Services Centre
T +44 (0)1483 689005
Main University Switchboard
T +44 (0)1483 300800
Student Services Centre
T +44 (0)1483 686868
E asksurreyacuk
surreyacukask
Office of Student Complaints
Appeals and Regulation (OSCAR)
T +44 (0)1483 686868
Studentsrsquo Union
T +44 (0)1483 689223
E ussuinformationsurreyacuk
ussucouk
University Student Travel Insurance Cover
T +44 (0)1483 689008
E nrouthsurreyacuk
surreyacukinsurance
General Advice
Accommodation Engine
accommodationenginecouk
Citizens Advice Bureau
adviceguideorguk
Foreign and Commonwealth Office
fcogovuk
National Bureau for Students with Disabilities
skillorguk
workSMART
worksmartorguk
Finance
HM Revenue and Customs
T 0845 367825
hmrcgovuk
National Insurance Office
T 0845 6000643
Tax information
studenttaxservicesorg
govukstudent-jobs-paying-tax
listentotaxmancom
Josephine Amosah BSc (Hons) Biochemistry
You gain
so much
knowledge
and lie
experience
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1617
Mini guide to Professional Training Placements
University of Surrey 31surreyacuk
Useful contacts
Emergencies
Advance planning ahead of any travelling for
your Professional Training placement or study
exchange is important Make sure you share
your contact details while on placement with
your next of kin and the University
We suggest you share the following contact
details with your family ahead of starting your
placement so your family know whom to
contact in the event of an emergency
University Security (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
University Insurance Emergency
Assistance number
Assistance +44 (0) 1273 400850
(available 24 hours all days of the week)
Quote policy number 0015865118
British High Commission Embassy
or Consulate
Should you be abroad while on placement
and have an emergency you may also wish to
contact the nearest British High Commission
Embassy or Consulate for advice and support
fcogovuk
Elizabeth Andrews BSc (Hons) Tourism Management
My placement
year has
given me a
great network
o contacts
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1717
University of SurreyGuildord Surrey GU2 7XH UK
T +44 (0)1483 683666 (FAHS)
+44 (0)1483 682127 (FBEL)
+44 (0)1483 686135 (FEPS)
+44 (0)1483 683626 (FHMS)
F +44 (0)1483 300 803
E proessionaltrainingsurreyacuk
facebookcomuniversityofsurrey
twitter uniofsurrey
youtubecomuniversityofsurrey
surreyacukpty
Disclaimer
Every effort has been made to ensure the accuracy of the information contained in this
brochure at the time of going to print (May 2015) The University does not make any
warranty that information contained in this brochure is complete accurate or up-to-dateand the University is not responsible for the results of reliance on any such information To
the extent permitted in law the University accepts no liability for any loss or damage which
may be suffered by any party as a direct or indirect result of using this brochure (including
loss of profit loss of opportunity loss of business and consequential loss)
The University takes reasonable steps to provide the educational and other services
described in this brochure but reserves the right to introduce changes to make reasonable
changes to the services including the way in which they are delivered
Should industrial action or circumstances beyond the control of the University interfere
with its ability to provide any services the University will use reasonable steps to minimise
any resultant disruption
May 2015
7309-0415
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1017
Mini guide to Professional Training Placements
University of Surrey 19surreyacuk
Financial guidance
ERASMUS+
Students who work or study in continentalEurope can apply or ERASMUS+ grant
support The unding is managed on behalo the University by the InternationalRelations Office
Grants can be held in addition to your
maintenance loangrant and any salary orpayment that you receive You can call in to
Senate House Floor 3 Room 17 or urtherinormation but you will then need tocomplete an online application orm which is
available on the International Relations Officewebsite (see the International Work Placements
section to complete the online orm)
Erasmus+ grants vary by country odestination and whether you are on studyexchange andor working on placement but
range rom euro250 to euro400 per month
surreyacukinternationalrelations
Bank accounts
raquo Switch to online bankingraquo Keep your bank inormed o your address
raquo Keep track o your moneyraquo Keep dated copies o all correspondence
raquo Be aware in some cases there will need tobe a minimum number o transactions in
your student account or your bank maylsquocall inrsquo your overdraf acility
raquo Inorm your bank i your placement will
be abroad
Tax Advice
This section concerns personal tax Studentson international placements are advised to
seek local advice about the requirements orfiling tax returns and paying tax (includingany local municipal taxes) in the location
where they are working
Inland Revenue Income Tax benefits
raquo Tax years run 6 April to 5 April so placements
may cross two yearsraquo Fill in a P50 at the end o your placement i
you will not be completing any urther work
during that tax year ndash it will help to haveyour P45 available as this will give you any
necessary inormationraquo At the end o a tax year submit your P45 and
P60 with a covering letter inorming yourlocal tax office that you wish to have a taxreassessment Details o your local tax office
can be ound online at hmrcgovuk
Income Tax Allowances 2015ndash16
Personal Allowance pound10600
Blind Personrsquos Allowance pound2290
Taxable Band Allowances 2015ndash16
Basic Rate 20 pound1ndashpound31785
Higher Rate 40 pound31786ndashpound150000
Addit ional Rate 45 pound150001+
I you have any questions call the official Tax
Helpline
T 0300 200 3300
Visit govukstudent-jobs-paying-tax or inormation on
raquo Income tax or student jobsraquo Tax and National Insurance
raquo Holiday jobs abroadraquo Tax codes wrong tax
raquo Underpaid or overpaid taxraquo Change o details
You may also find the official HMRC taxchecker useul
stccalculatorhmrcgovuk
National Insurance
You need a National Insurance (NI) number
to be able to work within the UK I youdo need to pay National Insurance the
contribution rate is 12 per cent
In the tax year 2015ndash16
raquo Weekly paid staff earning less than pound112 per
week do not pay NIraquo Weekly paid staff earning pound112ndashpound155 per
week are deemed to have paid
raquo Weekly paid staff on more than pound156 perweek do pay NI
raquo Monthly paid staff on less than pound486 permonth do not pay
raquo Monthly paid staff on pound486ndashpound672 per month
are deemed to have paidraquo Monthly earners on more than pound673 per
month do pay
Please note that these figures are accurateat the time o print (May 2015) and m ightchange during the 2015ndash16 tax year
Call the HMRC to apply or a National
Insurance number
T 0300 200 3500
hmrcgovukni
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1117
Mini guide to Professional Training Placements
University of Surrey 21surreyacuk
Accommodation
ACCOMMODATION
Where to look
Some placement providers may help you findaccommodation alternatively try
raquo University o Surrey Accommodation Office
(i your placement is in the local area)raquo Local newspapers or advertisementsraquo Local university and college accommodation
officesraquo Accommodation agencies (these can be
expensive please check you are aware o anyadmin service charges you will be liable or)
raquo Estate agents (worthwhile i therersquos a group)
raquo Internet sites (we advise only makingpayment once you have viewed the property
and secured a written contract or theaccommodation) Always use reliable and
registered accommodation providers
Finding accommodation overseas
It is worth approaching your placementprovider to see i they can help organise
an apartment or lat prior to your arrivalperhaps with other placement students romother universities The organisation may
sub-let you a property normally used oroverseas contractors
Temporary accommodation
The placement provider will oten helpyou with temporary accommodation or acouple o days until you ind your eet Your
organisation may even be able to help youpay any rent deposits with an advance o
your irst m onthrsquos pay
University housing
I you are based at a university abroad youmay be able to apply or housing with the host
university There are oten strict deadlines orthis so it is important to conirm your study
andor placement as soon as possible
Dealing with local landlords
Remember when dealing with local landlordsthat customs may be dierent with respect to
housing arrangements Always be sensitive toany cultural dierences and make sure you
are clear about your landlordrsquos expectationsin terms o arrival times guests and so onYour Country Guide available in the Letrsquos Go
Abroad module on SurreyLearn will give youurther inormation
I the tenancy agreement is in the locallanguage get it translated by a native speakerso you know exactly what is expected
Ensure that you check the legitimacy olandlords or estate agents beore you hand
over any money or accommodation
particularly when you are looking orsomewhere to live abroad Try to view theproperty and either talk to the previoustenant neighbours or someone else
who has dealt with the organisation orindividual I it looks too good to be true
it probably is
Students are invited to apply online for accommodation in their final year An email
will be sent by your Faculty to your University email account in late November or
early December with details of how and when to apply
In relation to accommodation requirements after your return from placement
please monitor the Accommodation Services website for updates about the
application process as this can change from year to year
surreyacukaccommodationapplicantseligibility
University accommodation for the final year
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1217
