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PRESENTATION TO THE PORTFOLIO COMMITTEE ON CORRECTIONAL SERVICES
23 October 2006
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1. Introduction
2. Budget / Expenditure trends
3. Personnel trends
4. Annual Report performance against plan 2005/06
5. Report of the Auditor-General 2005/06
6. Discussion
Scope
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Introduction
• Annual reports measure or track both financial and non-financial performance against targets
• Interested parties study annual reports to ascertain the level of financial and non-financial performance and verify disclosure of financial position and results
• Non-financial performance is critical to the success of public sector institutions as this is where the service delivery of the department is of relevance
• Committees should pay attention to the emphasis of matter and explore remedial steps with the Minister or Accounting Officer
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Introduction (cont..)
• Benefits of annual report analysis include:• identifying trends in performance• track the progress of performance relative to
the strategic plan • determining the financial position and financial
performance of the particular institution on a given date
• identify if there is progress on issues of concern raised in previous reports
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Role of Portfolio Committees
Focus on the following:
(i) The technical quality of the annual reports
(ii) Whether reports cover all performance targets set out in
strategic/corporate plans
(iii) The quality of performance information
(iv) The economy, efficiency and effectiveness of service delivery as
measured by the performance indicators or by the AG in a
performance audit, or by way of other information
(v) Implementation of the entity’s service delivery improvement plan
(vi) Evaluating management’s explanations why service delivery was
not in line with targets set in the strategic plans and budgets
(vii) Investigating under- or over expenditure, the impact on service
delivery and the measures taken to comply with the Budget
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Budget / Expenditure trends
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Growth in DCS budget
DCS Growth
7,50
5,45
3
8,82
8,79
2
7,84
9,71
4
9,76
8,88
7
10,6
30,7
12
11,7
67,4
89
12,4
51,1
86
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
2002/03 2003/04 2004/05 2005/06 2006/07/ 2007/08 2008/09
Financial Years
R'0
00
• Average annual growth rate of 8,8% • Adjusted appropriation 05/06: R9 324 220 000 (7,5%)
06/07: R9 831 512 000 (7%) 07/08 MTEF subject to Cabinet approval
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Growth in comp of employees budget
Compensation of employees
5,0
13,4
76
5,1
35,9
88
5,8
62,5
75
6,3
95,2
67
7,0
27,9
85
7,3
79,1
96
4,7
14,7
67
0
2000000
4000000
6000000
8000000
2002/03 2003/04 2004/05 2005/06 2006/07/ 2007/08 2008/09
Financial years
R'0
00
• Average annual growth rate of 7,8%• Adjusted appropriation 05/06: R5 093 818 000 (2,6%)
06/07: R5 792 138 000 (5,3%)
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Personnel costs(P120; T 5.1.3)
R’000 2003/042004/05
(Vulindlela) 2005/06
Salaries 2,655,246 2,892,001
3,091,181
Overtime 820,289 679,723
491,758
Home owners allowance 74,928 45,983
42,563
Medical assistance 630,241 624,634
326,875
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Substantial virement in 05/06 – mainly to Capital Assets (M&E)
2003/2004
Adjusted Appropriation Virement Revised Allocation Actual Expenditure
4,960,122 (7,052) 4,953,070 5,013,476
2004/2005
Adjusted Appropriation Virement Final Allocation Actual Expenditure
5,381,244 15,864 5,397,108 5,135,982
2005/2006
Adjusted Appropriation Virement Final Allocation Actual Expenditure
5,862,575 (768,757) 5,093,818 5,091,829
Budget: Comp of Employees(P 73)
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Budget: Goods & Services(P73)
2003/2004
Adjusted Appropriation Virement Revised Allocation Actual Expenditure
1,477,369 5,465 1,482,834 1,512,938
2004/2005
Adjusted Appropriation Virement Final Allocation Actual Expenditure
1,757,246 (38,895) 1,718,351 1,632,155
2005/2006
Adjusted Appropriation Virement Final Allocation Actual Expenditure
2,010,596 (63,635) 1,946,961 1,882,507
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Budget: Capital Assets(P73)
2003/2004
Adjusted Appropriation Virement Revised Allocation Actual Expenditure
1,065,143 1,836 1,066,979 844,239
