Download - Presenting your Proposal
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Presentingyour Proposal
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Introduction
Communication is key to sell the merits of your project
Communication skills required– Oral presentations– Written proposals
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Oral Presentation
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Potential Outline
Introduction Knowledge Management – in general Knowledge Management – specific bit Organisation / Experiment What I will measure and how What I think this will tell me Other bits
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Oral Presentation: Know your audience
Clearly identify the audience’s depth of knowledge– Do not derive semiconductor physics to
investment bankers– Do show fundamental understanding of KM to
whoever is giving the grades ! Clearly identify the audience’s interests
– Your lecturers want to make sure you understand KM
– Everyone likes to be entertained!
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FOCUS
What is the point? Why am I here?
– oral presentations For long talk, can lose
audience easy– Avoid lengthy text/notation– A picture is worth a
thousand words– NOT, a picture with a
thousand words
Too Many Details for most talks
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Focus
Remind audience of important points.
Detailed Technical figures may be unavoidable in some presentations
If a detailed picture is absolutely necessary, emphasize important details visually
Conditions Important!
T=25C
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Organization
Easy for audience to lose big picture
Get lost in details Useful tip: redisplay
the talk outline for each topic
Highlight present topic
Remind audience the organization of the talk
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Organization: Basic Structure
Start with Introduction– Motivations– Why is this interesting
Provide outline of the talk– Can be redisplayed to show topic progression
Background material as needed Your new ideas
– New and better ways to do …….ship2ship communications, make $$$$, lose weight, etc
Defend your ideas– Examples are helpful
Conclusion
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Organization
Powerpoint Rules– Keep it simple
Cut clutter At the most two font families No more than one or two charts or figures per slide
– 666 rule 6 words per bullet 6 bullets per page 6 word slides in a row
– Be consistent
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Organization
Powerpoint Sins (Joseph Sommerville, http://entrepreneurs.about.com/cs/marketing/a/7sinsofppt.htm)– Slide Transitions and Sound Effects– Standard clipart– Presentation templates– Text-Heavy slides– Text and images are too small– Reading the slides– Faith in technology
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Organization
Powerpoint Sins (Joseph Sommerville, http://entrepreneurs.about.com/cs/marketing/a/7sinsofppt.htm)– Slide Transitions and Sound Effects– Standard clipart– Presentation templates– Text-Heavy slides– Text and images are too small– Reading the slides– Faith in technology
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Faith in Technology
If you are showing software working, please do screen captures of it working and have it ready on PPT as a backup
Make backups regularly Have a camera with you a lot to take pictures
of interesting things – paper-based designs, signs you have hung up around the office, people interacting with your software.
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Talk to the audience
Obtain and maintain interest– Make eye contact with people in different parts of
the room
– Practice with your teddy bear collection at home
– or Post-its on the wall with eyes to look at
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Talk to the audience
Obtain and maintain interest– Use examples– “We will build an optical communication network using dense
wavelength division multiplexing with polarization division multiplexing to transmit Terabit bandwidth telecommunication signals”
– BORING!– “Doesn’t it drive you nuts when it takes you 20 minutes to
download the Lord of the Rings box set torrent ? We will build a network that will download it in 10 seconds using optical fiber!”
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Humour
• Be appropriate!
• People are more awake if they’re laughing
• BUT humour maybe misconstrued as not taking the task seriously
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Time Management
First rule of presentations– KNOW HOW MUCH TIME YOU HAVE!!!– Nothing irritates an audience more than a presentation that runs
long - especially if its boring
Keep a watch or clock easily visible Know ahead of time which slides you can skip if
you are running long– Skip implementation details– Show results - that’s what impresses people
Good rule of thumb - 1 to 2 minutes per slide
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Answering Questions
Don’t panic if people ask you questions Try an listen to it, and ask for clarification if you are
unsure. If you still can’t figure it out, ask them nicely to give
you an example please Explain your position clearly, but don’t be
argumentative If someone is insisting that you should think about
Topic X, they probably have a good reason, so accept their advice and say “I’ll definitely add that in”.
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Answering Questions
If they point out an area of research that they feel that should be incorporated into your proposal, please– Don’t say “well that’s not relevant because…”– Do say “thank you for that I’ll certainly look into
that and see to what extent it can be incorporated into my research.
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Answering Questions
You will be asked;– “So where’s the KM in this?”
So please have an answer ready. First explain what aspect of KM you see this project is covering and then be specific about how it is relevant
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Conclusion
Oral presentations; – know your audience, – organize and focus, and – talk to your audience.