Mini guide to Professional Training Placements
University of Surrey 23surreyacuk
Health and safety during your placement
HEALTH AND SAFETY
D U R I N G Y O U R P L A C E M E N T
Your health and safety
Provision is made under the Health and
Saety at Work Act or the protectiono anyone whilst at work in the UnitedKingdom The Act places the responsibility
or managing health and saety in theworkplace on the placement provider
However as a placement student you haveresponsibilities under the Act or cooperating
with the placement provider on health andsaety issues
The position regarding the health and saetyo a placement student working abroad can
be a bit more complicated as legislation doesvary rom country to country Although
Health and safety factors toconsider prior to your placement
Work and study factors
These relate to the placement provider and to
the work or study that you will b e carryingout during your placement including work-
based hazards Control measures may includethe proessional knowledge and expertise you
have acquired during your studies
Travel and transportation factors
Driving and travel while carrying out thebusiness o the placement provider can be
a risk Placements do not just involve thework carried out or the placement provider
Depending on the nature and location o theplacement you may ace signiicant healthsaety and welare issues associated with
your travel to and rom your placement andaccommodation
Location and regional factors
The location o the placement can have
considerable impact particularly i itis abroad in a country that you are not
acquainted with Additionally it could apply
to international students enrolled at a UKhigher education institution and going onplacement in the UK
General or environmental health factors
You may ace signiicant health saety andwelare issues associated with environmentalconditions either in your place o workstudy
or the general location
Individual student factors
You are an individual and as such your
health knowledge skills experience andpersonality could have an impact on yourhealth and saety Students with personal
actors (eg health disability linguisticor cultural) which may require speciic
adjustments or support should haveequivalent opportunities in their choiceo placements The University encourages
students with a health condition or disabilityto disclose this to their department so that
adjustments or support whilst on placementcan be discussed in conidence Students
will be advised whether they should discloseinormation and their permission will berequired beore passing inormation to
placement providers For urther inormation
about disclosure visit the Skill website
skillorguk
EU countries share a similar legislativeramework the actual saety standards may
be somewhat dierent Outside the EU saetystandards may vary considerably
The University does as ar as is reasonablypractical assess the saety standards
o placement providers through a riskassessment process assisted by the student
and the placement provider Considerationshould be given to the ollowing actors prior
to commencing your placement You will beguided as to how to assess these usually byyour department and you will complete a
risk assessment orm
Mahfuj Ali BSc (Hons) Physics
Surrey has
definitely encouraged
me to take newopportunities that
come my way
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1317
Mini guide to Professional Training Placements
University of Surrey 25surreyacuk
Insurance during your placement
INSURANCE DUR ING
Y O U R P L A C E M E N T
The table opposite outlines the essentialinsurance requirements that will be needed
during your placement Visit the UniversityInsurance website under the Travel sectionas it is speciic to the University o Surrey and
contains valuable inormation or your saetywhen travelling abroad
surreyacukinsurance
All students must
raquo Complete the Conirmation oInsurance orm online
surreyacukinsurancetravelform
raquo Register on Travel Guardsurreyacukinsurancetravelguard
Role Insurance Covers
University of Surrey Public Liability
(UK and Overseas)
Cover whilst on placement during the course of
work for damage loss or injury caused to you or the
placement organisation if the University is found to be
negligent and legally liable
Employer(placement provider)
Employersrsquo Liability(UK)
Cover whilst on placement for damage loss or injurycaused to you if the employer is found to be negligent
and legally liable Some employers are exempt from
the compulsory insurance requirement These include
government bodies and family operations You should
ensure that Employersrsquo Liability cover is provided
Employersrsquo Liability
(Overseas)
Some countries have voluntary or statutory workmanrsquos
compensation schemes run by the state that offer
fixed compensation to people who are injured at work
but in some country placements there is no statutory
requirement to offer this and therefore you have no
protection from these schemes
Student Personal Insurance
(UK)
You should ensure that your personal insurance is
adequate to cover your possessions pers onal liability
etc If you use your personal car for travel to and from
placements or for the activity of the placement then
you need to check that cover is either offered by your
personal motor insurance or by the placement provider
Personal Insurance(Overseas)
If the employer cannot provide confirmation that thereis an equivalent policy or scheme in place
to protect you check that your personal insurance
policy provides some fixed benefit in the event
of an injury
Overseas Travel
Insurance
Comprehensive insurance cover for Personal Accident
Travel whilst on placement is provided The University
does not provide cover for extreme personal activities
You must download a copy of the Benefits Summary
from the University of Surrey insurance website to
take with you as it contains details of the main cover
benefits and emergency contact telephone number
together with relevant insurance information
I you have any other queries about
University insurance ater you have visitedthe Insurance website then please send yourqueries to the Insurance Oice
T +44 (0)1483 689008E nrouthsurreyacuk
For general inormation on insurance issuessee the UCEA Health and Saety Guidanceor the Placement o Higher Education
Students document
uceaacukenpublicationsindexcfmHSplace
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1417
Mini guide to Professional Training Placements
University of Surrey 27surreyacuk
Your Studentsrsquo Union
Y O U R S T U D E N T S rsquo U N I O N
Throughout your Proessional Training
placement wherever you are in the worldyour Studentsrsquo Union is here to support you
The Studentsrsquo Union is run by elected studentoicers assisted by ull-time sta It is thereto represent your interests in education and
welare matters
General guidanceYour Vice-President (Voice) is the Unionoicer responsible or students on placement
The Vice-President (Voice) should be inregular contact with you to let you know
what is happening on campus and to ask oryour views on Proessional Training issues
You can visit the website or news onStudentsrsquo Union policy campaigns and
events or ind the Studentsrsquo Union pageon Facebook
E ussuinformationsurreyacuk
ussucouk
Extra help and support
When you are on placement abroad you can
still make your voice heard in the Universityand raise any concerns that you may havethrough the Studentsrsquo Union and student
representatives at your departmentrsquos StudentSta Liaison Committee (SSLC)
Your Studentsrsquo Union can give you supporton a whole range o issues and c an represent
you to the University However we cannotrepresent you to external agents such as
placement providers or landlords We can
point you in the right direction though iyou are not sure whom you need to askor assistance For representation in the
workplace we strongly recommend signingup to a relevant Trade Union or proessional
association A helpul guide to inding yourworkplace or sectorsrsquo Trade Union can be
ound at
worksmartorgukunionfinder
Democracy
Whether you are on or o campus you stillhave a right to decide how your Studentsrsquo
Union is run and who by All the electionprocesses are now online Keep an eye onyour University email account and the
Studentsrsquo Union Facebook page aroundelection time to see inormation on the
candidates and how to vote
Get involved
It can be diicult to stay involved withStudentsrsquo Union activities i yoursquore away rom
Surrey but i yoursquore able to get to campusyou can stay as involved as you like in
student activities and campaigns In the pastplacement students have served as part-time Union Executive Oicers I you can
why not run in an election I the time anddistance involved means we donrsquot see youthat oten then therersquos always next year Your
learning and development on a proessionalplacement will stand you in good stead to run
a society be a top campaigner or even leadthe Union
Victoria Hall BSc (Hons) Business Management
My placement
was invaluable
in opening my
eyes to different
career paths
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1517
Mini guide to Professional Training Placements
University of Surrey 29surreyacuk
Useful contacts
USEFUL CONTACTS
University Contacts
Professional Training Faculty contacts
FAHS
T +44 (0)1483 683666
FBEL
T +44 (0)1483 682127
FEPS
T +44 (0)1483 686135
FHMS
T +44 (0)1483 683626
surreyacukdiscoverprofessional-training
Accommodation Office
T +44 (0)1483 682466
surreyacukaccommodation
Additional Learning Support
T +44 (0)1483 689609
surreyacukals
Employability and Careers Service
T +44 (0)1483 689001
E careerssurreyacuk
surreyacukcareers
Centre for Wellbeing
T +44 (0)1483 689498
E centreforwellbeingsurreyacuk
Emergencies
(contact Security in the first instance (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
Equality and Diversity
T +44 (0)1483 689189
E equality-diversitysurreyacuk
Fees and Funding
T +44 (0)1483 689373
E feesandfundingsurreyacuk
International Relations Office