2004/2005
Adjusted Appropriation Virement Final Allocation Actual Expenditure
1,276,628 14,019 1,290,647 1,206,664
2005/2006
Adjusted Appropriation Virement Final Allocation Actual Expenditure
1,411,799 821,293 2,233,092 2,030,354
05/06 vired from Comp of Empl
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Expenditure per Prog: 31 March 2006(P 74 to 88)
R’000Finalappr
Actualexp
Under/overspending
Percentagespending
Administration 2,499,979 2,462,552 37,427 98.50%
Security 3,122,480 3,051,627 70,853 97.73%
Corrections 617,172 613,560 3,612 99.41%
Care 1,029,465 1,028,059 1,406 99.86%
Development 481,361 478,337 3,024 99.37%
Social Reintegration 301,846 301,335 511 99.83%
Facilities 1,762,853 1,612,625 150,228 91.48%
Internal charges (490,936) (481,546) (9,390) 98.09%
Total 9,324,220 9,066,549 257,671 97.24%
DCS requested roll-over of R122 million – funds not committed – if approved 98,5% spending
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Final expenditure per economic classification: 31 March 2006
(P 73)
R’000Finalappr
Actualexp
Under/overspending
Percentagespending
Comp of employees 5,093,818 5,091,829 1,989 100.0%
Goods and services 1,946,961 1,882,507 64,454 96.7%
Interest & rent on land 45 40 5 88.9%
Fin trans. in A&L - 14,273 (14,273) 0.0%
Transfers and subsidies 50,304 47,488 2,816 94.4%
Capital assets 2,233,092 2,030,412 202,680 90.9%
Total 9,324,220 9,066,549 257,671 97.2%
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%PMG balance: 2005/06
Cashflow
21% 29%45%
65%49%
71%94% 95%
172%
54%74%
23%
0%
50%
100%
150%
200%
April'05
May'05
Jun'05
Jul'05
Aug'05
Sept'05
Oct'05
Nov'05
Dec'05
Jan'06
Feb'06
Mar'06
Perc
enta
ge
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Spending pattern: 2005/06
Expenditure vs Drawings benchmark:DCS 2005/06 financial year
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
April'05
May'05
Jun'05
Jul'05
Aug'05
Sept'05
Oct'05
Nov'05
Dec'05
Jan'06
Feb'06
Mar'06
Drawings
ActualEpenditure
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Deviations between departments’ approved expenditure plans & actual
expenditure – 2005/06
Expenditure vs Drawings benchmark 2005/06 - Defence
1,92
4,42
9
1,42
0,24
9
1,31
9,08
9
2,95
6,39
1
2,67
5,09
6
1,89
7,96
6
1,36
5,71
5
1,23
8,09
8
2,85
3,32
1
2,61
0,37
2
4,82
6,00
5
1,12
2,12
9
1,38
4,27
8
1,13
5,83
2
681,
822
1,41
0,95
9
1,81
4,20
5
1,10
5,96
5
1,45
9,45
9
1,10
3,54
6
4,66
5,00
0
1,01
2,92
3
1,54
6,63
9
1,86
5,98
1
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
Month
R'0
00
Approved Draw ings Actual Expenditure
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Deviations between departments’ approved expenditure plans & actual
expenditure – 2005/06
Expenditure vs Drawings benchmark 2005/06 - Justice
495,
293
500,
562
498,
884
480,
705
479,
680
499,
296
500,
683
499,
338
505,
239
546,
461
407,
266
393,
888
424,
458
426,
284
446,
605
384,
157
470,
445
473,
856
533,
240
502,
729
526,
840
778,
638
518,
777
594,
253
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
Month
R'0
00
Approved Draw ings Actual Expenditure
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Deviations between departments’ approved expenditure plans & actual
expenditure – 2005/06
Expenditure vs Drawings benchmark 2005/06 - SAPS
2,03
8,28
8
2,14
5,32
3
2,10
8,39
4
2,25
9,95
4
2,30
9,02
5
2,63
5,57
3
2,67
4,34
5
2,72
5,17
9
1,97
8,00
0
2,07
7,04
8
2,05
4,36
9
2,03
3,19
0
2,32
8,15
2
2,51
6,65
2
2,37
5,22
5
2,72
4,27
4
2,86
9,15
0
2,15
9,42
4
2,46
0,28
2
2,09
5,56
7
2,25
0,69
2
2,64
9,31
6
2,31
1,52
8
3,18
2,05
7
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
Month
R'0
00
Approved Draw ings Actual Expenditure
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Personnel trends
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Personnel numbers: 31 March 2006 (P 123; T 5.2.3)
Posts: 39 449 Filled: 36 385 Vacant: 3 064Vacancy rate 7,8%
Custodian personnel Posts : 37 230 Filled: 34 896 Vacant: 2 334 (Vulindlela 25 300)Vacancy rate 6,3%
Ratio custodian personnel / offender population: 1:4,3(1:5,9)
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Personnel appointments
DCS SAPS DEFENCE
Appointment Act
No of pers
Appointment Act
No of pers
Appointment Act
No of pers
PSA, 1994 461 PSA, 1994 32 980 PSA, 1994 14 415
Corr Serv Act 36 939 Police Act 124 784 Defence Act 63 443
Other 94 Other 1 Other -
Total 37 494 157 765 77 858
Corrections is appointing few personnel in terms of the PSA Act. Cost savings could be achieved with regard to allowances, pension, etc.