(Erasmus+ visas for working abroad)
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
International Student Support
Student Services Centre
T +44 (0)1483 689005
Main University Switchboard
T +44 (0)1483 300800
Student Services Centre
T +44 (0)1483 686868
E asksurreyacuk
surreyacukask
Office of Student Complaints
Appeals and Regulation (OSCAR)
T +44 (0)1483 686868
Studentsrsquo Union
T +44 (0)1483 689223
E ussuinformationsurreyacuk
ussucouk
University Student Travel Insurance Cover
T +44 (0)1483 689008
E nrouthsurreyacuk
surreyacukinsurance
General Advice
Accommodation Engine
accommodationenginecouk
Citizens Advice Bureau
adviceguideorguk
Foreign and Commonwealth Office
fcogovuk
National Bureau for Students with Disabilities
skillorguk
workSMART
worksmartorguk
Finance
HM Revenue and Customs
T 0845 367825
hmrcgovuk
National Insurance Office
T 0845 6000643
Tax information
studenttaxservicesorg
govukstudent-jobs-paying-tax
listentotaxmancom
Josephine Amosah BSc (Hons) Biochemistry
You gain
so much
knowledge
and lie
experience
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1617
Mini guide to Professional Training Placements
University of Surrey 31surreyacuk
Useful contacts
Emergencies
Advance planning ahead of any travelling for
your Professional Training placement or study
exchange is important Make sure you share
your contact details while on placement with
your next of kin and the University
We suggest you share the following contact
details with your family ahead of starting your
placement so your family know whom to
contact in the event of an emergency
University Security (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
University Insurance Emergency
Assistance number
Assistance +44 (0) 1273 400850
(available 24 hours all days of the week)
Quote policy number 0015865118
British High Commission Embassy
or Consulate
Should you be abroad while on placement
and have an emergency you may also wish to
contact the nearest British High Commission
Embassy or Consulate for advice and support
fcogovuk
Elizabeth Andrews BSc (Hons) Tourism Management
My placement
year has
given me a
great network
o contacts
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1717
University of SurreyGuildord Surrey GU2 7XH UK
T +44 (0)1483 683666 (FAHS)
+44 (0)1483 682127 (FBEL)
+44 (0)1483 686135 (FEPS)
+44 (0)1483 683626 (FHMS)
F +44 (0)1483 300 803
E proessionaltrainingsurreyacuk
facebookcomuniversityofsurrey
twitter uniofsurrey
youtubecomuniversityofsurrey
surreyacukpty
Disclaimer
Every effort has been made to ensure the accuracy of the information contained in this
brochure at the time of going to print (May 2015) The University does not make any
warranty that information contained in this brochure is complete accurate or up-to-dateand the University is not responsible for the results of reliance on any such information To
the extent permitted in law the University accepts no liability for any loss or damage which
may be suffered by any party as a direct or indirect result of using this brochure (including
loss of profit loss of opportunity loss of business and consequential loss)
The University takes reasonable steps to provide the educational and other services
described in this brochure but reserves the right to introduce changes to make reasonable
changes to the services including the way in which they are delivered
Should industrial action or circumstances beyond the control of the University interfere
with its ability to provide any services the University will use reasonable steps to minimise
any resultant disruption
May 2015
7309-0415
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1117
Mini guide to Professional Training Placements
University of Surrey 21surreyacuk
Accommodation
ACCOMMODATION
Where to look
Some placement providers may help you findaccommodation alternatively try
raquo University o Surrey Accommodation Office
(i your placement is in the local area)raquo Local newspapers or advertisementsraquo Local university and college accommodation
officesraquo Accommodation agencies (these can be
expensive please check you are aware o anyadmin service charges you will be liable or)
raquo Estate agents (worthwhile i therersquos a group)
raquo Internet sites (we advise only makingpayment once you have viewed the property
and secured a written contract or theaccommodation) Always use reliable and
registered accommodation providers
Finding accommodation overseas
It is worth approaching your placementprovider to see i they can help organise
an apartment or lat prior to your arrivalperhaps with other placement students romother universities The organisation may
sub-let you a property normally used oroverseas contractors
Temporary accommodation
The placement provider will oten helpyou with temporary accommodation or acouple o days until you ind your eet Your
organisation may even be able to help youpay any rent deposits with an advance o
your irst m onthrsquos pay
University housing
I you are based at a university abroad youmay be able to apply or housing with the host
university There are oten strict deadlines orthis so it is important to conirm your study
andor placement as soon as possible
Dealing with local landlords
Remember when dealing with local landlordsthat customs may be dierent with respect to
housing arrangements Always be sensitive toany cultural dierences and make sure you
are clear about your landlordrsquos expectationsin terms o arrival times guests and so onYour Country Guide available in the Letrsquos Go
Abroad module on SurreyLearn will give youurther inormation
I the tenancy agreement is in the locallanguage get it translated by a native speakerso you know exactly what is expected
Ensure that you check the legitimacy olandlords or estate agents beore you hand
over any money or accommodation
particularly when you are looking orsomewhere to live abroad Try to view theproperty and either talk to the previoustenant neighbours or someone else
who has dealt with the organisation orindividual I it looks too good to be true
it probably is
Students are invited to apply online for accommodation in their final year An email
will be sent by your Faculty to your University email account in late November or
early December with details of how and when to apply
In relation to accommodation requirements after your return from placement
please monitor the Accommodation Services website for updates about the
application process as this can change from year to year
surreyacukaccommodationapplicantseligibility
University accommodation for the final year
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1217
Mini guide to Professional Training Placements
University of Surrey 23surreyacuk
Health and safety during your placement
HEALTH AND SAFETY
D U R I N G Y O U R P L A C E M E N T
Your health and safety
Provision is made under the Health and
Saety at Work Act or the protectiono anyone whilst at work in the UnitedKingdom The Act places the responsibility
or managing health and saety in theworkplace on the placement provider
However as a placement student you haveresponsibilities under the Act or cooperating
with the placement provider on health andsaety issues
The position regarding the health and saetyo a placement student working abroad can
be a bit more complicated as legislation doesvary rom country to country Although
Health and safety factors toconsider prior to your placement
Work and study factors
These relate to the placement provider and to
the work or study that you will b e carryingout during your placement including work-
based hazards Control measures may includethe proessional knowledge and expertise you
have acquired during your studies
Travel and transportation factors
Driving and travel while carrying out thebusiness o the placement provider can be
a risk Placements do not just involve thework carried out or the placement provider
Depending on the nature and location o theplacement you may ace signiicant healthsaety and welare issues associated with
your travel to and rom your placement andaccommodation
Location and regional factors
The location o the placement can have
considerable impact particularly i itis abroad in a country that you are not
acquainted with Additionally it could apply
to international students enrolled at a UKhigher education institution and going onplacement in the UK
General or environmental health factors
You may ace signiicant health saety andwelare issues associated with environmentalconditions either in your place o workstudy
or the general location
Individual student factors
You are an individual and as such your
health knowledge skills experience andpersonality could have an impact on yourhealth and saety Students with personal
actors (eg health disability linguisticor cultural) which may require speciic
adjustments or support should haveequivalent opportunities in their choiceo placements The University encourages
students with a health condition or disabilityto disclose this to their department so that
adjustments or support whilst on placementcan be discussed in conidence Students
will be advised whether they should discloseinormation and their permission will berequired beore passing inormation to
placement providers For urther inormation
about disclosure visit the Skill website
skillorguk
EU countries share a similar legislativeramework the actual saety standards may
be somewhat dierent Outside the EU saetystandards may vary considerably
The University does as ar as is reasonablypractical assess the saety standards
o placement providers through a riskassessment process assisted by the student
and the placement provider Considerationshould be given to the ollowing actors prior
to commencing your placement You will beguided as to how to assess these usually byyour department and you will complete a
risk assessment orm
Mahfuj Ali BSc (Hons) Physics
Surrey has
definitely encouraged
me to take newopportunities that
come my way
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1317
Mini guide to Professional Training Placements
University of Surrey 25surreyacuk
Insurance during your placement
INSURANCE DUR ING
Y O U R P L A C E M E N T
The table opposite outlines the essentialinsurance requirements that will be needed
during your placement Visit the UniversityInsurance website under the Travel sectionas it is speciic to the University o Surrey and
contains valuable inormation or your saetywhen travelling abroad
surreyacukinsurance
All students must
raquo Complete the Conirmation oInsurance orm online
surreyacukinsurancetravelform
raquo Register on Travel Guardsurreyacukinsurancetravelguard
Role Insurance Covers
University of Surrey Public Liability
(UK and Overseas)
Cover whilst on placement during the course of
work for damage loss or injury caused to you or the
placement organisation if the University is found to be
negligent and legally liable
Employer(placement provider)
Employersrsquo Liability(UK)
Cover whilst on placement for damage loss or injurycaused to you if the employer is found to be negligent
and legally liable Some employers are exempt from
the compulsory insurance requirement These include
government bodies and family operations You should
ensure that Employersrsquo Liability cover is provided
Employersrsquo Liability
(Overseas)
Some countries have voluntary or statutory workmanrsquos
compensation schemes run by the state that offer
fixed compensation to people who are injured at work
but in some country placements there is no statutory
requirement to offer this and therefore you have no
protection from these schemes
Student Personal Insurance
(UK)
You should ensure that your personal insurance is
adequate to cover your possessions pers onal liability
etc If you use your personal car for travel to and from
placements or for the activity of the placement then
you need to check that cover is either offered by your
personal motor insurance or by the placement provider
Personal Insurance(Overseas)
If the employer cannot provide confirmation that thereis an equivalent policy or scheme in place
to protect you check that your personal insurance
policy provides some fixed benefit in the event
of an injury
Overseas Travel
Insurance
Comprehensive insurance cover for Personal Accident
Travel whilst on placement is provided The University
does not provide cover for extreme personal activities
You must download a copy of the Benefits Summary
from the University of Surrey insurance website to
take with you as it contains details of the main cover
benefits and emergency contact telephone number
together with relevant insurance information
I you have any other queries about
University insurance ater you have visitedthe Insurance website then please send yourqueries to the Insurance Oice
T +44 (0)1483 689008E nrouthsurreyacuk
For general inormation on insurance issuessee the UCEA Health and Saety Guidanceor the Placement o Higher Education
Students document
uceaacukenpublicationsindexcfmHSplace
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1417
Mini guide to Professional Training Placements
University of Surrey 27surreyacuk
Your Studentsrsquo Union
Y O U R S T U D E N T S rsquo U N I O N
Throughout your Proessional Training
placement wherever you are in the worldyour Studentsrsquo Union is here to support you
The Studentsrsquo Union is run by elected studentoicers assisted by ull-time sta It is thereto represent your interests in education and
welare matters
General guidanceYour Vice-President (Voice) is the Unionoicer responsible or students on placement
The Vice-President (Voice) should be inregular contact with you to let you know
what is happening on campus and to ask oryour views on Proessional Training issues
You can visit the website or news onStudentsrsquo Union policy campaigns and
events or ind the Studentsrsquo Union pageon Facebook
E ussuinformationsurreyacuk
ussucouk
Extra help and support
When you are on placement abroad you can
still make your voice heard in the Universityand raise any concerns that you may havethrough the Studentsrsquo Union and student
representatives at your departmentrsquos StudentSta Liaison Committee (SSLC)
Your Studentsrsquo Union can give you supporton a whole range o issues and c an represent
you to the University However we cannotrepresent you to external agents such as
placement providers or landlords We can
point you in the right direction though iyou are not sure whom you need to askor assistance For representation in the
workplace we strongly recommend signingup to a relevant Trade Union or proessional
association A helpul guide to inding yourworkplace or sectorsrsquo Trade Union can be
ound at
worksmartorgukunionfinder
Democracy
Whether you are on or o campus you stillhave a right to decide how your Studentsrsquo
Union is run and who by All the electionprocesses are now online Keep an eye onyour University email account and the
Studentsrsquo Union Facebook page aroundelection time to see inormation on the
candidates and how to vote
Get involved
It can be diicult to stay involved withStudentsrsquo Union activities i yoursquore away rom
Surrey but i yoursquore able to get to campusyou can stay as involved as you like in
student activities and campaigns In the pastplacement students have served as part-time Union Executive Oicers I you can
why not run in an election I the time anddistance involved means we donrsquot see youthat oten then therersquos always next year Your
learning and development on a proessionalplacement will stand you in good stead to run
a society be a top campaigner or even leadthe Union
Victoria Hall BSc (Hons) Business Management
My placement
was invaluable
in opening my
eyes to different
career paths
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1517
Mini guide to Professional Training Placements
University of Surrey 29surreyacuk
Useful contacts
USEFUL CONTACTS
University Contacts
Professional Training Faculty contacts
FAHS
T +44 (0)1483 683666
FBEL
T +44 (0)1483 682127
FEPS
T +44 (0)1483 686135
FHMS
T +44 (0)1483 683626
surreyacukdiscoverprofessional-training
Accommodation Office
T +44 (0)1483 682466
surreyacukaccommodation
Additional Learning Support
T +44 (0)1483 689609
surreyacukals
Employability and Careers Service
T +44 (0)1483 689001
E careerssurreyacuk
surreyacukcareers
Centre for Wellbeing
T +44 (0)1483 689498
E centreforwellbeingsurreyacuk
Emergencies
(contact Security in the first instance (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
Equality and Diversity
T +44 (0)1483 689189
E equality-diversitysurreyacuk
Fees and Funding
T +44 (0)1483 689373
E feesandfundingsurreyacuk
International Relations Office
(Erasmus+ visas for working abroad)
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
International Student Support
Student Services Centre
T +44 (0)1483 689005
Main University Switchboard
T +44 (0)1483 300800
Student Services Centre
T +44 (0)1483 686868
E asksurreyacuk
surreyacukask
Office of Student Complaints
Appeals and Regulation (OSCAR)
T +44 (0)1483 686868
Studentsrsquo Union
T +44 (0)1483 689223
E ussuinformationsurreyacuk
ussucouk
University Student Travel Insurance Cover
T +44 (0)1483 689008
E nrouthsurreyacuk
surreyacukinsurance
General Advice
Accommodation Engine
accommodationenginecouk
Citizens Advice Bureau
adviceguideorguk
Foreign and Commonwealth Office
fcogovuk
National Bureau for Students with Disabilities
skillorguk
workSMART
worksmartorguk
Finance
HM Revenue and Customs
T 0845 367825
hmrcgovuk
National Insurance Office
T 0845 6000643
Tax information
studenttaxservicesorg
govukstudent-jobs-paying-tax
listentotaxmancom
Josephine Amosah BSc (Hons) Biochemistry
You gain
so much
knowledge
and lie
experience
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1617
Mini guide to Professional Training Placements
University of Surrey 31surreyacuk
Useful contacts
Emergencies
Advance planning ahead of any travelling for
your Professional Training placement or study
exchange is important Make sure you share
your contact details while on placement with
your next of kin and the University
We suggest you share the following contact
details with your family ahead of starting your
placement so your family know whom to
contact in the event of an emergency
University Security (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
University Insurance Emergency
Assistance number
Assistance +44 (0) 1273 400850
(available 24 hours all days of the week)
Quote policy number 0015865118
British High Commission Embassy
or Consulate
Should you be abroad while on placement
and have an emergency you may also wish to
contact the nearest British High Commission
Embassy or Consulate for advice and support
fcogovuk
Elizabeth Andrews BSc (Hons) Tourism Management
My placement
year has
given me a
great network
o contacts
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1717
University of SurreyGuildord Surrey GU2 7XH UK
T +44 (0)1483 683666 (FAHS)
+44 (0)1483 682127 (FBEL)
+44 (0)1483 686135 (FEPS)
+44 (0)1483 683626 (FHMS)
F +44 (0)1483 300 803
E proessionaltrainingsurreyacuk
facebookcomuniversityofsurrey
twitter uniofsurrey
youtubecomuniversityofsurrey
surreyacukpty
Disclaimer
Every effort has been made to ensure the accuracy of the information contained in this
brochure at the time of going to print (May 2015) The University does not make any
warranty that information contained in this brochure is complete accurate or up-to-dateand the University is not responsible for the results of reliance on any such information To
the extent permitted in law the University accepts no liability for any loss or damage which
may be suffered by any party as a direct or indirect result of using this brochure (including
loss of profit loss of opportunity loss of business and consequential loss)
The University takes reasonable steps to provide the educational and other services
described in this brochure but reserves the right to introduce changes to make reasonable
changes to the services including the way in which they are delivered