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HR Development (excl Comp of Empl, Transf & subs) (P 119; T 5.1.1)
DIRECTORATE / REGION (R'000) 04/05 05/06 Variation
Training needs identified (P 140; T 5.11.1)
151 680 159 264 5%
Policy and External Training 7,821 6,092 (22.1%)
Core Curriculum 17,959 12,926 (28.0%)
Training Standards 711 694 (2.4%)
Functional and Management (HO) 10,210 13,076 28.1%
Western Cape 6,681 1,376 (79.4%)
NW/MP/LP 3,592 1,252 (65.1%)
E/Cape 3,719 1,300 (65.0%)
FS/NC 2,102 2,547 21.2%
Gauteng 4,168 2,447 (41.3%)
KwaZulu-Natal 3,648 2,204 (39.6%)
Seta 2,329 3,467 48.9%
Total 62,940 47,381 (24.7%)
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INJURY ON DUTY(P141; T 5.12)
DCS SAPS
03/04 04/05 05/06 05/06
Basic medical attention - 736 403 4,238
Temp. total disability - 154 73 -
Permanent disability - 30 68 -
Fatal 6 6 1 84
Total 840 926 545 4,322
Personnel comp: DCS 36 385 SAPS 155 532 (x4)
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Annual Report performance against plan 2005/06
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Outputs, Indicators & Targets(P 27)
SECURITY
Output Indicators AR target Actual
Security Safe & secureenvironment
% Decrease in assault of inmates, ADT's staff
Fewer than1 739(2 080)
2 001
% Decrease inunnaturaldeaths byviolence
Fewer than41(71)
30
% Decrease in escapes by inmates compared to2004/05
Fewer than 171(154)
112
Numbers in brackets = ENE targets
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Outputs, Indicators & Targets – cont.(P 29 / 30)
CORRECTIONS
Output Indicators AR target Actual
PersonalCorrections
Risk assessment & profiling ofoffenders
% of offenders risk assessed and profiled offenders
23 % of offenders
Commence06/07
Reduction in recidivism
Recidivism rate T / b bench- marked in 06/07
Work opportunities for sentenced.inmates
Daily average of work opportunities provided
More than30 000 (dept)and 5 300(outside org)
3 400 (dept) 6 565 (oo)
AR contains many other indicators – Strategic Plan% of reviewed offenders awarded parole (50%) as in ENE not addressed
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Outputs, Indicators & Targets – cont.(P 32)
CARE
Output Indicators AR target Actual
PersonalWell-being
Well-being of persons under dept. care
No. of staff andoffenders trained asmaster trainersand peer HIV Educators
M/t 420 1 254
No. of support groups
M/t 75 49
Social worksessions
No. of persons participated
M/t 118 292(106 000)
118 057
Psychological sessions
No. of personsparticipated
M/t 15 500 17 820
Spiritual caresessions
No. of persons participated
M/t 150 000(155 000)
165 615
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Outputs, Indicators & Targets – cont.(P 35)
Development
Output Indicators AR target Actual
Personal Developmentof offenders
Development programme for sentenced offenders
No. of offendersparticipating in education programmes
M/t 26 700(25 000)
22 932(remissions)
Skills developmentalprogrammes
M/t 21 000 8 502(late receiptof fundsLabour)
No. of released offenders receiving assistance
M/t 40 000(27 100)
42 510
Important indicator re work opportunities not addressed
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Outputs, Indicators & Targets – cont.(P 40)
Social Re-integration
Output Indicators AR target Actual
Community liaison
Supervision ofprobationers and parolees
No. of parolees and probationers per supervisory officer
F/t 30 34
% of total absconders traced
M/t 36%(58%)
10,3%
Material & financial assistance to needy released offenders
No. of persons participated inmass participation projects
M/t 92 000 96 000
Not clear if percentage of released persons attending re-integration programmes was benchmarked in 2005/06
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Outputs, Indicators & Targets – cont.(P 43)
Facilities
Output Indicators AR target Actual
Facilities Planning
Accommodation in correctional centres
No. of additional bed spaces
12 000 in 06/07
#
Building & maintenance
Properly planned infrastructure
No. of correctional facilities renovated
11 11
Upgrading of facilities
No. of additional bed spaces
1 200(1 027)
1 171
# Initial target for additional four facilities: To be occupied in 2005/06
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Report of the Auditor-General 2005/06
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Report of the Auditor-General: 2005/06(P 61 onwards)
DCS received a qualified audit opinion in 2003/04, 2004/05 and 2005/06, due to amongst others:
PPP – account as operating / finance lease Staff debt: Lack of control framework to monitor and recover
debt (04/05 & 05/06) Asset management: Insufficient capturing of and maintenance
of asset register – three different computer programmes (03/04 & 04/05 emphasis of matter)
Medical expenditure: Lack of proper management framework, monitoring and reconciliation for the verification of medical aid expenditure prior to payment thereof (03/04; 04/05 & 05/06)
Housing loan guarantees: Lack of management framework monitoring controls and reconciliation
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Report of the Auditor-General: 2005/06
Emphasis of matter lists 15 items, including:
REGULARITY AUDIT: Supply chain managementPERFORMANCE AUDIT: Official accommodation
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Discussion