Should industrial action or circumstances beyond the control of the University interfere
with its ability to provide any services the University will use reasonable steps to minimise
any resultant disruption
May 2015
7309-0415
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1217
Mini guide to Professional Training Placements
University of Surrey 23surreyacuk
Health and safety during your placement
HEALTH AND SAFETY
D U R I N G Y O U R P L A C E M E N T
Your health and safety
Provision is made under the Health and
Saety at Work Act or the protectiono anyone whilst at work in the UnitedKingdom The Act places the responsibility
or managing health and saety in theworkplace on the placement provider
However as a placement student you haveresponsibilities under the Act or cooperating
with the placement provider on health andsaety issues
The position regarding the health and saetyo a placement student working abroad can
be a bit more complicated as legislation doesvary rom country to country Although
Health and safety factors toconsider prior to your placement
Work and study factors
These relate to the placement provider and to
the work or study that you will b e carryingout during your placement including work-
based hazards Control measures may includethe proessional knowledge and expertise you
have acquired during your studies
Travel and transportation factors
Driving and travel while carrying out thebusiness o the placement provider can be
a risk Placements do not just involve thework carried out or the placement provider
Depending on the nature and location o theplacement you may ace signiicant healthsaety and welare issues associated with
your travel to and rom your placement andaccommodation
Location and regional factors
The location o the placement can have
considerable impact particularly i itis abroad in a country that you are not
acquainted with Additionally it could apply
to international students enrolled at a UKhigher education institution and going onplacement in the UK
General or environmental health factors
You may ace signiicant health saety andwelare issues associated with environmentalconditions either in your place o workstudy
or the general location
Individual student factors
You are an individual and as such your
health knowledge skills experience andpersonality could have an impact on yourhealth and saety Students with personal
actors (eg health disability linguisticor cultural) which may require speciic
adjustments or support should haveequivalent opportunities in their choiceo placements The University encourages
students with a health condition or disabilityto disclose this to their department so that
adjustments or support whilst on placementcan be discussed in conidence Students
will be advised whether they should discloseinormation and their permission will berequired beore passing inormation to
placement providers For urther inormation
about disclosure visit the Skill website
skillorguk
EU countries share a similar legislativeramework the actual saety standards may
be somewhat dierent Outside the EU saetystandards may vary considerably
The University does as ar as is reasonablypractical assess the saety standards
o placement providers through a riskassessment process assisted by the student
and the placement provider Considerationshould be given to the ollowing actors prior
to commencing your placement You will beguided as to how to assess these usually byyour department and you will complete a
risk assessment orm
Mahfuj Ali BSc (Hons) Physics
Surrey has
definitely encouraged
me to take newopportunities that
come my way
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1317
Mini guide to Professional Training Placements
University of Surrey 25surreyacuk
Insurance during your placement
INSURANCE DUR ING
Y O U R P L A C E M E N T
The table opposite outlines the essentialinsurance requirements that will be needed
during your placement Visit the UniversityInsurance website under the Travel sectionas it is speciic to the University o Surrey and
contains valuable inormation or your saetywhen travelling abroad
surreyacukinsurance
All students must
raquo Complete the Conirmation oInsurance orm online
surreyacukinsurancetravelform
raquo Register on Travel Guardsurreyacukinsurancetravelguard
Role Insurance Covers
University of Surrey Public Liability
(UK and Overseas)
Cover whilst on placement during the course of
work for damage loss or injury caused to you or the
placement organisation if the University is found to be
negligent and legally liable
Employer(placement provider)
Employersrsquo Liability(UK)
Cover whilst on placement for damage loss or injurycaused to you if the employer is found to be negligent
and legally liable Some employers are exempt from
the compulsory insurance requirement These include
government bodies and family operations You should
ensure that Employersrsquo Liability cover is provided
Employersrsquo Liability
(Overseas)
Some countries have voluntary or statutory workmanrsquos
compensation schemes run by the state that offer
fixed compensation to people who are injured at work
but in some country placements there is no statutory
requirement to offer this and therefore you have no
protection from these schemes
Student Personal Insurance
(UK)
You should ensure that your personal insurance is
adequate to cover your possessions pers onal liability
etc If you use your personal car for travel to and from
placements or for the activity of the placement then
you need to check that cover is either offered by your
personal motor insurance or by the placement provider
Personal Insurance(Overseas)
If the employer cannot provide confirmation that thereis an equivalent policy or scheme in place
to protect you check that your personal insurance
policy provides some fixed benefit in the event
of an injury
Overseas Travel
Insurance
Comprehensive insurance cover for Personal Accident
Travel whilst on placement is provided The University
does not provide cover for extreme personal activities
You must download a copy of the Benefits Summary
from the University of Surrey insurance website to
take with you as it contains details of the main cover
benefits and emergency contact telephone number
together with relevant insurance information
I you have any other queries about
University insurance ater you have visitedthe Insurance website then please send yourqueries to the Insurance Oice
T +44 (0)1483 689008E nrouthsurreyacuk
For general inormation on insurance issuessee the UCEA Health and Saety Guidanceor the Placement o Higher Education
Students document
uceaacukenpublicationsindexcfmHSplace
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1417
Mini guide to Professional Training Placements
University of Surrey 27surreyacuk
Your Studentsrsquo Union
Y O U R S T U D E N T S rsquo U N I O N
Throughout your Proessional Training
placement wherever you are in the worldyour Studentsrsquo Union is here to support you
The Studentsrsquo Union is run by elected studentoicers assisted by ull-time sta It is thereto represent your interests in education and
welare matters
General guidanceYour Vice-President (Voice) is the Unionoicer responsible or students on placement
The Vice-President (Voice) should be inregular contact with you to let you know
what is happening on campus and to ask oryour views on Proessional Training issues
You can visit the website or news onStudentsrsquo Union policy campaigns and
events or ind the Studentsrsquo Union pageon Facebook
E ussuinformationsurreyacuk
ussucouk
Extra help and support
When you are on placement abroad you can
still make your voice heard in the Universityand raise any concerns that you may havethrough the Studentsrsquo Union and student
representatives at your departmentrsquos StudentSta Liaison Committee (SSLC)
Your Studentsrsquo Union can give you supporton a whole range o issues and c an represent
you to the University However we cannotrepresent you to external agents such as
placement providers or landlords We can
point you in the right direction though iyou are not sure whom you need to askor assistance For representation in the
workplace we strongly recommend signingup to a relevant Trade Union or proessional
association A helpul guide to inding yourworkplace or sectorsrsquo Trade Union can be
ound at
worksmartorgukunionfinder
Democracy
Whether you are on or o campus you stillhave a right to decide how your Studentsrsquo
Union is run and who by All the electionprocesses are now online Keep an eye onyour University email account and the
Studentsrsquo Union Facebook page aroundelection time to see inormation on the
candidates and how to vote
Get involved
It can be diicult to stay involved withStudentsrsquo Union activities i yoursquore away rom
Surrey but i yoursquore able to get to campusyou can stay as involved as you like in
student activities and campaigns In the pastplacement students have served as part-time Union Executive Oicers I you can
why not run in an election I the time anddistance involved means we donrsquot see youthat oten then therersquos always next year Your
learning and development on a proessionalplacement will stand you in good stead to run
a society be a top campaigner or even leadthe Union
Victoria Hall BSc (Hons) Business Management
My placement
was invaluable
in opening my
eyes to different
career paths
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1517
Mini guide to Professional Training Placements
University of Surrey 29surreyacuk
Useful contacts
USEFUL CONTACTS
University Contacts
Professional Training Faculty contacts
FAHS
T +44 (0)1483 683666
FBEL
T +44 (0)1483 682127
FEPS
T +44 (0)1483 686135
FHMS
T +44 (0)1483 683626
surreyacukdiscoverprofessional-training
Accommodation Office
T +44 (0)1483 682466
surreyacukaccommodation
Additional Learning Support
T +44 (0)1483 689609
surreyacukals
Employability and Careers Service
T +44 (0)1483 689001
E careerssurreyacuk
surreyacukcareers
Centre for Wellbeing
T +44 (0)1483 689498
E centreforwellbeingsurreyacuk
Emergencies
(contact Security in the first instance (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
Equality and Diversity
T +44 (0)1483 689189
E equality-diversitysurreyacuk
Fees and Funding
T +44 (0)1483 689373
E feesandfundingsurreyacuk
International Relations Office
(Erasmus+ visas for working abroad)
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
International Student Support
Student Services Centre
T +44 (0)1483 689005
Main University Switchboard
T +44 (0)1483 300800
Student Services Centre
T +44 (0)1483 686868
E asksurreyacuk
surreyacukask
Office of Student Complaints
Appeals and Regulation (OSCAR)
T +44 (0)1483 686868
Studentsrsquo Union
T +44 (0)1483 689223
E ussuinformationsurreyacuk
ussucouk
University Student Travel Insurance Cover
T +44 (0)1483 689008
E nrouthsurreyacuk
surreyacukinsurance
General Advice
Accommodation Engine
accommodationenginecouk
Citizens Advice Bureau
adviceguideorguk
Foreign and Commonwealth Office
fcogovuk
National Bureau for Students with Disabilities
skillorguk
workSMART
worksmartorguk
Finance
HM Revenue and Customs
T 0845 367825
hmrcgovuk
National Insurance Office
T 0845 6000643
Tax information
studenttaxservicesorg
govukstudent-jobs-paying-tax
listentotaxmancom
Josephine Amosah BSc (Hons) Biochemistry
You gain
so much
knowledge
and lie
experience
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1617
Mini guide to Professional Training Placements
University of Surrey 31surreyacuk
Useful contacts
Emergencies
Advance planning ahead of any travelling for
your Professional Training placement or study
exchange is important Make sure you share
your contact details while on placement with
your next of kin and the University
We suggest you share the following contact
details with your family ahead of starting your
placement so your family know whom to
contact in the event of an emergency
University Security (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
University Insurance Emergency
Assistance number
Assistance +44 (0) 1273 400850
(available 24 hours all days of the week)
Quote policy number 0015865118
British High Commission Embassy
or Consulate
Should you be abroad while on placement
and have an emergency you may also wish to
contact the nearest British High Commission
Embassy or Consulate for advice and support
fcogovuk
Elizabeth Andrews BSc (Hons) Tourism Management
My placement
year has
given me a
great network
o contacts
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1717
University of SurreyGuildord Surrey GU2 7XH UK
T +44 (0)1483 683666 (FAHS)
+44 (0)1483 682127 (FBEL)
+44 (0)1483 686135 (FEPS)
+44 (0)1483 683626 (FHMS)
F +44 (0)1483 300 803
E proessionaltrainingsurreyacuk
facebookcomuniversityofsurrey
twitter uniofsurrey
youtubecomuniversityofsurrey
surreyacukpty
Disclaimer
Every effort has been made to ensure the accuracy of the information contained in this
brochure at the time of going to print (May 2015) The University does not make any
warranty that information contained in this brochure is complete accurate or up-to-dateand the University is not responsible for the results of reliance on any such information To
the extent permitted in law the University accepts no liability for any loss or damage which
may be suffered by any party as a direct or indirect result of using this brochure (including
loss of profit loss of opportunity loss of business and consequential loss)
The University takes reasonable steps to provide the educational and other services
described in this brochure but reserves the right to introduce changes to make reasonable
changes to the services including the way in which they are delivered
Should industrial action or circumstances beyond the control of the University interfere
with its ability to provide any services the University will use reasonable steps to minimise
any resultant disruption
May 2015
7309-0415
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1317
Mini guide to Professional Training Placements
University of Surrey 25surreyacuk
Insurance during your placement
INSURANCE DUR ING
Y O U R P L A C E M E N T
The table opposite outlines the essentialinsurance requirements that will be needed
during your placement Visit the UniversityInsurance website under the Travel sectionas it is speciic to the University o Surrey and
contains valuable inormation or your saetywhen travelling abroad
surreyacukinsurance
All students must
raquo Complete the Conirmation oInsurance orm online
surreyacukinsurancetravelform
raquo Register on Travel Guardsurreyacukinsurancetravelguard
Role Insurance Covers
University of Surrey Public Liability
(UK and Overseas)
Cover whilst on placement during the course of
work for damage loss or injury caused to you or the
placement organisation if the University is found to be
negligent and legally liable
Employer(placement provider)
Employersrsquo Liability(UK)
Cover whilst on placement for damage loss or injurycaused to you if the employer is found to be negligent
and legally liable Some employers are exempt from
the compulsory insurance requirement These include
government bodies and family operations You should
ensure that Employersrsquo Liability cover is provided
Employersrsquo Liability
(Overseas)
Some countries have voluntary or statutory workmanrsquos
compensation schemes run by the state that offer
fixed compensation to people who are injured at work
but in some country placements there is no statutory
requirement to offer this and therefore you have no
protection from these schemes
Student Personal Insurance
(UK)
You should ensure that your personal insurance is
adequate to cover your possessions pers onal liability
etc If you use your personal car for travel to and from
placements or for the activity of the placement then
you need to check that cover is either offered by your
personal motor insurance or by the placement provider
Personal Insurance(Overseas)
If the employer cannot provide confirmation that thereis an equivalent policy or scheme in place
to protect you check that your personal insurance
policy provides some fixed benefit in the event
of an injury
Overseas Travel
Insurance
Comprehensive insurance cover for Personal Accident
Travel whilst on placement is provided The University
does not provide cover for extreme personal activities
You must download a copy of the Benefits Summary
from the University of Surrey insurance website to
take with you as it contains details of the main cover
benefits and emergency contact telephone number
together with relevant insurance information
I you have any other queries about
University insurance ater you have visitedthe Insurance website then please send yourqueries to the Insurance Oice
T +44 (0)1483 689008E nrouthsurreyacuk
For general inormation on insurance issuessee the UCEA Health and Saety Guidanceor the Placement o Higher Education
Students document
uceaacukenpublicationsindexcfmHSplace
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1417
Mini guide to Professional Training Placements
University of Surrey 27surreyacuk
Your Studentsrsquo Union
Y O U R S T U D E N T S rsquo U N I O N
Throughout your Proessional Training
placement wherever you are in the worldyour Studentsrsquo Union is here to support you
The Studentsrsquo Union is run by elected studentoicers assisted by ull-time sta It is thereto represent your interests in education and
welare matters
General guidanceYour Vice-President (Voice) is the Unionoicer responsible or students on placement
The Vice-President (Voice) should be inregular contact with you to let you know
what is happening on campus and to ask oryour views on Proessional Training issues
You can visit the website or news onStudentsrsquo Union policy campaigns and
events or ind the Studentsrsquo Union pageon Facebook
E ussuinformationsurreyacuk
ussucouk
Extra help and support
When you are on placement abroad you can
still make your voice heard in the Universityand raise any concerns that you may havethrough the Studentsrsquo Union and student
representatives at your departmentrsquos StudentSta Liaison Committee (SSLC)
Your Studentsrsquo Union can give you supporton a whole range o issues and c an represent
you to the University However we cannotrepresent you to external agents such as
placement providers or landlords We can
point you in the right direction though iyou are not sure whom you need to askor assistance For representation in the
workplace we strongly recommend signingup to a relevant Trade Union or proessional
association A helpul guide to inding yourworkplace or sectorsrsquo Trade Union can be
ound at
worksmartorgukunionfinder
Democracy
Whether you are on or o campus you stillhave a right to decide how your Studentsrsquo
Union is run and who by All the electionprocesses are now online Keep an eye onyour University email account and the
Studentsrsquo Union Facebook page aroundelection time to see inormation on the
candidates and how to vote
Get involved
It can be diicult to stay involved withStudentsrsquo Union activities i yoursquore away rom
Surrey but i yoursquore able to get to campusyou can stay as involved as you like in
student activities and campaigns In the pastplacement students have served as part-time Union Executive Oicers I you can
why not run in an election I the time anddistance involved means we donrsquot see youthat oten then therersquos always next year Your
learning and development on a proessionalplacement will stand you in good stead to run
a society be a top campaigner or even leadthe Union
Victoria Hall BSc (Hons) Business Management
My placement
was invaluable
in opening my
eyes to different
career paths
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1517
Mini guide to Professional Training Placements
University of Surrey 29surreyacuk
Useful contacts
USEFUL CONTACTS
University Contacts
Professional Training Faculty contacts
FAHS
T +44 (0)1483 683666
FBEL
T +44 (0)1483 682127
FEPS
T +44 (0)1483 686135
FHMS
T +44 (0)1483 683626
surreyacukdiscoverprofessional-training
Accommodation Office
T +44 (0)1483 682466
surreyacukaccommodation
Additional Learning Support
T +44 (0)1483 689609
surreyacukals
Employability and Careers Service
T +44 (0)1483 689001
E careerssurreyacuk
surreyacukcareers
Centre for Wellbeing
T +44 (0)1483 689498
E centreforwellbeingsurreyacuk
Emergencies
(contact Security in the first instance (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
Equality and Diversity
T +44 (0)1483 689189
E equality-diversitysurreyacuk
Fees and Funding
T +44 (0)1483 689373
E feesandfundingsurreyacuk
International Relations Office
(Erasmus+ visas for working abroad)
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
International Student Support
Student Services Centre
T +44 (0)1483 689005
Main University Switchboard
T +44 (0)1483 300800
Student Services Centre
T +44 (0)1483 686868
E asksurreyacuk
surreyacukask
Office of Student Complaints
Appeals and Regulation (OSCAR)
T +44 (0)1483 686868
Studentsrsquo Union
T +44 (0)1483 689223
E ussuinformationsurreyacuk
ussucouk
University Student Travel Insurance Cover
T +44 (0)1483 689008
E nrouthsurreyacuk
surreyacukinsurance
General Advice
Accommodation Engine
accommodationenginecouk
Citizens Advice Bureau
adviceguideorguk
Foreign and Commonwealth Office
fcogovuk
National Bureau for Students with Disabilities
skillorguk
workSMART
worksmartorguk
Finance
HM Revenue and Customs
T 0845 367825
hmrcgovuk
National Insurance Office
T 0845 6000643
Tax information
studenttaxservicesorg
govukstudent-jobs-paying-tax
listentotaxmancom
Josephine Amosah BSc (Hons) Biochemistry
You gain
so much
knowledge
and lie
experience
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1617
Mini guide to Professional Training Placements
University of Surrey 31surreyacuk
Useful contacts
Emergencies
Advance planning ahead of any travelling for
your Professional Training placement or study
exchange is important Make sure you share
your contact details while on placement with
your next of kin and the University
We suggest you share the following contact
details with your family ahead of starting your
placement so your family know whom to
contact in the event of an emergency
University Security (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
University Insurance Emergency
Assistance number
Assistance +44 (0) 1273 400850
(available 24 hours all days of the week)
Quote policy number 0015865118
British High Commission Embassy
or Consulate
Should you be abroad while on placement
and have an emergency you may also wish to
contact the nearest British High Commission
Embassy or Consulate for advice and support
fcogovuk
Elizabeth Andrews BSc (Hons) Tourism Management
My placement
year has
given me a
great network
o contacts
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1717
University of SurreyGuildord Surrey GU2 7XH UK
T +44 (0)1483 683666 (FAHS)
+44 (0)1483 682127 (FBEL)
+44 (0)1483 686135 (FEPS)
+44 (0)1483 683626 (FHMS)
F +44 (0)1483 300 803
E proessionaltrainingsurreyacuk
facebookcomuniversityofsurrey
twitter uniofsurrey
youtubecomuniversityofsurrey
surreyacukpty
Disclaimer
Every effort has been made to ensure the accuracy of the information contained in this
brochure at the time of going to print (May 2015) The University does not make any
warranty that information contained in this brochure is complete accurate or up-to-dateand the University is not responsible for the results of reliance on any such information To
the extent permitted in law the University accepts no liability for any loss or damage which
may be suffered by any party as a direct or indirect result of using this brochure (including
loss of profit loss of opportunity loss of business and consequential loss)
The University takes reasonable steps to provide the educational and other services
described in this brochure but reserves the right to introduce changes to make reasonable
changes to the services including the way in which they are delivered
Should industrial action or circumstances beyond the control of the University interfere
with its ability to provide any services the University will use reasonable steps to minimise
any resultant disruption
May 2015
7309-0415
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1417
Mini guide to Professional Training Placements
University of Surrey 27surreyacuk
Your Studentsrsquo Union
Y O U R S T U D E N T S rsquo U N I O N
Throughout your Proessional Training
placement wherever you are in the worldyour Studentsrsquo Union is here to support you
The Studentsrsquo Union is run by elected studentoicers assisted by ull-time sta It is thereto represent your interests in education and
welare matters
General guidanceYour Vice-President (Voice) is the Unionoicer responsible or students on placement
The Vice-President (Voice) should be inregular contact with you to let you know
what is happening on campus and to ask oryour views on Proessional Training issues
You can visit the website or news onStudentsrsquo Union policy campaigns and
events or ind the Studentsrsquo Union pageon Facebook
E ussuinformationsurreyacuk
ussucouk
Extra help and support
When you are on placement abroad you can
still make your voice heard in the Universityand raise any concerns that you may havethrough the Studentsrsquo Union and student
representatives at your departmentrsquos StudentSta Liaison Committee (SSLC)
Your Studentsrsquo Union can give you supporton a whole range o issues and c an represent
you to the University However we cannotrepresent you to external agents such as
placement providers or landlords We can
point you in the right direction though iyou are not sure whom you need to askor assistance For representation in the
workplace we strongly recommend signingup to a relevant Trade Union or proessional
association A helpul guide to inding yourworkplace or sectorsrsquo Trade Union can be
ound at
worksmartorgukunionfinder
Democracy
Whether you are on or o campus you stillhave a right to decide how your Studentsrsquo
Union is run and who by All the electionprocesses are now online Keep an eye onyour University email account and the
Studentsrsquo Union Facebook page aroundelection time to see inormation on the
candidates and how to vote
Get involved
It can be diicult to stay involved withStudentsrsquo Union activities i yoursquore away rom
Surrey but i yoursquore able to get to campusyou can stay as involved as you like in
student activities and campaigns In the pastplacement students have served as part-time Union Executive Oicers I you can
why not run in an election I the time anddistance involved means we donrsquot see youthat oten then therersquos always next year Your
learning and development on a proessionalplacement will stand you in good stead to run
a society be a top campaigner or even leadthe Union
Victoria Hall BSc (Hons) Business Management
My placement
was invaluable
in opening my
eyes to different
career paths
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1517
Mini guide to Professional Training Placements
University of Surrey 29surreyacuk
Useful contacts
USEFUL CONTACTS
University Contacts
Professional Training Faculty contacts
FAHS
T +44 (0)1483 683666
FBEL
T +44 (0)1483 682127
FEPS
T +44 (0)1483 686135
FHMS
T +44 (0)1483 683626
surreyacukdiscoverprofessional-training
Accommodation Office
T +44 (0)1483 682466
surreyacukaccommodation
Additional Learning Support
T +44 (0)1483 689609
surreyacukals
Employability and Careers Service
T +44 (0)1483 689001
E careerssurreyacuk
surreyacukcareers
Centre for Wellbeing
T +44 (0)1483 689498
E centreforwellbeingsurreyacuk
Emergencies
(contact Security in the first instance (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
Equality and Diversity
T +44 (0)1483 689189
E equality-diversitysurreyacuk
Fees and Funding
T +44 (0)1483 689373
E feesandfundingsurreyacuk
International Relations Office
(Erasmus+ visas for working abroad)
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
International Student Support
Student Services Centre
T +44 (0)1483 689005
Main University Switchboard
T +44 (0)1483 300800
Student Services Centre
T +44 (0)1483 686868
E asksurreyacuk
surreyacukask
Office of Student Complaints
Appeals and Regulation (OSCAR)
T +44 (0)1483 686868
Studentsrsquo Union
T +44 (0)1483 689223
E ussuinformationsurreyacuk
ussucouk
University Student Travel Insurance Cover
T +44 (0)1483 689008
E nrouthsurreyacuk
surreyacukinsurance
General Advice
Accommodation Engine
accommodationenginecouk
Citizens Advice Bureau
adviceguideorguk
Foreign and Commonwealth Office
fcogovuk
National Bureau for Students with Disabilities
skillorguk
workSMART
worksmartorguk
Finance
HM Revenue and Customs
T 0845 367825
hmrcgovuk
National Insurance Office
T 0845 6000643
Tax information
studenttaxservicesorg
govukstudent-jobs-paying-tax
listentotaxmancom
Josephine Amosah BSc (Hons) Biochemistry
You gain
so much
knowledge
and lie
experience
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1617
Mini guide to Professional Training Placements
University of Surrey 31surreyacuk
Useful contacts
Emergencies
Advance planning ahead of any travelling for
your Professional Training placement or study
exchange is important Make sure you share
your contact details while on placement with
your next of kin and the University
We suggest you share the following contact
details with your family ahead of starting your
placement so your family know whom to
contact in the event of an emergency
University Security (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
University Insurance Emergency
Assistance number
Assistance +44 (0) 1273 400850
(available 24 hours all days of the week)
Quote policy number 0015865118
British High Commission Embassy
or Consulate
Should you be abroad while on placement
and have an emergency you may also wish to
contact the nearest British High Commission
Embassy or Consulate for advice and support
fcogovuk
Elizabeth Andrews BSc (Hons) Tourism Management
My placement
year has
given me a
great network
o contacts
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1717
University of SurreyGuildord Surrey GU2 7XH UK
T +44 (0)1483 683666 (FAHS)
+44 (0)1483 682127 (FBEL)
+44 (0)1483 686135 (FEPS)
+44 (0)1483 683626 (FHMS)
F +44 (0)1483 300 803
E proessionaltrainingsurreyacuk
facebookcomuniversityofsurrey
twitter uniofsurrey
youtubecomuniversityofsurrey
surreyacukpty
Disclaimer
Every effort has been made to ensure the accuracy of the information contained in this
brochure at the time of going to print (May 2015) The University does not make any
warranty that information contained in this brochure is complete accurate or up-to-dateand the University is not responsible for the results of reliance on any such information To
the extent permitted in law the University accepts no liability for any loss or damage which
may be suffered by any party as a direct or indirect result of using this brochure (including
loss of profit loss of opportunity loss of business and consequential loss)
The University takes reasonable steps to provide the educational and other services
described in this brochure but reserves the right to introduce changes to make reasonable
changes to the services including the way in which they are delivered
Should industrial action or circumstances beyond the control of the University interfere
with its ability to provide any services the University will use reasonable steps to minimise
any resultant disruption
May 2015
7309-0415
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1517
Mini guide to Professional Training Placements
University of Surrey 29surreyacuk
Useful contacts
USEFUL CONTACTS
University Contacts
Professional Training Faculty contacts
FAHS
T +44 (0)1483 683666
FBEL
T +44 (0)1483 682127
FEPS
T +44 (0)1483 686135
FHMS
T +44 (0)1483 683626
surreyacukdiscoverprofessional-training
Accommodation Office
T +44 (0)1483 682466
surreyacukaccommodation
Additional Learning Support
T +44 (0)1483 689609
surreyacukals
Employability and Careers Service
T +44 (0)1483 689001
E careerssurreyacuk
surreyacukcareers
Centre for Wellbeing
T +44 (0)1483 689498
E centreforwellbeingsurreyacuk
Emergencies
(contact Security in the first instance (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
Equality and Diversity
T +44 (0)1483 689189
E equality-diversitysurreyacuk
Fees and Funding
T +44 (0)1483 689373
E feesandfundingsurreyacuk
International Relations Office
(Erasmus+ visas for working abroad)
T +44 (0)1483 682052
E studentexchangeirosurreyacuk
International Student Support
Student Services Centre
T +44 (0)1483 689005
Main University Switchboard
T +44 (0)1483 300800
Student Services Centre
T +44 (0)1483 686868
E asksurreyacuk
surreyacukask
Office of Student Complaints
Appeals and Regulation (OSCAR)
T +44 (0)1483 686868
Studentsrsquo Union
T +44 (0)1483 689223
E ussuinformationsurreyacuk
ussucouk
University Student Travel Insurance Cover
T +44 (0)1483 689008
E nrouthsurreyacuk
surreyacukinsurance
General Advice
Accommodation Engine
accommodationenginecouk
Citizens Advice Bureau
adviceguideorguk
Foreign and Commonwealth Office
fcogovuk
National Bureau for Students with Disabilities
skillorguk
workSMART
worksmartorguk
Finance
HM Revenue and Customs
T 0845 367825
hmrcgovuk
National Insurance Office
T 0845 6000643
Tax information
studenttaxservicesorg
govukstudent-jobs-paying-tax
listentotaxmancom
Josephine Amosah BSc (Hons) Biochemistry
You gain
so much
knowledge
and lie
experience
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1617
Mini guide to Professional Training Placements
University of Surrey 31surreyacuk
Useful contacts
Emergencies
Advance planning ahead of any travelling for
your Professional Training placement or study
exchange is important Make sure you share
your contact details while on placement with
your next of kin and the University
We suggest you share the following contact
details with your family ahead of starting your
placement so your family know whom to
contact in the event of an emergency
University Security (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
University Insurance Emergency
Assistance number
Assistance +44 (0) 1273 400850
(available 24 hours all days of the week)
Quote policy number 0015865118
British High Commission Embassy
or Consulate
Should you be abroad while on placement
and have an emergency you may also wish to
contact the nearest British High Commission
Embassy or Consulate for advice and support
fcogovuk
Elizabeth Andrews BSc (Hons) Tourism Management
My placement
year has
given me a
great network
o contacts
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1717
University of SurreyGuildord Surrey GU2 7XH UK
T +44 (0)1483 683666 (FAHS)
+44 (0)1483 682127 (FBEL)
+44 (0)1483 686135 (FEPS)
+44 (0)1483 683626 (FHMS)
F +44 (0)1483 300 803
E proessionaltrainingsurreyacuk
facebookcomuniversityofsurrey
twitter uniofsurrey
youtubecomuniversityofsurrey
surreyacukpty
Disclaimer
Every effort has been made to ensure the accuracy of the information contained in this
brochure at the time of going to print (May 2015) The University does not make any
warranty that information contained in this brochure is complete accurate or up-to-dateand the University is not responsible for the results of reliance on any such information To
the extent permitted in law the University accepts no liability for any loss or damage which
may be suffered by any party as a direct or indirect result of using this brochure (including
loss of profit loss of opportunity loss of business and consequential loss)
The University takes reasonable steps to provide the educational and other services
described in this brochure but reserves the right to introduce changes to make reasonable
changes to the services including the way in which they are delivered
Should industrial action or circumstances beyond the control of the University interfere
with its ability to provide any services the University will use reasonable steps to minimise
any resultant disruption
May 2015
7309-0415
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1617
Mini guide to Professional Training Placements
University of Surrey 31surreyacuk
Useful contacts
Emergencies
Advance planning ahead of any travelling for
your Professional Training placement or study
exchange is important Make sure you share
your contact details while on placement with
your next of kin and the University
We suggest you share the following contact
details with your family ahead of starting your
placement so your family know whom to
contact in the event of an emergency
University Security (24 hours)
T +44 (0)1483 683333
T 0800 525 790 (Free phone)
University Insurance Emergency
Assistance number
Assistance +44 (0) 1273 400850
(available 24 hours all days of the week)
Quote policy number 0015865118
British High Commission Embassy
or Consulate
Should you be abroad while on placement
and have an emergency you may also wish to
contact the nearest British High Commission
Embassy or Consulate for advice and support
fcogovuk
Elizabeth Andrews BSc (Hons) Tourism Management
My placement
year has
given me a
great network
o contacts
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1717
University of SurreyGuildord Surrey GU2 7XH UK
T +44 (0)1483 683666 (FAHS)
+44 (0)1483 682127 (FBEL)
+44 (0)1483 686135 (FEPS)
+44 (0)1483 683626 (FHMS)
F +44 (0)1483 300 803
E proessionaltrainingsurreyacuk
facebookcomuniversityofsurrey
twitter uniofsurrey
youtubecomuniversityofsurrey
surreyacukpty
Disclaimer
Every effort has been made to ensure the accuracy of the information contained in this
brochure at the time of going to print (May 2015) The University does not make any
warranty that information contained in this brochure is complete accurate or up-to-dateand the University is not responsible for the results of reliance on any such information To
the extent permitted in law the University accepts no liability for any loss or damage which
may be suffered by any party as a direct or indirect result of using this brochure (including
loss of profit loss of opportunity loss of business and consequential loss)
The University takes reasonable steps to provide the educational and other services
described in this brochure but reserves the right to introduce changes to make reasonable
changes to the services including the way in which they are delivered
Should industrial action or circumstances beyond the control of the University interfere
with its ability to provide any services the University will use reasonable steps to minimise
any resultant disruption
May 2015
7309-0415
8182019 Professional Training Mini Guide
httpslidepdfcomreaderfullprofessional-training-mini-guide 1717
University of SurreyGuildord Surrey GU2 7XH UK
T +44 (0)1483 683666 (FAHS)
+44 (0)1483 682127 (FBEL)
+44 (0)1483 686135 (FEPS)
+44 (0)1483 683626 (FHMS)
F +44 (0)1483 300 803
E proessionaltrainingsurreyacuk
facebookcomuniversityofsurrey
twitter uniofsurrey
youtubecomuniversityofsurrey
surreyacukpty
Disclaimer
Every effort has been made to ensure the accuracy of the information contained in this
brochure at the time of going to print (May 2015) The University does not make any
warranty that information contained in this brochure is complete accurate or up-to-dateand the University is not responsible for the results of reliance on any such information To
the extent permitted in law the University accepts no liability for any loss or damage which
may be suffered by any party as a direct or indirect result of using this brochure (including
loss of profit loss of opportunity loss of business and consequential loss)
The University takes reasonable steps to provide the educational and other services
described in this brochure but reserves the right to introduce changes to make reasonable
changes to the services including the way in which they are delivered
Should industrial action or circumstances beyond the control of the University interfere
with its ability to provide any services the University will use reasonable steps to minimise
any resultant disruption
May 2015
7309-0415